City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT JANUARY 5, 2016 2:00 P.M. INTERVIEWS FOR WATERWAYS ADVISORY COMMITTEE (MAYOR'S CONFERENCE ROOM) 3:00 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 14 and 18. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 14) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 2:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 8 City Council JANUARY 5, 2016 2.1 INTERVIEWS FOR WATERWAYS ADVISORY COMMITTEE The Council will interview five applicants for four at-large positions to serve two year terms expiring December 31, 2017. Attachments Staff Report Applications - Notice of Availability 000-06 - Appointment Policy Resolution No. 26791 - Waterways Advisory Committee 3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: City of Santa Rosa v. Villages at Wild Oak Association, et al. Court Case No. Sonoma County Superior Court Case No. SCV-248544 3.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Bigham v. City of Santa Rosa, et al. consolidated with Hernandez v. Bigham, et al. Court Case No. Sonoma County Superior Case N. SCV 253926 (SCV 253683) 3.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Fran Elm, Human Resources Director, and Paul Carroll, Employee Relations Manager. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Service Employees City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 8 City Council JANUARY 5, 2016 International Union Local 1021, (Employee Unit 8); Confidential (Employee Unit 12); Middle Management (Employee Unit 11). RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 4:00 P.M. (CITY COUNCIL CHAMBER) 4. STUDY SESSION - NONE Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 5. ANNOUNCEMENT OF ROLL CALL 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 7. PROCLAMATIONS/PRESENTATIONS 7.1 PROCLAMATION - HUMAN TRAFFICKING AWARENESS MONTH Attachments Proclamation 8. STAFF BRIEFINGS - NONE This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 10. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 11. MAYOR'S/COUNCILMEMBERS’ REPORTS 11.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 11.1.1 Council Subcommittee Reports City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 8 City Council JANUARY 5, 2016 11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 1. APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA COUNTY TRANSPORTATION AUTHORITY / REGIONAL CLIMATE PROTECTION AUTHORITY The Council may, by motion, select and appoint a representative and alternate to the Sonoma County Transportation Authority / Regional Climate Protection Authority Board of Directors. 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 11.1.4 Association of Bay Area Governments (ABAG) 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 11.1.6 Sonoma Clean Power Authority (SCPA) 1. APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA CLEAN POWER The Council may, by motion, select and appoint a representative and an alternate to serve on the Sonoma Clean Power Authority Board of Directors. 11.1.7 Sonoma County Waste Management Agency (SCWMA) 1. APPOINTMENT OF REPRESENTATIVE AND ALTERNATE TO SONOMA COUNTY WASTE MANAGEMENT AGENCY The Council may, by motion, select and appoint a representative and an alternate to the Sonoma County Waste Management Agency Board of Directors. 11.1.8 Other 11.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 8 City Council JANUARY 5, 2016 11.2.1 Council may vote to make appointments to the following board: Waterways Advisory Committee - Four at-large positions to serve two-year terms to expire December 2017. Attachments Staff Report Notice of Availability of Applications Council Policy 000-06 - Appointment Policy Waterways Resolution No. 26791 11.3 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS This time is reserved for Council to discuss whether to place matters on a future agenda for further discussion. 11.3.1 REQUEST FOR CLOSED SESSION AGENDA ITEM REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION BACKGROUND: At the December 8, 2015, City Council meeting, Council Member Wysocky requested a future closed session agenda item to discuss the performance of the City Attorney. Council Member Combs concurred with the request. 11.3.2 REQUEST FOR AGENDA ITEM REGARDING REVIEW OF MEETING CANCELLATION AND PUBLIC ACCESS DECISIONS BACKGROUND: At the December 15, 2015, City Council meeting, Council Member Wysocky requested a future agenda item to discuss review of past decisions to cancel a City Council meeting (October 29, 2013) and limit public access during a City Council meeting (December 10, 2013). Council Member Combs concurred with the request. 11.3.3 REQUEST FOR AGENDA ITEM REGARDING A LETTER OF SUPPORT FOR H.R. 1217 - THE KING-THOMPSON PUBLIC SAFETY AND SECOND AMENDMENT RIGHTS PROTECTION ACT BACKGROUND: At the December 15, 2015, City Council meeting, Council Member Wysocky requested a future agenda item to discuss a letter of support for H.R. 1217 - The King-Thompson Public Safety and Second Amendment Rights Protection Act. Council Member City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 8 City Council JANUARY 5, 2016 Coursey concurred with the request. Attachments Letter Requesting Support of H.R. 1217 HR 1217 12. APPROVAL OF MINUTES 12.1 December 8, 2015, Regular Meeting Attachments Draft Minutes 13. CONSENT ITEMS 13.1 RESOLUTION - GRANT APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR FUNDING OF SELF CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT RECOMMENDATION: It is recommended by the Santa Rosa Fire Department (SRFD) that the Council, by resolution, 1) authorize SRFD to lead the submission of a collaborative grant application with Rincon Valley Fire Protection District (RVFPD) to FEMA for the Assistance to Firefighters Grant (AFG) in the total amount of $966,456.90 for the purchase of SCBAs and associated equipment; 2) appoint the Fire Chief or his designee as an agent to execute and submit all documents related to the grant; and 3) authorize the appropriation of funds for SRFD’s share of $723,431.32 with matching funds of $72,343.13. Attachments Staff Report Resolution Presentation 13.2 RESOLUTION - APPROVAL OF AMENDMENT NO. 4 TO THE MEMORANDUM OF UNDERSTANDING (MOU) - UNIT 8, TRANSIT, REPRESENTED BY SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 1021 RECOMMENDATION: It is recommended by the City Manager’s Office and the Human Resources Department that the Council, by resolution, approve Amendment No. 4 to the Memorandum of Understanding (MOU) between the City of Santa Rosa and Unit 8, Transit, represented by SEIU Local 1021. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 8 City Council JANUARY 5, 2016 Attachments Staff Report Attachment Resolution Exhibit Presentation 14. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 18. 15. REPORT ITEMS - NONE 16. PUBLIC HEARINGS - NONE Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 17. WRITTEN COMMUNICATIONS - NONE 18. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 20. ADJOURNMENT OF MEETING 21. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 8 City Council JANUARY 5, 2016 and posting of the City Council Meeting Agenda. 21.1 UPCOMING MEETINGS LIST Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org