City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Special Meeting Minutes - Final Wednesday, November 1, 2017 4:00 PM SPECIAL MEETING 1. CALL TO ORDER AND ROLL CALL Mayor Coursey called the special meeting to order at 4:07 p.m. Present: 6 - Mayor Chris Coursey, Council Member Julie Combs, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member John Sawyer and Council Member Tom Schwedhelm Absent: 1 - Vice Mayor Jack Tibbetts 2. PUBLIC COMMENT (Public Comment will be limited to the items listed on the Special Meeting Agenda) 3. STAFF BRIEFINGS 3.1 FIRE RECOVERY UPDATE Receive update on fire recovery efforts and consider next steps from Sean McGlynn, City Manager, with reports from: Eric Lamoureux, Cal OES; Robert Pesapane, FEMA; Paul Lowenthal, Assistant Fire Marshall on Debris Removal Update; Rita Miller, Deputy Director, Environmental Services, Water /Heaven Moore, Supervising Engineer, Water on Environmental/Watershed; and David Guhin, Director Planning and Economic Development on Housing. Attachments: Presentation (Uploaded 11/1/2017) Recovery Update Presentation (Uploaded 11/1/2017) Presented by Sean McGlynn, City Manager; Eric Lamoureux, Cal OES Senior Executive; and Robert Pesapane, FEMA Division Supervisor. PUBLIC COMMENT Duane DeWitt spoke regarding the concerns of the board and commission meetings schedule and the staff resources used. David Harris spoke regarding rebuilding with fireproof materials. City of Santa Rosa Special Meeting Minutes Page 2 of 4 City Council Special Meeting Minutes - Final November 1, 2017 Ed Nessinger spoke regarding the permit processes. John Bly spoke regarding the need to clarify the right of entry options to opt in versus to opt out. Jessica Chavez spoke regarding the concerns of the right of entry process. Hans Herb spoke regarding the concerns of the commercial properties and the need to clarify the right of entry process. Thomas Ells spoke regarding the affects of the recent fires and the footprint of the previous fires covering the same area. 4. CONSENT ITEMS Approval of the Consent Agenda A motion was made to waive reading of the text and adopt Consent Items 4.1 through 4.3. The motion carried by the following vote: Yes: 6 - Mayor Coursey, Council Member Combs, Council Member Olivares, Council Member Rogers, Council Member Sawyer and Council Member Schwedhelm Absent: 1 - Vice Mayor Tibbetts 4.1 MOTION - FEE WAIVER REQUESTS RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by motion, approve Fee Waiver Requests for Disaster Related Activities taking place in the City, sponsored or approved by the City, through December 31, 2017, and delegate approval authority to the City Manager or designee. Attachments: Staff Report This Consent - Motion was approved. 4.2 RESOLUTION - TEMPORARY WAIVER OF PARKING FEES IN CITY OWNED PARKING GARAGES FOR THE NOVEMBER 11, 2017 SANTA ROSA STRONG COMMUNITY EVENT City of Santa Rosa Special Meeting Minutes Page 3 of 4 City Council Special Meeting Minutes - Final November 1, 2017 RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, authorize the temporary waiver of parking fees in the City’s five public garages on November 11, 2017 from noon to 8 p.m. for the Santa Rosa Strong community event. Attachments: Staff Report Resolution Presentation This Consent - Resolution was approved. RESOLUTION NO. RES-2017-216 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE TEMPORARY WAIVER OF GARAGE PARKING FEES ON NOVEMBER 11, 2017 BETWEEN NOON AND 8 P.M. FOR THE SANTA ROSA STRONG COMMUNITY EVENT 4.3 RESOLUTION - AMENDED COOPERATIVE PURCHASE OF BUSES RECOMMENDATION: It is recommended by the Transportation and Public Works Department, that the Council, by resolution, authorize the Purchasing Agent to issue an amendment to purchase order 154728 to Creative Bus Sales, Inc. for the purchase of one additional bus in an amount not to exceed $473,437, to be funded with existing state and federal grants, and authorize the Director of Transportation and Public Works or the Director’s designee to execute all documents necessary to affect the purchase by the vendor’s upcoming deadline. Attachments: Staff Report Attachment 1 Resolution Presentation This Consent - Resolution was approved. RESOLUTION NO. RES-2017-217 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE AMENDED COOPERATIVE PURCHASE OF ONE ADDITIONAL 40-FOOT LOW-FLOOR ELDORADO NATIONAL BUSES FROM CREATIVE BUS SALES, INC. 5. ADJOURNMENT OF MEETING Hearing no further business, Mayor Coursey adjourned the Special Meeting at 5:48 p.m. The next Regular Meeting of the City Council will be held on November 14, 2017, at a time to be set by the Mayor. City of Santa Rosa Special Meeting Minutes Page 4 of 4 City Council Special Meeting Minutes - Final November 1, 2017 Approved on: February 6, 2018 /s/ Daisy Gomez, City Clerk