Board of Public Utilities
Regular MeetingSanta Rosa, CA · November 2, 2023
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, November 2, 2023 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:33 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Robin Bartholow, Board Member Mark
Walsh, and Board Member Glen Wright
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
None.
3. STUDY SESSION
None.
4. MINUTES APPROVAL
4.1 October 19, 2023 - Regular Meeting Minutes - DRAFT
The October 19, 2023 Regular Meeting Minutes were approved as
submitted.
5. STAFF BRIEFINGS
5.1 2023-2024 CAPITAL IMPROVEMENT PROGRAM UPDATE
Staff will present a statistical overview of active water, wastewater, and
regional construction projects in 2023, highlighting key projects in each
sector. Staff will also provide a preview of construction projects to be
initiated in 2024. The Board may discuss this item and give direction to
staff.
James Jensen, Deputy Director - Engineering Services, Richela
Maeda, Associate Civil Engineer, Chris Balanesi, Associate Civil
Engineer, and Sara Mathews, Associate Civil Engineer, presented
and answered Board Member questions.
5.2 LABORATORY UPDATE - THE NEW TNI STANDARDS
Staff will provide an update on the Laguna Environmental Laboratory's
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 4
Board of Public Utilities Regular Meeting Minutes - Final November 2, 2023
implementation of the new State Water Resources Control Board
Standards also known as the TNI Updates. The Board may discuss this
item and give direction to staff.
Robert Wilson, Laboratory Supervisor, presented and answered
Board Member questions.
5.3 ENVIRONMENTAL SERVICES UPDATE
Staff will provide an update on the North Coast Regional Water Quality
Control Board's 2023 Triennial Review of the Water Quality Control
Plan for the North Coast Region and a brief update on the Colgan
Creek Water Quality Trading Framework Project conducted by Sonoma
Water. The Board may discuss this item and give direction to staff.
Sean McNeil, Deputy Director - Environmental Services, presented
and answered Board Member questions.
6. CONSENT ITEMS
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Walsh, to approve Consent Items 6.1 and 6.2.
The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Bartholow, Board Member Walsh and Board
Member Wright
6.1 MOTION - BLANKET PURCHASE ORDER 165703 - ONE-YEAR
EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE,
INC.
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
authorize the Chairman of the Board to approve a one-year extension
with no increase to unit price and an increase in compensation by
$165,000 to Blanket Purchase Order (BPO) 165703 for the supply and
delivery of Clarifloc NW-134 dewatering polymer for the Laguna
Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the total
amount not to exceed $417,000.
This Consent - Motion was approved.
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 4
Board of Public Utilities Regular Meeting Minutes - Final November 2, 2023
6.2 MOTION - PROPOSED AGREEMENT WITH HILDEBRAND
CONSULTING TO PERFORM A WATER AND SEWER RATE STUDY
AND DEVELOP A RATE SCHEDULE FOR 2025-2029
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Santa Rosa Water that the Board of Public Utilities,
by motion, approve a professional services agreement between the City
of Santa Rosa and Hildebrand Consulting, LLC to perform a water and
sewer rate study, develop a rate schedule for 2025 through 2029,
develop a pass-through rate for wholesale water and update the water
shortage rates, with a not to exceed amount of One Hundred and
Thirty-Five Thousand ($135,000) dollars.
This Consent - Motion was approved.
7. REPORT ITEMS
None.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
None.
9. REFERRALS
None.
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
None.
11. SUBCOMMITTEE REPORTS
None.
12. BOARD MEMBER REPORTS
None.
13. DIRECTORS REPORTS
Director Burke reported: The Geysers system is back to operating
at a 5 pump (full capacity) flow rate of approximately 18 MGD in
order to lower recycled water storage levels in preparation for
winter/wet weather flows to Laguna Treatment Plant.
City of Santa Rosa
Regular Meeting Minutes
Page 4 of 4
Board of Public Utilities Regular Meeting Minutes - Final November 2, 2023
Laura Utter's started with the City of Santa Rosa Water Department
May 8, 2007 as a Wastewater Operator Trainee. As of November 2,
2023, she not only will be celebrating 16 years of service, she will
be retiring as a Wastewater Operator II. Laura is always very helpful
and professional, maintains a calm demeanor, and stays well
focused under duress just like she did during the emergency
response when Dan Silveira fell. Laura is always very tactful and
clear when new operators need a boost during training, and is
supportive of, and very kind to, the operators who are less
experienced and maintains a good attention to detail when helping
others learn the ropes.
Former board member Chris Grabill has been reappointed to the
Board of Public Utilities filling the current vacancy. We anticipate his
swearing in will take place at the next regularly scheduled meeting.
14. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:42 p.m. in honor of Laura
Utter's retirement. The next Board of Public Utilities meeting is
scheduled for November 16, 2023.
Approved on: November 16, 2023
__/S/__________________________
Michelle Montoya
Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
NOVEMBER 2, 2023
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100
SANTA ROSA AVENUE.
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN
ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE
CHANNEL 99, ON YOUTUBE AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.
The public attending in person will be able to provide public comment
on agenda items at the time an agenda item is discussed during the
Board of Public Utilities Meeting. Public Comment may also be
submitted via e-mail at bpu-comment@srcity.org.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Michelle Montoya at mmontoya@srcity.org
1:30 PM - VIA IN-PERSON
1. CALL TO ORDER AND ROLL CALL
2. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
3. STUDY SESSION
None.
4. MINUTES APPROVAL
4.1 October 19, 2023 - Regular Meeting Minutes - DRAFT
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 4
Board of Public Utilities - FINAL NOVEMBER 2, 2023
Attachments: October 19, 2023 - Regular Meeting Minutes - DRAFT
5. STAFF BRIEFINGS
5.1 2023-2024 CAPITAL IMPROVEMENT PROGRAM UPDATE
Staff will present a statistical overview of active water, wastewater, and
regional construction projects in 2023, highlighting key projects in each
sector. Staff will also provide a preview of construction projects to be
initiated in 2024. The Board may discuss this item and give direction to
staff.
Attachments: Presentation (Uploaded 10.30.2023)
5.2 LABORATORY UPDATE - THE NEW TNI STANDARDS
Staff will provide an update on the Laguna Environmental Laboratory's
implementation of the new State Water Resources Control Board
Standards also known as the TNI Updates. The Board may discuss this
item and give direction to staff.
Attachments: Presentation (Uploaded 10.30.2023)
5.3 ENVIRONMENTAL SERVICES UPDATE
Staff will provide an update on the North Coast Regional Water Quality
Control Board's 2023 Triennial Review of the Water Quality Control
Plan for the North Coast Region and a brief update on the Colgan
Creek Water Quality Trading Framework Project conducted by Sonoma
Water. The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 10.30.2023)
6. CONSENT ITEMS
6.1 MOTION - BLANKET PURCHASE ORDER 165703 - ONE-YEAR
EXTENSION AND INCREASE COMPENSATION, SNF POLYDYNE,
INC.
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
authorize the Chairman of the Board to approve a one-year extension
with no increase to unit price and an increase in compensation by
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 4
Board of Public Utilities - FINAL NOVEMBER 2, 2023
$165,000 to Blanket Purchase Order (BPO) 165703 for the supply and
delivery of Clarifloc NW-134 dewatering polymer for the Laguna
Treatment Plant to SNF Polydyne, Inc., Riceboro, Georgia, in the total
amount not to exceed $417,000.
Attachments: Staff Report
6.2 MOTION - PROPOSED AGREEMENT WITH HILDEBRAND
CONSULTING TO PERFORM A WATER AND SEWER RATE STUDY
AND DEVELOP A RATE SCHEDULE FOR 2025-2029
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Santa Rosa Water that the Board of Public Utilities,
by motion, approve a professional services agreement between the City
of Santa Rosa and Hildebrand Consulting, LLC to perform a water and
sewer rate study, develop a rate schedule for 2025 through 2029,
develop a pass-through rate for wholesale water and update the water
shortage rates, with a not to exceed amount of One Hundred and
Thirty-Five Thousand ($135,000) dollars.
Attachments: Staff Report
Attachment 1 – City of Santa Rosa Professional Services Agreement with
7. REPORT ITEMS
None.
8. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber at the time an agenda item
is discussed during the Board of Public Utilities Meeting.
Advance Public Comment via E-mail Public Comment: To submit an e-mailed
public comment to the Board of Public Utilities, please send to:
bpu-comment@srcity.org by 5:00 p.m., Wednesday, November 1. Identify in
the subject line of your e-mail the agenda item number(s) on which you wish
to comment, provide your name in the body of the e-mail and your comment.
These comments will be e-mailed to all Board Members, will be posted to the
agenda documents on-line, and be made part of the archive packet.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 4
Board of Public Utilities - FINAL NOVEMBER 2, 2023
9. REFERRALS
10. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
11. SUBCOMMITTEE REPORTS
12. BOARD MEMBER REPORTS
13. DIRECTORS REPORTS
14. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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