Board of Public Utilities
Regular MeetingSanta Rosa, CA · August 18, 2022
Minutes
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
Board of Public Utilities
Meeting Minutes - Final
Thursday, August 18, 2022 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:36 p.m.
Present 5 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Christopher Grabill, Board Member Mark Walsh, and Board Member
Glen Wright
Absent 2 - Board Member Lisa Badenfort, and Board Member Mary Watts
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
Board Member Badenfort joined the meeting at 1:37 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Christopher Grabill, Board Member
Mark Walsh, and Board Member Glen Wright
Absent 1 - Board Member Mary Watts
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 July 21, 2022 - Regular Meeting Minutes.
Attachments: July 21, 2022 - Regular Meeting Minutes
The minutes for the July 21, 2022 were received and accepted as
submitted.
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 8-17-2022)
Presenters: Peter Martin, Deputy Director - Water Resources; and
City of Santa Rosa
Meeting Minutes
Page 2 of 4
Board of Public Utilities Meeting Minutes - Final August 18, 2022
Mike Prinz, Deputy Director - Regional Water Use Operations
6. CONSENT ITEMS
Approval of the Consent Agenda
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Badenfort, to waive reading of the text and adopt Consent Items 6.1
through 6.2. The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh and Board Member
Wright
Absent: 1 - Board Member Watts
6.1 MOTION - CONTRACT AWARD - BACKUP GENERATORS - WATER AND
WASTEWATER FACILITIES
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by motion,
award Construction Contract No. C02256 in the amount of $9,189,750.00 to the
lowest responsive bidder, Terracon Constructors, Inc., of Healdsburg, California for
Backup Generators - Water and Wastewater Facilities, approve a 15%
contingency, and authorize a total contract amount of $10,568,212.50.
Attachments: Staff Report
Attachment 1 - Summary of Bids
Attachment 2 - Map and Addresses
This Consent - Motion was approved.
6.2 MOTION - CONTRACT AWARD - LAGUNA TREATMENT PLANT WASTE GAS
BURNER REPLACEMENT, CONTRACT C01978
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by motion,
approve the project and award Contract No. C01978, Laguna Treatment Plant
Waste Gas Burner Replacement, in the amount of $1,996,500.00 to the lowest
responsive bidder, Pacific Infrastructure Corporation, of Pleasanton, California,
approve a 15% contingency and authorize a total contract amount of
$2,295,975.00.
Attachments: Staff Report
Attachment 1 - Summary of Bids
Attachment 2 - Location Map
This Consent - Motion was approved.
7. REPORT ITEMS
City of Santa Rosa
Meeting Minutes
Page 3 of 4
Board of Public Utilities Meeting Minutes - Final August 18, 2022
7.1 REPORT - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR
PROPOSALS FOR THE LLANO TRUNK REHABILITATION PHASE 1
BACKGROUND: As part of the 2021 Sanitary Sewer Master Plan Update,
engineering consulting firm Woodard and Curran inspected and assessed
approximately 13 miles of large diameter trunk sewers that are part of the City’s
collection system to establish rehabilitation and replacement priorities. Nearing the
end of its useful life and exhibiting a high risk of failure, sections of the Llano trunk
were identified as the highest priority with a recommendation for rehabilitation
within one to two years.
Utilization of a Design-Build (DB) delivery method could provide the City with the
best-qualified DB entity and expedite project delivery through increased
collaboration between the engineer, contractor, and City during the design and
permitting phases.
RECOMMENDATION: It is recommended by the Transportation and Public Works
Department and the Water Department that the Board of Public Utilities, by motion,
authorize the issuance of a Request for Proposals for the Design-Build
procurement method for the Llano Trunk Rehabilitation Phase 1.
Attachments: Staff Report
Attachment 1 - Location Map
Presentation (Uploaded 8-17-2022)
A motion was made by Board Member Wright, seconded by Board Member
Walsh, to authorize the issuance of a Request for Proposals for the
Design-Build procurement method for the Llano Trunk Rehabilitation
Phase 1. The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Walsh and Board Member
Wright
Absent: 1 - Board Member Watts
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
NONE.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
NONE.
City of Santa Rosa
Meeting Minutes
Page 4 of 4
Board of Public Utilities Meeting Minutes - Final August 18, 2022
12. BOARD MEMBER REPORTS
Vice Chair Arnone attended the North Sewer Trunk Relocation
project completion celebration on July 27 at DeTurk Roundbarn and
acknowledged that it was a nice conclusion to a successful project
for the community.
13. DIRECTORS REPORTS
Jennifer Burke, Director, reported: the Low-Income Housing
Assistance Program (LIHWAP) opened, is accepting applications,
funds in the amount of $8,981 have been applied to 7 accounts to
date, and customers can submit application to North Coast Energy
Services, Inc.; and Verily, a research organization analyzing sewage
for various variants of COVID-19 and Monkeypox, provided first
results based on samples the City provided, but at this time it is too
early to have statistical data as we have just started participating in
the program. The public can go to publichealth.verily.com to see
Santa Rosa data.
Director Burke also shared the recent passing of Tony Gonzalez,
co-worker and a member of the Water family. Tony, a 23-year
employee, worked as a Utilities Systems Operator II, was a Piner
High School alumnus and long-time Raider fan, and as a "go-to"
expert of the crews was always willing to share his knowledge and
experience with newer employees. A celebration of life was held for
Tony on August 13.
14. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:23 p.m. in memory of Tony
Gonzalez.
Approved on: September 15, 2022
__________/S/___________
Dina Manis, Recording Secretary
Agenda
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
AUGUST 18, 2022
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Dina Manis at dmanis@srcity.org.
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 5
Board of Public Utilities - FINAL AUGUST 18, 2022
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 July 21, 2022 - Regular Meeting Minutes.
Attachments: July 21, 2022 - Regular Meeting Minutes
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues.
The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 8-17-2022)
6. CONSENT ITEMS
6.1 MOTION - CONTRACT AWARD - BACKUP GENERATORS - WATER
AND WASTEWATER FACILITIES
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by motion, award Construction Contract No. C02256 in
the amount of $9,189,750.00 to the lowest responsive bidder, Terracon
Constructors, Inc., of Healdsburg, California for Backup Generators -
Water and Wastewater Facilities, approve a 15% contingency, and
authorize a total contract amount of $10,568,212.50.
Attachments: Staff Report
Attachment 1 - Summary of Bids
Attachment 2 - Map and Addresses
6.2 MOTION - CONTRACT AWARD - LAGUNA TREATMENT PLANT
WASTE GAS BURNER REPLACEMENT, CONTRACT C01978
RECOMMENDATION: It is recommended by the Transportation and
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 5
Board of Public Utilities - FINAL AUGUST 18, 2022
Public Works Department and the Water Department that the Board of
Public Utilities, by motion, approve the project and award Contract No.
C01978, Laguna Treatment Plant Waste Gas Burner Replacement, in
the amount of $1,996,500.00 to the lowest responsive bidder, Pacific
Infrastructure Corporation, of Pleasanton, California, approve a 15%
contingency and authorize a total contract amount of $2,295,975.00.
Attachments: Staff Report
Attachment 1 - Summary of Bids
Attachment 2 - Location Map
7. REPORT ITEMS
7.1 REPORT - AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR
PROPOSALS FOR THE LLANO TRUNK REHABILITATION PHASE 1
BACKGROUND: As part of the 2021 Sanitary Sewer Master Plan
Update, engineering consulting firm Woodard and Curran inspected
and assessed approximately 13 miles of large diameter trunk sewers
that are part of the City’s collection system to establish rehabilitation
and replacement priorities. Nearing the end of its useful life and
exhibiting a high risk of failure, sections of the Llano trunk were
identified as the highest priority with a recommendation for rehabilitation
within one to two years.
Utilization of a Design-Build (DB) delivery method could provide the City
with the best-qualified DB entity and expedite project delivery through
increased collaboration between the engineer, contractor, and City
during the design and permitting phases.
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board of
Public Utilities, by motion, authorize the issuance of a Request for
Proposals for the Design-Build procurement method for the Llano Trunk
Rehabilitation Phase 1.
Attachments: Staff Report
Attachment 1 - Location Map
Presentation (Uploaded 8-17-2022)
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 5
Board of Public Utilities - FINAL AUGUST 18, 2022
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, August 17. Identify in the subject line of your e-mail the agenda
item number(s) on which you wish to comment, provide your name in the body
of the e-mail and your comment. These comments will be e-mailed to all
Board Members, will be posted to the agenda documents on-line, and be
made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, August
17. State your name, the agenda item number(s) on which you wish to
comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS - NONE.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 5
Board of Public Utilities - FINAL AUGUST 18, 2022
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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