Muyni
← Back to Santa Rosa

City Council

Regular Meeting

Santa Rosa, CA · September 5, 2017

AgendaMinutes

Minutes

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95401 City Council Regular Meeting Minutes - Final Tuesday, September 5, 2017 2:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Coursey called the closed session to order at 2:35 p.m. Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member Julie Combs, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member John Sawyer and Council Member Tom Schwedhelm 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS PUBLIC COMMENT Thomas Ells spoke and provided a document regarding California Voting Rights Act. Mayor Coursey recessed the meeting to closed session at 2:39 p.m. to discuss Items 2.1 and 2.2 as listed on the agenda: 2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: United States and the States of California, Delaware, Florida, Illinois, Indiana, Nevada, New York, Tennessee, and the Commonwealths of Massachusetts, Virginia, and the District of Columbia, ex rel. John Hendrix v. J-M Manufacturing Company, Inc. d/b/a/ JM Eagle, a Delaware corporation, and Formosa Plastics Corporation, U.S.A., a Delaware corporation Court Case No. United States District Court for the Central District of California, Case No. ED CV06-0055-GW 2.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: one potential case. City of Santa Rosa Regular Meeting Minutes Page 2 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 Mayor Coursey adjourned the closed session at 3:00 p.m. and reconvened the meeting to open session in the Council Chamber at 4:03 p.m. 3. STUDY SESSION - NONE. 4. ANNOUNCEMENT OF ROLL CALL Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member Julie Combs, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member John Sawyer and Council Member Tom Schwedhelm 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS City Attorney Gallagher reported on Item 2.1 that Council provided direction and that there was no action to report, and that Item 2.2 was withdrawn. 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - POLLUTION PREVENTION AND CREEKS WEEK Attachments: Proclamation Council Member Schwedhelm presented the proclamation to Jennifer Picccini, Water Department. 7. STAFF BRIEFINGS - NONE. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City Attorney Gallagher reported on the CVSR settlement agreement. 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS Vice Mayor Tibbetts announced he will be abstaining from Item 12.1. 10. MAYOR'S/COUNCILMEMBERS’ REPORTS Mayor and Council Members made announcements and reports of interest to the Council. City of Santa Rosa Regular Meeting Minutes Page 3 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES 11.1 August 15, 2017, Regular Meeting. Attachments: Draft Minutes Approved as submitted. 12. CONSENT ITEMS PUBLIC COMMENT Duane DeWitt spoke regarding Item 12.1 and the concerns of the homeless condition. Approval of the Consent Agenda A motion was made by Mayor Coursey, seconded by Council Member Combs, to waive reading of the text and adopt Consent Items 12.1 and 12.2. The motion carried by the following vote: Yes: 6 - Mayor Coursey, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm Abstain: 1 - Vice Mayor Tibbetts City of Santa Rosa Regular Meeting Minutes Page 4 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 12.1 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2017-174 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et seq.) 12.2 RESOLUTION - SOLE SOURCE CONTRACT FOR MULTI-SPACE PARKING METER SOFTWARE, PARTS, COMMUNICATION, REPORTING AND REPAIR SERVICES WITH CALE AMERICA, INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, (1) waive competitive bidding and authorize a sole source agreement for multi-space parking meter software, parts, communication, reporting and repair services to Cale America, Inc., a Delaware Corporation, for a five-year term in an amount not to exceed $264,640.00; and (2) ratify purchase orders and blanket purchase orders issued to Cale in the amount of $364,397.72. Attachments: Staff Report Attachment 1 Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2017-175 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING A WAIVER OF COMPETITIVE BIDDING AND APPROVING A SOLE SOURCE AGREEMENT WITH CALE AMERICA, INC. FOR MULTI-SPACE PARKING METER SOFTWARE, PARTS, COMMUNICATION, REPORTING AND REPAIR SERVICES AND RATIFYING PURCHASE ORDERS AND BLANKET City of Santa Rosa Regular Meeting Minutes Page 5 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 PURCHASE ORDERS The time not being 5:00 p.m., Mayor Coursey took Report Item 14.1, 14.2 and 14.3 before Item 13 - Public Comment on Non-Agenda Items. 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Gregory Fearon spoke regarding district elections. Elizabeth Neylon spoke on various topics. Duane DeWitt spoke regarding district elections; and provided a handout. 14. REPORT ITEMS 14.1 REPORT - COUNCIL DIRECTION TO VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES 2017 ANNUAL CONFERENCE REGARDING COUNCIL POSITION ON THE RESOLUTIONS COMING BEFORE THE LEAGUE GENERAL ASSEMBLY BACKGROUND: Policy development is a vital and ongoing process within the League of California Cities for determining legislative and program strategies for important issues facing cities throughout California. Policies are submitted for consideration by the General Assembly at the Annual Conference to be voted on by delegates from the cities. Each member city has one Voting Delegate at the General Assembly, which will be held in Sacramento on September 13-15, 2017. There are two separate issues that have been submitted by resolution to the General Resolutions Committee for recommendation and voting at the General Assembly. These are (1) Implementing Strategies to Reduce Negative Impacts of Recent Changes to Criminal Laws and (2) Local Control for Emergency Medical Response. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, consider taking a position on each individual resolution to provide direction to its Voting Delegate for the meeting of the League General Assembly. Attachments: Staff Report Attachment 1 Presentation City of Santa Rosa Regular Meeting Minutes Page 6 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 Presented by Joshua Damron, City Manager Fellow. A motion was made by Council Member Olivares, seconded by Council Member Sawyer, to support: 1. A RESOLUTION OF THE LEAGUE OF CALIFORNIA CITIES CALLING UPON THE GOVERNOR AND LEGISLATURE TO ENTER INTO DISCUSSION WITH LEAGUE AND OTHER PUBLIC SAFETY STAKEHOLDERS TO IDENTIFY AND IMPLEMENT STRATEGIES THAT WILL REDUCE THE UNINTENDED NEGATIVE IMPACTS OF EXISTING CRIMINAL LAW The motion carried by the following vote: Yes: 6 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Sawyer and Council Member Schwedhelm No: 1 - Council Member Rogers A motion was made by Council Member Olivares, seconded by Council Member Sawyer, to support: 2. A RESOLUTION OF THE LEAGUE OF CALIFORNIA CITIES SUPPORTING LEGISLATION AMENDING GOVERNMENT CODE SECTION 38611 TO CLARIFY THE DEFINITION OF LOCAL CONTROL PROVIDING BROAD STATUTORY AUTHORITY FOR LOCAL OFFICIALS TO DETERMINE EMERGENCY SERVICE LEVELS AND DIRECT EMERGENCY MEDICAL RESPONSE WITHIN THEIR JURISDICTIONS The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm 14.2 REPORT - RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE PURCHASE OF AXON BODY-WORN CAMERAS AND ACCESS TO EVIDENCE.COM OPERATING SYSTEM AND DATA STORAGE BACKGROUND: The Police Department had previously outfitted all uniformed Police Officers with body-worn cameras (BWC) manufactured by VieVu which were licensed and programmed to work with the current digital file management system employed by the Police Department. The current stock of cameras are out of production and replacement City of Santa Rosa Regular Meeting Minutes Page 7 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 cameras will not work with the current software or storage. The Police Department wishes to outfit all Police Officers with new cameras and to utilize compatible software and storage solutions. The Axon Body 2 camera system operates with proprietary Evidence.com cloud based software and was found to be easy to use, had faster transfer speeds, was searchable and required very little I.T. staff time. RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve a Professional Services Agreement with Axon Enterprise, Inc. for the purchase of Axon body-worn cameras to be issued to all police officers, and five years of associated software and digital evidence management for the management of the cameras and the storage of the digital files in an amount not to exceed $1,017,537.54. Attachments: Staff Report Resolution Exhibit A Presentation Presented by Hank Schreeder, Police Chief. A motion was made by Council Member Rogers, seconded by Council Member Olivares, to waive reading of the text and adopt: RESOLUTION NO. RES-2017-176 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR BODY-WORN CAMERAS AND FIVE YEARS OF ASSOCIATED SOFTWARE AND DIGITAL EVIDENCE MANAGEMENT TO AXON ENTERPRISE, INC. IN AN AMOUNT NOT TO EXCEED $1,017,537.54 The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm 14.3 REPORT - ADOPTION OF REVISED WATER, RECYCLED WATER AND SEWER STANDARDS AND SPECIFICATIONS AND DELEGATION OF APPROVAL AUTHORITY FOR FUTURE UPDATES TO THE BOARD OF PUBLIC UTILITIES BACKGROUND: The Water, Recycled Water and Sewer Standards and Specifications (standards) set forth the design polices and construction methods associated with additions and modifications to the City of Santa Rosa Regular Meeting Minutes Page 8 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 public potable water, recycled water and sewer systems. The standards and specifications require routine updates to ensure that new installations and modifications are consistent with all regulatory requirements and are designed in a fashion that addresses long term maintenance needs. Delegating approval authority to the Board of Public Utilities will streamline the process of adopting future revisions and allow for a timelier response to identified maintenance issues or regulatory changes. The delegation of approval authority is consistent with the general policy and management authority over the water and sewer utilities granted to the Board under Section 25 of the Charter of the City of Santa Rosa. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, adopt the revised Water, Recycled Water and Sewer Standards and Specifications with an effective date 30 days from the date of adoption and delegate authority to the Board of Public Utilities to adopt future updates to the standards. Attachments: Staff Report Attachment 1 - Standards Redlined Updates Attachment 2 - ACEC Support Letter Attachment 3 - ECA Support Letter Resolution Exhibit A - Final Standards Draft Presentation Presented by Gabe Osburn, Deputy Director. A motion was made by Council Member Schwedhelm, seconded by Council Member Combs, to waive reading of the text and adopt: RESOLUTION NO. RES-2017-177 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE REVISED AND UPDATED WATER, RECYCLED WATER AND SEWER STANDARDS AND SPECIFICATIONS AND DELEGATING APPROVAL AUTHORITY FOR FUTURE UPDATES TO THE BOARD OF PUBLIC UTILITIES The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm 15. PUBLIC HEARINGS City of Santa Rosa Regular Meeting Minutes Page 9 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 15.1 PUBLIC HEARING - FARMERS LANE SENIOR HOUSING REZONING TO INCLUDE THE SITE IN THE SENIOR HOUSING COMBINING DISTRICT AND DENSITY BONUS FOR AN 18% DENSITY INCREASE FOR THE PROPERTY LOCATED AT 201 FARMERS LANE, ASSESSOR’S PARCEL NO. 014-071-093, FILE NO. PRJ16-018 BACKGROUND: This project proposes to construct two multi-family residential structures. The first is a 4-story structure with 24 units, and the second is a 2-story structure with two units (26 units total). The project involves a density bonus for five units which will be designated for moderate level income occupants. The units will be for-sale, so the project also includes an air space condominium map. Because it involves attached housing, the project also requires Design Review entitlements including: Rezoning, Density Bonus, Tentative Map, & Design Review. RECOMMENDATION: It is recommended by the Planning Commission and Planning and Economic Development Department that the Council 1) introduce an ordinance rezoning the project site into the Senior Housing combining district; and 2) by resolution, approve a Density Bonus for the Farmers Lane Senior Housing project located at 201 Farmers Lane. Attachments: Staff Report Attachment 1 - Disclosure Form Attachment 2 - Location Map Attachment 3 - Project Plans (& Neighborhood Context Map, Site Photos) Attachment 4 - PC Packet Information Attachment 5 - Project Narrative and Response to Issues Attachment 6 - Affordable Units Exhibit Attachment 7 - Shadow Analysis Attachment 8 - Public Correspondence Ordinance Resolution Presentation Applicant Presentation Presented by Bill Rose, Supervising Planner. PUBLIC HEARING Mayor Coursey opened the public hearing at 5:30 p.m. City of Santa Rosa Regular Meeting Minutes Page 10 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 Duane DeWitt spoke in support of the item. Anne Seeley spoke in support of the item. Presentation provided by Steve Sharpe, representing the applicant. Thomas Ells spoke in support of the item. Seeing no one else wishing to speak, Mayor Coursey closed the public hearing at 5:43 p.m. A motion was made by Council Member Combs, seconded by Vice Mayor Tibbetts, to waive reading of the text and introduce: ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA RECLASSIFYING 201 FARMERS LANE, ASSESSOR'S PARCEL NO. 014-071-093, TO THE R-3-18-SH ZONING DISTRICT; FARMERS LANE SENIOR HOUSING - FILE NO. PRJ16-018 The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm A motion was made by Council Member Combs, seconded by Vice Mayor Tibbetts, to waive reading of the text and adopt: RESOLUTION NO. RES-2017-178 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA MAKING FINDINGS AND DETERMINATION TO APPROVE A DENSITY BONUS FOR FARMERS LANE SENIOR HOUSING, LOCATED AT 201 FARMERS LANE, ASSESSOR'S PARCEL NUMBER 014-071-093, FILE NUMBER PRJ16-018 The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm 15.2 PUBLIC HEARING - APPEAL OF PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT FOR OFF-SITE City of Santa Rosa Regular Meeting Minutes Page 11 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 PARKING WITH A PARKING REDUCTION FOR THE SANTA ROSA AC HOTEL BY MARRIOTT - LOCATED AT 210 5TH STREET AND 201 6TH STREET - FILE NO. CUP17-031 BACKGROUND: On June 22, 2017, the Planning Commission approved (5-1-0-0) a Conditional Use Permit for the off-site parking program of the Santa Rosa AC Hotel. On June 29, 2017, an appeal of the Planning Commission’s action was filed by Mr. Ty Hudson, representing UNITE HERE Local 2850. The grounds for appeal state that accommodating the off-site valet parking program at the location proposed, 201 6th Street, would be inconsistent with the Santa Rosa Zoning Code, General Plan, and Downtown Station Area Specific Plan and that the exemptions from the California Environmental Quality Act (CEQA) utilized by the Commission are not applicable to the project. RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by resolution, deny the appeal and approve a Conditional Use Permit for off-site parking for the Santa Rosa AC Hotel project. City of Santa Rosa Regular Meeting Minutes Page 12 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 Attachments: Staff Report Attachment 1 - Disclosure Form Attachment 2 - Location Map Attachment 3 - General Plan Zoning Map Attachment 4 - Appeal Statement Attachment 5 - Planning Commission Minutes Attachment 6 - Planning Commission Resolution No. 11832 Attachment 7 - Opposition Letter Attachment 8 - Response Memo Attachment 9 - Proposal Statement Attachment 10 - Off-site parking site plan Attachment 11 - Off-site parking landscape plan Attachment 12 - Arborist report Attachment 13 - Biological assessment Attachment 14 - Historical resources study Attachment 15 - Traffic impact study Attachment 16 - Focused evaluation of the off-site parking lot Attachment 17 - AC Hotel Design Review plan set Attachment 18 - Joint Design Review Minutes Attachment 19 - Design Review Board Cultural Heritage Board Resolution No. 17-946 Attachment 20 - Comments from the Railroad Square Project Review Committee Attachment 21 - Applicant response to comments from the Railroad Square Project Review Committee Attachment 22 - Public Comments Resolution Exhibit A Presentation Presented by Patrick Streeter, Senior Planner. Council Members discussed disclosure of ex-parte communications. Planning Commission Chair Patti Cisco spoke. Ty Hudson, appellant, spoke. Jeff Blackman, applicant, spoke. PUBLIC HEARING Mayor Coursey opened the public hearing at 6:19 p.m. Josh Silvers spoke regarding the concerns of the parking issues. City of Santa Rosa Regular Meeting Minutes Page 13 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 Anita Lafollette spoke in support of a homeless encampment in the project location. Matt Myres spoke in opposition to the item due to the parking impact. Thomas Ells spoke in support of the project and the concerns of the parking location. Giles Beeker spoke in support of the item. Mike Mahontague spoke in support of the item. Hearing no one else wishing to speak, Mayor Coursey closed the public hearing at 6:33 p.m. Ty Hudson, appellant, made rebuttal remarks. A motion was made by Council Member Sawyer, seconded by Council Member Olivares, to waive reading of the text with the condition that nothing in this conditional use permit shall prevent future development of site for residential uses consistent with the underlying transit village medium designation and Transient Vacation Rentals (TVR) zoning district of this site and adopt: RESOLUTION NO. RES-2017-179 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA DENYING AN APPEAL AND MAKING FINDINGS AND DETERMINATIONS AND APPROVING A CONDITIONAL USE PERMIT FOR OFF-SITE PARKING WITH A PARKING REDUCTION FOR THE SANTA ROSA AC HOTEL BY MARRIOTT - LOCATED AT 210 5TH STREET; APN: 010-071-012 AND 201 6TH STREET; APN: 010-086-008 AND 010-086-014 - FILE NUMBER CUP17-031 The motion carried by the following vote: Yes: 4 - Vice Mayor Tibbetts, Council Member Olivares, Council Member Sawyer and Council Member Schwedhelm No: 3 - Mayor Coursey, Council Member Combs and Council Member Rogers 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) City of Santa Rosa Regular Meeting Minutes Page 14 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 16.1 SETTLEMENT AGREEMENT: CVSR Holdings, LLC v. City of Santa Rosa, et al. Sonoma County Superior Court Case No. SCV-2563504 - Provided for information. Attachments: Settlement Agreement This item was received and filed. 16.2 RESPONSES TO TWO GRAND JURY REPORTS - Authorize Mayor to sign submittal letter of responses to two Grand Jury Reports (Planning for Groundwater Sustainability and Santa Rosa Declares a Homelessness Emergency) - For Council action. Attachments: Letter Groundwater Response Homelessness Response A motion was made by Council Member Combs, seconded by Council Member Sawyer, to authorize Mayor to sign submittal letter of responses to two Grand Jury Reports (Planning for Groundwater Sustainability and Santa Rosa Declares a Homelessness Emergency). The motion carried by the following vote: Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING Hearing no further business, Mayor Coursey adjourned the meeting at 7:19 p.m. The next regularly scheduled meeting will take place on September 19, 2017, at a time set by the Mayor. City of Santa Rosa Regular Meeting Minutes Page 15 of 15 City Council Regular Meeting Minutes - Final September 5, 2017 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: List This item was received and filed. Approved on: October 3, 2017 /s/ Daisy Gomez City Clerk

Agenda

City Hall, Council City of Santa Rosa Chamber 100 Santa Rosa Ave Santa Rosa, CA 95404 CITY COUNCIL REGULAR MEETING AGENDA AND SUMMARY REPORT SEPTEMBER 5, 2017 2:30 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM) 4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER) PUBLIC COMMENTS: Except for public hearing items, comments from the public will be allowed on all agenda items at the time each item is called. Comments on public hearing items may be made when the hearing is opened. Comments from the public on non-agenda items will be heard under Agenda Items 13 and 17. This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. The first public comment period on non-agenda items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. To address the Council you are requested to complete a yellow Speaker Card and give it to the City Clerk. If you are unable to or do not wish to wait for the public comment portion of the agenda, you are encouraged to contact the Council or City Clerk directly by submitting your comments to 100 Santa Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org. 2:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10) 1. CALL TO ORDER AND ROLL CALL 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Following the announcement of Closed Session items and prior to recess into Closed Session, the public may speak up to three minutes on items to be addressed in Closed Session. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 10 City Council SEPTEMBER 5, 2017 2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: United States and the States of California, Delaware, Florida, Illinois, Indiana, Nevada, New York, Tennessee, and the Commonwealths of Massachusetts, Virginia, and the District of Columbia, ex rel. John Hendrix v. J-M Manufacturing Company, Inc. d/b/a/ JM Eagle, a Delaware corporation, and Formosa Plastics Corporation, U.S.A., a Delaware corporation Court Case No. United States District Court for the Central District of California, Case No. ED CV06-0055-GW 2.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: one potential case. RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER 3. STUDY SESSION - NONE. Study Session items are items for in-depth discussion and possible direction to staff. No action will be taken. 4:00 P.M. (CITY COUNCIL CHAMBER) 4. ANNOUNCEMENT OF ROLL CALL 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - POLLUTION PREVENTION AND CREEKS WEEK Attachments: Proclamation 7. STAFF BRIEFINGS - NONE. This time is reserved for City staff to provide a five-minute briefing to the Council on departmental issues of interest. No action will be taken on these matters except to possibly place a particular item on a future agenda for City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 10 City Council SEPTEMBER 5, 2017 Council consideration. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS 10. MAYOR'S/COUNCILMEMBERS’ REPORTS 10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Sonoma County Waste Management Agency (SCWMA) 10.1.8 Other 11. APPROVAL OF MINUTES 11.1 August 15, 2017, Regular Meeting. Attachments: Draft Minutes 12. CONSENT ITEMS 12.1 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 10 City Council SEPTEMBER 5, 2017 approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. Attachments: Staff Report Resolution Presentation 12.2 RESOLUTION - SOLE SOURCE CONTRACT FOR MULTI-SPACE PARKING METER SOFTWARE, PARTS, COMMUNICATION, REPORTING AND REPAIR SERVICES WITH CALE AMERICA, INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, (1) waive competitive bidding and authorize a sole source agreement for multi-space parking meter software, parts, communication, reporting and repair services to Cale America, Inc., a Delaware Corporation, for a five-year term in an amount not to exceed $264,640.00; and (2) ratify purchase orders and blanket purchase orders issued to Cale in the amount of $364,397.72. Attachments: Staff Report Attachment 1 Resolution Exhibit A Presentation 13. PUBLIC COMMENT ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. This public comment period will begin no earlier than 5:00 p.m. and will be limited to ten speakers selected randomly by the Mayor. Each speaker will be allowed three minutes. Speakers who do not have an opportunity to speak during this time will be allowed to make public comment under Agenda Item 17. 14. REPORT ITEMS 14.1 REPORT - COUNCIL DIRECTION TO VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES 2017 ANNUAL CONFERENCE REGARDING COUNCIL POSITION ON THE RESOLUTIONS COMING BEFORE THE LEAGUE GENERAL ASSEMBLY City of Santa Rosa Regular Meeting Agenda and Summary Report Page 5 of 10 City Council SEPTEMBER 5, 2017 BACKGROUND: Policy development is a vital and ongoing process within the League of California Cities for determining legislative and program strategies for important issues facing cities throughout California. Policies are submitted for consideration by the General Assembly at the Annual Conference to be voted on by delegates from the cities. Each member city has one Voting Delegate at the General Assembly, which will be held in Sacramento on September 13-15, 2017. There are two separate issues that have been submitted by resolution to the General Resolutions Committee for recommendation and voting at the General Assembly. These are (1) Implementing Strategies to Reduce Negative Impacts of Recent Changes to Criminal Laws and (2) Local Control for Emergency Medical Response. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, consider taking a position on each individual resolution to provide direction to its Voting Delegate for the meeting of the League General Assembly. Attachments: Staff Report Attachment 1 Presentation 14.2 REPORT - RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE PURCHASE OF AXON BODY-WORN CAMERAS AND ACCESS TO EVIDENCE.COM OPERATING SYSTEM AND DATA STORAGE BACKGROUND: The Police Department had previously outfitted all uniformed Police Officers with body-worn cameras (BWC) manufactured by VieVu which were licensed and programmed to work with the current digital file management system employed by the Police Department. The current stock of cameras are out of production and replacement cameras will not work with the current software or storage. The Police Department wishes to outfit all Police Officers with new cameras and to utilize compatible software and storage solutions. The Axon Body 2 camera system operates with proprietary Evidence.com cloud based software and was found to be easy to use, had faster transfer speeds, was searchable and required very little I.T. staff time. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 6 of 10 City Council SEPTEMBER 5, 2017 RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve a Professional Services Agreement with Axon Enterprise, Inc. for the purchase of Axon body-worn cameras to be issued to all police officers, and five years of associated software and digital evidence management for the management of the cameras and the storage of the digital files in an amount not to exceed $1,017,537.54. Attachments: Staff Report Resolution Exhibit A Presentation 14.3 REPORT - ADOPTION OF REVISED WATER, RECYCLED WATER AND SEWER STANDARDS AND SPECIFICATIONS AND DELEGATION OF APPROVAL AUTHORITY FOR FUTURE UPDATES TO THE BOARD OF PUBLIC UTILITIES BACKGROUND: The Water, Recycled Water and Sewer Standards and Specifications (standards) set forth the design polices and construction methods associated with additions and modifications to the public potable water, recycled water and sewer systems. The standards and specifications require routine updates to ensure that new installations and modifications are consistent with all regulatory requirements and are designed in a fashion that addresses long term maintenance needs. Delegating approval authority to the Board of Public Utilities will streamline the process of adopting future revisions and allow for a timelier response to identified maintenance issues or regulatory changes. The delegation of approval authority is consistent with the general policy and management authority over the water and sewer utilities granted to the Board under Section 25 of the Charter of the City of Santa Rosa. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, adopt the revised Water, Recycled Water and Sewer Standards and Specifications with an effective date 30 days from the date of adoption and delegate authority to the Board of Public Utilities to adopt future City of Santa Rosa Regular Meeting Agenda and Summary Report Page 7 of 10 City Council SEPTEMBER 5, 2017 updates to the standards. Attachments: Staff Report Attachment 1 - Standards Redlined Updates Attachment 2 - ACEC Support Letter Attachment 3 - ECA Support Letter Resolution Exhibit A - Final Standards Draft Presentation 15. PUBLIC HEARINGS Public Hearing matters will begin no earlier than 5:00 p.m. or as soon thereafter as the matters are reached on the agenda. 15.1 PUBLIC HEARING - FARMERS LANE SENIOR HOUSING REZONING TO INCLUDE THE SITE IN THE SENIOR HOUSING COMBINING DISTRICT AND DENSITY BONUS FOR AN 18% DENSITY INCREASE FOR THE PROPERTY LOCATED AT 201 FARMERS LANE, ASSESSOR’S PARCEL NO. 014-071-093, FILE NO. PRJ16-018 BACKGROUND: This project proposes to construct two multi-family residential structures. The first is a 4-story structure with 24 units, and the second is a 2-story structure with two units (26 units total). The project involves a density bonus for five units which will be designated for moderate level income occupants. The units will be for-sale, so the project also includes an air space condominium map. Because it involves attached housing, the project also requires Design Review entitlements including: Rezoning, Density Bonus, Tentative Map, & Design Review. RECOMMENDATION: It is recommended by the Planning Commission and Planning and Economic Development Department that the Council 1) introduce an ordinance rezoning the project site into the Senior Housing combining district; and 2) by resolution, approve a Density Bonus for the Farmers Lane Senior Housing project located at 201 Farmers Lane. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 8 of 10 City Council SEPTEMBER 5, 2017 Attachments: Staff Report Attachment 1 - Disclosure Form Attachment 2 - Location Map Attachment 3 - Project Plans (& Neighborhood Context Map, Site Photos) Attachment 4 - PC Packet Information Attachment 5 - Project Narrative and Response to Issues Attachment 6 - Affordable Units Exhibit Attachment 7 - Shadow Analysis Attachment 8 - Public Correspondence Ordinance Resolution Presentation Applicant Presentation 15.2 PUBLIC HEARING - APPEAL OF PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT FOR OFF-SITE PARKING WITH A PARKING REDUCTION FOR THE SANTA ROSA AC HOTEL BY MARRIOTT - LOCATED AT 210 5TH STREET AND 201 6TH STREET - FILE NO. CUP17-031 BACKGROUND: On June 22, 2017, the Planning Commission approved (5-1-0-0) a Conditional Use Permit for the off-site parking program of the Santa Rosa AC Hotel. On June 29, 2017, an appeal of the Planning Commission’s action was filed by Mr. Ty Hudson, representing UNITE HERE Local 2850. The grounds for appeal state that accommodating the off-site valet parking program at the location proposed, 201 6th Street, would be inconsistent with the Santa Rosa Zoning Code, General Plan, and Downtown Station Area Specific Plan and that the exemptions from the California Environmental Quality Act (CEQA) utilized by the Commission are not applicable to the project. RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council, by resolution, deny the appeal and approve a Conditional Use Permit for off-site parking for the Santa Rosa AC Hotel project. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 9 of 10 City Council SEPTEMBER 5, 2017 Attachments: Staff Report Attachment 1 - Disclosure Form Attachment 2 - Location Map Attachment 3 - General Plan Zoning Map Attachment 4 - Appeal Statement Attachment 5 - Planning Commission Minutes Attachment 6 - Planning Commission Resolution No. 11832 Attachment 7 - Opposition Letter Attachment 8 - Response Memo Attachment 9 - Proposal Statement Attachment 10 - Off-site parking site plan Attachment 11 - Off-site parking landscape plan Attachment 12 - Arborist report Attachment 13 - Biological assessment Attachment 14 - Historical resources study Attachment 15 - Traffic impact study Attachment 16 - Focused evaluation of the off-site parking lot Attachment 17 - AC Hotel Design Review plan set Attachment 18 - Joint Design Review Minutes Attachment 19 - Design Review Board Cultural Heritage Board Resolution Attachment 20 - Comments from the Railroad Square Project Review Com Attachment 21 - Applicant response to comments from the Railroad Squar Attachment 22 - Public Comments Resolution Exhibit A Presentation 16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION) 16.1 SETTLEMENT AGREEMENT: CVSR Holdings, LLC v. City of Santa Rosa, et al. Sonoma County Superior Court Case No. SCV-2563504 - Provided for information. Attachments: Settlement Agreement 16.2 RESPONSES TO TWO GRAND JURY REPORTS - Authorize Mayor to sign submittal letter of responses to two Grand Jury Reports (Planning City of Santa Rosa Regular Meeting Agenda and Summary Report Page 10 of 10 City Council SEPTEMBER 5, 2017 for Groundwater Sustainability and Santa Rosa Declares a Homelessness Emergency) - For Council action. Attachments: Letter Groundwater Response Homelessness Response 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS This is the time when any person may address the Council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the Council. Each speaker will be allowed three minutes. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING 20. UPCOMING MEETINGS This schedule is tentative and subject to change pending final publication and posting of the City Council Meeting Agenda. 20.1 UPCOMING MEETINGS LIST Attachments: List *Did not appear on the preliminary agenda. **Quasi-judicial or adjudicative action. The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by contacting the City Clerk Office at 543-3015 or cityclerk@srcity.org one week prior to the meeting. TDD 543-3063 Meeting information can also be accessed via the internet at http://srcity.org Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.

Get email alerts for Santa Rosa

A daily email when new agendas and minutes are posted.

Report an issue with this meeting