City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT JUNE 2, 2015 1:30 P.M. (CITY COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 12 and 16. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 12) will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 16. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 3. STUDY SESSION Study Session items are items for in-depth discussion and possible direction Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 13 CITY COUNCIL JUNE 2, 2015 to staff. No action may be taken. 3.1 THE SANTA ROSA VIOLENCE PREVENTION PARTNERSHIP COMMUNITY SAFETY SCORECARD In fulfillment of the Santa Rosa Violence Prevention Partnership’s (The Partnership) 2012-2016 Strategic Plan, The Partnership created a Community Safety Scorecard (Scorecard) to be used as a tool to plan, strategize, and measure long-term impacts of The Partnership efforts on a neighborhood level. The Scorecard uses a public health approach of assessing the root causes of violence, with a focus on four key domains: Economic Conditions, School Conditions, Crime & Safety, and Family & Community Connectedness. Staff will present the draft findings of the Scorecard to Council. Attachments Staff Report Attachment A Presentation 3.2 REVIEW OF CALPERS ACTUARIAL VALUATION REPORT The purpose of this Study Session is to provide a presentation to the City Council on the latest CalPERS Actuarial Valuation Report and answer questions the Council may have relative to the pension plans for the City’s Miscellaneous, Police and Fire employees. Santa Rosa annually receives an Actuarial Valuation Report from CalPERS which sets forth assets and accrued liabilities, the required contribution rate, and provides the actuarial information of the plan. John Bartel from Bartel and Associates will give the presentation. Attachments Staff Report Presentation 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 13 CITY COUNCIL JUNE 2, 2015 6.1 PROCLAMATION - SANTA ROSA SYMPHONY YOUTH ORCHESTRA Attachments Proclamation 6.2 PRESENTATION - NEIGHBORHOOD REVITALIZATION PROGRAM COMPUTER LITERACY PROJECT 6.3 PRESENTATION - THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT HIGH PERFORMING AGENCY AWARD 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 7.1 RUSSIAN RIVER WATERSHED ASSOCIATION The Russian River Watershed Association (RRWA) is a coalition of eleven agencies within the Russian River Watershed that have come together to coordinate regional programs for clean water, fisheries restoration and watershed enhancement. The City of Santa Rosa is one of the eleven member agencies of RRWA. Staff will provide a brief overview of RRWA and current regional programs that are being implemented by RRWA. Attachments Presentation 7.2 QUARTERLY REPORT ON CAPITAL IMPROVEMENT PROGRAM PROJECTS The briefing will summarize January - March 2015 project expenditures and highlight Team 1 projects that are expected to be under construction in the coming months. Capital Improvement Program projects provide the infrastructure that is critical to the economic vitality and quality of life in Santa Rosa. Attachments Presentation 8. APPROVAL OF MINUTES 8.1 May 12, 2015, Regular Meeting City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 13 CITY COUNCIL JUNE 2, 2015 Attachments Draft Minutes 8.2 May 19, 2015, Regular Meeting Attachments Draft Minutes 9. MAYOR'S/COUNCILMEMBERS’ REPORTS 9.1 STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 9.2 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 9.2.1 Council Subcommittee Reports 9.2.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 9.2.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 9.2.4 Association of Bay Area Governments (ABAG) 9.2.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 9.2.6 Sonoma Clean Power Authority (SCPA) 9.2.7 Sonoma County Waste Management Agency (SCWMA) 9.2.8 Other 9.3 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS This time is reserved for Council to discuss whether to place matters on a future agenda for further discussion. 9.3.1 REQUEST FOR AGENDA ITEM REGARDING PROTOCOL FOR ELECTION OF MAYOR City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 13 CITY COUNCIL JUNE 2, 2015 BACKGROUND: At the May 12, 2015, City Council meeting, Vice Mayor Coursey requested a future agenda item to discuss development of a written policy for election of a Mayor in the event there is no sitting Mayor or Vice Mayor to conduct the election. Council Member Combs concurred with the request. The purpose of this item is for the Council to discuss whether to place this matter on a future Council agenda and direct the City Manager to provide information regarding the impacts of this agenda item on other tasks. 9.3.2 REQUEST FOR AGENDA ITEM REGARDING HOUSING DISCRIMINATION ORDINANCE BACKGROUND: At the May 19, 2015, City Council meeting, Council Member Combs requested a future agenda item to consider an ordinance banning discrimination against persons with HUD vouchers who are seeking housing. Council Member Wysocky concurred with the request. The purpose of this item is for the Council to discuss whether to place this matter on a future Council agenda and direct the City Manager to provide information regarding the impacts of this agenda item on other tasks. 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 11. CONSENT ITEMS 11.1 MOTION - CONTRACT EXTENSION - JANITORIAL SERVICES RECOMMENDATION: It is recommended by the Finance and Recreation and Parks Departments that the Council, by motion, approve a Tenth Amendment to Contract F000384 for janitorial services for a one-year extension, with a 3.25% increase in unit prices from July 1, 2015 through December 31, 2015 and a 12.25% increase in unit prices from January 1, 2016 through June 30, 2016, with Universal Building Services and Supply Company, Richmond, California, in the amount of $404,896.46. Funds for this procurement will be budgeted in Fiscal Year 2015-16 under various department Key numbers when approved by Council. Attachments Staff Report Attachment 1 Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 13 CITY COUNCIL JUNE 2, 2015 11.2 RESOLUTION - ASSESSMENT LIEN AGAINST THE REAL PROPERTY LOCATED AT 2527 IROQUOIS STREET RECOMMENDATION: It is recommended by the Department of Community Development that the Council, by resolution, approve the special assessment lien in the amount of $24,339.00 against the property located at 2527 Iroquois Street for violations of the City Code that remain uncorrected by the responsible party, Linda Cassidy, and authorize recording of a lien and placing the assessment on the property tax roll for collection. Attachments Staff Report Attachments Resolution Presentation 11.3 RESOLUTION - CHANGE THE SANTA ROSA CITYBUS FARE POLICY AS ADOPTED IN THE SHORT RANGE TRANSIT PLAN 2012-2021 TO EXTEND TRANSFER TIME AND USE RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, change the Santa Rosa CityBus fare policy as adopted in the Short Range Transit Plan 2012-2021 to extend transfer time and use allowing unlimited transfers within two hours, effective August 1, 2015, as an incentive for CityBus riders. Attachments Staff Report Resolution Presentation 12. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:30 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 13 CITY COUNCIL JUNE 2, 2015 under Agenda Item 16. (THE COUNCIL MAY RECESS DURING THE EVENING FOR A 30-MINUTE DINNER BREAK) 13. REPORT ITEMS 13.1 REPORT - ADA PARATRANSIT SERVICES CONTRACT AWARD BACKGROUND: The Transit Division (“Transit”) of Transportation and Public Works (TPW) contracts for ADA paratransit services within the City of Santa Rosa and a deviated fixed-route service in Oakmont. Paratransit service complements the City’s fixed route transit system, as required by the Americans with Disabilities Act (ADA), to provide transportation for individuals who are unable to ride the fixed route system. The current contract for these services expires on June 30th, 2015. An RFP was issued for these services and included required performance standards to encourage efficiencies while managing demand. Two proposals were received and evaluated, and the incumbent company, MV Transportation, Inc. was selected by the evaluation team. The new contract will cover a three year term with two one year optional extensions. The three year total cost of the contract will be $3,728,046, and will be funded through federal and state grants. RECOMMENDATION: It is recommended by Transportation and Public Works that the Council approve, by resolution, award of a Professional Services contract to MV Transportation, Inc. for the delivery of ADA Paratransit Services and Deviated Fixed Route services for a three year term in the amount of $3,728,046. Attachments Staff Report Resolution Presentation 13.2 REPORT - UTILITY CERTIFICATE FOR WRIGHT CHARTER SCHOOL LOCATED AT 4389 PRICE AVENUE - FILE NO. UC15-001 BACKGROUND: Wright Charter School is requesting a utility certificate to extend a city water pipeline from the corner of Wright Road and Price City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 13 CITY COUNCIL JUNE 2, 2015 Avenue to the Wright Charter School to provide fire suppression water to the school and a proposed multi-purpose room. The school site does not currently have a reliable emergency water supply for the purpose of fire suppression, which constitutes a public safety hazard. The extension of service will provide fire response personnel with an accessible and reliable source of water for fire suppression. RECOMMENDATION: It is recommended by the Community Development Department that the Council, by resolution, approve the utility certificate. Attachments Staff Report Attachment 1 - Disclosure Form Attachment 2 - Location Map Attachment 3 - Zoning Map Attachment 4 - General Plan Map Attachment 5 - Neighborhood Context Map Attachment 6 - Project Description Attachment 7 - Council Policy 300-02 Resolution Presentation 13.3 REPORT - A PLACE TO PLAY PARK MASTER PLAN AMENDMENT TO ADD A DOG PARK AND REMOTE CONTROL CAR TRACK BACKGROUND: On June 18, 1996 the Council authorized development of “A Place to Play,” an 83-acre parcel located at 2375 West Third Street owned by the City of Santa Rosa. Currently 50 acres of the park are improved, with six soccer fields, two ball diamonds, restroom and concession stand building, paved parking lots, and a trail around a pond; 33 acres remain unimproved. In 2010 a fenced, off-leash dog park was installed along the northern edge of the park, near the creek path. In 2012, a remote control car track was installed along West Third. Neither the dog park nor the remote control track were formally added to the park master plan. Staff have received noise complaints related to barking dogs. Staff enlisted the advice of the Board of Community Services (BOCS) to City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 13 CITY COUNCIL JUNE 2, 2015 consider recommendations for the placement of assets and amending the master plan. The BOCS reviewed options for the relocation of the dog park and the remote control car track at their January 28, 2015 and April 22, 2015 meetings. The Board approved forwarding the recommendation to City Council to amend the Master Plan for A Place to Play Park, adding a dog park at the corner of the east entry drive adjacent to the concession stand and remote control track at the corner of the west entry drive and parking lot. RECOMMENDATION: It is recommended by the Department of Recreation & Parks that the Council, by resolution, approve the A Place to Play Park Master Plan Amendment. Attachments Staff Report Attachment 1 Attachment 2 Attachment 3 Resolution Exhibit A Presentation 13.4 REPORT - ADOPTION OF A RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO THE CITY OF SANTA ROSA’S CONTRACT WITH THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND INTRODUCE AN ORDINANCE TO AMEND THE CONTRACT BACKGROUND: Consistent with Council’s goals and the options forwarded to the Council from the Mayor’s Task Force on Pension Reform, the City of Santa Rosa has engaged in on-going pension reform discussions with the City’s bargaining units since FY 2006/2007. The City has reached agreements for additional cost sharing and is seeking Council approval to implement the changes by amending the City’s contract with California Public Employee Retirement System (CalPERS). RECOMMENDATION: It is recommended by the Human Resources Department that the Council: 1) Adopt the Resolution of Intention amending the contract between the City of Santa Rosa and the California Public Employees Retirement System; and (2) introduce the Ordinance City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 13 CITY COUNCIL JUNE 2, 2015 to amend the contract. Attachments Staff Report Attachment Resolution Exhibit Ordinance Exhibit Presentation 13.5 REPORT - PROFESSIONAL SERVICES AGREEMENT APPROVAL - CONSTRUCTION MANAGEMENT FOR STONY POINT ROAD WIDENING AND RECONSTRUCTION PHASE 2 - SEBASTOPOL ROAD TO HEARN AVE (CONTINUED FROM THE MAY 19, 2015, REGULAR COUNCIL MEETING) BACKGROUND: The Stony Point Road Widening and Reconstruction Phase 2 - Sebastopol Road to Hearn Ave project is scheduled to begin construction in June. Requests for proposals (RFPs) to provide construction management (CM) services for the project were distributed to seven consultants. Four proposals were received. A review board consisting of four staff members and Vice Mayor Coursey reviewed and scored proposals. Interviews were subsequently conducted with the top two proposing firms. Upon completion of the interviews, the review board conferred and made recommendation for selection of Harris & Associates. RECOMMENDATION: It is recommended by Engineering Services that the Council, by motion, approve the Professional Services Agreement (PSA) for Construction Management (CM) Services for the Stony Point Road Widening and Reconstruction Phase 2 - Sebastopol Road to Hearn Ave project in an amount not to exceed $1,864,726.16 with Harris & Associates, Inc. of Concord, California. Funding for this project has been appropriated to Account Numbers 17216, 55696 and 70729. No City General Fund money is included in this project. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 11 of 13 CITY COUNCIL JUNE 2, 2015 Attachments Staff Report Attachment Presentation 14. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 14.1 PUBLIC HEARING - ZONING CODE TEXT AMENDMENT EXTENDED HOURS OF OPERATION BACKGROUND: The land use, “Extended Hour Retail, (11:00 p.m. to 6:00 a.m.)” is defined as any business that is open to the public between the hours of 11:00 p.m. and 6:00 a.m. Currently this use is not allowed in the Light Industrial, General Industrial, and Business Park zoning districts. The proposed amendment would allow this use in these districts with a Minor Conditional Use Permit (MUP). The amendment would also clarify that the use applies to businesses that provide services to the public such as retail or recreation. On March 26, 2015, the Planning Commission adopted a resolution to recommend that the City Council introduce and adopt, by ordinance, the proposed Zoning Code text amendments relating to the “Extended Hours of Operation.” RECOMMENDATION: It is recommended by the Planning Commission and Community Development Department that the Council introduce an ordinance amending the Zoning Code related to the “Extended Hours of Operation” land use. Attachments Staff Report Attachment 1- PC Minutes and Resolution 11696 Attachment 2 - Exhibit A - (Definitions) Attachment 3 - Exhibit B (Table Changes) Attachment 4 - Public Comments Ordinance Ordinance Summary Presentation City of Santa Rosa Regular Meeting Agenda and Summary Report Page 12 of 13 CITY COUNCIL JUNE 2, 2015 15. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 15.1 QUARTERLY CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE: JANUARY - MARCH 2015: Provided for information. Attachments Memorandum 15.2 LETTER OF SUPPORT - EXTEND DEADLINE OF STATE FUNDING FOR THE BUILDING EQUITY AND GROWTH IN NEIGHBORHOODS (“BEGIN”) PROGRAM FOR CATALINA TOWNHOMES: Provided for information. Attachments Letter1 Letter2 Letter3 16. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 17. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 18. ADJOURNMENT OF MEETING 19. UPCOMING MEETINGS 19.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 13 of 13 CITY COUNCIL JUNE 2, 2015 The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org