Board of Public Utilities
Regular MeetingSanta Rosa, CA · December 15, 2022
Minutes
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
Board of Public Utilities
Meeting Minutes - Final
Thursday, December 15, 2022 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:37 p.m
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Christopher Grabill, Board Member
Mary Watts, and Board Member Glen Wright
Absent 1 - Board Member Mark Walsh
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 November 17, 2022 - Regular Meeting Minutes.
Attachments: November 17, 2022 - Regular Meeting Minutes
The minutes for November 17, 2022 were received and accepted
as submitted.
4.2 December 7, 2022 - Special Meeting Minutes.
Attachments: December 7, 2022 - Special Meeting Minutes.
The minutes for December 7, 2022 were received and accepted as
submitted.
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 12-14-2022)
City of Santa Rosa
Meeting Minutes
Page 2 of 4
Board of Public Utilities Meeting Minutes - Final December 15, 2022
Peter Martin, Deputy Director - Water Resources, and Mike Prinz,
Deputy Director - Water Reuse Operations, presented.
Board Member Watts joined the meeting at 1:40 p.m.
6. CONSENT ITEMS
6.1 MOTION - PHOSPHORUS OFFSET AGREEMENT BY AND BETWEEN THE
CITY OF SANTA ROSA AND THE TOWN OF WINDSOR
RECOMMENDATION: It is recommended by the Contract Review Subcommittee
and Water Department that the Board of Public Utilities, by motion, approve and
authorize the Chair of the Board to sign the Phosphorus Offset Agreement By and
Between the City of Santa Rosa and the Town of Windsor.
Attachments: Staff Report
Attachment 1 - Agreement
Attachment 1 - Agreement REVISED Redlines (Uploaded 12-15-2022)
Attachment 1 - Agreement REVISED Clean (Uploaded 12-15-2022)
Chair Galvin requested that Item 6.1 be pulled from the consent
calendar to allow for a staff presentation.
Sean McNeil, Deputy Director - Environmental Services, and Morgan
Biggerstaff, Assistant City Attorney, presented.
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Grabill, to approve and authorize the Chair of the Board to sign the
Phosphorus Offset Agreement By and Between the City of Santa Rosa and
the Town of Windsor. The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Watts and Board Member
Wright
Absent: 1 - Board Member Walsh
7. REPORT ITEMS - NONE.
8. PUBLIC HEARING
8.1 PUBLIC HEARING - PUBLIC HEARING ADOPTING NEW MISCELLANEOUS
FEES AND INCREASING CERTAIN MISCELLANEOUS FEES (CONTINUED
FROM THE NOVEMBER 17, 2022 REGULAR MEETING AGENDA)
BACKGROUND: Santa Rosa Water miscellaneous fees and charges reimburse
the department for specific services and includes charges typically based on time
City of Santa Rosa
Meeting Minutes
Page 3 of 4
Board of Public Utilities Meeting Minutes - Final December 15, 2022
and materials or other methodologies that help define the cost of providing the
specific services for various services provided by City staff. These charges are
collected from the customers who receive the service so that the costs for specific
services are not spread to the entire ratepayer base.
Miscellaneous fees and charges were last updated in 2019. If the Board of Public
Utilities adopts these fees at the Public Meeting on December 15, 2022, the
changes to the miscellaneous fees will take effect 60 days after adoption, on
February 13, 2023.
RECOMMENDATION: It is recommended by the Budget Review Subcommittee
and the Water Department that the Board of Public Utilities, by resolution, adopt
new Water Department miscellaneous fees and charges for water and wastewater
services, increasing certain miscellaneous fees.
Attachments: Staff Report
Attachment 1 - New Misc Fees - Methodology
Attachment 2 - Resolution 1189
Attachment 3 - Current Fee Schedule
Attachment 4 - Miscellaneous Fee Update_2022_BPU_res_redlined_FINAL
Attachment 5 - FINAL- Trucked Waste Program Evaluation Report
Attachment 6 - Public Hearing Notice Form
Resolution
Presentation (Uploaded 12-14-2022)
BPU Resolution No. 1306
Kimberly Zunino, Deputy Director - Water Administration, presented.
Chair Galvin opened the public hearing at 2:32p.m. and hearing no
public comments, closed the public hearing at 2:33 p.m
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Watts, to approve RESOLUTION NO. 1306 ENTITLED "RESOLUTION OF
THE BOARD OF PUBLIC UTILITIES OF THE CITY OF SANTA ROSA
ADOPTING NEW AND CHANGED MISCELLANEOUS FEES AND
CHARGES." The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Grabill, Board Member Watts and Board Member
Wright
Absent: 1 - Board Member Walsh
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
NONE.
10. REFERRALS - NONE.
City of Santa Rosa
Meeting Minutes
Page 4 of 4
Board of Public Utilities Meeting Minutes - Final December 15, 2022
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
12. SUBCOMMITTEE REPORTS
Board Member Watts reported that the Budget Review
Subcommittee met on December 1, 2022, and unanimously
recommended revisions to the Board approval of the proposed
changes to the Santa Rosa Water Miscellaneous Fees and Charges
Schedule, as presented under Item 8.1.
Chair Galvin reported that the Contract Review Subcommittee met
on December 5, 2022, and unanimously recommended to the
Board approval of the Phosphorus Offset Agreement By and
Between the City of Santa Rosa and the Town of Windsor, as
presented under Item 6.1.
13. BOARD MEMBER REPORTS
NONE.
14. DIRECTORS REPORTS
Director Burke reported: the UV Project is under way with
mobilization and start of construction; an update on a recent water
main break on Carissa Avenue and recognized the efforts of many
staff who responded to quickly resolve the break; and the January 5,
2023 meeting will be cancelled.
15. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:44 p.m. The next meeting of
the Board of Public Utilities is scheduled for January 19, 2023.
Approved on: January 19, 2023
_________/S/_______________
Dina Manis, Recording Secretary
Agenda
Hybrid Meeting - See Agenda
City of Santa Rosa for Participation Information
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL-REVISED
DECEMBER 15, 2022
PURSUANT TO GOVERNMENT CODE SECTION 54953(e) AND THE
RECOMMENDATION OF THE HEALTH OFFICER OF THE COUNTY OF
SONOMA, THE BOARD MEMBERS WILL BE PARTICIPATING IN THIS
MEETING EITHER VIA ZOOM WEBINAR OR IN-PERSON, SOCIALLY
DISTANCED, IN THE COUNCIL CHAMBER AT 100 SANTA ROSA AVENUE.
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE (SOCIAL DISTANCING AND MASK REQUIREMENTS WILL
BE OBSERVED), OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84568596164, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 845 6859 6164
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting.
Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org
or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Dina Manis at dmanis@srcity.org.
1:30 PM - HYBRID VIA IN-PERSON AND ZOOM
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 5
Board of Public Utilities - FINAL-REVISED DECEMBER 15, 2022
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION - NONE.
4. MINUTES APPROVAL
4.1 November 17, 2022 - Regular Meeting Minutes.
Attachments: November 17, 2022 - Regular Meeting Minutes
4.2 December 7, 2022 - Special Meeting Minutes.
Attachments: December 7, 2022 - Special Meeting Minutes.
5. STAFF BRIEFINGS
5.1 WATER AND RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on water and recycled water supply issues.
The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 12-14-2022)
6. CONSENT ITEMS
6.1 MOTION - PHOSPHORUS OFFSET AGREEMENT BY AND
BETWEEN THE CITY OF SANTA ROSA AND THE TOWN OF
WINDSOR
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Water Department that the Board of Public Utilities,
by motion, approve and authorize the Chair of the Board to sign the
Phosphorus Offset Agreement By and Between the City of Santa Rosa
and the Town of Windsor.
Attachments: Staff Report
Attachment 1 - Agreement
Attachment 1 - Agreement REVISED Redlines (Uploaded 12-15-2022)
Attachment 1 - Agreement REVISED Clean (Uploaded 12-15-2022)
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 5
Board of Public Utilities - FINAL-REVISED DECEMBER 15, 2022
7. REPORT ITEMS - NONE.
8. PUBLIC HEARING
8.1 PUBLIC HEARING - PUBLIC HEARING ADOPTING NEW
MISCELLANEOUS FEES AND INCREASING CERTAIN
MISCELLANEOUS FEES (CONTINUED FROM THE NOVEMBER 17,
2022 REGULAR MEETING AGENDA)
BACKGROUND: Santa Rosa Water miscellaneous fees and charges
reimburse the department for specific services and includes charges
typically based on time and materials or other methodologies that help
define the cost of providing the specific services for various services
provided by City staff. These charges are collected from the customers
who receive the service so that the costs for specific services are not
spread to the entire ratepayer base.
Miscellaneous fees and charges were last updated in 2019. If the Board
of Public Utilities adopts these fees at the Public Meeting on December
15, 2022, the changes to the miscellaneous fees will take effect 60 days
after adoption, on February 13, 2023.
RECOMMENDATION: It is recommended by the Budget Review
Subcommittee and the Water Department that the Board of Public
Utilities, by resolution, adopt new Water Department miscellaneous fees
and charges for water and wastewater services, increasing certain
miscellaneous fees.
Attachments: Staff Report
Attachment 1 - New Misc Fees - Methodology
Attachment 2 - Resolution 1189
Attachment 3 - Current Fee Schedule
Attachment 4 - Miscellaneous Fee Update_2022_BPU_res_redlined_FINA
Attachment 5 - FINAL- Trucked Waste Program Evaluation Report
Attachment 6 - Public Hearing Notice Form
Resolution
Presentation (Uploaded 12-14-2022)
BPU Resolution No. 1306
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 5
Board of Public Utilities - FINAL-REVISED DECEMBER 15, 2022
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Public Comment may be submitted via e-mail or recorded voice message.
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, December 14. Identify in the subject line of your e-mail the
agenda item number(s) on which you wish to comment, provide your name in
the body of the e-mail and your comment. These comments will be e-mailed
to all Board Members, will be posted to the agenda documents on-line, and
be made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday,
December 14. State your name, the agenda item number(s) on which you
wish to comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
10. REFERRALS - NONE.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
12. SUBCOMMITTEE REPORTS
13. BOARD MEMBER REPORTS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 5
Board of Public Utilities - FINAL-REVISED DECEMBER 15, 2022
14. DIRECTORS REPORTS
15. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3126 (TTY Relay at 711) or dmanis@srcity.org. Requests should be submitted as far in advance as possible, but no
later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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