Board of Public Utilities
Regular MeetingSanta Rosa, CA · November 7, 2024
Minutes
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Board of Public Utilities
Regular Meeting Minutes - Final
Thursday, November 7, 2024 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Chair Galvin called the meeting to order at 1:31 p.m.
Present 6 - Chair Daniel Galvin III, Vice Chair William Arnone Jr., Board Member
Lisa Badenfort, Board Member Robin Bartholow, Board Member
Duane De Witt, and Board Member Glen Wright
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
None.
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
None.
4. STUDY SESSION
None.
5. MINUTES APPROVAL
5.1 October 17, 2024 - Regular Meeting Minutes - DRAFT
The October 17, 2024 regular meeting minutes were approved as
submitted.
6. STAFF BRIEFINGS
None.
7. CONSENT ITEMS
A motion was made by Vice Chair Arnone, Jr., seconded by Board Member
Badenfort, to approve Consent Items 7.1 to 7.4.
The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Bartholow, Board Member De Witt and Board
Member Wright
7.1 MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
City of Santa Rosa
Regular Meeting Minutes
Page 2 of 5
Board of Public Utilities Regular Meeting Minutes - Final November 7, 2024
(PSA) WITH EKI ENVIRONMENT AND WATER, INC. FOR
PREPARATION OF THE 2025 URBAN WATER MANAGEMENT PLAN
WATER DEMAND AND CONSERVATION ANALYSIS
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Santa Rosa Water that the Board of Public Utilities,
by motion, approve a Professional Service Agreement (PSA) with EKI
Environment & Water Inc., in an amount not to exceed $546,804, and
authorize the Director of Santa Rosa Water to sign the Letter
Agreement for cost share among the Water Contractors participating in
the project.
This Consent - Motion was approved.
7.2 MOTION - WAIVER OF COMPETITIVE BIDDING PROCESS AND
SOLE SOURCE CONTRACT AWARD FOR STRAINPRESS
EQUIPMENT FROM HUBER TECHNOLOGY
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion, waive
competitive bidding and authorize the award of a sole source Purchase
Order (PO) for the procurement of one (1) Huber Sludgecleaner
Strainpress 290 unit from Huber Technology, NC, in an amount not to
exceed $200,000.
This Consent - Motion was approved.
7.3 MOTION - APPROVAL - SECOND AMENDMENT TO GENERAL
SERVICES AGREEMENT F002525 FOR BIOSOLIDS HAULING
SERVICES
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the Second Amendment to General Services Agreement
F002525 for a one-year extension and increase in compensation for
biosolids hauling services with Poncia Fertilizer, Inc., Cotati, CA in the
amount of $765,326.05 for a total cumulative amount not to exceed
$2,235,756.05.
This Consent - Motion was approved.
7.4 MOTION - APPROVAL OF FIRST AMENDMENT TO BLANKET
PURCHASE ORDER 170369 - ONE-YEAR EXTENSION, PRICE
City of Santa Rosa
Regular Meeting Minutes
Page 3 of 5
Board of Public Utilities Regular Meeting Minutes - Final November 7, 2024
INCREASE, AND INCREASE COMPENSATION FOR IRON SPONGE
MEDIA REMOVAL, REPLACEMENT, AND DISPOSAL SERVICES
WITH CARBON SUPPLY, INC.
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the First Amendment to Blanket Purchase Order (BPO) 170369
to extend the term one year, increase unit cost, and increase
compensation for Iron Sponge Media Removal, Replacement, and
Disposal services to Carbon Supply, Inc., Bell Gardens, California, in
the amount of $100,000, for a total cumulative amount not to exceed
$197,000.
This Consent - Motion was approved.
8. REPORT ITEMS
8.1 REPORT - PROFESSIONAL SERVICES AGREEMENT (PSA) WITH
MONTROSE ENVIRONMENTAL SOLUTIONS, INC FOR CALIFORNIA
ENVIRONMENTAL QUALITY ACT COMPLIANCE TECHNICAL
SERVICES FOR THE SANTA ROSA WATER SUPPLY
ALTERNATIVES PLAN
BACKGROUND: The next steps identified in the 2023 Santa Rosa
Water Supply Alternatives Plan included the preparation of California
Environmental Quality Act (CEQA) environmental studies for the
proposed water supply project options. Santa Rosa Water staff
released a request for proposals (RFP) for the preparation of CEQA
compliance documents for expanded groundwater supply strategies,
including new groundwater production wells, converting existing
emergency wells into production wells, and local aquifer storage and
recovery wells per the work plan of the 2023 Santa Rosa Water Supply
Alternatives Plan. Montrose Environmental Solutions, Inc was the top
ranked proposal by the RFP review panel.
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Santa Rosa Water that the Board of Public Utilities,
by motion, approve a Professional Services Agreement with Montrose
Environmental Solutions to provide California Environmental Quality Act
Compliance Technical Services for the Santa Rosa Water Supply
Alternatives Plan in the amount not to exceed $448,788.
City of Santa Rosa
Regular Meeting Minutes
Page 4 of 5
Board of Public Utilities Regular Meeting Minutes - Final November 7, 2024
Peter Martin, Deputy Director - Water Resources, presented and
answered Board Member questions.
A motion was made by Board Member Wright, seconded by Board Member
Badenfort, to approve a Professional Services Agreement with Montrose
Environmental Solutions to provide California Environmental Quality Act
Compliance Technical Services for the Santa Rosa Water Supply
Alternatives Plan in the amount not to exceed $448,788.
The motion carried by the following vote:
Yes: 6 - Chair Galvin III, Vice Chair Arnone Jr., Board Member Badenfort,
Board Member Bartholow, Board Member De Witt and Board
Member Wright
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
None.
10. REFERRALS
None.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
None.
12. SUBCOMMITTEE REPORTS
Board Member Wright reported that the Budget Review
Subcommittee met on November 6, 2024 to consider Santa Rosa
Water's proposed 2025 - 2029 water, recycled water, and sewer
rate schedule. The subcommittee unanimously recommended
approval of the rate schedule and this item is tentatively scheduled
to come to the full Board on November 21, 2024.
Chair Galvin reported that the Contract Review met October 21,
2024 to consider two contracts, which were unanimously approved,
both which were on today's agenda. The first was the Professional
Services Agreement with Montrose Environmental and the second
was the Professional Services Agreement with EKI. The
subcommittee also reviewed a proposed cost sharing agreement
between the contractors for work to be done, with Santa Rosa Water
acting as the project manager.
City of Santa Rosa
Regular Meeting Minutes
Page 5 of 5
Board of Public Utilities Regular Meeting Minutes - Final November 7, 2024
13. BOARD MEMBER REPORTS
Board Member DeWitt reported that Make A Difference day
happened a few weeks back and there was a creek clean-up at
Roseland Creek.
14. DIRECTORS REPORTS
Director Burke reported: The Geysers experienced a PG&E Public
Safety Power Shut-off (PSPS) event, but that is anticipated to lift
today. There was a slight increase in recycled water storage levels
due to the event, but levels are still average for this time of year.
Board Member Grabill resigned effective a week and a half ago. We
thank him for his service on the Board of Public Utilities. We expect
Councilmember Fleming will make a new appointment soon.
15. ADJOURNMENT OF MEETING
Chair Galvin adjourned the meeting at 2:02 p.m. The next Board of
Public Utilities meeting is scheduled for November 21, 2024 at 1:30
p.m.
Approved on: December 5, 2024
__/S/_____________
Michelle Montoya
Recording Secretary
Agenda
Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
BOARD OF PUBLIC UTILITIES
REGULAR MEETING AGENDA AND
SUMMARY REPORT - FINAL
NOVEMBER 7, 2024
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON AT THE COUNCIL CHAMBER LOCATED AT 100
SANTA ROSA AVENUE.
THE MEETING WILL ALSO BE LIVE STREAMED AT
HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN
PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON
COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99, AT
HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA, AND VIA ZOOM BY
VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/85294101130, OR BY
DIALING 877-853-5257 AND ENTERING WEBINAR ID: 852 9410 1130.
IN THE EVENT A BOARD MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB
2449, THE BOARD WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
The public attending in person will be able to provide public comment
on agenda items at the time an agenda item is discussed during the
Board of Public Utilities Meeting. Public Comment may also be
submitted via e-mail at bpu-comment@srcity.org.
Deadlines and additional instruction for public comment are set forth
below. If you have any questions regarding this meeting, please contact
Michelle Montoya at mmontoya@srcity.org
1:30 PM - VIA IN-PERSON
1. CALL TO ORDER AND ROLL CALL
2 REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Board Member to
participate in a meeting remotely due to Just Cause or Emergency
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 5
Board of Public Utilities - FINAL NOVEMBER 7, 2024
Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).
3. STATEMENTS OF ABSTENTION BY BOARD MEMBERS
4. STUDY SESSION
None.
5. MINUTES APPROVAL
5.1 October 17, 2024 - Regular Meeting Minutes - DRAFT
Attachments: October 17, 2024 - Regular Meeting Minutes - DRAFT
6. STAFF BRIEFINGS
None.
7. CONSENT ITEMS
7.1 MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
(PSA) WITH EKI ENVIRONMENT AND WATER, INC. FOR
PREPARATION OF THE 2025 URBAN WATER MANAGEMENT PLAN
WATER DEMAND AND CONSERVATION ANALYSIS
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Santa Rosa Water that the Board of Public Utilities,
by motion, approve a Professional Service Agreement (PSA) with EKI
Environment & Water Inc., in an amount not to exceed $546,804, and
authorize the Director of Santa Rosa Water to sign the Letter
Agreement for cost share among the Water Contractors participating in
the project.
Attachments: Staff Report
Attachment 1 - Draft Professional Services Agreement with EKI Environme
Attachment 2 - Letter Agreement between Contractors with Exhibit B
7.2 MOTION - WAIVER OF COMPETITIVE BIDDING PROCESS AND
SOLE SOURCE CONTRACT AWARD FOR STRAINPRESS
EQUIPMENT FROM HUBER TECHNOLOGY
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion, waive
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 5
Board of Public Utilities - FINAL NOVEMBER 7, 2024
competitive bidding and authorize the award of a sole source Purchase
Order (PO) for the procurement of one (1) Huber Sludgecleaner
Strainpress 290 unit from Huber Technology, NC, in an amount not to
exceed $200,000.
Attachments: Staff Report
Attachment 1 – HUBER Technology, Inc. Price Proposal
7.3 MOTION - APPROVAL - SECOND AMENDMENT TO GENERAL
SERVICES AGREEMENT F002525 FOR BIOSOLIDS HAULING
SERVICES
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the Second Amendment to General Services Agreement
F002525 for a one-year extension and increase in compensation for
biosolids hauling services with Poncia Fertilizer, Inc., Cotati, CA in the
amount of $765,326.05 for a total cumulative amount not to exceed
$2,235,756.05.
Attachments: Staff Report
Attachment 1 – Second Amendment to GSA F002525
7.4 MOTION - APPROVAL OF FIRST AMENDMENT TO BLANKET
PURCHASE ORDER 170369 - ONE-YEAR EXTENSION, PRICE
INCREASE, AND INCREASE COMPENSATION FOR IRON SPONGE
MEDIA REMOVAL, REPLACEMENT, AND DISPOSAL SERVICES
WITH CARBON SUPPLY, INC.
RECOMMENDATION: It is recommended by Santa Rosa Water and the
Finance Department that the Board of Public Utilities, by motion,
approve the First Amendment to Blanket Purchase Order (BPO) 170369
to extend the term one year, increase unit cost, and increase
compensation for Iron Sponge Media Removal, Replacement, and
Disposal services to Carbon Supply, Inc., Bell Gardens, California, in
the amount of $100,000, for a total cumulative amount not to exceed
$197,000.
Attachments: Staff Report
Attachment 1 - Cost Sheet
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 5
Board of Public Utilities - FINAL NOVEMBER 7, 2024
8. REPORT ITEMS
8.1 REPORT - PROFESSIONAL SERVICES AGREEMENT (PSA) WITH
MONTROSE ENVIRONMENTAL SOLUTIONS, INC FOR CALIFORNIA
ENVIRONMENTAL QUALITY ACT COMPLIANCE TECHNICAL
SERVICES FOR THE SANTA ROSA WATER SUPPLY
ALTERNATIVES PLAN
BACKGROUND: The next steps identified in the 2023 Santa Rosa
Water Supply Alternatives Plan included the preparation of California
Environmental Quality Act (CEQA) environmental studies for the
proposed water supply project options. Santa Rosa Water staff
released a request for proposals (RFP) for the preparation of CEQA
compliance documents for expanded groundwater supply strategies,
including new groundwater production wells, converting existing
emergency wells into production wells, and local aquifer storage and
recovery wells per the work plan of the 2023 Santa Rosa Water Supply
Alternatives Plan. Montrose Environmental Solutions, Inc was the top
ranked proposal by the RFP review panel.
RECOMMENDATION: It is recommended by the Contract Review
Subcommittee and Santa Rosa Water that the Board of Public Utilities,
by motion, approve a Professional Services Agreement with Montrose
Environmental Solutions to provide California Environmental Quality Act
Compliance Technical Services for the Santa Rosa Water Supply
Alternatives Plan in the amount not to exceed $448,788.
Attachments: Staff Report
Attachment 1 – Draft Professional Services Agreement with Montrose Env
Presentation (Uploaded 11.05.2024)
9. PUBLIC COMMENTS ON NON-AGENDA MATTERS
Live Public Comment: Members of the public can provide comment on an
agenda item in-person from the Council Chamber at the time an agenda item
is discussed during the Board of Public Utilities Meeting.
Advance Public Comment via E-mail Public Comment: To submit an e-mailed
public comment to the Board of Public Utilities, please send to:
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 5
Board of Public Utilities - FINAL NOVEMBER 7, 2024
bpu-comment@srcity.org by 5:00 p.m., the Wednesday prior to the Board of
Public Utilities meeting. Identify in the subject line of your e-mail the agenda
item number(s) on which you wish to comment, provide your name in the body
of the e-mail and your comment. Comments received by the deadline will be
distributed to all Board Members, will be posted to the agenda documents
on-line, and be made part of the archive packet.
10. REFERRALS
None.
11. WRITTEN COMMUNICATION (AND POSSIBLE BOARD DISCUSSION)
12. SUBCOMMITTEE REPORTS
13. BOARD MEMBER REPORTS
14. DIRECTORS REPORTS
15. ADJOURNMENT OF MEETING
The Board of Public Utilities encourages public comments regarding the above items. If you are unable to attend this meeting,
please feel free to call the Water Department at 543-4200 or forward written comments to the City of Santa Rosa, Water
Department, 35 Stony Point Road, Santa Rosa, CA 95401. All comments will be forwarded to the Board at the meeting.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the Secretary at
(707) 543-3901 (TTY Relay at 711) or mmontoya@srcity.org. Requests should be submitted as far in advance as possible, but
no later than two business days before the scheduled meeting. Meeting information can also be accessed via the internet at
http://srcity.org.
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