Board of Public Utilities

Hybrid Meeting - See Agenda City of Santa Rosa for Participation Information Board of Public Utilities Meeting Minutes - Final Thursday, July 21, 2022 1:30 PM 1. CALL TO ORDER AND ROLL CALL Chair Galvin called the meeting to order at 1:32 p.m. Present 4 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member Christopher Grabill, and Board Member Mark Walsh Absent 3 - Board Member Lisa Badenfort, Board Member Mary Watts, and Board Member Glen Wright 2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS There were no Statements of Abstention from Board Members. 3. STUDY SESSION NONE. 4. MINUTES APPROVAL 4.1 July 7, 2022 - Regular Meeting Minutes. Attachments: July 7, 2022 – Regular Meeting Minutes The minutes for July 7, 2022 were received and accepted as submitted. 5. STAFF BRIEFINGS 5.1 WILDFIRE PREPAREDNESS Staff will update the Board on the Water Department’s local operation’s wildfire preparedness efforts and Public Safety Power Shutdowns (PSPS). The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 7-19-2022) Presenter: Ron Marincic, Acting Deputy Director - Water and Sewer Operations 5.2 WATER SUPPLY UPDATE Staff will update the Board on water supply issues. The Board may discuss this item and give direction to staff. City of Santa Rosa Meeting Minutes Page 2 of 4 Board of Public Utilities Meeting Minutes - Final July 21, 2022 Attachments: Presentation (Uploaded 7-19-2022) Presenter: Peter Martin, Deputy Director - Water Resources 6. CONSENT ITEMS 6.1 RESOLUTION - SECOND AMENDMENT TO BLANKET PURCHASE ORDER 162312 - ONE YEAR EXTENSION FOR LIQUID ALUMINUM SULFATE SUPPLY RECOMMENDATION: It is recommended by the Water and Finance Departments that the Board of Public Utilities, by resolution, approve an amendment to Blanket Purchase Order 162312 for liquid aluminum sulfate supply with Thatcher Company of California, Inc., Downey, California, to extend the term by one year, increase the unit price by 52% and increase compensation in the amount of $184,359.38, for a total amount not to exceed $421,119.19. Attachments: Staff Report Resolution Exhibit B-2 - Compensation Schedule Resolution No. 1299 RESOLUTION NO. 1299 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 162312 FOR A ONE YEAR EXTENSION FOR LIQUID ALUMINUM SULFATE SUPPLY WITH THATCHER COMPANY OF CALIFORNIA, INC." A motion was made by Vice Chair Arnone, Jr., seconded by Board Member Walsh, to approve Item 6.1 on the consent calendar - RESOLUTION NO. 1299 ENTITLED "RESOLUTION OF THE BOARD OF PUBLIC UTILITIES AUTHORIZING THE APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 162312 FOR A ONE YEAR EXTENSION FOR LIQUID ALUMINUM SULFATE SUPPLY WITH THATCHER COMPANY OF CALIFORNIA, INC." The motion carried by the following vote: Yes: 4 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill and Board Member Walsh Absent: 3 - Board Member Badenfort, Board Member Watts and Board Member Wright 7. REPORT ITEMS 7.1 REPORT - CONTRACT AWARD - DELTA POND DIFFUSER MAINTENANCE, CONTRACT NO. C02200 City of Santa Rosa Meeting Minutes Page 3 of 4 Board of Public Utilities Meeting Minutes - Final July 21, 2022 BACKGROUND: The Delta Pond Diffuser Maintenance project consists of removing approximately 300 cubic yards of sediment that has settled around the Delta Diffuser, the City’s outfall from Delta Pond. The Delta Diffuser consists of eleven 24-inch duck bill valves submerged in Santa Rosa Creek. Two turbidity containment curtains will be installed around the dredging area. The dredged material will be decanted in a designated soil handling area prior to being hauled off-site to an approved location. RECOMMENDATION: It is recommended by the Transportation and Public Works and Water Departments that the Board of Public Utilities, by motion, award Construction Contract No. C02200 in the amount of $514,728 to Dixon Marine Services of Inverness, CA for Delta Pond Diffuser Maintenance, approve a 15% contingency, and authorize a total contract amount of $591,937. Attachments: Staff Report Attachment 1 - Location Map Presentation (Uploaded 7-19-2022) Presenter: Richela Maeda, Associate Civil Engineer - Transportation and Public Works - noted that Public Contract Code Section 21066 authorizes the City to directly negotiate a contract if nobody bids after going through the competitive bidding process. A motion was made by Board Member Walsh, seconded by Board Member Grabill, to award Construction Contract No. C02200 in the amount of $514,728 to Dixon Marine Services of Inverness, CA for Delta Pond Diffuser Maintenance, approve a 15% contingency, and authorize a total contract amount of $591,937. The motion carried by the following vote: Yes: 4 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Grabill and Board Member Walsh Absent: 3 - Board Member Badenfort, Board Member Watts and Board Member Wright 8. PUBLIC COMMENTS ON NON-AGENDA MATTERS NONE. 9. REFERRALS - NONE. 10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE. 11. SUBCOMMITTEE REPORTS 12. BOARD MEMBER REPORTS NONE. City of Santa Rosa Meeting Minutes Page 4 of 4 Board of Public Utilities Meeting Minutes - Final July 21, 2022 13. DIRECTORS REPORTS Jennifer Burke, Director, reported: the US Bureau of Reclamation's small-scale water use efficiency project was awarded to Santa Rosa Water and the notice to proceed has now been given; at the July 14th Santa Rosa Plain Groundwater Sustainability Agency (GSA) Board Meeting, the Board took multiple actions required to establish an updated Groundwater Sustainability Fee; Santa Rosa Water is enrolled in the new federal Low-Income Household Water Assistance Program (LIHWAP) and for more information go to srcity.org/h2o; agricultural customers' recycled water allotments have been increased 200 MG for a total of 1.15 BG (up from 950 MG); and due to no pressing action or items, the August 4, 2022 Board of Public Utilities meeting will be cancelled. 14. ADJOURNMENT OF MEETING Chair Galvin adjourned the meeting at 2:20 p.m. The next meeting of the Board of Public Utilities is scheduled for August 18, 2022. Approved on: August 18, 2022 _________/S/____________ Dina Manis, Recording Secretary