Board of Public Utilities
Regular MeetingSanta Rosa, CA · August 1, 2024
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, August 1, 2024 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:32 p.m.
Present 4 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board
Member Duane De Witt, and Board Member Christopher Grabill
Absent 3 - Board Member Lisa Badenfort, Board Member Robin Bartholow,
and Board Member Glen Wright
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
None.
3. PROCLAMATION
3.1 PROCLAMATION - EMPLOYEE SERVICE RECOGNITION
Chair Galvin read aloud a proclamation for retired employee Mike
McComb.
4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
None.
5. STUDY SESSION
None.
6. MINUTES APPROVAL
6.1 July 18, 2024 - Regular Meeting Minutes - DRAFT
The July 18, 2024 regular meeting minutes were approved as
submitted.
7. STAFF BRIEFINGS
7.1 WATER AND RECYCLED WATER SUPPLY
Staff will update the Board on water and recycled water supply issues.
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 5
Board of Public Utilities Regular Meeting Minutes - Final August 1, 2024
The Board may discuss this item and give direction to staff.
Mike Prinz, Deputy Director of Water Reuse Operations presented.
7.2 BUDGET UPDATE
Staff will provide an update to the Board on the differences between the
Water Department’s budget as recommended by the Board at its April 4,
2024 meeting and the budget as adopted by City Council at its meeting
on June 18, 2024. The Board may discuss this item and give direction
to staff.
Nick Harvey, Deputy Director of Water Administration presented and
answered Board Member questions.
8. CONSENT ITEMS
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Grabill, to approve Consent items 8.1 to 8.3.
The motion carried by the following vote:
Yes: 4 - Chair Galvin III, Vice Chair Arnone Jr., Board Member De Witt and
Board Member Grabill
Absent: 3 - Board Member Badenfort, Board Member Bartholow and Board
Member Wright
8.1 MOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET
PURCHASE ORDER 162312 FOR ONE YEAR EXTENSION FOR
LIQUID ALUMINUM SULFATE SUPPLY
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve a Fourth Amendment to Blanket Purchase Order 162312 for a
one-year extension period with a 2.22% increase in unit price for liquid
aluminum sulfate supply for the Laguna Treatment Plant to Thatcher
Company of California, Inc. increasing compensation in the amount of
$188,456.25, for a total amount not to exceed $669,575.44.
This Consent - Motion was approved.
8.2 MOTION - WAIVER OF COMPETITIVE BID AND SOLE SOURCE
AWARD TO REMOTE SOLUTIONS LLC. SAFE-T-RACK
RECOMMENDATION: It is recommended by Santa Rosa Water and the
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 5
Board of Public Utilities Regular Meeting Minutes - Final August 1, 2024
Finance Department that the Board of Public Utilities, by motion,
authorize a Sole Source award and issuance of a purchase order to
Remote Solutions LLC, 2475 North Jackrabbit Ave. Tucson, AZ 85745
for the purchase of the Safe-T-Rack system and tooling in an amount
not to exceed $140,000.00 with $4,280.71 for contingency.
This Consent - Motion was approved.
8.3 MOTION - APPROVAL OF THIRD AMENDMENT TO BLANKET
PURCHASE ORDER 165392 - ONE-YEAR EXTENSION, PRICE
INCREASE, AND INCREASE COMPENSATION FOR ULTRAVIOLET
DISINFECTION SYSTEM PARTS WITH TROJAN TECHNOLOGIES,
INC.
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the Third Amendment to Blanket Purchase Order (BPO)
165392 to extend the term one year, increase unit cost, and increase
compensation for ultraviolet disinfection system parts to Trojan
Technologies, Inc., London, Ontario, Canada, in the amount of
$1,000,000, for a total cumulative amount not to exceed $4,100,000.
This Consent - Motion was approved.
9. REPORT ITEMS
None.
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS
None.
11. REFERRALS
None.
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
None.
13. SUBCOMMITTEE REPORTS
None.
14. BOARD MEMBER REPORTS
City of Santa Rosa
Regular Meeting Minutes
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Board of Public Utilities Regular Meeting Minutes - Final August 1, 2024
None.
15. DIRECTORS REPORTS
Acting Director Schiavone reported: The citywide team continues to
make progress on the Electric Vehicle Fleet Infrastructure Master
Planning efforts that will ensure the city will comply with statewide
mandates that requires large government fleets transition to zero
emission vehicles. The consultant is wrapping up the first phase of
the project, which will analyze the existing fleet, their use, and
prepare a report of currently available battery electric vehicles that
are suitable for Santa Rosa’s operational fleets. This overview will
include Light-, Medium- and Heavy-Duty EVs. Market information will
include battery range, estimated capital cost, charging requirements,
and estimated maintenance costs along with recommendations on
replacement timelines. Staff have also been working with the
consultant to identify our needs and options for charging
management system technologies. Charging management systems
are critical for large fleets to be able to prioritize and optimize
charging cycles for multiple vehicles according to their intended use
and be able to accommodate cost savings around PG&E electricity
tariffs and time of use schedules. In September, the team will kick
off the evaluations of different city facilities to identify charging
infrastructure requirements, upgrades, and resiliency assessments
for the additional electrical demands.
16. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 1:56 p.m. The next meeting of
the Board of Public Utilities is scheduled for August 15, 2024 at
1:30 p.m.
City of Santa Rosa
Regular Meeting Minutes
Page 5 of 5
Board of Public Utilities Regular Meeting Minutes - Final August 1, 2024
Approved on: September 5, 2024
___/S/___________________
Michelle Montoya
Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
AUGUST 1, 2024
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100
SANTA ROSA AVENUE.
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
The public attending in person will be able to provide public comment
on agenda items at the time an agenda item is discussed during the
Board of Public Utilities Meeting. Public Comment may also be
submitted via e-mail at bpu-comment@srcity.org.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Michelle Montoya at mmontoya@srcity.org
1:30 PM - VIA IN-PERSON
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Board Member to
participate in a meeting remotely due to Just Cause or Emergency
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 4
Board of Public Utilities - FINAL AUGUST 1, 2024
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).
3. PROCLAMATION
3.1 PROCLAMATION - EMPLOYEE SERVICE RECOGNITION
4. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
5. STUDY SESSION
None.
6. MINUTES APPROVAL
6.1 July 18, 2024 - Regular Meeting Minutes - DRAFT
Attachments: July 18, 2024 - Regular Meeting Minutes - Draft
7. STAFF BRIEFINGS
7.1 WATER AND RECYCLED WATER SUPPLY
Staff will update the Board on water and recycled water supply issues.
The Board may discuss this item and give direction to staff.
Attachments: Presentation (Uploaded 7.31.2024)
7.2 BUDGET UPDATE
Staff will provide an update to the Board on the differences between the
Water Department’s budget as recommended by the Board at its April 4,
2024 meeting and the budget as adopted by City Council at its meeting
on June 18, 2024. The Board may discuss this item and give direction
to staff.
Attachments: Presentation (Uploaded 7.31.2024)
8. CONSENT ITEMS
8.1 MOTION - APPROVAL OF FOURTH AMENDMENT TO BLANKET
PURCHASE ORDER 162312 FOR ONE YEAR EXTENSION FOR
LIQUID ALUMINUM SULFATE SUPPLY
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 4
Board of Public Utilities - FINAL AUGUST 1, 2024
approve a Fourth Amendment to Blanket Purchase Order 162312 for a
one-year extension period with a 2.22% increase in unit price for liquid
aluminum sulfate supply for the Laguna Treatment Plant to Thatcher
Company of California, Inc. increasing compensation in the amount of
$188,456.25, for a total amount not to exceed $669,575.44.
Attachments: Staff Report
Attachment 1 - Exhibit B-3 PO 162312 Thatcher Extension 24_25
8.2 MOTION - WAIVER OF COMPETITIVE BID AND SOLE SOURCE
AWARD TO REMOTE SOLUTIONS LLC. SAFE-T-RACK
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
authorize a Sole Source award and issuance of a purchase order to
Remote Solutions LLC, 2475 North Jackrabbit Ave. Tucson, AZ 85745
for the purchase of the Safe-T-Rack system and tooling in an amount
not to exceed $140,000.00 with $4,280.71 for contingency.
Attachments: Staff Report
Attachment 1 - Quote
8.3 MOTION - APPROVAL OF THIRD AMENDMENT TO BLANKET
PURCHASE ORDER 165392 - ONE-YEAR EXTENSION, PRICE
INCREASE, AND INCREASE COMPENSATION FOR ULTRAVIOLET
DISINFECTION SYSTEM PARTS WITH TROJAN TECHNOLOGIES,
INC.
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the Third Amendment to Blanket Purchase Order (BPO)
165392 to extend the term one year, increase unit cost, and increase
compensation for ultraviolet disinfection system parts to Trojan
Technologies, Inc., London, Ontario, Canada, in the amount of
$1,000,000, for a total cumulative amount not to exceed $4,100,000.
Attachments: Staff Report
Exhibit A-2 - Cost Sheet
9. REPORT ITEMS
None.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 4
Board of Public Utilities - FINAL AUGUST 1, 2024
10. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber at the time an agenda item
is discussed during the Board of Public Utilities Meeting.
Advance Public Comment via E-mail Public Comment: To submit an e-mailed
public comment to the Board of Public Utilities, please send to:
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of
Public Utilities meeting. Identify in the subject line of your e-mail the agenda
item number(s) on which you wish to comment, provide your name in the body
of the e-mail and your comment. Comments received by the deadline will be
distributed to all Board Members, will be posted to the agenda documents
on-line, and be made part of the archive packet.
11. REFERRALS
12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
13. SUBCOMMITTEE REPORTS
14. BOARD MEMBER REPORTS
15. DIRECTORS REPORTS
16. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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