City Council
Regular MeetingSanta Rosa, CA · June 5, 2018
Minutes
City Hall, Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Santa Rosa, CA 95404
City Council
Regular Meeting Minutes - Final
Tuesday, June 5, 2018 12:00 PM
1. CALL TO ORDER AND ROLL CALL
Mayor called the closed session to order at 12:11 p.m.
PUBLIC COMMENT
Duane DeWitt spoke regarding Roseland Creek and urged Council
to conduct an environmental site assessment and to seek grant
funding for the project.
Present: 5 - Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member
Julie Combs, Council Member John Sawyer and Council Member
Jack Tibbetts
Absent: 2 - Council Member Ernesto Olivares and Council Member Tom
Schwedhelm
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
2.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 1370 Burbank Avenue, Santa Rosa, CA 95407 APN:
125-252-003
Agency Negotiator: Jill Scott, Right of Way Agent
Negotiating Parties: Jesse Mc Cafferty, Barbara Hare
Under Negotiations: Price and terms of payment.
2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: Government Claim Filed by PG&E
2.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of
subdivision (d) of Government Code Section 54956.9: unknown number
of cases
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Mayor Coursey adjourned the closed session at 1:45 p.m. and
reconvened the meeting at 2:30 p.m.
3. STUDY SESSION
3.1 SMALL CELL INSTALLATIONS ON CITY LIGHT POLES
Small cells are used to increase cellular capacity and improve cellular
network performance. Small cells are complementary to more traditional
macrocell sites, enabling carriers to fill in small gaps and transmit more
data in areas where towers may not be sufficient. The macrocells
provide the umbrella network, and the small cells are underneath the
umbrella network to provide the capacity needed.
Staff will update council on the process and status of upcoming small
cell installations on City infrastructure.
Attachments: Presentation (revised 6-5-18)
Council Member Schwedhelm joined the meeting at 2:30 p.m.
Presented by Eric McHenry, Chief Information Officer and Gabe
Osborn, Deputy Director of Development Services
PUBLIC COMMENT
ChrQosh Monroy was called to speak in opposition to the installation
of small cells; the duplicity and dishonesty of Verizon; and the affect
the installations have on her property value.
Mary Edity Dahl spoke regarding not being informed at the start of
the installations and not being given enough complete information
about the project.
Paul McGavin spoke regarding the information on the website
mystreetmychoice.com; provided information of other cities where
they have stopped the installation of the cell towers; and provided
information of the power the towers emit.
Deborah Tavares spoke regarding the information on the website
City of Santa Rosa
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stopthecrime.net; the ill effects of cell phones; and frequencies of
mind control.
Louis Tavares read from the congressional record titled The
Bankruptcy of the United States by Democratic Representative,
James Traficant.
Tom Sawyer spoke regarding the aesthetics of the cell towers and
the watts emitted by the cell towers; stated City Council has moral
and legal obligation to protect the health and welfare of the citizens
of Santa Rosa even if Federal laws state otherwise.
Bill Coset thanked staff for coming out to talk to their group;
requested that Council consider giving Verizon adequate coverage
and not supersaturated coverage and have testing done on the
exposure limits.
Danna Diamond, with Verizon, spoke on their commitment to
provide reliable wireless services; the important role that wireless
services has on our society; and that the majority of homes now
have wireless service and with no landlines.
Radha Sharma, Senior Real Estate Manager with Verizon Wireless,
spoke regarding capacity issues on the network and described how
small cells address this issue.
Scott Stewart, Engineering Director for Verizon, spoke regarding
concerns of the city and residents on the installation of the cell
towers on city street lights.
Alex Krohn spoke regarding his health experience with living near a
small cell tower exposure.
Richard Canini spoke regarding his concern on the safety of the cell
towers.
Peter Tscherneff spoke regarding researching psychotronic
City of Santa Rosa
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weapons and frequencies.
This item was received and filed.
Present: 6 - Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member
Julie Combs, Council Member John Sawyer, Council Member Tom
Schwedhelm and Council Member Jack Tibbetts
Absent: 1 - Council Member Ernesto Olivares
4. ANNOUNCEMENT OF ROLL CALL
Present: 6 - Mayor Chris Coursey, Vice Mayor Chris Rogers, Council Member
Julie Combs, Council Member John Sawyer, Council Member Tom
Schwedhelm and Council Member Jack Tibbetts
Absent: 1 - Council Member Ernesto Olivares
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
City Attorney Gallagher announced that Council provided direction to
staff on Items 2.1 through 2.3.
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - MARTIN LUTHER KING FESTIVAL/JUNETEENTH
DAY
Attachments: Proclamation
Council Member Combs read the proclamation and presented it to
Nancy Rogers, Event Organizer/Chairperson for the Juneteenth
Festival.
PUBLIC COMMENT
Peter Tscherneff spoke in support of the item.
7. STAFF BRIEFINGS
7.1 FIRE RECOVERY AND REBUILD UPDATE
This will be a standing item on the agenda. No action will be taken
except for possible direction to staff.
Paul Lowenthal, Assistant Fire Marshal, provided a brief report.
Ben Horenstein, Director of Water, provided a brief report on water
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quality.
City Manager McGlynn, provided a brief report on the California
Transportation Foundation's Annual Emergency Response Award
presented to Santa Rosa CityBus and Sonoma County Transit and
presented a video.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
City Manager McGlynn provided a brief report on the Construction
Coalition 2018 Award of Excellence that was presented to the
Planning and Economic Development Department; and the
California Transportation Foundation's annual Emergency Response
Award that was presented to Santa Rosa CityBus and Sonoma
County Transit.
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
Council Member Sawyer announced that he would be abstaining
from Item 11.1.
10. MAYOR'S/COUNCILMEMBERS’ REPORTS
Mayor and Council Members made announcements and reports of
interest to the Council.
Council Member Combs requested for fire recovery and rebuild
updates to Journey's End Mobile and Coddingtown Mobile Estates
home parks; and requested that staff provide the homelessness
status.
10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate
Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
10.1.4 Association of Bay Area Governments (ABAG)
City of Santa Rosa
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10.1.5 Sonoma County Agricultural Preservation and Open Space District
Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Sonoma County Waste Management Agency (SCWMA)
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Other
11. APPROVAL OF MINUTES
11.1 March 6, 2018, Regular Meeting.
Attachments: Draft Minutes
Draft Minutes (Revised 6/4/2018)
Approved as submitted with Mayor Coursey and Council Member Sawyer
abstaining.
11.2 March 13, 2018, Regular Meeting.
Attachments: Draft Minutes
Approved as submitted.
12. CONSENT ITEMS
Duane DeWitt spoke in opposition of Item 12.1; requested that the
assets be valued and used for veterans or the homeless.
Merlin Davis spoke in opposition to Item 12.6; and spoke in
opposition to the eviction on the Joe Rodota Trail.
Approval of the Consent Agenda
A motion was made by Vice Mayor Rogers, seconded by Council Member
Sawyer, to waive reading of the text and adopt Consent Items 12.1 through
12.6. The motion carried by the following vote:
Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs,
Council Member Sawyer, Council Member Schwedhelm and Council
Member Tibbetts
Absent: 1 - Council Member Olivares
12.1 RESOLUTION - APPROVAL OF ACQUISITION OF 1370 BURBANK
City of Santa Rosa
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AVENUE SANTA ROSA, APN 125-252-003 AND AUTHORIZATION
FOR THE DIRECTOR OF RECREATION AND PARKS TO EXECUTE
DOCUMENTS TO COMPLETE THE ACQUISITION AND TO
DEMOLISH EXISTING STRUCTURES
RECOMMENDATION: It is recommended by the Recreation and Parks
Department that the Council, by resolution, approve the acquisition of
1370 Burbank Avenue, Santa Rosa, APN 125-252-003, and authorize
the Director of Recreation and Parks to execute documents necessary
to complete the acquisition and to demolish existing structures as
determined necessary and appropriate.
Attachments: Staff Report
Resolution
Presentation
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2018-085 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE ACQUISITION
OF 1370 BURBANK AVENUE SANTA ROSA, APN 125-252-003,
AUTHORIZING THE DIRECTOR OF RECREATION AND PARKS TO
EXECUTE DOCUMENTS TO COMPLETE THE ACQUISITION AND
AUTHORIZING DEMOLITION OF THE EXISTING STRUCTURES ON THE
PROPERTY
12.2 MOTION - CONTRACT AWARD - ANNUAL SLURRY SEAL 2018
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department that the Council, by motion, award Contract
No. C2180, Annual Slurry Seal 2018, in the amount of $381,404.00 to
the lowest responsible bidder, Telfer Pavement Technologies, LLC of
McClellan, California, approve a 10% contract contingency, and
authorize a total contract amount of $419,544.40 effective July 1, 2018.
Funding for this project is included in the proposed 2018/19 Capital
Improvement Program budget.
Attachments: Staff Report
Attachment 1
Attachment 2
Presentation
This Consent - Motion was approved.
12.3 RESOLUTION - RESOLUTION AUTHORIZING THE FILING AND
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EXECUTION OF AN APPLICATION FOR FUNDING FROM THE
FEDERAL TRANSIT ADMINISTRATION LOW OR NO EMISSION BUS
DISCRETIONARY GRANT PROGRAM REQUESTING $3,095,459,
AND COMMITTING ANY NECESSARY MATCHING FUNDS
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department that the Council, by resolution, authorize the
Director of Transportation and Public Works or designee to file and
execute a grant application under the Federal Transit Administration
Low or No Emission Bus Discretionary Grant Program requesting
$3,095,459 in federal funds for the purchase of electric buses, charging
equipment, and installation of charging equipment, and commit any
necessary matching funds.
Attachments: Staff Report
Resolution
Presentation
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2018-086 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE FILING AND
EXECUTION OF AN APPLICATION FOR FUNDING FROM THE FEDERAL
TRANSIT ADMINISTRATION LOW OR NO EMISSION BUS DISCRETIONARY
GRANT PROGRAM REQUESTING $3,095,459 AND COMMITTING ANY
NECESSARY MATCHING FUNDS
12.4 RESOLUTION - APPROVAL OF MOU WITH COUNTY OF SONOMA,
PROBATION FOR EXTENSION OF THE SANTA ROSA VIOLENCE
PREVENTION PARTNERSHIP’S GUIDING PEOPLE SUCCESSFULLY
PROGRAM
RECOMMENDATION: It is recommended by the Office of Community
Engagement that the Council, by resolution, approve the Memorandum
of Understanding (MOU) with County of Sonoma, Probation for
extension of the Santa Rosa Violence Prevention Partnership’s Guiding
People Successfully Program, beginning July 1, 2018 through
September 30, 2019, and authorize the City Manager or designee to
approve and execute any amendments thereto, subject to approval as
to form by the City Attorney.
City of Santa Rosa
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Attachments: Staff Report
Resolution
Exhibit A
Presentation
This Consent - Resolution was adopted.
RESOLUTION NO. RES-2018-087 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE
MEMORANDUM OF UNDERSTANDING WITH COUNTY OF SONOMA,
PROBATION DEPARTMENT FOR EXTENSION OF THE SANTA ROSA
VIOLENCE PREVENTION PARTNERSHIP'S GUIDING PEOPLE
SUCCESSFULLY (GPS) PROGRAM AND AUTHORIZING THE CITY
MANAGER TO APPROVE AND EXECUTE ANY AMENDMENTS THERETO
12.5 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE
CITY OF SANTA ROSA AMENDING SECTION 21-01.020 AND
CHAPTER 21-04 CAPITAL FACILITIES FEES, AND REPEALING
CHAPTER 21-05 SOUTHWEST AREA DEVELOPMENT IMPACT FEE
AND CHAPTER 21-06 SOUTHEAST AREA DEVELOPMENT IMPACT
FEE
RECOMMENDATION: This ordinance, introduced at the May 22, 2018,
Regular Meeting by a unanimous vote, amends Section 21-01.020 and
Chapter 21-04 Capital Facilities Fees, and Repeals Chapter 21-05
Southwest Area Development Impact Fee and Chapter 21-06 Southeast
Area Development Impact Fee.
Attachments: Ordinance
Ordinance (revised 6/4/2018)
This Consent - Ordinance was adopted.
ORDINANCE NO. ORD-2018-013 ENTITLED: ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 21-01.020
AND CHAPTER 21-04 CAPITAL FACILITIES FEES, AND REPEALING
CHAPTER 21-05 SOUTHWEST AREA DEVELOPMENT IMPACT FEE AND
CHAPTER 21- 06 SOUTHEAST AREA DEVELOPMENT IMPACT FEE
12.6 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE
CITY OF SANTA ROSA AMENDING CHAPTER 19-70 PARK AND
RECREATION LAND AND FEES
RECOMMENDATION: This ordinance, introduced at the May 22, 2018,
Regular Meeting by a unanimous vote, amends Chapter 19-70 Park
City of Santa Rosa
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And Recreation Land and Fees.
Attachments: Ordinance
Ordinance (revised 6/4/2018)
This Consent - Ordinance was adopted.
ORDINANCE NO. ORD-2018-014 ENTITLED: ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING CHAPTER 19-70
PARK AND RECREATION LAND AND FEES
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
Deborah Tavares, spoke regarding the website stopthecrime.net;
and the concern of not being provided with an opportunity to speak
during the SoCo Rises meeting.
Peter Tscherneff spoke on various topics.
Pat Nicholson spoke on homeless and provided suggestions for
shelter in downtown parks.
Bob Hansen spoke in opposition to Item 3.1.
Paul McGavin spoke on his concern of mistreatment by Council
during the June 5, 2018 Study Session; and spoke in opposition to
new safety measures in Chamber.
Thomas Ells spoke on various topics.
Elizabeth Neylon spoke regarding broken pay phones and the need
for another public pay phone at the Transit Mall and other various
topics.
Duane DeWitt spoke on the opportunity provided in public forums
for the public to address issues.
14. REPORT ITEMS
14.1 REPORT - WOOLPERT AGREEMENT TO PROVIDE CITYWORKS
ENTERPRISE ASSET MANAGEMENT SOFTWARE
City of Santa Rosa
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BACKGROUND: The City utilizes an enterprise asset management
software product to inventory assets and manage maintenance on
citywide infrastructure including the water distribution, collection and
reuse systems; parks and recreation facilities; streets, street lights and
signs; and parking facilities. The current software, Infor Hansen 7, has
many limitations and has reached the end of its software lifecycle. The
City went through a thorough competitive selection process and
selected a replacement, Azteca’s Cityworks (Cityworks), as the software
application that meets the City’s requirements and business needs at
the lowest cost.
RECOMMENDATION: It is recommended by the Water, Finance,
Recreation & Parks, Information Technology, and Transportation &
Public Works Departments that the Council, by resolution, approve the
Professional Services Agreement with Woolpert, Inc., to provide
Cityworks software and professional services for a total contract amount
not to exceed one million six hundred forty-one thousand seven
hundred and eight dollars ($1,641,708) and authorize the Mayor to sign
the agreement.
Attachments: Staff Report
Resolution
Exhibit A
Presentation
Presented by Lori Urbanek, Deputy Director, Transportation and
Public Works, assisted by Janine Saragoza, Department Information
Technologies Supervisor, Water Dept.
A motion was made by Council Member Tibbetts, seconded by Vice Mayor
Rogers, to waive reading of the text and adopt:
RESOLUTION NO. RES-2018-088 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH WOOLPERT, INC. TO PROVIDE
CITYWORKS SOFTWARE AS THE CITY OF SANTA ROSA'S ENTERPRISE
ASSET MANAGEMENT SYSTEM
The motion carried by the following vote:
Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs,
Council Member Sawyer, Council Member Schwedhelm and Council
Member Tibbetts
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Absent: 1 - Council Member Olivares
14.2 REPORT - APPROVE REQUEST TO REVISE THE LOCAL AGENCY
FORMATION COMMISSION ROSELAND ANNEXATION RESOLUTION
TO CALL FOR DISSOLUTION OF THE ROSELAND FIRE
PROTECTION DISTRICT
BACKGROUND: On November 29, 2016, pursuant to City Council
Resolution No. 28886, the Council approved the Roseland Area
Pre-Annexation Agreement with the County of Sonoma and an adopted
a resolution of application to the Sonoma County Local Agency
Formation Commission (LAFCO). The City submitted the resolution of
application for annexation of the Roseland Area to LAFCO. The
Roseland Area Annexation was approved by LAFCO on August 2, 2017
pursuant to LAFCO Resolution No. 2676, which resolution called for the
Roseland Fire Protection District to be reorganized as a subsidiary
district of the City within one year following the effective date of the
annexation. The Roseland Annexation became effective as of
November 1, 2017. It was subsequently discovered that reorganization
and dissolution of the Roseland Fire Protection District was necessary
to avoid changing the tax allocations within the Roseland Annexation
Area in a manner inconsistent with the existing Master Tax Exchange
Agreement with the County, and further to comply with the limitation that
subsidiary districts have at least 70% of their territory within the
jurisdictional boundary of the controlling agency. The dissolution of the
Roseland Fire Protection District will result in those areas within the City
boundaries to fall under the jurisdiction of Santa Rosa Fire and those
areas outside the City will be attached to the Rincon Valley Fire
Protection District.
RECOMMENDATION: It is recommended by the Fire Department and
the Finance Department that the Council, by motion, approve the
proposal for revision to the Roseland Annexation Resolution.
Attachments: Staff Report
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Presentation
Presented by Tony Gossner, Fire Chief, assisted by Assistant City
City of Santa Rosa
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Attorney Molly Maclean, Interim Chief Financial Officer Alan Alton,
and Mark Brown with LAFCO.
PUBLIC COMMENT
Duane DeWitt spoke on his remembrances of the Roseland Fire
Department and asked Council to keep the building as an assest.
A motion was made by Council Member Combs, seconded by Vice Mayor
Rogers, to approve the proposal for revision to the Roseland Annexation
Resolution to call for the dissolution of the Roseland Fire Protection
District. The motion carried by the following vote:
Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs,
Council Member Sawyer, Council Member Schwedhelm and Council
Member Tibbetts
Absent: 1 - Council Member Olivares
14.3 REPORT - DIRECTION REGARDING THE SANTA ROSA PLAIN
GROUNDWATER SUSTAINABILITY AGENCY
BACKGROUND: The Sustainable Groundwater Management Act
(SGMA) required some groundwater basins, including the Santa Rosa
Plain basin, to form Groundwater Sustainability Agencies (GSAs) to
sustainably manage the groundwater basin and develop a groundwater
management plan. In the Santa Rosa Plain basin, the cities of Santa
Rosa, Rohnert Park, and Cotati, the Town of Windsor, Sonoma County,
the Sonoma County Water Agency, the Goldridge and the Sonoma
Resource Conservation Districts formed the Santa Rosa Plain GSA to
comply with SGMA. Councilmember Schwedhelm currently serves on
the GSA Board for the City of Santa Rosa.
The Santa Rosa Plain GSA is a self-funded agency, with the initial
funding for the first two years coming from each of the member
agencies of the GSA. The GSA Board is working with a rate consultant
to explore options for rates and fees to provide funding for the GSA
after the first two years. The GSA Board is also considering options for
administrative services.
RECOMMENDATION: It is recommended by Santa Rosa Water that the
Council, by motion, consider the funding and administrative options for
the Santa Rosa Plain Groundwater Sustainability Agency (GSA) and
City of Santa Rosa
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provide direction to Santa Rosa’s GSA Board member.
Attachments: Staff Report
Attachment 1
Attachment 2
Presentation
Presented by Jennifer Burke, Deputy Director Water Department,
assisted by Assistant City Attorney Molly Maclean.
PUBLIC COMMENT
Duane DeWitt spoke in opposition and has apprehension on fees
that would affect lower income families.
Paul Brophy spoke in support of the item.
Bob Hansen spoke on concerns on addressing water problems in
the county.
Thomas Ells spoke on the importance of water management.
A motion was made by Vice Mayor Rogers, seconded by Council Member
Combs, to provide Santa Rosa’s Groundwater Sustainibility Agency
representative, Board Member Schwedhelm, the following direction: a
foregoing reimbursement of initial start-up costs until the Groundwater
Sustainability Plan is complete; dropping the parcel fee and parcel tax;
using groundwater use as the rate-setting metric; funding the Groundwater
Sustainability Agency for five years; and request for proposal for
Groundwater Sustainability Agency administrative services. The motion
carried by the following vote:
Yes: 6 - Mayor Coursey, Vice Mayor Rogers, Council Member Combs,
Council Member Sawyer, Council Member Schwedhelm and Council
Member Tibbetts
Absent: 1 - Council Member Olivares
15. PUBLIC HEARINGS - NONE.
16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
16.1 FINAL MAP- KATHRINE SUBDIVISION. Provided for information.
Attachments: Notice of Submittal of Final Map
Location Map
City of Santa Rosa
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This item was received and filed.
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
Hearing no further business, Mayor Coursey adjourned the meeting
7:34 p.m. The next regularly scheduled meeting will take place on
June 19, 2018, at a time set by the Mayor.
20. UPCOMING MEETINGS
20.1 UPCOMING MEETINGS LIST
Attachments: List
This item was received and filed.
Approved on: September 4, 2018
/s/ Daisy Gomez, City Clerk
Agenda
City Hall, Council
City of Santa Rosa Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
JUNE 5, 2018
12:00 P.M. - CLOSED SESSION (MAYOR'S CONFERENCE ROOM)
2:30 P.M. - STUDY SESSION (COUNCIL CHAMBER)
4:00 P.M. - REGULAR SESSION (COUNCIL CHAMBER)
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on
all agenda items at the time each item is called. Comments on public hearing
items may be made when the hearing is opened.
Comments from the public on non-agenda items will be heard under Agenda
Items 13 and 17. This is the time when any person may address the Council
on matters not listed on this agenda, but which are within the subject matter
jurisdiction of the Council. The first public comment period on non-agenda
items (Agenda Item 13) will begin no earlier than 5:00 p.m. and will be limited
to ten speakers selected randomly by the Mayor. Each speaker will be
allowed three minutes. Speakers who do not have an opportunity to speak
during this time will be allowed to make public comment under Agenda Item
17.
To address the Council you are requested to complete a yellow Speaker
Card and give it to the City Clerk. If you are unable to or do not wish to wait
for the public comment portion of the agenda, you are encouraged to contact
the Council or City Clerk directly by submitting your comments to 100 Santa
Rosa Avenue, Room 10, Santa Rosa 95404 or cityclerk@srcity.org.
12:00 P.M. (MAYOR'S CONFERENCE ROOM, ROOM 10)
1. CALL TO ORDER AND ROLL CALL
2. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into
Closed Session, the public may speak up to three minutes on items to be
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 10
City Council JUNE 5, 2018
addressed in Closed Session.
2.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Government Code Section 54956.8)
Property: 1370 Burbank Avenue, Santa Rosa, CA 95407 APN:
125-252-003
Agency Negotiator: Jill Scott, Right of Way Agent
Negotiating Parties: Jesse Mc Cafferty, Barbara Hare
Under Negotiations: Price and terms of payment.
2.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Name of Case: Government Claim Filed by PG&E
2.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of
subdivision (d) of Government Code Section 54956.9: unknown number
of cases
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE
COUNCIL CHAMBER
2:30 P.M. (CITY COUNCIL CHAMBER)
3. STUDY SESSION
Study Session items are items for in-depth discussion and possible direction
to staff. No action will be taken.
3.1 SMALL CELL INSTALLATIONS ON CITY LIGHT POLES
Small cells are used to increase cellular capacity and improve cellular
network performance. Small cells are complementary to more traditional
macrocell sites, enabling carriers to fill in small gaps and transmit more
data in areas where towers may not be sufficient. The macrocells
provide the umbrella network, and the small cells are underneath the
umbrella network to provide the capacity needed.
Staff will update council on the process and status of upcoming small
cell installations on City infrastructure.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 3 of 10
City Council JUNE 5, 2018
Attachments: Presentation (revised 6-5-18)
4:00 P.M. (CITY COUNCIL CHAMBER)
4. ANNOUNCEMENT OF ROLL CALL
5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
6. PROCLAMATIONS/PRESENTATIONS
6.1 PROCLAMATION - MARTIN LUTHER KING FESTIVAL/JUNETEENTH
DAY
Attachments: Proclamation
7. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the
Council on departmental issues of interest. No action will be taken on these
matters except to possibly place a particular item on a future agenda for
Council consideration.
7.1 FIRE RECOVERY AND REBUILD UPDATE
This will be a standing item on the agenda. No action will be taken
except for possible direction to staff.
8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
9. STATEMENTS OF ABSTENTION BY COUNCILMEMBERS
10. MAYOR'S/COUNCILMEMBERS’ REPORTS
10.1 MAYOR'S/COUNCILMEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
10.1.1 Council Subcommittee Reports
10.1.2 Sonoma County Transportation Authority/Regional Climate
Protection Authority (SCTA/RCPA)
10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 10
City Council JUNE 5, 2018
10.1.4 Association of Bay Area Governments (ABAG)
10.1.5 Sonoma County Agricultural Preservation and Open Space District
Advisory Committee
10.1.6 Sonoma Clean Power Authority (SCPA)
10.1.7 Sonoma County Waste Management Agency (SCWMA)
10.1.8 Groundwater Sustainability Agency (GSA)
10.1.9 Other
11. APPROVAL OF MINUTES
11.1 March 6, 2018, Regular Meeting.
Attachments: Draft Minutes
Draft Minutes (Revised 6/4/2018)
11.2 March 13, 2018, Regular Meeting.
Attachments: Draft Minutes
12. CONSENT ITEMS
12.1 RESOLUTION - APPROVAL OF ACQUISITION OF 1370 BURBANK
AVENUE SANTA ROSA, APN 125-252-003 AND AUTHORIZATION
FOR THE DIRECTOR OF RECREATION AND PARKS TO EXECUTE
DOCUMENTS TO COMPLETE THE ACQUISITION AND TO
DEMOLISH EXISTING STRUCTURES
RECOMMENDATION: It is recommended by the Recreation and Parks
Department that the Council, by resolution, approve the acquisition of
1370 Burbank Avenue, Santa Rosa, APN 125-252-003, and authorize
the Director of Recreation and Parks to execute documents necessary
to complete the acquisition and to demolish existing structures as
determined necessary and appropriate.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 10
City Council JUNE 5, 2018
Attachments: Staff Report
Resolution
Presentation
12.2 MOTION - CONTRACT AWARD - ANNUAL SLURRY SEAL 2018
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department that the Council, by motion, award Contract
No. C2180, Annual Slurry Seal 2018, in the amount of $381,404.00 to
the lowest responsible bidder, Telfer Pavement Technologies, LLC of
McClellan, California, approve a 10% contract contingency, and
authorize a total contract amount of $419,544.40 effective July 1, 2018.
Funding for this project is included in the proposed 2018/19 Capital
Improvement Program budget.
Attachments: Staff Report
Attachment 1
Attachment 2
Presentation
12.3 RESOLUTION - RESOLUTION AUTHORIZING THE FILING AND
EXECUTION OF AN APPLICATION FOR FUNDING FROM THE
FEDERAL TRANSIT ADMINISTRATION LOW OR NO EMISSION BUS
DISCRETIONARY GRANT PROGRAM REQUESTING $3,095,459,
AND COMMITTING ANY NECESSARY MATCHING FUNDS
RECOMMENDATION: It is recommended by the Transportation and
Public Works Department that the Council, by resolution, authorize the
Director of Transportation and Public Works or designee to file and
execute a grant application under the Federal Transit Administration
Low or No Emission Bus Discretionary Grant Program requesting
$3,095,459 in federal funds for the purchase of electric buses, charging
equipment, and installation of charging equipment, and commit any
necessary matching funds.
Attachments: Staff Report
Resolution
Presentation
12.4 RESOLUTION - APPROVAL OF MOU WITH COUNTY OF SONOMA,
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 10
City Council JUNE 5, 2018
PROBATION FOR EXTENSION OF THE SANTA ROSA VIOLENCE
PREVENTION PARTNERSHIP’S GUIDING PEOPLE SUCCESSFULLY
PROGRAM
RECOMMENDATION: It is recommended by the Office of Community
Engagement that the Council, by resolution, approve the Memorandum
of Understanding (MOU) with County of Sonoma, Probation for
extension of the Santa Rosa Violence Prevention Partnership’s Guiding
People Successfully Program, beginning July 1, 2018 through
September 30, 2019, and authorize the City Manager or designee to
approve and execute any amendments thereto, subject to approval as
to form by the City Attorney.
Attachments: Staff Report
Resolution
Exhibit A
Presentation
12.5 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE
CITY OF SANTA ROSA AMENDING SECTION 21-01.020 AND
CHAPTER 21-04 CAPITAL FACILITIES FEES, AND REPEALING
CHAPTER 21-05 SOUTHWEST AREA DEVELOPMENT IMPACT FEE
AND CHAPTER 21-06 SOUTHEAST AREA DEVELOPMENT IMPACT
FEE
RECOMMENDATION: This ordinance, introduced at the May 22, 2018,
Regular Meeting by a unanimous vote, amends Section 21-01.020 and
Chapter 21-04 Capital Facilities Fees, and Repeals Chapter 21-05
Southwest Area Development Impact Fee and Chapter 21-06 Southeast
Area Development Impact Fee.
Attachments: Ordinance
Ordinance (revised 6/4/2018)
12.6 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE
CITY OF SANTA ROSA AMENDING CHAPTER 19-70 PARK AND
RECREATION LAND AND FEES
RECOMMENDATION: This ordinance, introduced at the May 22, 2018,
Regular Meeting by a unanimous vote, amends Chapter 19-70 Park
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 7 of 10
City Council JUNE 5, 2018
And Recreation Land and Fees.
Attachments: Ordinance
Ordinance (revised 6/4/2018)
13. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council. This public comment period will begin no earlier than 5:00 p.m.
and will be limited to ten speakers selected randomly by the Mayor. Each
speaker will be allowed three minutes. Speakers who do not have an
opportunity to speak during this time will be allowed to make public comment
under Agenda Item 17.
14. REPORT ITEMS
14.1 REPORT - WOOLPERT AGREEMENT TO PROVIDE CITYWORKS
ENTERPRISE ASSET MANAGEMENT SOFTWARE
BACKGROUND: The City utilizes an enterprise asset management
software product to inventory assets and manage maintenance on
citywide infrastructure including the water distribution, collection and
reuse systems; parks and recreation facilities; streets, street lights and
signs; and parking facilities. The current software, Infor Hansen 7, has
many limitations and has reached the end of its software lifecycle. The
City went through a thorough competitive selection process and
selected a replacement, Azteca’s Cityworks (Cityworks), as the software
application that meets the City’s requirements and business needs at
the lowest cost.
RECOMMENDATION: It is recommended by the Water, Finance,
Recreation & Parks, Information Technology, and Transportation &
Public Works Departments that the Council, by resolution, approve the
Professional Services Agreement with Woolpert, Inc., to provide
Cityworks software and professional services for a total contract
amount not to exceed one million six hundred forty-one thousand seven
hundred and eight dollars ($1,641,708) and authorize the Mayor to sign
the agreement.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 8 of 10
City Council JUNE 5, 2018
Attachments: Staff Report
Resolution
Exhibit A
Presentation
14.2 REPORT - APPROVE REQUEST TO REVISE THE LOCAL AGENCY
FORMATION COMMISSION ROSELAND ANNEXATION
RESOLUTION TO CALL FOR DISSOLUTION OF THE ROSELAND
FIRE PROTECTION DISTRICT
BACKGROUND: On November 29, 2016, pursuant to City Council
Resolution No. 28886, the Council approved the Roseland Area
Pre-Annexation Agreement with the County of Sonoma and an adopted
a resolution of application to the Sonoma County Local Agency
Formation Commission (LAFCO). The City submitted the resolution of
application for annexation of the Roseland Area to LAFCO. The
Roseland Area Annexation was approved by LAFCO on August 2, 2017
pursuant to LAFCO Resolution No. 2676, which resolution called for the
Roseland Fire Protection District to be reorganized as a subsidiary
district of the City within one year following the effective date of the
annexation. The Roseland Annexation became effective as of
November 1, 2017. It was subsequently discovered that reorganization
and dissolution of the Roseland Fire Protection District was necessary
to avoid changing the tax allocations within the Roseland Annexation
Area in a manner inconsistent with the existing Master Tax Exchange
Agreement with the County, and further to comply with the limitation that
subsidiary districts have at least 70% of their territory within the
jurisdictional boundary of the controlling agency. The dissolution of the
Roseland Fire Protection District will result in those areas within the
City boundaries to fall under the jurisdiction of Santa Rosa Fire and
those areas outside the City will be attached to the Rincon Valley Fire
Protection District.
RECOMMENDATION: It is recommended by the Fire Department and
the Finance Department that the Council, by motion, approve the
proposal for revision to the Roseland Annexation Resolution.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 9 of 10
City Council JUNE 5, 2018
Attachments: Staff Report
Attachment 1
Attachment 2
Attachment 3
Attachment 4
Presentation
14.3 REPORT - DIRECTION REGARDING THE SANTA ROSA PLAIN
GROUNDWATER SUSTAINABILITY AGENCY
BACKGROUND: The Sustainable Groundwater Management Act
(SGMA) required some groundwater basins, including the Santa Rosa
Plain basin, to form Groundwater Sustainability Agencies (GSAs) to
sustainably manage the groundwater basin and develop a groundwater
management plan. In the Santa Rosa Plain basin, the cities of Santa
Rosa, Rohnert Park, and Cotati, the Town of Windsor, Sonoma County,
the Sonoma County Water Agency, the Goldridge and the Sonoma
Resource Conservation Districts formed the Santa Rosa Plain GSA to
comply with SGMA. Councilmember Schwedhelm currently serves on
the GSA Board for the City of Santa Rosa.
The Santa Rosa Plain GSA is a self-funded agency, with the initial
funding for the first two years coming from each of the member
agencies of the GSA. The GSA Board is working with a rate consultant
to explore options for rates and fees to provide funding for the GSA
after the first two years. The GSA Board is also considering options for
administrative services.
RECOMMENDATION: It is recommended by Santa Rosa Water that the
Council, by motion, consider the funding and administrative options for
the Santa Rosa Plain Groundwater Sustainability Agency (GSA) and
provide direction to Santa Rosa’s GSA Board member.
Attachments: Staff Report
Attachment 1
Attachment 2
Presentation
15. PUBLIC HEARINGS - NONE.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 10 of 10
City Council JUNE 5, 2018
16. WRITTEN COMMUNICATIONS (AND POSSIBLE COUNCIL ACTION)
16.1 FINAL MAP- KATHRINE SUBDIVISION. Provided for information.
Attachments: Notice of Submittal of Final Map
Location Map
17. PUBLIC COMMENTS ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council. Each speaker will be allowed three minutes.
18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
19. ADJOURNMENT OF MEETING
20. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and
posting of the City Council Meeting Agenda.
20.1 UPCOMING MEETINGS LIST
Attachments: List
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action.
The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or
employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to
enable persons with disabilities to participate in public meetings are available by contacting the City Clerk Office at 543-3015 or
cityclerk@srcity.org one week prior to the meeting. TDD 543-3063
Meeting information can also be accessed via the internet at http://srcity.org
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa
Ave, during normal business hours.
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