Board of Public Utilities
Regular MeetingSanta Rosa, CA · June 15, 2023
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, June 15, 2023 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:31 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Robin Bartholow, Board Member Mark
Walsh, and Board Member Glen Wright
Absent 1 - Board Member Mary Watts
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
None.
3. STUDY SESSION
None.
4. MINUTES APPROVAL
4.1 May 18, 2023 - Regular Meeting Minutes - DRAFT
The May 18, 2023 were approved as submitted.
5. STAFF BRIEFINGS
Chair Galvin announced he was reordering the agenda and moving
Item 5.4 before Item 5.1.
5.4 CALIFORNIA WATER ENVIRONMENT ASSOCIATION SUPERVISOR
OF THE YEAR AWARD - ROBERT WILSON
In April 2023, the California Water Environment Association (CWEA)
awarded Robert Wilson, Laboratory Supervisor for Santa Rosa Water,
the Supervisor of the Year Award and he will be presented with his
award in front of the Board of Public Utilities by Brittany Rossi Worthen,
from the CWEA.
Sean McNeil, Deputy Director - Environmental Services, and
Brittany Rossi, Vice President CWEA, presented Robert Wilson,
Lab Supervisor with the CWEA Supervisor of the Year Award.
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 7
Board of Public Utilities Regular Meeting Minutes - Final June 15, 2023
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may
discuss this item and give direction to staff.
Peter Martin, Deputy Director - Water Resources, and Colin Close,
Senior Water Resources Planner provided a Water supply update
and answered Board Member questions.
5.2 ANNUAL WATER QUALITY REPORT
Staff will provide an overview of Santa Rosa’s 2022 water quality report,
including drinking water regulatory requirements and water quality
results. The Board may discuss this item and give direction to staff.
Tony Llamas, Water Quality Supervisor, presented on the Annual
Water Quality Report.
Duane Dewitt, asked questions about the monitoring of wells in City
of Santa Rosa.
Jennifer Burke, Director of Santa Rosa Water, responded to the
public commenter's questions and concerns.
5.3 UPDATE ON PHOSPHORUS COMPLIANCE
Staff will provide the Board of Public Utilities an update on the
generation and use of phosphorus credits to meet the City's discharge
requirements. The presentation will include an accounting of current
credits as well as planned future phosphorus offset projects. The Board
may discuss this item and give direction to staff.
Sean McNeil, Deputy Director - Environmental Services, provided an
update on Phosphorus Compliance and answered Board member
questions.
Duane Dewitt asked how the credits can be used to provide an
economic uplift.
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 7
Board of Public Utilities Regular Meeting Minutes - Final June 15, 2023
Sean McNeil, Deputy Director- Environmental Services, responded
to the public commenter's question.
6. CONSENT ITEMS
A motion was made by Board Member Wright, seconded by Vice Chair
Arnone, Jr., to approve Consent Items 6.1 through 6.7.
The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Bartholow, Board Member Walsh and Board
Member Wright
Absent: 1 - Board Member Watts
6.1 MOTION - AMENDMENT TO BLANKET PURCHASE ORDER 164811 -
ONE YEAR EXTENSION AND INCREASE COMPENSATION FOR
UTILITY BILL PRINTING, BILL INSERTS, AND MAILING SERVICES
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve an amendment to Blanket Purchase Order 164811 for utility bill
printing, bill inserts, and mailing services to extend for one year with an
8% increase in unit price and increase in compensation in the amount of
$122,000 to InfoSend, Inc., Anaheim, California, for a not to exceed
cumulative value of $336,000.
This Consent - Motion was approved.
6.2 MOTION - CONTRACT AWARD - EAST HAVEN DRIVE SEWER AND
WATER IMPROVEMENTS - ELEANOR AVENUE TO E. FOOTHILL
DRIVE
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and Santa Rosa Water that the Board of
Public Utilities, by motion: 1) approve the E Haven Drive Sewer and
Water Improvements - Eleanor to E. Foothill Dr. project (Project); 2)
award Construction Contract No. C01684 in the amount of
$2,633,410.20 to the lowest responsive bidder, Argonaut Constructors
of Santa Rosa, CA; 3) approve a 15% contingency; and 4) authorize a
total contract amount of $3,028,421.73.
This Consent - Motion was approved.
City of Santa Rosa
Regular Meeting Minutes
Page 4 of 7
Board of Public Utilities Regular Meeting Minutes - Final June 15, 2023
6.3 MOTION - FIRST AMENDMENT TO AGREEMENT NO. F002459 -
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH
GILARDI & JACOBSEN AG SERVICES, INC.
RECOMMENDATION: It is recommended by Santa Rosa Water that the
Board of Public Utilities, by motion, approve the First Amendment to
Agreement No. F002459 (Agreement) for Acceptance of Biosolids and
Land Application, with Gilardi & Jacobsen Ag Services, Inc. (Gilardi &
Jacobsen) to increase compensation in the amount of $5,721.00 to
account for increase in the San Francisco Area Consumer Price Index
(CPI) and replenish the funds used for last year’s activities in the
amount of $88,279.00 for a total increase of $94,000.00, with total
maximum compensation of $208,418.95 (two hundred and eight
thousand four hundred and eighteen dollars and ninety-five cents).
This Consent - Motion was approved.
6.4 MOTION - PROJECT WORK ORDER APPROVAL - CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE ALBANY,
CLEMENT, AND MALANO SEWER AND WATER IMPROVEMENTS
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and Santa Rosa Water that the Board of
Public Utilities, by motion, approve Project Work Order No.
A010146-2016-28 under the Master Professional Services Agreement
with Green Valley Consulting Engineers of Santa Rosa, California, to
provide professional Construction Management and Inspection Services
for the Albany, Clement, and Malano Sewer and Water Improvements,
Contract No. C00203, in the amount not to exceed $576,500.75.
This Consent - Motion was approved.
6.5 RESOLUTION - AUTHORIZATION FOR THE WATER DIRECTOR TO
SERVE AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA
WATER AGENCIES (ACWA) REGION 1 BOARD OF DIRECTORS
RECOMMENDATION: It is recommended by the Water Department that
the Board, by resolution, nominate Jennifer Burke as a member of the
Association of California Water Agencies (ACWA) Region 1 Board for
the 2024-2025 term.
This Consent - Resolution was approved.
City of Santa Rosa
Regular Meeting Minutes
Page 5 of 7
Board of Public Utilities Regular Meeting Minutes - Final June 15, 2023
RECOMMENDATION
It is recommended by the Water Department that the Board, by resolution,
nominate Jennifer Burke as a member of the Association of California
Water Agencies (ACWA) Region 1 Board for the 2024-2025 term.
6.6 RESOLUTION - SECOND AMENDMENT TO GENERAL SERVICES
AGREEMENT NO. F002013 FOR GRIT AND SCREENING DISPOSAL
SERVICES
RECOMMENDATION: It is recommended by the Finance Department
and Santa Rosa Water that the Board of Public Utilities, by resolution,
approve the Second Amendment to General Services Agreement No.
F002013, exercising the five-year extension for grit and screening
disposal services to N Leasing Company LLC dba Republic Services of
Sonoma County Transportation, Richmond, California and increasing
compensation in the amount of $362,108.75, for a cumulative amount
not to exceed $685,273.75.
This Consent - Resolution was approved.
6.7 MOTION - NINTH AMENDMENT TO AGREEMENT 08-8830
BETWEEN CITY OF SANTA ROSA AND N. HARRIS CORPORATION
RECOMMENDATION: It is recommended by Santa Rosa Water Staff
and the Board of Public Utilities Contract Review Subcommittee that the
Board of Public Utilities, by motion, approve the Ninth Amendment to
Agreement 08-8830 between the City of Santa Rosa and N. Harris
Corporation and authorize additional compensation of $276,592.
This Consent - Motion was approved.
7. REPORT ITEMS
None.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Duane Dewitt shared that the United States Environmental
Protection Agency has a website that has information on green
infrastructure and storm water retention techniques in riparian areas
within urban areas. Public Commenter Dewitt also suggested that
Roseland Creek could be an anchor to bring in funds, not only in
City of Santa Rosa
Regular Meeting Minutes
Page 6 of 7
Board of Public Utilities Regular Meeting Minutes - Final June 15, 2023
restoration but also in work force training.
9. REFERRALS
None.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
None.
11. SUBCOMMITTEE REPORTS
Chair Galvin gave a report on the June 6, 2023 Contract Review
Subcommittee where it was unanimously recommended by the
Subcommittee and was heard on today's consent calendar as Item
6.7, Ninth Amendment to Agreement 08-8830 Between the City of
Santa Rosa and N. Harris Corporation.
12. BOARD MEMBER REPORTS
Board Member Barthalow thanked Santa Rosa Water staff for an
excellent tour of the Laguna Treatment Plant.
13. DIRECTORS REPORTS
Director Burke reported: On May 30, 2023 Water Staff, along with
government officials, world bank staff, and members of the
American Waterworks Association met with a delegation from the
country of Turkey at the Laguna Treatment Plant to learn about our
system and water reuse; the annual Geyser's shutdown is currently
scheduled for July 10 through July 24, this shutdown allows for
maintenance to be done that cannot be done while the system is up
and running; Association of California Water Agencies Region 1
(ACWA) will be scheduling a tour of the CalPine's Geyser's facility
on Friday, August 11, and once the event is finalized, the agenda will
be sent to the Board and the opportunity open for up to three Board
members to attend; the announcement was made that Michelle
Montoya was officially named as the Administrative Analyst that will
be supporting the Board of Public Utilities along with their
subcommittees.
Duane Dewitt asked if the ACWA tour of the CalPine Geyser's
facility would be open to the public.
City of Santa Rosa
Regular Meeting Minutes
Page 7 of 7
Board of Public Utilities Regular Meeting Minutes - Final June 15, 2023
Director Burke responded that ACWA events are not open to the
public, however, CalPine's does offer public tours of their facility.
14. ADJOURNMENT OF MEETING
The meeting was adjourned at 3:03 p.m.
Approved on: July 20, 2023
_____/S/_______________________
Easter Ledesma
Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
JUNE 15, 2023
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE OR VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY DIALING
877-853-5257 AND ENTER WEBINAR ID: 852 9410 1130
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
The public attending in person or accessing the meeting through the
Zoom link will be able to provide public comment on agenda items at the
time an agenda item is discussed during the Board of Public Utilities
Meeting. Public Comment may also be submitted via e-mail at
bpu-comment@srcity.org or recorded voice message at 707-543-4224.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Michelle Montoya at mmontoya@srcity.org.
1:30 PM - VIA IN-PERSON AND ZOOM
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION
None.
4. MINUTES APPROVAL
4.1 May 18, 2023 - Regular Meeting Minutes - DRAFT
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 7
Board of Public Utilities - FINAL JUNE 15, 2023
Attachments: May 18, 2023 – Regular Meeting Minutes - DRAFT
5. STAFF BRIEFINGS
5.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may
discuss this item and give direction to staff.
Attachments: Presentation
5.2 ANNUAL WATER QUALITY REPORT
Staff will provide an overview of Santa Rosa’s 2022 water quality
report, including drinking water regulatory requirements and water
quality results. The Board may discuss this item and give direction to
staff.
Attachments: Presentation
5.3 UPDATE ON PHOSPHORUS COMPLIANCE
Staff will provide the Board of Public Utilities an update on the
generation and use of phosphorus credits to meet the City's discharge
requirements. The presentation will include an accounting of current
credits as well as planned future phosphorus offset projects. The Board
may discuss this item and give direction to staff.
Attachments: Presentation
5.4 CALIFORNIA WATER ENVIRONMENT ASSOCIATION SUPERVISOR
OF THE YEAR AWARD - ROBERT WILSON
In April 2023, the California Water Environment Association (CWEA)
awarded Robert Wilson, Laboratory Supervisor for Santa Rosa Water,
the Supervisor of the Year Award and he will be presented with his
award in front of the Board of Public Utilities by Brittany Rossi Worthen,
from the CWEA.
Attachments: Presentation
6. CONSENT ITEMS
6.1 MOTION - AMENDMENT TO BLANKET PURCHASE ORDER 164811
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 7
Board of Public Utilities - FINAL JUNE 15, 2023
- ONE YEAR EXTENSION AND INCREASE COMPENSATION FOR
UTILITY BILL PRINTING, BILL INSERTS, AND MAILING SERVICES
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve an amendment to Blanket Purchase Order 164811 for utility bill
printing, bill inserts, and mailing services to extend for one year with an
8% increase in unit price and increase in compensation in the amount
of $122,000 to InfoSend, Inc., Anaheim, California, for a not to exceed
cumulative value of $336,000.
Attachments: Staff Report
6.2 MOTION - CONTRACT AWARD - EAST HAVEN DRIVE SEWER AND
WATER IMPROVEMENTS - ELEANOR AVENUE TO E. FOOTHILL
DRIVE
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and Santa Rosa Water that the Board of
Public Utilities, by motion: 1) approve the E Haven Drive Sewer and
Water Improvements - Eleanor to E. Foothill Dr. project (Project); 2)
award Construction Contract No. C01684 in the amount of
$2,633,410.20 to the lowest responsive bidder, Argonaut Constructors
of Santa Rosa, CA; 3) approve a 15% contingency; and 4) authorize a
total contract amount of $3,028,421.73.
Attachments: Staff Report
Attachment 1 – Summary of Bids
Attachment 2 - Location Map
6.3 MOTION - FIRST AMENDMENT TO AGREEMENT NO. F002459 -
ACCEPTANCE OF BIOSOLIDS AND LAND APPLICATION WITH
GILARDI & JACOBSEN AG SERVICES, INC.
RECOMMENDATION: It is recommended by Santa Rosa Water that the
Board of Public Utilities, by motion, approve the First Amendment to
Agreement No. F002459 (Agreement) for Acceptance of Biosolids and
Land Application, with Gilardi & Jacobsen Ag Services, Inc. (Gilardi &
Jacobsen) to increase compensation in the amount of $5,721.00 to
account for increase in the San Francisco Area Consumer Price Index
(CPI) and replenish the funds used for last year’s activities in the
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 7
Board of Public Utilities - FINAL JUNE 15, 2023
amount of $88,279.00 for a total increase of $94,000.00, with total
maximum compensation of $208,418.95 (two hundred and eight
thousand four hundred and eighteen dollars and ninety-five cents).
Attachments: Staff Report
Attachment 1 – Amendment to Gilardi & Jacobsen Application and Spread
6.4 MOTION - PROJECT WORK ORDER APPROVAL - CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE ALBANY,
CLEMENT, AND MALANO SEWER AND WATER IMPROVEMENTS
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department and Santa Rosa Water that the Board of
Public Utilities, by motion, approve Project Work Order No.
A010146-2016-28 under the Master Professional Services Agreement
with Green Valley Consulting Engineers of Santa Rosa, California, to
provide professional Construction Management and Inspection Services
for the Albany, Clement, and Malano Sewer and Water Improvements,
Contract No. C00203, in the amount not to exceed $576,500.75.
Attachments: Staff Report
Attachment 1 – Project Work Order Agreement
6.5 RESOLUTION - AUTHORIZATION FOR THE WATER DIRECTOR TO
SERVE AS A MEMBER OF THE ASSOCIATION OF CALIFORNIA
WATER AGENCIES (ACWA) REGION 1 BOARD OF DIRECTORS
RECOMMENDATION: It is recommended by the Water Department that
the Board, by resolution, nominate Jennifer Burke as a member of the
Association of California Water Agencies (ACWA) Region 1 Board for
the 2024-2025 term.
Attachments: Staff Report
Resolution
BPU Resolution No. 1322
6.6 RESOLUTION - SECOND AMENDMENT TO GENERAL SERVICES
AGREEMENT NO. F002013 FOR GRIT AND SCREENING DISPOSAL
SERVICES
RECOMMENDATION: It is recommended by the Finance Department
and Santa Rosa Water that the Board of Public Utilities, by resolution,
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 7
Board of Public Utilities - FINAL JUNE 15, 2023
approve the Second Amendment to General Services Agreement No.
F002013, exercising the five-year extension for grit and screening
disposal services to N Leasing Company LLC dba Republic Services of
Sonoma County Transportation, Richmond, California and increasing
compensation in the amount of $362,108.75, for a cumulative amount
not to exceed $685,273.75.
Attachments: Staff Report
Second Amendment to General Services Agreement F002013 Grit and Sc
Resolution
BPU Resolution No. 1323
6.7 MOTION - NINTH AMENDMENT TO AGREEMENT 08-8830
BETWEEN CITY OF SANTA ROSA AND N. HARRIS CORPORATION
RECOMMENDATION: It is recommended by Santa Rosa Water Staff
and the Board of Public Utilities Contract Review Subcommittee that the
Board of Public Utilities, by motion, approve the Ninth Amendment to
Agreement 08-8830 between the City of Santa Rosa and N. Harris
Corporation and authorize additional compensation of $276,592.
Attachments: Staff Report
Attachment 1 - 08-8830 Amendment 9 signed by vendor
Attachment 2 - Exhibit B-8 - Statement of Work for Delinquent Transfer Am
Attachment 3 - Exhibit B-9 - Statement of Work for Drought Stage Billing F
Attachment 4 - Exhibit B-10 - Statement of Work for CIS Licenses
Attachment 5 - 08-8830 Original Agreement
Attachment 6 - 08-8830 Amendment 1 - 8
7. REPORT ITEMS
None.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber, by accessing the meeting
through the Zoom link, or by dial-in at the time an agenda item is discussed
during the Board of Public Utilities Meeting. Go to
https://srcity.org/virtualparticipation for more information.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 7
Board of Public Utilities - FINAL JUNE 15, 2023
Advance Public Comment:
E-mail Public Comment: To submit an e-mailed public comment to the Board
of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m.,
Wednesday, June 14. Identify in the subject line of your e-mail the agenda
item number(s) on which you wish to comment, provide your name in the body
of the e-mail and your comment. These comments will be e-mailed to all
Board Members, will be posted to the agenda documents on-line, and be
made part of the archive packet.
Recorded Voice Message Public Comment: To submit a voice message
public comment, please call 707-543-4224 by 5:00 p.m., Wednesday, June
14. State your name, the agenda item number(s) on which you wish to
comment, and your comment. Recordings will be limited to 3 minutes.
Recorded comments may be played at the time that the agenda item is
discussed during the Board Meeting.
Recorded public comments on public hearing items may be played at the time
when the hearing is opened.
9. REFERRALS
None.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 7 of 7
Board of Public Utilities - FINAL JUNE 15, 2023
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-4645 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
Get email alerts for Santa Rosa
A daily email when new agendas and minutes are posted.