City Council
Regular MeetingSanta Rosa, CA · September 5, 2017
Minutes
City Hall, Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Santa Rosa, CA 95401
City Council
Regular Meeting Minutes - Final
Tuesday, September 5, 2017 2:30 PM
1. CALL TO ORDER AND ROLL CALL
Mayor Coursey called the closed session to order at 2:35 p.m.
Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member
Julie Combs, Council Member Ernesto Olivares, Council Member
Chris Rogers, Council Member John Sawyer and Council Member
Tom Schwedhelm
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
PUBLIC COMMENT
Thomas Ells spoke and provided a document regarding California
Voting Rights Act.
Mayor Coursey recessed the meeting to closed session at
2:39 p.m. to discuss Items 2.1 and 2.2 as listed on the agenda:
2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: United States and the States of California, Delaware,
Florida, Illinois, Indiana, Nevada, New York, Tennessee, and the
Commonwealths of Massachusetts, Virginia, and the District of
Columbia, ex rel. John Hendrix v. J-M Manufacturing Company, Inc.
d/b/a/ JM Eagle, a Delaware corporation, and Formosa Plastics
Corporation, U.S.A., a Delaware corporation
Court Case No. United States District Court for the Central District of
California, Case No. ED CV06-0055-GW
2.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of
subdivision (d) of Government Code Section 54956.9: one potential
case.
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Mayor Coursey adjourned the closed session at 3:00 p.m. and
reconvened the meeting to open session in the Council Chamber at
4:03 p.m.
3. STUDY SESSION - NONE.
4. ANNOUNCEMENT OF ROLL CALL
Present: 7 - Mayor Chris Coursey, Vice Mayor Jack Tibbetts, Council Member
Julie Combs, Council Member Ernesto Olivares, Council Member
Chris Rogers, Council Member John Sawyer and Council Member
Tom Schwedhelm
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
City Attorney Gallagher reported on Item 2.1 that Council provided
direction and that there was no action to report, and that Item 2.2
was withdrawn.
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - POLLUTION PREVENTION AND CREEKS WEEK
Attachments: Proclamation
Council Member Schwedhelm presented the proclamation to
Jennifer Picccini, Water Department.
7. STAFF BRIEFINGS - NONE.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
City Attorney Gallagher reported on the CVSR settlement
agreement.
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
Vice Mayor Tibbetts announced he will be abstaining from Item
12.1.
10. MAYOR'S/COUNCILMEMBERS’ REPORTS
Mayor and Council Members made announcements and reports of interest to
the Council.
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10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate
Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District
Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Sonoma County Waste Management Agency (SCWMA)
10.1.8 Other
11. APPROVAL OF MINUTES
11.1 August 15, 2017, Regular Meeting.
Attachments: Draft Minutes
Approved as submitted.
12. CONSENT ITEMS
PUBLIC COMMENT
Duane DeWitt spoke regarding Item 12.1 and the concerns of the
homeless condition.
Approval of the Consent Agenda
A motion was made by Mayor Coursey, seconded by Council Member
Combs, to waive reading of the text and adopt Consent Items 12.1 and 12.2.
The motion carried by the following vote:
Yes: 6 - Mayor Coursey, Council Member Combs, Council Member Olivares,
Council Member Rogers, Council Member Sawyer and Council
Member Schwedhelm
Abstain: 1 - Vice Mayor Tibbetts
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City Council Regular Meeting Minutes - Final September 5, 2017
12.1 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL
HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution,
approve an extension of Resolution No. 28839 which formally
proclaimed a local homeless emergency within Santa Rosa.
Attachments: Staff Report
Resolution
Presentation
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2017-174 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION
OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et
seq.)
12.2 RESOLUTION - SOLE SOURCE CONTRACT FOR MULTI-SPACE
PARKING METER SOFTWARE, PARTS, COMMUNICATION,
REPORTING AND REPAIR SERVICES WITH CALE AMERICA, INC.
RECOMMENDATION: It is recommended by the Finance Department
that the Council, by resolution, (1) waive competitive bidding and
authorize a sole source agreement for multi-space parking meter
software, parts, communication, reporting and repair services to Cale
America, Inc., a Delaware Corporation, for a five-year term in an amount
not to exceed $264,640.00; and (2) ratify purchase orders and blanket
purchase orders issued to Cale in the amount of $364,397.72.
Attachments: Staff Report
Attachment 1
Resolution
Exhibit A
Presentation
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2017-175 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING A WAIVER OF
COMPETITIVE BIDDING AND APPROVING A SOLE SOURCE AGREEMENT
WITH CALE AMERICA, INC. FOR MULTI-SPACE PARKING METER
SOFTWARE, PARTS, COMMUNICATION, REPORTING AND REPAIR
SERVICES AND RATIFYING PURCHASE ORDERS AND BLANKET
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City Council Regular Meeting Minutes - Final September 5, 2017
PURCHASE ORDERS
The time not being 5:00 p.m., Mayor Coursey took Report Item 14.1, 14.2 and
14.3 before Item 13 - Public Comment on Non-Agenda Items.
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
Gregory Fearon spoke regarding district elections.
Elizabeth Neylon spoke on various topics.
Duane DeWitt spoke regarding district elections; and provided a
handout.
14. REPORT ITEMS
14.1 REPORT - COUNCIL DIRECTION TO VOTING DELEGATE FOR
LEAGUE OF CALIFORNIA CITIES 2017 ANNUAL CONFERENCE
REGARDING COUNCIL POSITION ON THE RESOLUTIONS COMING
BEFORE THE LEAGUE GENERAL ASSEMBLY
BACKGROUND: Policy development is a vital and ongoing process
within the League of California Cities for determining legislative and
program strategies for important issues facing cities throughout
California. Policies are submitted for consideration by the General
Assembly at the Annual Conference to be voted on by delegates from
the cities. Each member city has one Voting Delegate at the General
Assembly, which will be held in Sacramento on September 13-15, 2017.
There are two separate issues that have been submitted by resolution
to the General Resolutions Committee for recommendation and voting
at the General Assembly. These are (1) Implementing Strategies to
Reduce Negative Impacts of Recent Changes to Criminal Laws and (2)
Local Control for Emergency Medical Response.
RECOMMENDATION: It is recommended by the City Manager’s Office
that the Council, by motion, consider taking a position on each
individual resolution to provide direction to its Voting Delegate for the
meeting of the League General Assembly.
Attachments: Staff Report
Attachment 1
Presentation
City of Santa Rosa
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City Council Regular Meeting Minutes - Final September 5, 2017
Presented by Joshua Damron, City Manager Fellow.
A motion was made by Council Member Olivares, seconded by Council
Member Sawyer, to support:
1. A RESOLUTION OF THE LEAGUE OF CALIFORNIA CITIES CALLING
UPON THE GOVERNOR AND LEGISLATURE TO ENTER INTO DISCUSSION
WITH LEAGUE AND OTHER PUBLIC SAFETY STAKEHOLDERS TO
IDENTIFY AND IMPLEMENT STRATEGIES THAT WILL REDUCE THE
UNINTENDED NEGATIVE IMPACTS OF EXISTING CRIMINAL LAW
The motion carried by the following vote:
Yes: 6 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Sawyer and Council
Member Schwedhelm
No: 1 - Council Member Rogers
A motion was made by Council Member Olivares, seconded by Council
Member Sawyer, to support:
2. A RESOLUTION OF THE LEAGUE OF CALIFORNIA CITIES SUPPORTING
LEGISLATION AMENDING GOVERNMENT CODE SECTION 38611 TO
CLARIFY THE DEFINITION OF LOCAL CONTROL PROVIDING BROAD
STATUTORY AUTHORITY FOR LOCAL OFFICIALS TO DETERMINE
EMERGENCY SERVICE LEVELS AND DIRECT EMERGENCY MEDICAL
RESPONSE WITHIN THEIR JURISDICTIONS
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
14.2 REPORT - RESOLUTION APPROVING PROFESSIONAL SERVICES
AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE
PURCHASE OF AXON BODY-WORN CAMERAS AND ACCESS TO
EVIDENCE.COM OPERATING SYSTEM AND DATA STORAGE
BACKGROUND: The Police Department had previously outfitted all
uniformed Police Officers with body-worn cameras (BWC) manufactured
by VieVu which were licensed and programmed to work with the current
digital file management system employed by the Police Department.
The current stock of cameras are out of production and replacement
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cameras will not work with the current software or storage. The Police
Department wishes to outfit all Police Officers with new cameras and to
utilize compatible software and storage solutions. The Axon Body 2
camera system operates with proprietary Evidence.com cloud based
software and was found to be easy to use, had faster transfer speeds,
was searchable and required very little I.T. staff time.
RECOMMENDATION: It is recommended by the Police Department that
the Council, by resolution, approve a Professional Services Agreement
with Axon Enterprise, Inc. for the purchase of Axon body-worn cameras
to be issued to all police officers, and five years of associated software
and digital evidence management for the management of the cameras
and the storage of the digital files in an amount not to exceed
$1,017,537.54.
Attachments: Staff Report
Resolution
Exhibit A
Presentation
Presented by Hank Schreeder, Police Chief.
A motion was made by Council Member Rogers, seconded by Council
Member Olivares, to waive reading of the text and adopt:
RESOLUTION NO. RES-2017-176 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL
SERVICES AGREEMENT FOR BODY-WORN CAMERAS AND FIVE YEARS
OF ASSOCIATED SOFTWARE AND DIGITAL EVIDENCE MANAGEMENT TO
AXON ENTERPRISE, INC. IN AN AMOUNT NOT TO EXCEED $1,017,537.54
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
14.3 REPORT - ADOPTION OF REVISED WATER, RECYCLED WATER
AND SEWER STANDARDS AND SPECIFICATIONS AND
DELEGATION OF APPROVAL AUTHORITY FOR FUTURE UPDATES
TO THE BOARD OF PUBLIC UTILITIES
BACKGROUND: The Water, Recycled Water and Sewer Standards
and Specifications (standards) set forth the design polices and
construction methods associated with additions and modifications to the
City of Santa Rosa
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public potable water, recycled water and sewer systems. The
standards and specifications require routine updates to ensure that new
installations and modifications are consistent with all regulatory
requirements and are designed in a fashion that addresses long term
maintenance needs. Delegating approval authority to the Board of
Public Utilities will streamline the process of adopting future revisions
and allow for a timelier response to identified maintenance issues or
regulatory changes. The delegation of approval authority is consistent
with the general policy and management authority over the water and
sewer utilities granted to the Board under Section 25 of the Charter of
the City of Santa Rosa.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution,
adopt the revised Water, Recycled Water and Sewer Standards and
Specifications with an effective date 30 days from the date of adoption
and delegate authority to the Board of Public Utilities to adopt future
updates to the standards.
Attachments: Staff Report
Attachment 1 - Standards Redlined Updates
Attachment 2 - ACEC Support Letter
Attachment 3 - ECA Support Letter
Resolution
Exhibit A - Final Standards Draft
Presentation
Presented by Gabe Osburn, Deputy Director.
A motion was made by Council Member Schwedhelm, seconded by
Council Member Combs, to waive reading of the text and adopt:
RESOLUTION NO. RES-2017-177 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE REVISED AND
UPDATED WATER, RECYCLED WATER AND SEWER STANDARDS AND
SPECIFICATIONS AND DELEGATING APPROVAL AUTHORITY FOR
FUTURE UPDATES TO THE BOARD OF PUBLIC UTILITIES
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
15. PUBLIC HEARINGS
City of Santa Rosa
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15.1 PUBLIC HEARING - FARMERS LANE SENIOR HOUSING REZONING
TO INCLUDE THE SITE IN THE SENIOR HOUSING COMBINING
DISTRICT AND DENSITY BONUS FOR AN 18% DENSITY INCREASE
FOR THE PROPERTY LOCATED AT 201 FARMERS LANE,
ASSESSOR’S PARCEL NO. 014-071-093, FILE NO. PRJ16-018
BACKGROUND: This project proposes to construct two multi-family
residential structures. The first is a 4-story structure with 24 units, and
the second is a 2-story structure with two units (26 units total). The
project involves a density bonus for five units which will be designated
for moderate level income occupants. The units will be for-sale, so the
project also includes an air space condominium map. Because it
involves attached housing, the project also requires Design Review
entitlements including: Rezoning, Density Bonus, Tentative Map, &
Design Review.
RECOMMENDATION: It is recommended by the Planning Commission
and Planning and Economic Development Department that the Council
1) introduce an ordinance rezoning the project site into the Senior
Housing combining district; and 2) by resolution, approve a Density
Bonus for the Farmers Lane Senior Housing project located at 201
Farmers Lane.
Attachments: Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - Project Plans (& Neighborhood Context Map, Site Photos)
Attachment 4 - PC Packet Information
Attachment 5 - Project Narrative and Response to Issues
Attachment 6 - Affordable Units Exhibit
Attachment 7 - Shadow Analysis
Attachment 8 - Public Correspondence
Ordinance
Resolution
Presentation
Applicant Presentation
Presented by Bill Rose, Supervising Planner.
PUBLIC HEARING
Mayor Coursey opened the public hearing at 5:30 p.m.
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Duane DeWitt spoke in support of the item.
Anne Seeley spoke in support of the item.
Presentation provided by Steve Sharpe, representing the applicant.
Thomas Ells spoke in support of the item.
Seeing no one else wishing to speak, Mayor Coursey closed the
public hearing at 5:43 p.m.
A motion was made by Council Member Combs, seconded by Vice Mayor
Tibbetts, to waive reading of the text and introduce:
ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF
SANTA ROSA RECLASSIFYING 201 FARMERS LANE, ASSESSOR'S
PARCEL NO. 014-071-093, TO THE R-3-18-SH ZONING DISTRICT;
FARMERS LANE SENIOR HOUSING - FILE NO. PRJ16-018
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
A motion was made by Council Member Combs, seconded by Vice Mayor
Tibbetts, to waive reading of the text and adopt:
RESOLUTION NO. RES-2017-178 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA MAKING FINDINGS AND
DETERMINATION TO APPROVE A DENSITY BONUS FOR FARMERS LANE
SENIOR HOUSING, LOCATED AT 201 FARMERS LANE, ASSESSOR'S
PARCEL NUMBER 014-071-093, FILE NUMBER PRJ16-018
The motion carried by the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
15.2 PUBLIC HEARING - APPEAL OF PLANNING COMMISSION
APPROVAL OF A CONDITIONAL USE PERMIT FOR OFF-SITE
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PARKING WITH A PARKING REDUCTION FOR THE SANTA ROSA
AC HOTEL BY MARRIOTT - LOCATED AT 210 5TH STREET AND
201 6TH STREET - FILE NO. CUP17-031
BACKGROUND: On June 22, 2017, the Planning Commission
approved (5-1-0-0) a Conditional Use Permit for the off-site parking
program of the Santa Rosa AC Hotel. On June 29, 2017, an appeal of
the Planning Commission’s action was filed by Mr. Ty Hudson,
representing UNITE HERE Local 2850. The grounds for appeal state
that accommodating the off-site valet parking program at the location
proposed, 201 6th Street, would be inconsistent with the Santa Rosa
Zoning Code, General Plan, and Downtown Station Area Specific Plan
and that the exemptions from the California Environmental Quality Act
(CEQA) utilized by the Commission are not applicable to the project.
RECOMMENDATION: It is recommended by the Planning Commission
and the Planning and Economic Development Department that the
Council, by resolution, deny the appeal and approve a Conditional Use
Permit for off-site parking for the Santa Rosa AC Hotel project.
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Attachments: Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - General Plan Zoning Map
Attachment 4 - Appeal Statement
Attachment 5 - Planning Commission Minutes
Attachment 6 - Planning Commission Resolution No. 11832
Attachment 7 - Opposition Letter
Attachment 8 - Response Memo
Attachment 9 - Proposal Statement
Attachment 10 - Off-site parking site plan
Attachment 11 - Off-site parking landscape plan
Attachment 12 - Arborist report
Attachment 13 - Biological assessment
Attachment 14 - Historical resources study
Attachment 15 - Traffic impact study
Attachment 16 - Focused evaluation of the off-site parking lot
Attachment 17 - AC Hotel Design Review plan set
Attachment 18 - Joint Design Review Minutes
Attachment 19 - Design Review Board Cultural Heritage Board Resolution No.
17-946
Attachment 20 - Comments from the Railroad Square Project Review Committee
Attachment 21 - Applicant response to comments from the Railroad Square
Project Review Committee
Attachment 22 - Public Comments
Resolution
Exhibit A
Presentation
Presented by Patrick Streeter, Senior Planner.
Council Members discussed disclosure of ex-parte
communications.
Planning Commission Chair Patti Cisco spoke.
Ty Hudson, appellant, spoke.
Jeff Blackman, applicant, spoke.
PUBLIC HEARING
Mayor Coursey opened the public hearing at 6:19 p.m.
Josh Silvers spoke regarding the concerns of the parking issues.
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Anita Lafollette spoke in support of a homeless encampment in the
project location.
Matt Myres spoke in opposition to the item due to the parking
impact.
Thomas Ells spoke in support of the project and the concerns of the
parking location.
Giles Beeker spoke in support of the item.
Mike Mahontague spoke in support of the item.
Hearing no one else wishing to speak, Mayor Coursey closed the
public hearing at 6:33 p.m.
Ty Hudson, appellant, made rebuttal remarks.
A motion was made by Council Member Sawyer, seconded by Council
Member Olivares, to waive reading of the text with the condition that
nothing in this conditional use permit shall prevent future development of
site for residential uses consistent with the underlying transit village
medium designation and Transient Vacation Rentals (TVR) zoning district
of this site and adopt:
RESOLUTION NO. RES-2017-179 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA DENYING AN APPEAL AND
MAKING FINDINGS AND DETERMINATIONS AND APPROVING A
CONDITIONAL USE PERMIT FOR OFF-SITE PARKING WITH A PARKING
REDUCTION FOR THE SANTA ROSA AC HOTEL BY MARRIOTT - LOCATED
AT 210 5TH STREET; APN: 010-071-012 AND 201 6TH STREET; APN:
010-086-008 AND 010-086-014 - FILE NUMBER CUP17-031
The motion carried by the following vote:
Yes: 4 - Vice Mayor Tibbetts, Council Member Olivares, Council Member
Sawyer and Council Member Schwedhelm
No: 3 - Mayor Coursey, Council Member Combs and Council Member
Rogers
16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
City of Santa Rosa
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16.1 SETTLEMENT AGREEMENT: CVSR Holdings, LLC v. City of Santa
Rosa, et al. Sonoma County Superior Court Case No. SCV-2563504 -
Provided for information.
Attachments: Settlement Agreement
This item was received and filed.
16.2 RESPONSES TO TWO GRAND JURY REPORTS - Authorize Mayor to
sign submittal letter of responses to two Grand Jury Reports (Planning
for Groundwater Sustainability and Santa Rosa Declares a
Homelessness Emergency) - For Council action.
Attachments: Letter
Groundwater Response
Homelessness Response
A motion was made by Council Member Combs, seconded by Council
Member Sawyer, to authorize Mayor to sign submittal letter of responses to
two Grand Jury Reports (Planning for Groundwater Sustainability and
Santa Rosa Declares a Homelessness Emergency). The motion carried by
the following vote:
Yes: 7 - Mayor Coursey, Vice Mayor Tibbetts, Council Member Combs,
Council Member Olivares, Council Member Rogers, Council Member
Sawyer and Council Member Schwedhelm
PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
Hearing no further business, Mayor Coursey adjourned the meeting
at 7:19 p.m. The next regularly scheduled meeting will take place on
September 19, 2017, at a time set by the Mayor.
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20. UPCOMING MEETINGS
20.1 UPCOMING MEETINGS LIST
Attachments: List
This item was received and filed.
Approved on: October 3, 2017
/s/
Daisy Gomez
City Clerk
Agenda
City Hall, Council
City of Santa Rosa Chamber
100 Santa Rosa Ave
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
SEPTEMBER 5, 2017
2:30 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM)
4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER)
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on
all agenda items at the time each item is called. Comments on public hearing
items may be made when the hearing is opened.
Comments from the public on non-agenda items will be heard under Agenda
Items 13 and 17. This is the time when any person may address the Council
on matters not listed on this agenda, but which are within the subject matter
jurisdiction of the Council. The first public comment period on non-agenda
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited
to ten speakers selected randomly by the Mayor. Each speaker will be
allowed three minutes. Speakers who do not have an opportunity to speak
during this time will be allowed to make public comment under Agenda Item
17.
To address the Council you are requested to complete a yellow Speaker
Card and give it to the City Clerk. If you are unable to or do not wish to wait
for the public comment portion of the agenda, you are encouraged to contact
the Council or City Clerk directly by submitting your comments to 100 Santa
Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org.
2:30 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into
Closed Session, the public may speak up to three minutes on items to be
addressed in Closed Session.
City of Santa Rosa
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City Council SEPTEMBER 5, 2017
2.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: United States and the States of California, Delaware,
Florida, Illinois, Indiana, Nevada, New York, Tennessee, and the
Commonwealths of Massachusetts, Virginia, and the District of
Columbia, ex rel. John Hendrix v. J-M Manufacturing Company, Inc.
d/b/a/ JM Eagle, a Delaware corporation, and Formosa Plastics
Corporation, U.S.A., a Delaware corporation
Court Case No. United States District Court for the Central District of
California, Case No. ED CV06-0055-GW
2.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of
subdivision (d) of Government Code Section 54956.9: one potential
case.
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE
COUNCIL CHAMBER
3. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction
to staff. No action will be taken.
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - POLLUTION PREVENTION AND CREEKS WEEK
Attachments: Proclamation
7. STAFF BRIEFINGS - NONE.
This time is reserved for City staff to provide a five-minute briefing to the
Council on departmental issues of interest. No action will be taken on these
matters except to possibly place a particular item on a future agenda for
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 10
City Council SEPTEMBER 5, 2017
Council consideration.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10. MAYOR'S/COUNCILMEMBERS’ REPORTS
10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate
Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District
Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Sonoma County Waste Management Agency (SCWMA)
10.1.8 Other
11. APPROVAL OF MINUTES
11.1 August 15, 2017, Regular Meeting.
Attachments: Draft Minutes
12. CONSENT ITEMS
12.1 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL
HOMELESS EMERGENCY
RECOMMENDATION: It is recommended by the Housing and
Community Services Department that the Council, by resolution,
City of Santa Rosa
Regular Meeting Agenda and Summary Report
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City Council SEPTEMBER 5, 2017
approve an extension of Resolution No. 28839 which formally
proclaimed a local homeless emergency within Santa Rosa.
Attachments: Staff Report
Resolution
Presentation
12.2 RESOLUTION - SOLE SOURCE CONTRACT FOR MULTI-SPACE
PARKING METER SOFTWARE, PARTS, COMMUNICATION,
REPORTING AND REPAIR SERVICES WITH CALE AMERICA, INC.
RECOMMENDATION: It is recommended by the Finance Department
that the Council, by resolution, (1) waive competitive bidding and
authorize a sole source agreement for multi-space parking meter
software, parts, communication, reporting and repair services to Cale
America, Inc., a Delaware Corporation, for a five-year term in an amount
not to exceed $264,640.00; and (2) ratify purchase orders and blanket
purchase orders issued to Cale in the amount of $364,397.72.
Attachments: Staff Report
Attachment 1
Resolution
Exhibit A
Presentation
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council. This public comment period will begin no earlier than 5:00 p.m.
and will be limited to ten speakers selected randomly by the Mayor. Each
speaker will be allowed three minutes. Speakers who do not have an
opportunity to speak during this time will be allowed to make public comment
under Agenda Item 17.
14. REPORT ITEMS
14.1 REPORT - COUNCIL DIRECTION TO VOTING DELEGATE FOR
LEAGUE OF CALIFORNIA CITIES 2017 ANNUAL CONFERENCE
REGARDING COUNCIL POSITION ON THE RESOLUTIONS COMING
BEFORE THE LEAGUE GENERAL ASSEMBLY
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 10
City Council SEPTEMBER 5, 2017
BACKGROUND: Policy development is a vital and ongoing process
within the League of California Cities for determining legislative and
program strategies for important issues facing cities throughout
California. Policies are submitted for consideration by the General
Assembly at the Annual Conference to be voted on by delegates from
the cities. Each member city has one Voting Delegate at the General
Assembly, which will be held in Sacramento on September 13-15, 2017.
There are two separate issues that have been submitted by resolution
to the General Resolutions Committee for recommendation and voting
at the General Assembly. These are (1) Implementing Strategies to
Reduce Negative Impacts of Recent Changes to Criminal Laws and (2)
Local Control for Emergency Medical Response.
RECOMMENDATION: It is recommended by the City Manager’s Office
that the Council, by motion, consider taking a position on each
individual resolution to provide direction to its Voting Delegate for the
meeting of the League General Assembly.
Attachments: Staff Report
Attachment 1
Presentation
14.2 REPORT - RESOLUTION APPROVING PROFESSIONAL SERVICES
AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE
PURCHASE OF AXON BODY-WORN CAMERAS AND ACCESS TO
EVIDENCE.COM OPERATING SYSTEM AND DATA STORAGE
BACKGROUND: The Police Department had previously outfitted all
uniformed Police Officers with body-worn cameras (BWC)
manufactured by VieVu which were licensed and programmed to work
with the current digital file management system employed by the Police
Department. The current stock of cameras are out of production and
replacement cameras will not work with the current software or storage.
The Police Department wishes to outfit all Police Officers with new
cameras and to utilize compatible software and storage solutions. The
Axon Body 2 camera system operates with proprietary Evidence.com
cloud based software and was found to be easy to use, had faster
transfer speeds, was searchable and required very little I.T. staff time.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 10
City Council SEPTEMBER 5, 2017
RECOMMENDATION: It is recommended by the Police Department that
the Council, by resolution, approve a Professional Services Agreement
with Axon Enterprise, Inc. for the purchase of Axon body-worn cameras
to be issued to all police officers, and five years of associated software
and digital evidence management for the management of the cameras
and the storage of the digital files in an amount not to exceed
$1,017,537.54.
Attachments: Staff Report
Resolution
Exhibit A
Presentation
14.3 REPORT - ADOPTION OF REVISED WATER, RECYCLED WATER
AND SEWER STANDARDS AND SPECIFICATIONS AND
DELEGATION OF APPROVAL AUTHORITY FOR FUTURE UPDATES
TO THE BOARD OF PUBLIC UTILITIES
BACKGROUND: The Water, Recycled Water and Sewer Standards
and Specifications (standards) set forth the design polices and
construction methods associated with additions and modifications to the
public potable water, recycled water and sewer systems. The
standards and specifications require routine updates to ensure that new
installations and modifications are consistent with all regulatory
requirements and are designed in a fashion that addresses long term
maintenance needs. Delegating approval authority to the Board of
Public Utilities will streamline the process of adopting future revisions
and allow for a timelier response to identified maintenance issues or
regulatory changes. The delegation of approval authority is consistent
with the general policy and management authority over the water and
sewer utilities granted to the Board under Section 25 of the Charter of
the City of Santa Rosa.
RECOMMENDATION: It is recommended by the Planning and
Economic Development Department that the Council, by resolution,
adopt the revised Water, Recycled Water and Sewer Standards and
Specifications with an effective date 30 days from the date of adoption
and delegate authority to the Board of Public Utilities to adopt future
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 7 of 10
City Council SEPTEMBER 5, 2017
updates to the standards.
Attachments: Staff Report
Attachment 1 - Standards Redlined Updates
Attachment 2 - ACEC Support Letter
Attachment 3 - ECA Support Letter
Resolution
Exhibit A - Final Standards Draft
Presentation
15. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon
thereafter as the matters are reached on the agenda.
15.1 PUBLIC HEARING - FARMERS LANE SENIOR HOUSING REZONING
TO INCLUDE THE SITE IN THE SENIOR HOUSING COMBINING
DISTRICT AND DENSITY BONUS FOR AN 18% DENSITY INCREASE
FOR THE PROPERTY LOCATED AT 201 FARMERS LANE,
ASSESSOR’S PARCEL NO. 014-071-093, FILE NO. PRJ16-018
BACKGROUND: This project proposes to construct two multi-family
residential structures. The first is a 4-story structure with 24 units, and
the second is a 2-story structure with two units (26 units total). The
project involves a density bonus for five units which will be designated
for moderate level income occupants. The units will be for-sale, so the
project also includes an air space condominium map. Because it
involves attached housing, the project also requires Design Review
entitlements including: Rezoning, Density Bonus, Tentative Map, &
Design Review.
RECOMMENDATION: It is recommended by the Planning Commission
and Planning and Economic Development Department that the Council
1) introduce an ordinance rezoning the project site into the Senior
Housing combining district; and 2) by resolution, approve a Density
Bonus for the Farmers Lane Senior Housing project located at 201
Farmers Lane.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 8 of 10
City Council SEPTEMBER 5, 2017
Attachments: Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - Project Plans (& Neighborhood Context Map, Site Photos)
Attachment 4 - PC Packet Information
Attachment 5 - Project Narrative and Response to Issues
Attachment 6 - Affordable Units Exhibit
Attachment 7 - Shadow Analysis
Attachment 8 - Public Correspondence
Ordinance
Resolution
Presentation
Applicant Presentation
15.2 PUBLIC HEARING - APPEAL OF PLANNING COMMISSION
APPROVAL OF A CONDITIONAL USE PERMIT FOR OFF-SITE
PARKING WITH A PARKING REDUCTION FOR THE SANTA ROSA
AC HOTEL BY MARRIOTT - LOCATED AT 210 5TH STREET AND
201 6TH STREET - FILE NO. CUP17-031
BACKGROUND: On June 22, 2017, the Planning Commission
approved (5-1-0-0) a Conditional Use Permit for the off-site parking
program of the Santa Rosa AC Hotel. On June 29, 2017, an appeal of
the Planning Commission’s action was filed by Mr. Ty Hudson,
representing UNITE HERE Local 2850. The grounds for appeal state
that accommodating the off-site valet parking program at the location
proposed, 201 6th Street, would be inconsistent with the Santa Rosa
Zoning Code, General Plan, and Downtown Station Area Specific Plan
and that the exemptions from the California Environmental Quality Act
(CEQA) utilized by the Commission are not applicable to the project.
RECOMMENDATION: It is recommended by the Planning Commission
and the Planning and Economic Development Department that the
Council, by resolution, deny the appeal and approve a Conditional Use
Permit for off-site parking for the Santa Rosa AC Hotel project.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 9 of 10
City Council SEPTEMBER 5, 2017
Attachments: Staff Report
Attachment 1 - Disclosure Form
Attachment 2 - Location Map
Attachment 3 - General Plan Zoning Map
Attachment 4 - Appeal Statement
Attachment 5 - Planning Commission Minutes
Attachment 6 - Planning Commission Resolution No. 11832
Attachment 7 - Opposition Letter
Attachment 8 - Response Memo
Attachment 9 - Proposal Statement
Attachment 10 - Off-site parking site plan
Attachment 11 - Off-site parking landscape plan
Attachment 12 - Arborist report
Attachment 13 - Biological assessment
Attachment 14 - Historical resources study
Attachment 15 - Traffic impact study
Attachment 16 - Focused evaluation of the off-site parking lot
Attachment 17 - AC Hotel Design Review plan set
Attachment 18 - Joint Design Review Minutes
Attachment 19 - Design Review Board Cultural Heritage Board Resolution
Attachment 20 - Comments from the Railroad Square Project Review Com
Attachment 21 - Applicant response to comments from the Railroad Squar
Attachment 22 - Public Comments
Resolution
Exhibit A
Presentation
16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
16.1 SETTLEMENT AGREEMENT: CVSR Holdings, LLC v. City of Santa
Rosa, et al. Sonoma County Superior Court Case No. SCV-2563504 -
Provided for information.
Attachments: Settlement Agreement
16.2 RESPONSES TO TWO GRAND JURY REPORTS - Authorize Mayor to
sign submittal letter of responses to two Grand Jury Reports (Planning
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 10 of 10
City Council SEPTEMBER 5, 2017
for Groundwater Sustainability and Santa Rosa Declares a
Homelessness Emergency) - For Council action.
Attachments: Letter
Groundwater Response
Homelessness Response
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and
posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Attachments: List
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or
employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to
enable persons with disabilities to participate in public meetings are available by contacting the City Clerk Office at 543-3015 or
cityclerk@srcity.org one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa
Ave, during normal business hours.
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