Board of Public Utilities

Council Chamber City of Santa Rosa 100 Santa Rosa Avenue BOARD OF PUBLIC UTILITIES REGULAR MEETING AGENDA AND SUMMARY REPORT - CANCELLED OCTOBER 3, 2024 CANCELLED Due to loss of quorum this meeting has been CANCELLED. The following items will be continuing to a date certain of October 17, 2024: Item 4.1 - Study Session - Every Piece Inspires Change (E.P.I.C.) Collaborative Item 6.1 - Staff Briefing - Water and Recycled Water Supply Update Item 9.1 - Public Hearing - Public Hearing Adopting New Miscellaneous Fees and Increasing Certain Miscellaneous Fees City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 6 Board of Public Utilities - CANCELLED OCTOBER 3, 2024 MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100 SANTA ROSA AVENUE. THE MEETING WILL ALSO BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130. IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE. The public attending in person will be able to provide public comment on agenda items at the time an agenda item is discussed during the Board of Public Utilities Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org. Deadlines and additional instruction for public comment are set forth below. If you have any questions regarding this meeting, please contact Michelle Montoya at mmontoya@srcity.org 1:30 PM - VIA IN-PERSON 1. CALL TO ORDER AND ROLL CALL 2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) To consider and take action on any request from a Board Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 54953(f)). 3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 6 Board of Public Utilities - CANCELLED OCTOBER 3, 2024 4. STUDY SESSION 4.1 EVERY PIECE INSPIRES CHANGE (E.P.I.C.) COLLABORATIVE The Storm Water and Creeks Team of Santa Rosa Water plans to implement a Trash Pilot Study, the E.P.I.C. Collaborative, consisting of public outreach and education, as well as strategic actions, to reduce the amount of trash discarded on Sebastopol Avenue and consequently reduce the amount of garbage entering the storm drain system. The State Water Resources Control Board adopted the Trash Provisions in 2015, which require that all particles 5mm or greater are prevented from entering the storm drain system by 2030. To comply with the State of California 2030 Trash Compliance Amendment, this Trash Pilot Study will be conducted to demonstrate potential citywide solutions. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 10.01.2024) 5. MINUTES APPROVAL 5.1 September 5, 2024 - Regular Meeting Minutes - Draft Attachments: September 5, 2024 - Regular Meeting Minutes - Draft 6. STAFF BRIEFINGS 6.1 WATER AND RECYCLED WATER SUPPLY UPDATE Staff will update the Board on water and recycled water supply issues. The Board may discuss this item and give direction to staff. Attachments: Presentation (Uploaded 10.01.2024) 7. CONSENT ITEMS None. 8. REPORT ITEMS None. 9. PUBLIC HEARING 9.1 PUBLIC HEARING - PUBLIC HEARING ADOPTING NEW City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 6 Board of Public Utilities - CANCELLED OCTOBER 3, 2024 MISCELLANEOUS FEES AND INCREASING CERTAIN MISCELLANEOUS FEES BACKGROUND: Santa Rosa Water’s miscellaneous fees and charges reimburse the department for providing specific services, utilizing time and materials or other appropriate methodologies to define the costs of providing the services. These charges are collected from the customers who receive an applicable service such that the costs for those specific services are not spread to the entire ratepayer base. Miscellaneous fees and charges were last updated in 2022, with implementation occurring in February 2023. If the Board of Public Utilities adopts these fees at the public meeting on October 3, 2024, the changes to the miscellaneous fees will take effect 60 days after adoption, on December 2, 2024.Staff is also recommending that the fees be adopted through June 30, 2026 and that the Water Director be authorized to adjust all fees on July 1st of each year, beginning on July 1, 2026, to incorporate changes identified in the Consumer Price Index (CPI) for urban consumers in the SF Bay Area. RECOMMENDATION: It is recommended by the Budget Review Subcommittee and Santa Rosa Water that the Board of Public Utilities, by resolution, adopt new Water Department miscellaneous fees and charges for water and wastewater services, increase certain fees based on updated cost information, adopt all fees through June 30, 2026 and authorize the Water Director to escalate certain fees on July 1, 2026, and July 1st of each year thereafter, based on price changes as identified by the Consumer Price Index (CPI) for urban consumers in the San Francisco Bay Area. Attachments: Staff Report Attachment 1 - List of New and Revised Miscellaneous Fees with Justifica Attachment 2 - Resolution No. 1306, adopted December 15, 2022 Attachment 3 - Current Fee Schedule Attachment 4 - (Redline) Revised Schedule of Miscellaneous Fees and Ch Attachment 5 - Public Hearing Notice Resolution Presentation (Uploaded 10.01.2024) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 6 Board of Public Utilities - CANCELLED OCTOBER 3, 2024 10. PUBLIC COMMENTS ON NON-AGENDA MATTERS Live Public Comment: Members of the public can provide comment on an agenda item in-person from the Council Chamber at the time an agenda item is discussed during the Board of Public Utilities Meeting. Advance Public Comment via E-mail Public Comment: To submit an e-mailed public comment to the Board of Public Utilities, please send to: bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of Public Utilities meeting. Identify in the subject line of your e-mail the agenda item number(s) on which you wish to comment, provide your name in the body of the e-mail and your comment. Comments received by the deadline will be distributed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. 11. REFERRALS None. 12. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION) 13. SUBCOMMITTEE REPORTS 14. BOARD MEMBER REPORTS 15. DIRECTORS REPORTS 16. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 16.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: [two cases Potential litigation against Tyco Fire Products LP and BASF Corporation Related to PFAS contamination 16.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 6 Board of Public Utilities - CANCELLED OCTOBER 3, 2024 (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) In Re Aqueous Film-Forming Foams Products Liability Litigation (City of Camden, et al., v. BASF Corporation) United States District Court for the District of South Carolina, Charleston Division, MDL No.: 2:18-mn-2873 and Case No. 2:24-cv-03174-RMG 16.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) In Re Aqueous Film-Forming Foams Products Liability Litigation (City of Camden, et al., v. Tyco Fire Products LP, et al.) United States District Court for the District of South Carolina, Charleston Division, MDL No.: 2:18-mn-2873 and Case No. 2:24-cv-02321-RMG RECESS TO CLOSED SESSION AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBERS 17. ANNOUNCEMENT OF ROLL CALL 18. REPORT ON CLOSED SESSION 19. ADJOURNMENT OF MEETING The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting, please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting. The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits, facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at (707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at http://srcity.org.