City Council

City Hall City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT AUGUST 9, 2016 Council Member Carlstrom will be participating in the meeting via teleconference from 1537 W. Fern Avenue, Redlands, CA. This agenda shall be posted at this location. 3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 4:00 P.M. - REGULAR SESSION (CITY COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 3:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 10 City Council AUGUST 9, 2016 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. 2.1 PUBLIC EMPLOYEE APPOINTMENT/PUBLIC EMPLOYMENT (Government Code Section 54957) Title: City Attorney 2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Wendy Flood v. City of Santa Rosa Court Case No. Sonoma County Superior Court Case No.: SCV-258183 RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3. STUDY SESSION - NONE. Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PRESENTATION - SANTA ROSA-KAGOSHIMA STUDENT EXCHANGE PROGRAM 7. STAFF BRIEFINGS This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for Council consideration. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 10 City Council AUGUST 9, 2016 7.1 QUARTERLY REPORT ON CAPITAL IMPROVEMENT PROGRAM PROJECTS The briefing will highlight Team 1 projects that are expected to be under construction in the coming months. CIP Projects provide the infrastructure that is critical to the economic vitality and quality of life in Santa Rosa. Attachments Presentation 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES - NONE. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 10 City Council AUGUST 9, 2016 12. CONSENT ITEMS 12.1 MOTION - CALIFORNIA FIRE FOUNDATION SAVE PROGRAM RECOMMENDATION: It is recommended by the Fire Department that the Council by motion, approve the Memorandum of Understanding (MOU) attached hereto for the City’s participation in the “Supplying Aid to Victims of Emergency” (SAVE) program founded by the California Fire Foundation (CFF) to distribute gift cards, in an amount designated by CFF at a minimum of $100, to each eligible victim of fire or other natural disaster so they may purchase basic necessities. Attachments Staff Report Attachment 1 Presentation 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - ORDINANCE ADOPTION AND RESOLUTION - APPROVING ON SECOND READING ORDINANCE OF THE CITY OF SANTA ROSA AMENDING SECTION 3-26.120 OF THE SANTA ROSA CITY CODE (ADDED AS PART OF MEASURE O ADOPTED BY CITY VOTERS AT THE NOVEMBER 2004 ELECTION) TO CHANGE THE LEVEL OF FUNDING REQUIRED TO BE DEDICATED FOR CERTAIN PUBLIC SAFETY PURPOSES; ORDERING SUBMISSION OF A BALLOT MEASURE TO SEEK VOTER APPROVAL OF THAT ORDINANCE; PERMITTING THE FILING OF REBUTTAL ARGUMENTS, DIRECTING THE CITY ATTORNEY TO PROVIDE AN IMPARTIAL ANALYSIS, AND PROVIDING DIRECTION REGARDING City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 10 City Council AUGUST 9, 2016 BALLOT ARGUMENTS IN SUPPORT OF MEASURE BACKGROUND: On July 19, 2016, the City Council provided direction prepare ballot documents for a no tax-rate increase re-authorization of Measure P and an adjustment to the baseline funding formula of Measure O on the November 8, 2016 ballot to strengthen the City’s General Fund and provide locally-controlled funding for services the community has indicated are important. The City Attorney has drafted a proposed ballot measures and ballot summaries as required for each ballot. On August 2, 2016, the City Council approved on first reading an ordinance that would change the baseline spending level for certain public safety purposes identified in Measure O. If approved on second reading, the Council may then adopt a resolution to submit the ordinance to the voters for approval at the November 8, 2016 election. The proposed amendment to Measure O to adjust the annual baseline funding levels for certain public safety purposes established in that measure requires approval by four Councilmembers. If submitted to the voters, it would require approval by a majority of those voting on the measure. Under the California Elections Code, the resolutions submitting the measure to the voters must be filed with the County Registrar of Voters no later than Friday, August 12, 2016. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, approve on second reading an ordinance, introduced at the August 2, 2016, Regular Meeting by a 7-0 vote, to amend Measure O to establish a new funding baseline for extend for certain public safety purposes; and adopt a resolution to (1) order the submission of a ballot measure to the voters at the November 8, 2016, General Municipal Election to approve that ordinance; (2) provide for the filing of rebuttal arguments on the measure(s); (3) direct the City Attorney to prepare an impartial analysis of the measure; and (4) direct staff to prepare a draft of the ballot argument in support of the proposed ballot measure. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 10 City Council AUGUST 9, 2016 Attachments Staff Report Resolution Ordinance Presentation (added 8/8/16) 14.2 REPORT - ORDINANCE ADOPTION AND RESOLUTION - APPROVING ON SECOND READING AN ORDINANCE OF THE CITY OF SANTA ROSA AMENDING SECTION 3-27.130 OF THE SANTA ROSA CITY CODE (ADDED AS PART OF MEASURE P ADOPTED BY CITY VOTERS AT THE NOVEMBER 2010 ELECTION) TO EXTEND, FOR EIGHT YEARS, A ¼-CENT GENERAL TRANSACTION AND USE TAX; APPROVING A RESOLUTION ORDERING SUBMISSION OF A BALLOT MEASURE TO SEEK VOTER APPROVAL OF THAT ORDINANCE; PERMITTING THE FILING OF REBUTTAL ARGUMENTS, DIRECTING THE CITY ATTORNEY TO PROVIDE AN IMPARTIAL ANALYSIS; AND PROVIDING DIRECTION REGARDING BALLOT ARGUMENTS IN SUPPORT OF MEASURE BACKGROUND: On July 19, 2016, the City Council provided direction to prepare ballot documents for a no tax-rate increase re-authorization of Measure P and an adjustment to the baseline funding formula of Measure O on the November 8, 2016 ballot to strengthen the City’s General Fund and provide locally-controlled funding for services the community has indicated are important. The City Attorney has drafted a proposed ballot measures and ballot summaries as required for each ballot. On August 2, 2016, the City Council approved on first reading, by a two-thirds vote, an ordinance that would extend Measure P for eight years. If approved on second reading by the Council, the Council may then adopt a resolution to submit the ordinance to the voters for approval at the November 8, 2016 election. Under state law, the proposed amendment to Measure P to extend the expiration date of the ¼ cent sales tax requires approval by five Councilmembers. If submitted to the voters, it would require approval by a majority of those voting on the measure. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 10 City Council AUGUST 9, 2016 Under the California Elections Code, the resolutions submitting the measure to the voters must be filed with the County Registrar of Voters no later than Friday, August 12, 2016. RECOMMENDATION: It is recommended by the City Manager and the Finance Department that the Council, approve on second reading an ordinance, introduced at the August 2, 2016, Regular Meeting by a 5-2 vote (Council Members Combs and Coursey voting no), to extend for eight years the ¼ cent general sales tax approved by voters as Measure P in November 2010; and by resolution (1) order the submission of a ballot measure to the voters at the November 8, 2016 General Municipal Election to approve that ordinance; (2) provide for the filing of rebuttal arguments on the measure; (3) direct the City Attorney to prepare an impartial analysis of the measure; and (4) direct staff to prepare a draft of the ballot argument in support of the proposed ballot measure. Attachments Staff Report Ordinance Resolution Presentation (added 8/8/2016) 14.3 REPORT - EMERGENCY DECLARATIONS CONCERNING HOMELESSNESS (This item was continued from the July 26, 2016, Regular Meeting) BACKGROUND: On July 19, 2016, staff presented to Council three options for emergency declarations concerning homelessness, including declaration of shelter crisis, declaration of local emergency, and request for gubernatorial state of emergency proclamation, and sought direction regarding Council’s interest in pursuing these options. Council made a motion to direct staff to take the appropriate steps to declare a homelessness emergency utilizing the three options outlined by staff. Staff has prepared the appropriate declarations and a letter to the Governor for Council consideration. RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council formally recognize a homelessness emergency through the following 1) adopt a resolution declaring a shelter crisis within Santa Rosa; 2) adopt a resolution City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 10 City Council AUGUST 9, 2016 declaring a local homeless emergency within Santa Rosa; and 3) by motion, direct the Mayor to submit a letter requesting a gubernatorial state of emergency proclamation. Attachments Staff Report Attachment 1 Resolution - Declaration of Shelter Crisis Resolution - Declaration of Local Homeless Emergency Presentation 14.4 REPORT - ACCEPTANCE OF COMMUNITY SAFETY SCORECARD BACKGROUND: Staff will present to the Council the finalized Community Safety Scorecard (Scorecard) developed and adopted by the Santa Rosa Violence Prevention Partnership. The Scorecard is a data-driven tool to measure long term efforts of The Partnership to reduce youth violence. This upstream, community oriented approach of understanding the root causes of violence provides The Partnership’s members, City, and community with an opportunity to identify strategies that will address the key determinants of the community’s overall health and safety. RECOMMENDATION: It is recommended by the Office of Community Engagement and the Santa Rosa Violence Prevention Partnership (The Partnership) that the Council, by motion, accept The Partnership’s Community Safety Scorecard. Attachments Staff Report Attachment 1 Presentation 14.5 REPORT - APPROVAL OF AMENDMENT NO. 1 TO CITY MANAGER EMPLOYMENT AGREEMENT AND INTRODUCTION OF ORDINANCE ESTABLISHING SALARY AND OTHER BENEFITS BACKGROUND: On July 26, 2016, the Council approved by resolution a 2.5% cost of living increase effective July 10, 2016, for the executive management (Unit 10 - Executive Management) RECOMMENDATION: It is recommended that the City Council, by resolution, approve Amendment No. 1 to the City Manager’s Employment City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 10 City Council AUGUST 9, 2016 Agreement granting a two and one half percent (2.5%) cost of living adjustment; and it is further recommended that Council introduce an Ordinance Establishing Salary for the City Manager. Attachments Staff Report Attachment Resolution Ordinance Exhibit Presentation 15. PUBLIC HEARINGS - NONE. Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 QUARTERLY CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE: APRIL - JUNE 2016. Attachments Memo 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 10 City Council AUGUST 9, 2016 Attachments List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk’s Office at 543-3015 or cityclerk@srcity.org 48 hours prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org