Board of Public Utilities
Regular MeetingSanta Rosa, CA · March 2, 2023
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, March 2, 2023 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:30 p.m.
Chair Galvin announced that he is attending the meeting virtually
under the "Just Cause" clause of AB 2249, due to a contagious
illness. Chair Galvin announced no one over the age of 18 was
present in his home and that his camera would remain on for the
entirety of the meeting.
Present 7 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Robin Bartholow, Board Member Mark
Walsh, Board Member Mary Watts, and Board Member Glen Wright
2. BOARD REORGANIZATION - ELECTION OF VICE CHAIR
Board Member Walsh motioned to elect Board Member Arnone as
Vice Chair. Board Member Wright seconded. Board Member
Arnone accepted the nomination, and with no others being
nominated, he was selected by unanimous consent.
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
There were no Statements of Abstention from Board Members.
4. STUDY SESSION - NONE.
5. MINUTES APPROVAL
5.1 February 16, 2023 - Regular Meeting Minutes - DRAFT.
Attachments: February 16, 2023 - Regular Meeting Minutes - DRAFT.
The minutes for February 16, 2023 were approved as submitted.
6. STAFF BRIEFINGS
6.1 CREEK PROTECTION, CARE, AND RESTORATION
Staff will update the Board on work undertaken by the Storm Water and
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 4
Board of Public Utilities Regular Meeting Minutes - Final March 2, 2023
Creeks team to protect, care, and restore creeks, and review current
projects. The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded on 2.27.2023)
Kellen Johnston, Environmental Specialist, presented.
7. CONSENT ITEMS
7.1 MOTION - CONTRACT AWARD - COBBLESTONE DR ZONE R2-R4
WATER MAIN CONNECTION, CONTRACT NO. C01999
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board, by
motion, award Construction Contract No. C01999 in the amount of
$523,132.00 to the lowest responsive bidder, Team Ghilotti Inc, of
Petaluma, California, for Cobblestone Dr Zone R2-R4 Water Main
Connection, approve a 15% contingency and authorize a total contract
amount of $601,601.80.
Attachments: Staff Report
Attachment 1 - C01999 Bid Summary
Attachment 2 - Location Map
A motion was made by Board Member Wright, seconded by Board Member
Walsh, to approve Consent Item 6.1. The motion carried by the following
vote:
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Bartholow, Board Member Walsh, Board Member
Watts and Board Member Wright
8. REPORT ITEMS
8.1 REPORT - RECOMMENDATION TO RESCIND STAGE 3 OF THE
CITY OF SANTA ROSA WATER SHORTAGE CONTINGENCY PLAN
BACKGROUND: In response to drought conditions, on June 29, 2021,
the City Council declared a water shortage emergency and adopted
Stage 3 of the City of Santa Rosa’s Water Shortage Contingency Plan
imposing mandatory restrictions and requiring customers to reduce
community-wide water use by 20%. Beginning late December 2022, the
region experienced a series of atmospheric rivers filling our region’s
water supply reservoirs, Lake Sonoma and Lake Mendocino. Lake
Sonoma now holds sufficient storage to provide more than three years
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 4
Board of Public Utilities Regular Meeting Minutes - Final March 2, 2023
of water supply. Therefore, required reductions in water use are no
longer necessary. However, compliance with the State Water
Resources Control Board (State Water Board) adopted emergency
water conservation regulations is still required. The City of Santa Rosa
can rescind the water shortage emergency and implementation of Stage
3 of the Water Shortage Contingency Plan while retaining measures for
compliance with State Water Board emergency regulations.
RECOMMENDATION: It is recommended by the Water Department that
the Board of Public Utilities, by resolution, recommend that the City
Council of Santa Rosa adopt a resolution: 1) rescinding the June 29,
2021 drought emergency declaration; 2) rescinding the implementation
of Stage 3 of the City of Santa Rosa Water Shortage Contingency Plan;
3) removing authorization for the Water Department to utilize the Water
Enterprise Fund Catastrophic Reserves; and 4) directing staff to
implement demand reduction actions consistent with Title 23, Section
996(c)(1) of the California Code of Regulations for the duration this
emergency regulation is in effect.
Attachments: Staff Report
Attachment 1 - BPU Resolution 1255
Attachment 2 - City Council RES- 2021-125
Resolution
Exhibit A
Presentation (Uploaded 2.27.2023)
Peter Martin, Deputy Director - Water Resources, presented.
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Bartholow, to waive reading of the text and adopt:
A RESOLUTION OF THE BOARD OF PUBLIC UTILITIES RECOMMENDING
THAT THE COUNCIL OF THE CITY OF SANTA ROSA ADOPT A
RESOLUTION RESCINDING THE JUNE 29, 2021 DROUGHT EMERGENCY
DECLARATION, RESCINDING STAGE 3 OF THE CITY’S WATER
SHORTAGE CONTINGENCY PLAN, REMOVING AUTHORIZATION FOR
SANTA ROSA WATER TO UTILIZE THE WATER ENTERPRISE FUND
CATASTROPHIC RESERVES, AND DIRECTING STAFF TO IMPLEMENT
DEMAND REDUCTION ACTIONS CONSISTENT WITH THE
REQUIREMENTS OF TITLE 23, SECTION 996(c)(1) OF THE CALIFORNIA
CODE OF REGULATIONS FOR THE DURATION THIS EMERGENCY
REGULATION IS IN EFFECT
The motion carried by the following vote:
City of Santa Rosa
Regular Meeting Minutes
Page 4 of 4
Board of Public Utilities Regular Meeting Minutes - Final March 2, 2023
Yes: 7 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Bartholow, Board Member Walsh, Board Member
Watts and Board Member Wright
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
None.
10. REFERRALS - NONE.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
12. SUBCOMMITTEE REPORTS
Board Member Watts provided a brief report on the Budget Review
Subcommittee meeting.
13. BOARD MEMBER REPORTS
None.
14. DIRECTORS REPORTS
Deputy Director Schiavone announced that Water Department
employee, Aaron De la Montanya, passed away on March 1, 2023.
15. ADJOURNMENT OF MEETING
Chair Galvin called for a moment of silence for Water Department
employee, Aaron De la Montanya.
Chair Galvin adjourned the meeting at 2:16 p.m. The next meeting of
the Board of Public Utilities is scheduled for March 16, 2023.
Approved on: March 16, 2023
____/S/____________________
Michelle Montoya
Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL-REVISED
MARCH 2, 2023
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/85693901723, OR BY
DIALING 877-853-5257 AND ENTER WEBINAR ID: 856 9390 1723
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting. Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Michelle Montoya at mmontoya@srcity.org.
1:30 PM (COUNCIL CHAMBER)
1. CALL TO ORDER AND ROLL CALL
2. BOARD REORGANIZATION - ELECTION OF VICE CHAIR
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
4. STUDY SESSION - NONE.
5. MINUTES APPROVAL
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 4
Board of Public Utilities - FINAL-REVISED MARCH 2, 2023
5.1 February 16, 2023 - Regular Meeting Minutes - DRAFT.
Attachments: February 16, 2023 - Regular Meeting Minutes - DRAFT.
6. STAFF BRIEFINGS
6.1 CREEK PROTECTION, CARE, AND RESTORATION
Staff will update the Board on work undertaken by the Storm Water and
Creeks team to protect, care, and restore creeks, and review current
projects. The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded on 2.27.2023)
7. CONSENT ITEMS
7.1 MOTION - CONTRACT AWARD - COBBLESTONE DR ZONE R2-R4
WATER MAIN CONNECTION, CONTRACT NO. C01999
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and the Water Department that the Board, by
motion, award Construction Contract No. C01999 in the amount of
$523,132.00 to the lowest responsive bidder, Team Ghilotti Inc, of
Petaluma, California, for Cobblestone Dr Zone R2-R4 Water Main
Connection, approve a 15% contingency and authorize a total contract
amount of $601,601.80.
Attachments: Staff Report
Attachment 1 - C01999 Bid Summary
Attachment 2 - Location Map
8. REPORT ITEMS
8.1 REPORT - RECOMMENDATION TO RESCIND STAGE 3 OF THE
CITY OF SANTA ROSA WATER SHORTAGE CONTINGENCY PLAN
BACKGROUND: In response to drought conditions, on June 29, 2021,
the City Council declared a water shortage emergency and adopted
Stage 3 of the City of Santa Rosa’s Water Shortage Contingency Plan
imposing mandatory restrictions and requiring customers to reduce
community-wide water use by 20%. Beginning late December 2022, the
region experienced a series of atmospheric rivers filling our region’s
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 4
Board of Public Utilities - FINAL-REVISED MARCH 2, 2023
water supply reservoirs, Lake Sonoma and Lake Mendocino. Lake
Sonoma now holds sufficient storage to provide more than three years
of water supply. Therefore, required reductions in water use are no
longer necessary. However, compliance with the State Water
Resources Control Board (State Water Board) adopted emergency
water conservation regulations is still required. The City of Santa Rosa
can rescind the water shortage emergency and implementation of Stage
3 of the Water Shortage Contingency Plan while retaining measures for
compliance with State Water Board emergency regulations.
RECOMMENDATION: It is recommended by the Water Department that
the Board of Public Utilities, by resolution, recommend that the City
Council of Santa Rosa adopt a resolution: 1) rescinding the June 29,
2021 drought emergency declaration; 2) rescinding the implementation
of Stage 3 of the City of Santa Rosa Water Shortage Contingency Plan;
3) removing authorization for the Water Department to utilize the Water
Enterprise Fund Catastrophic Reserves; and 4) directing staff to
implement demand reduction actions consistent with Title 23, Section
996(c)(1) of the California Code of Regulations for the duration this
emergency regulation is in effect.
Attachments: Staff Report
Attachment 1 - BPU Resolution 1255
Attachment 2 - City Council RES- 2021-125
Resolution
Exhibit A
Presentation (Uploaded 2.27.2023)
BPU Resolution No. 1312
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
Advance Public Comment:
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 4
Board of Public Utilities - FINAL-REVISED MARCH 2, 2023
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, March 1. Identify in the subject line of your e-mail the agenda
item number(s) on which you wish to comment, provide your name in the body
of the e-mail and your comment. These comments will be e-mailed to all
Board Members, will be posted to the agenda documents on-line, and be
made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, March
1. State your name, the agenda item number(s) on which you wish to
comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
10. REFERRALS - NONE.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) - NONE.
12. SUBCOMMITTEE REPORTS
13. BOARD MEMBER REPORTS
14. DIRECTORS REPORTS
15. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-4645 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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