Board of Public Utilities
Regular MeetingSanta Rosa, CA · December 7, 2023
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, December 7, 2023 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:30 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Robin Bartholow, Board Member
Christopher Grabill, and Board Member Glen Wright
Absent 1 - Board Member Mark Walsh
2. PROCLAMATIONS
2.1 PROCLAMATION - EMPLOYEE SERVICE RECOGNITION
Chair Galvin read proclamations for Mike Endicott, Bill Gardener,
Colin Close, and Kimberly Harryman.
Board Members and Director Burke provided comments on the
retirees.
Colin Close and Kimberly Harryman spoke about their time with the
City of Santa Rosa.
Chair Galvin recessed the meeting at 2:10 p.m. and reconvened the
meeting at 2:26 p.m.
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
None.
4. STUDY SESSION
None.
5. MINUTES APPROVAL
5.1 November 16, 2023 - Regular Meeting Minutes - DRAFT
The minutes for the November 16, 2023 Board of Public Utilities
meeting were approved as submitted.
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 4
Board of Public Utilities Regular Meeting Minutes - Final December 7, 2023
6. STAFF BRIEFINGS
6.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may
discuss this item and give direction to staff.
Peter Martin, Deputy Director - Water Resources, presented.
6.2 RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on recycled water supply issues. The Board
may discuss this item and give direction to staff.
Andrew Romero, Wastewater Reclamation Superintendent,
presented and answered Board Member questions.
7. CONSENT ITEMS
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Grabill, to approve Consent Items 7.1 and 7.2.
The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Bartholow, Board Member Grabill and Board
Member Wright
Absent: 1 - Board Member Walsh
7.1 MOTION - FOURTH AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT F001496 FOR EQUIPMENT AND LICENSES WITH
E&M ELECTRIC AND MACHINERY, INC. DBA AVEVA SELECT
CALIFORNIA
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
authorize the fourth amendment to Professional Services Agreement
F001496 for additional software upgrades, annual licensing fees, and
extend the time of performance with E&M Electric and Machinery, Inc.
dba AVEVA Select California, for the Laguna Treatment Plant’s (LTP’s)
Supervisory Control and Data Acquisition (SCADA) system in an
amount not to exceed $101,775.51.
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 4
Board of Public Utilities Regular Meeting Minutes - Final December 7, 2023
This Consent - Motion was approved.
7.2 MOTION - APPROVAL OF WAIVER OF BID AND ISSUANCE OF ONE
YEAR BLANKET PURCHASE ORDER TO CUMMINS, INC. FOR
PURCHASE OF MISCELLANEOUS PARTS AND TECHNICAL
SERVICES
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the waiver of competitive bid and issuance of a one-year
Blanket Purchase Order (BPO) to Cummins, Inc., of Irvine, California,
for the purchase of miscellaneous parts and technical service for the
combined heat and power engines for a total amount not to exceed
$275,000.
This Consent - Motion was approved.
8. REPORT ITEMS
None.
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
None.
10. REFERRALS
None.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
None.
12. SUBCOMMITTEE REPORTS
None.
13. BOARD MEMBER REPORTS
None.
14. DIRECTORS REPORTS
Director Burke reported: Assistant City Attorney Morgan Biggerstaff
is back. The Water Department thanks Bob Maddow and Jeff Berk
for filling in while Assistant City Attorney Biggerstaff was out.
City of Santa Rosa
Regular Meeting Minutes
Page 4 of 4
Board of Public Utilities Regular Meeting Minutes - Final December 7, 2023
On November 28, the City Council supported the Board's
recommendation and directed the City Attorney's office to opt out of
the DuPont and 3M PFAS class action settlements.
The State Water Board is preparing to release a second round of
funding for overdue water and sewer bills. The original funding only
covered charges incurred from March through June of 2021, the
new funding parameters extend the end date to December 31,
2022. The funding will be available for residential and some
commercial customers but excludes, irrigation only, industrial uses,
process water, fire lines and delinquent fees.Santa Rosa Water has
close to $2 million dollars in unpaid charges through December of
2022 on more than 2,000 customer accounts so staff will begin to
review all 2,000 customer accounts to determine any charges that
are eligible for the funding.
The Board of Public Utilities is planning to cancel the December 21
and January 4 meetings.
15. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:45 p.m. in honor of today's
Proclamation recipients.
Approved on: January 18, 2024
____/S/________________________
Michelle Montoya
Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
DECEMBER 7, 2023
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM THE COUNCIL CHAMBER AT 100 SANTA
ROSA AVENUE.
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR.
CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE PUBLIC MAY ALSO
VIEW OR LISTEN TO THE MEETING LIVE ON COMCAST CHANNEL 28,
AT&T U-VERSE CHANNEL 99, ON YOUTUBE AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, VIA ZOOM BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130 LINK, OR BY
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.
IN THE EVENT A BOARD MEMBER PARTICIPATES PURSUANT TO
AB2449, THE CITY WILL ADHERE TO THE REQUIREMENTS OF THAT
PROVISION.
The public attending in person will be able to provide public comment
on agenda items at the time an agenda item is discussed during the
Board of Public Utilities Meeting. Advanced Public Comment may also
be submitted via e-mail at bpu-comment@srcity.org.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Michelle Montoya at mmontoya@srcity.org
1:30 PM - VIA IN-PERSON AND ZOOM
1. CALL TO ORDER AND ROLL CALL
2. PROCLAMATIONS
2.1 PROCLAMATION - EMPLOYEE SERVICE RECOGNITION
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 4
Board of Public Utilities - FINAL DECEMBER 7, 2023
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
4. STUDY SESSION
None.
5. MINUTES APPROVAL
5.1 November 16, 2023 - Regular Meeting Minutes - DRAFT
Attachments: November 16, 2023 - Regular Meeting Minutes - DRAFT
6. STAFF BRIEFINGS
6.1 WATER SUPPLY UPDATE
Staff will update the Board on water supply issues. The Board may
discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 12.05.2023)
6.2 RECYCLED WATER SUPPLY UPDATE
Staff will update the Board on recycled water supply issues. The Board
may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 12.05.2023)
7. CONSENT ITEMS
7.1 MOTION - FOURTH AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT F001496 FOR EQUIPMENT AND LICENSES WITH
E&M ELECTRIC AND MACHINERY, INC. DBA AVEVA SELECT
CALIFORNIA
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
authorize the fourth amendment to Professional Services Agreement
F001496 for additional software upgrades, annual licensing fees, and
extend the time of performance with E&M Electric and Machinery, Inc.
dba AVEVA Select California, for the Laguna Treatment Plant’s (LTP’s)
Supervisory Control and Data Acquisition (SCADA) system in an
amount not to exceed $101,775.51.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 4
Board of Public Utilities - FINAL DECEMBER 7, 2023
Attachments: Staff Report
Attachment 1 - Fourth Amendment to Professional Services Agreement F0
7.2 MOTION - APPROVAL OF WAIVER OF BID AND ISSUANCE OF ONE
YEAR BLANKET PURCHASE ORDER TO CUMMINS, INC. FOR
PURCHASE OF MISCELLANEOUS PARTS AND TECHNICAL
SERVICES
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the waiver of competitive bid and issuance of a one-year
Blanket Purchase Order (BPO) to Cummins, Inc., of Irvine, California,
for the purchase of miscellaneous parts and technical service for the
combined heat and power engines for a total amount not to exceed
$275,000.
Attachments: Staff Report
Attachment 1 - Price Update from Cummins
8. REPORT ITEMS
None.
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber at the time an agenda item
is discussed during the Board of Public Utilities Meeting.
Advance Public Comment via E-mail Public Comment: To submit an e-mailed
public comment to the Board of Public Utilities, please send to:
bpu-comment@srcity.org by 5:00 p.m., Wednesday, December 6. Identify in
the subject line of your e-mail the agenda item number(s) on which you wish
to comment, provide your name in the body of the e-mail and your comment.
These comments will be e-mailed to all Board Members, will be posted to the
agenda documents on-line, and be made part of the archive packet.
10. REFERRALS
None.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 4
Board of Public Utilities - FINAL DECEMBER 7, 2023
12. SUBCOMMITTEE REPORTS
13. BOARD MEMBER REPORTS
14. DIRECTORS REPORTS
15. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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