Board of Public Utilities
Regular MeetingSanta Rosa, CA · June 16, 2022
Minutes
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
Board of Public Utilities
Meeting Minutes - Final
Thursday, June 16, 2022 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:32 p.m.
Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Christopher Grabill, Board Member
Mark Walsh, Board Member Mary Watts, and Board Member Glen
Wright
Chair Galvin announced that Item 7.2 on the agenda is being pulled at the
request of staff and will come back at a future date.
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 May 19, 2022 - Regular Meeting Minutes.
Attachments: May 19, 2022 - Regular Meeting Minutes
The minutes for May 19, 2022 were received and accepted as
submitted.
5. STAFF BRIEFINGS
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may discuss this
item and give direction to staff.
Attachments: Presentation (added 6/15/22)
Presenters: Peter Martin, Deputy Director - Water Resources and
Colin Close, Senior Water Resources Planner
5.2 2021 DRINKING WATER QUALITY REPORT UPDATE
Staff will provide an overview of Santa Rosa’s 2021 water quality report, including
drinking water regulatory requirements and water quality results. The Board may
City of Santa Rosa
Meeting Minutes
Page 2 of 5
Board of Public Utilities Meeting Minutes - Final June 16, 2022
discuss this item and give direction to staff.
Attachments: Presentation (added 6/15/22)
Presenter: Tony Llamas, Water Quality Supervisor
6. CONSENT ITEMS
6.1 MOTION - FEDERALIZED PURCHASE ORDER APPROVAL FOR BACKUP
GENERATORS AT WATER AND WASTEWATER FACILITIES
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department, the Water Department, and the Finance Department that the Board of
Public Utilities, by motion, approve a Federalized Purchase Order with Peterson
Power Systems, Inc., of San Leandro, California, for the purchase of eighteen (18)
Backup Generators for Water and Wastewater Facilities in the amount not to
exceed $1,575,710.00.
Attachments: Staff Report
Attachment 1_Quote
Attachment 2_Map and Addresses
Attachment 3_PO Terms-Conditions
Attachment 4_Federal Provisions
A motion was made by Board Member Wright, seconded by Board Member
Watts, to approve a Federalized Purchase Order with Peterson Power
Systems, Inc., of San Leandro, California, for the purchase of eighteen (18)
Backup Generators for Water and Wastewater Facilities in the amount not
to exceed $1,575,710.00. The motion carried by the following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh, Board Member Watts
and Board Member Wright
7. REPORT ITEMS
7.1 REPORT - FUNDING AGREEMENT BETWEEN SANTA ROSA WATER AND
THE STATE WATER RESOURCES CONTROL BOARD AND AUTHORIZING
AND DESIGNATING REPRESENTATIVES FOR THE ASSISTANCE REQUEST
(AR) 5705 SANTA ROSA - PROP 1 CONSOLIDATION PROJECT
BACKGROUND: Santa Rosa Water will be applying to the State Water Resources
Control Board for funding for the AR 5705 Santa Rosa - Prop 1 Water
Consolidation Project (Project) to provide potable water to seven mobile home
parks and 27 duplex units within or in the vicinity of the city not currently connected
to City water that have existing groundwater sources that exceed the State
maximum contaminant levels of arsenic along with other contaminants. The State
requires approval from the governing board of the consolidating agency, in this
case Santa Rosa Water, to carry out the project, enter into a funding agreement
City of Santa Rosa
Meeting Minutes
Page 3 of 5
Board of Public Utilities Meeting Minutes - Final June 16, 2022
with the State Water Resources Control Board, and accept and expend State funds
for the Project.
RECOMMENDATION: It is recommended by Santa Rosa Water that the Board of
Public Utilities, by resolution, authorize Santa Rosa Water to carry out the AR 5705
Santa Rosa - Prop 1 Consolidation Project, and authorize the Director of Santa
Rosa Water, or designee, to enter into a Funding Agreement with the State Water
Resources Control Board and accept and expend State funds for the Project.
Attachments: Staff Report
Attachment 1_Project Location Map
Resolution
Exhibit A_Project Location Map
BPU Resolution No. 1296
Presentation (added 6/15/22)
Presenter: Andrew Allen, Supervising Engineer
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Grabill, to approve Item 7.1 - RESOLUTION NO. 1296 ENTITLED
"RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING
SANTA ROSA WATER TO ENTER INTO A FUNDING AGREEMENT WITH
THE STATE WATER RESOURCES CONTROL BOARD AND AUTHORIZING
AND DESIGNATING REPRESENTATIVES FOR THE ASSISTANCE
REQUEST (AR) 5705 SANTA ROSA - PROP 1 CONSOLIDATION PROJECT."
The motion carried by the following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh, Board Member Watts
and Board Member Wright
7.2 REPORT - CONTRACT AWARD - DELTA POND DIFFUSER MAINTENANCE,
CONTRACT NO. C02200
BACKGROUND: The Delta Pond Diffuser Maintenance project consists of
removing approximately 300 cubic yards of sediment that has settled around the
Delta Diffuser, the City’s outfall from Delta Pond. The Delta Diffuser consists of
eleven 24-inch duck bill valves submerged in Santa Rosa Creek. Two turbidity
containment curtains will be installed around the dredging area. The dredged
material will be decanted in a designated soil handling area prior to being hauled
off-site to an approved location.
RECOMMENDATION: This agenda item will be brought forth in accordance with
Resolution No. 900 for expedited construction contract awards. The
recommendation to award construction contract Delta Pond Diffuser Maintenance,
Contract No. C02200 will be provided as a Report Item presented on June 16,
2022. Due to the current potential risk exposure to the Santa Rosa Regional Water
Reuse System and in order to complete the project by the regulatory prescribed
City of Santa Rosa
Meeting Minutes
Page 4 of 5
Board of Public Utilities Meeting Minutes - Final June 16, 2022
deadline of October 31, 2022, staff has determined the need to award the project
June 16, 2022.
Project bids will be submitted to the City June 14, 2022, and an updated staff report
with bidder information will be furnished to the Board of Public Utilities on June 15,
2022.
Attachments: Staff Report
Attachment 1_Location Map
Attachment 2_BPU Resolution No. 900
Resolution
This item was pulled from the agenda at the request of staff as no
bids were received. No action was taken.
7.3 REPORT - MATERIALS TRANSFER AGREEMENT BETWEEN THE CITY OF
SANTA ROSA AND VERILY LIFE SCIENCES FOR SARS-COV-2 TESTING IN
WASTEWATER AT THE LAGUNA TREATMENT PLANT
BACKGROUND: Staff will present a Material Transfer Agreement between the City
of Santa Rosa (City) and Verily Life Sciences (Verily) to study SARS CoV-2
(COVID-19) in wastewater. Verily is a research analytics firm and is coordinating a
nationwide study of COVID-19 in wastewater from treatment plants that serve a
population of more than 50,000 people. Under this agreement, the City will provide
Verily three samples of wastewater per week for one year and Verily will provide
the sample bottles, sample kits, pay all the shipping costs and pay the City $200 for
each sample received.
RECOMMENDATION: It is recommended by the Water Department that the Board
of Public Utilities, by motion, authorize the Chair to sign the Materials Transfer
Agreement with Verily Life Sciences for SARS-CoV-2 testing in wastewater at the
Laguna Treatment Plant.
Attachments: Staff Report
Attachment 1_Draft Agreement
Presentation (added 6/15/22)
Presenter: Robert C. Wilson, Laboratory Supervisor
A motion was made by Board Member Walsh, seconded by Board Member
Grabill, to authorize the Chair to sign the Materials Transfer Agreement with
Verily Life Sciences for SARS-CoV-2 testing in wastewater at the Laguna
Treatment Plant. The motion carried by the following vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh, Board Member Watts
and Board Member Wright
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
City of Santa Rosa
Meeting Minutes
Page 5 of 5
Board of Public Utilities Meeting Minutes - Final June 16, 2022
NONE.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
10.1 AB 2142 (GABRIEL) LETTER OF SUPPORT - Provided for information.
Attachments: AB 2142_Letter of Support
This item was received and filed.
11. SUBCOMMITTEE REPORTS
NONE.
12. BOARD MEMBER REPORTS
NONE.
13. DIRECTORS REPORTS
Acting Director Sean McNeil reported that Santa Rosa Water hosted
its first ever virtual Spanish language Recycled Water Site
Supervisor Training Workshop on June 9, 2022.
The virtual offering was complimentary to the virtual English
language site supervisor training held over the past 2 years. The
regional board has been complimentary of this approach and has
sent information out statewide to allow other recycled water site
supervisors outside of the region to complete the training via our
offerings.
14. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:41 p.m. The next meeting of
the Board of Public Utilities is scheduled for July 7, 2022.
Approved on: July 7, 2022
_________/S/____________
Dina Manis, Recording Secretary
Agenda
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT
JUNE 16, 2022
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/81291962092, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 812 9196 2092
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW.
THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Roberta Atha at ratha@srcity.org.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 6
Board of Public Utilities JUNE 16, 2022
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 May 19, 2022 - Regular Meeting Minutes.
Attachments: May 19, 2022 - Regular Meeting Minutes
5. STAFF BRIEFINGS
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may
discuss this item and give direction to staff.
Attachments: Presentation (added 6/15/22)
5.2 2021 DRINKING WATER QUALITY REPORT UPDATE
Staff will provide an overview of Santa Rosa’s 2021 water quality
report, including drinking water regulatory requirements and water
quality results. The Board may discuss this item and give direction to
staff.
Attachments: Presentation (added 6/15/22)
6. CONSENT ITEMS
6.1 MOTION - FEDERALIZED PURCHASE ORDER APPROVAL FOR
BACKUP GENERATORS AT WATER AND WASTEWATER
FACILITIES
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department, the Water Department, and the Finance
Department that the Board of Public Utilities, by motion, approve a
Federalized Purchase Order with Peterson Power Systems, Inc., of San
Leandro, California, for the purchase of eighteen (18) Backup
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 6
Board of Public Utilities JUNE 16, 2022
Generators for Water and Wastewater Facilities in the amount not to
exceed $1,575,710.00.
Attachments: Staff Report
Attachment 1_Quote
Attachment 2_Map and Addresses
Attachment 3_PO Terms-Conditions
Attachment 4_Federal Provisions
7. REPORT ITEMS
7.1 REPORT - FUNDING AGREEMENT BETWEEN SANTA ROSA
WATER AND THE STATE WATER RESOURCES CONTROL BOARD
AND AUTHORIZING AND DESIGNATING REPRESENTATIVES FOR
THE ASSISTANCE REQUEST (AR) 5705 SANTA ROSA - PROP 1
CONSOLIDATION PROJECT
BACKGROUND: Santa Rosa Water will be applying to the State Water
Resources Control Board for funding for the AR 5705 Santa Rosa -
Prop 1 Water Consolidation Project (Project) to provide potable water to
seven mobile home parks and 27 duplex units within or in the vicinity of
the city not currently connected to City water that have existing
groundwater sources that exceed the State maximum contaminant
levels of arsenic along with other contaminants. The State requires
approval from the governing board of the consolidating agency, in this
case Santa Rosa Water, to carry out the project, enter into a funding
agreement with the State Water Resources Control Board, and accept
and expend State funds for the Project.
RECOMMENDATION: It is recommended by Santa Rosa Water that the
Board of Public Utilities, by resolution, authorize Santa Rosa Water to
carry out the AR 5705 Santa Rosa - Prop 1 Consolidation Project, and
authorize the Director of Santa Rosa Water, or designee, to enter into a
Funding Agreement with the State Water Resources Control Board and
accept and expend State funds for the Project.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 6
Board of Public Utilities JUNE 16, 2022
Attachments: Staff Report
Attachment 1_Project Location Map
Resolution
Exhibit A_Project Location Map
BPU Resolution No. 1296
Presentation (added 6/15/22)
7.2 REPORT - CONTRACT AWARD - DELTA POND DIFFUSER
MAINTENANCE, CONTRACT NO. C02200
BACKGROUND: The Delta Pond Diffuser Maintenance project consists
of removing approximately 300 cubic yards of sediment that has settled
around the Delta Diffuser, the City’s outfall from Delta Pond. The Delta
Diffuser consists of eleven 24-inch duck bill valves submerged in Santa
Rosa Creek. Two turbidity containment curtains will be installed around
the dredging area. The dredged material will be decanted in a
designated soil handling area prior to being hauled off-site to an
approved location.
RECOMMENDATION: This agenda item will be brought forth in
accordance with Resolution No. 900 for expedited construction contract
awards. The recommendation to award construction contract Delta
Pond Diffuser Maintenance, Contract No. C02200 will be provided as a
Report Item presented on June 16, 2022. Due to the current potential
risk exposure to the Santa Rosa Regional Water Reuse System and in
order to complete the project by the regulatory prescribed deadline of
October 31, 2022, staff has determined the need to award the project
June 16, 2022.
Project bids will be submitted to the City June 14, 2022, and an updated
staff report with bidder information will be furnished to the Board of
Public Utilities on June 15, 2022.
Attachments: Staff Report
Attachment 1_Location Map
Attachment 2_BPU Resolution No. 900
Resolution
7.3 REPORT - MATERIALS TRANSFER AGREEMENT BETWEEN THE
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 6
Board of Public Utilities JUNE 16, 2022
CITY OF SANTA ROSA AND VERILY LIFE SCIENCES FOR
SARS-COV-2 TESTING IN WASTEWATER AT THE LAGUNA
TREATMENT PLANT
BACKGROUND: Staff will present a Material Transfer Agreement
between the City of Santa Rosa (City) and Verily Life Sciences (Verily)
to study SARS CoV-2 (COVID-19) in wastewater. Verily is a research
analytics firm and is coordinating a nationwide study of COVID-19 in
wastewater from treatment plants that serve a population of more than
50,000 people. Under this agreement, the City will provide Verily three
samples of wastewater per week for one year and Verily will provide the
sample bottles, sample kits, pay all the shipping costs and pay the City
$200 for each sample received.
RECOMMENDATION: It is recommended by the Water Department that
the Board of Public Utilities, by motion, authorize the Chair to sign the
Materials Transfer Agreement with Verily Life Sciences for SARS-CoV-2
testing in wastewater at the Laguna Treatment Plant.
Attachments: Staff Report
Attachment 1_Draft Agreement
Presentation (added 6/15/22)
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, June 15. Identify in the subject line of your e-mail the agenda
item number(s) on which you wish to comment, provide your name in the body
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 6
Board of Public Utilities JUNE 16, 2022
of the e-mail and your comment. These comments will be e-mailed to all
Board Members, will be posted to the agenda documents on-line, and be
made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, June
15. State your name, the agenda item number(s) on which you wish to
comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
10.1 AB 2142 (GABRIEL) LETTER OF SUPPORT - Provided for information.
Attachments: AB 2142_Letter of Support
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-4266 (TTY Relay at 711) or ratha@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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