City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, October 13, 2020 2:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Schwedhlem called the meeting to order at 2:35 p.m. Present: 6 - Mayor Tom Schwedhelm, Vice Mayor Victoria Fleming, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member Richard Dowd, and Council Member John Sawyer Absent: 1 - Council Member Jack Tibbetts 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS Mayor Schwedhlem recessed the meeting to closed session at 2:36 p.m. to discuss Item 2.1 as listed on the agenda: 2.1 CONFERENCE WITH LABOR NEGOTIATORS (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) (Government Code Section 54957.6) Agency Designated Representatives: Alan Alton, Interim Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Employee Relations Manager and Jeff Berk, Chief Assistant City Attorney. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). City of Santa Rosa Regular Meeting Minutes Page 2 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 This item was received and filed. Present: 7 - Mayor Tom Schwedhelm, Vice Mayor Victoria Fleming, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member Jack Tibbetts, Council Member Richard Dowd, and Council Member John Sawyer 3. STUDY SESSION 3.1 CITYBUS FARE POLICY OPTIONS At this study session, staff will present options for expanding discounted and unlimited access fare programs to increase ridership on the CityBus system and support community and transit system recovery from the COVID-19 pandemic, and seek Council feedback and direction. Attachments: Staff Report Presentation Rachel Ede, Transit Deputy Director, and Yuri Koslen, Transit Planner, presented and answered questions from Council. PUBLIC COMMENT Duane De Witt submitted comment on having an accurate count on who is using city buses, buses being under utilized, and suggested using smaller, electric paratransit buses. Mayor Schwedhelm recessed the meeting at 4:30 p.m. and reconvened the meeting at 4:58 p.m. 4. ANNOUNCEMENT OF ROLL CALL Present: 6 - Mayor Tom Schwedhelm, Vice Mayor Victoria Fleming, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member John Sawyer, and Council Member Richard Dowd Absent: 1 - Council Member Jack Tibbetts 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS City Attorney Sue Gallagher reported Council met on Item 2.1 and provided direction to labor negotiators. 6. PROCLAMATIONS/PRESENTATIONS - NONE. City of Santa Rosa Regular Meeting Minutes Page 3 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 7. STAFF BRIEFINGS 7.1 COVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Attachments: Presentation Kelly Kuykendall, Housing and Community Services Manager, and David Gouin, Housing and Community Services Director, provided a brief presentation on the COVID-19 Homeless Response expenses and the strategy for closing the Safe Social Distancing Program at Finley Center. This item was received and filed. 7.2 COMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. No report was provided. PUBLIC COMMENT ON STAFF BRIEFINGS Eric Fraser spoke on his concern on the difference in how the City and County manage individual cases and would like to see an alignment of the two when providing reports. Duane De Witt submitted comment on his concern the Covid-19 response is missing a super-spreader site in Roseland and for increased enforcement and testing in the area. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS City Manager Sean McGlynn reported the public input process to help Council prioritize investment of the City's PG&E Settlement Funds is back on track following postponement of scheduled input opportunities due to the Glass Fire, evacuations, power outages. City of Santa Rosa Regular Meeting Minutes Page 4 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 No public comments were made. 9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS No statements of abstention were made. 15. PUBLIC HEARINGS 15.1 PUBLIC HEARING - DOWNTOWN STATION AREA SPECIFIC PLAN AND FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT BACKGROUND: This project includes an update of the Downtown Station Area Specific Plan consisting of goals, policies, standards, guidelines, and diagrams to guide the future development of the Planning Area. RECOMMENDATION: It is recommended by the Planning Commission that the Council, by two resolutions: 1) certify the Final Subsequent Environmental Impact Report; 2) approve the Mitigation and Monitoring Program and CEQA Findings of Fact; 3) approve General Plan Amendments; and 4) adopt the Downtown Station Area Specific Plan. Attachments: Attachment 1 - DSASP Amendments and Maps Staff Report Attachment 2 - General Plan Text and Figure Amendments Attachment 3 - Public Comments Received through Sept 2, 2020 Attachment 4 - Public Comments Received between Sept 2 to Oct 8, 2020 Attachment 5 - Planning Commission Resolutions #12023 and #12024 Resolution 1 - EIR Certification Exhibit A - EIR Cert - Findings of Fact Exhibit B - EIR Cert - Mitigation, Monitoring, and Reporting Program Resolution 2 - GPA and DSASP Resolution 2 - GPA and DSASP (Revised) Redline Resolution 2 - GPA and DSASP (Revised) Exhibit A - DSASP Amendments and Maps Exhibit B - GPA Text and Figure Amendments Presentation Late Correspondence (Uploaded 10-15-2020) Bill Rose, Supervising Planner, presented a context of the plan and introduced staff and consultants who would be making presentations. Amy Lyle, Supervising Planner, presented and answered questions from Council. City of Santa Rosa Regular Meeting Minutes Page 5 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 Raissa de la Rosa, Economic Development Manager, answered questions from Council. Mayor Schwedhelm opened the public hearing at 6:28 p.m. Eric Fraser, Greater Cherry Street Neighbors, spoke asking what was accomplished in the last plan, on the East/West corridor, and his concern about parking. Peter Rumble, CEO Santa Rosa Metro Chamber of Commerce, spoke on the existing plan failing to reach its goal, and is in support of this plan. Greg Parker, resident of St. Rose Historic District, spoke on the history of Council establishing historic preservation districts and the changes that have caused those districts to change character due to new development. Richard Coombs, representing 50 Courthouse Square and Roxy Theater, spoke on the issue of dealing with a new tenants on the ground floor at 50 Old Courthouse Square being resolved with the help of staff, and the need to count on existing parking garages at all times for their tenants not being resolved. Bobbi Lopez spoke on concerns of displacement and gentrification, the plan needing to preserve affordable housing, and for Council to consider implementing strong rent control. Thomas Drain, resident of St. Rose Historic District, spoke on the goal of the downtown vision being enhanced historic character, his concern that 12 properties contributing to the historic district are included in the plan, and asked Council to consider removing those properties. Denise Hill, resident of St. Rose Historic District, spoke on living in a Historic Preservation District, her concerns on a six story building City of Santa Rosa Regular Meeting Minutes Page 6 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 being constructed in the area, and asked Council to consider removing the 12 properties contributing to the historic district. Sonia Taylor spoke in support of the Downtown Plan and the parking issues discussed. Matthew Henderson, Miller, Star, Regalia, on behalf of Airport Business Center and Blue Fox Partners, spoke on concerns with the Plan and environmental review. Duane De Witt submitted comment on the specific plan being exclusionary by not giving Roseland an opportunity to participate, and in opposition to the plan. Seeing no other public comments provided, Mayor Schwedhelm closed the public hearing at 7:02 p.m. A motion was made by Council Member Sawyer, seconded by Council Member Tibbetts to waive reading of the text and adopt RESOLUTION NO. RES-2020-158 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA CERTIFYING THE FINAL SUBSEQUENT ENVIRONMENTAL IMPACT REPORT AND ADOPTING THE MITIGATION MONITORING AND REPORTING PROGRAM AND FINDINGS OF FACT FOR THE DOWNTOWN STATION AREA SPECIFIC PLAN, FILE NUMBER ST18-002 The motion carried by the following vote: Yes: 7 - Mayor Schwedhelm, Vice Mayor Fleming, Council Member Olivares, Council Member Rogers, Council Member Sawyer, Council Member Tibbetts, and Council Member Dowd Mayor Schwedhelm recessed the meeting at 7:35 p.m. and reconvened at 7:40 p.m. Present: 7 - Mayor Tom Schwedhelm, Vice Mayor Victoria Fleming, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member Jack Tibbetts, Council Member Richard Dowd, and Council Member John Sawyer City of Santa Rosa Regular Meeting Minutes Page 7 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 Mayor Schwedhelm announced staff needed more time to finalize amendment language to the resolution. He recessed the meeting at 7:45 p.m. and reconvened the meeting at 8:05 p.m. Present: 7 - Mayor Tom Schwedhelm, Vice Mayor Victoria Fleming, Council Member Ernesto Olivares, Council Member Chris Rogers, Council Member Jack Tibbetts, Council Member Richard Dowd, and Council Member John Sawyer A motion was made by Council Member Sawyer, seconded by Council Member Rogers, to waive reading of the text and adopt as amended RESOLUTION NO. RES-2020-159 ENTITLED: RESOLUTION OF CITY OF SANTA ROSA CITY COUNCIL APPROVING GENERAL PLAN AMENDMENTS CONSISTING OF TEXT AND FIGURE CHANGES TO ALLOW ADOPTION OF THE DOWNTOWN STATION AREA SPECIFIC PLAN AND ADOPTING THE DOWNTOWN STATION AREA SPECIFIC PLAN- FILE NUMBER ST18-002 The motion carried by the following vote: Yes: 7 - Mayor Schwedhelm, Vice Mayor Fleming, Council Member Olivares, Council Member Rogers, Council Member Tibbetts, Council Member Dowd, and Council Member Sawyer 10. MAYOR'S/COUNCIL MEMBERS’ REPORTS Mayor Schwedhelm thanked staff for their work at the Local Assistance Center (LAC) and reported he accompanied in a CalFire flyover of the Glass Fire. 10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Council Member Rogers provided a brief report. 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee City of Santa Rosa Regular Meeting Minutes Page 8 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 10.1.8 Groundwater Sustainability Agency (GSA) 10.1.9 Home Sonoma County (HSC) 10.1.10 Renewal Enterprise District (RED) 10.1.11 Public Safety Subcommittee 10.1.12 Other 11. APPROVAL OF MINUTES - NONE. 12. CONSENT ITEMS PUBLIC COMMENT Eric Fraser spoke on Item 12.3 regarding funds withheld, Ironman funds withheld from the County and on Item 12.11, Chamber of Commerce. Duane De Witt submitted comment in opposition to Item 12.2, and on Item 12.11 asking a hard copy of the Conflict of Interest Code be made available to the public for discussion of the amendments. Approval of the Consent Agenda A motion was made by Vice Mayor Fleming, seconded by Council Member Rogers, to waive reading of the text and adopt Consent Items 12.1 through 12.12. The motion carried by the following vote: Yes: 7 - Mayor Schwedhelm, Vice Mayor Fleming, Council Member Olivares, Council Member Rogers, Council Member Tibbetts, Council Member Dowd, and Council Member Sawyer 12.1 RESOLUTION - APPROVAL OF THE THIRD AMENDMENT TO City of Santa Rosa Regular Meeting Minutes Page 9 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 PROFESSIONAL SERVICES AGREEMENT NUMBER F001748 WITH HROD, INC. DBA MMO (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Third Amendment to Professional Services Agreement Number F001748 with HROD, Inc. dba MMO Partners of Washington, DC, extending time of performance through September 30, 2021 and increasing compensation by $108,000 for a total amount not to exceed $360,000 for continued assistance with federal advocacy to secure federal funding for recovery. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-159-A ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NO. F001748 WITH HROD, INC. DBA MMO PARTNERS 12.2 RESOLUTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002144 WITH PLACEWORKS (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the First Amendment to Professional Services Agreement F002144 with PlaceWorks to modify the 2050 General Plan Update Scope of Services to include a Greenhouse Gas Reduction Strategy and to increase Compensation by $99,909 for this additional service, for a total contracted amount not to exceed $2,599,909. Attachments: Staff Report Resolution Exhibit A – 1st Amendment Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-160 ENTITLED: RESOLUTION OF THE City of Santa Rosa Regular Meeting Minutes Page 10 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002144 WITH PLACEWORKS, INC. FOR PREPARATION AND INTEGRATION OF A GREEN HOUSE GAS REDUCTION STRATEGY WITH THE 2050 SANTA ROSA GENERAL PLAN UPDATE 12.3 RESOLUTION - ADMINISTRATIVE AGREEMENT FOR COLLECTION OF ASSESSMENTS FOR SONOMA COUNTY TOURISM BUSINESS IMPROVEMENT AREA, RETROACTIVE TO JULY 1, (CONTINUED FROM THE SEPTEMBER 29, 2020, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) approve the Administrative Agreement for Collection of Assessments for Sonoma County Tourism Business Improvement Area, retroactive to July 1, 2019; 2) authorize the remittance of any assessment funds collected from Santa Rosa lodging establishments but not remitted between July 2019 and September 2020; and 3) authorize the City Manager to execute the Administrative Agreement. Attachments: Staff Report Attachment 1 - Sonoma County Ord 5525 Attachment 2 - CC Res No. 25954 Attachment 3 - CC RES-2017-204 Attachment 4 - Original Admin Agreement Attachment 5 - 2006 Admin Agreement Resolution Exhibit A - Administrative Agreement Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-161 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE ADMINISTRATIVE AGREEMENT FOR COLLECTION OF ASSESSMENTS FOR SONOMA COUNTY TOURISM BUSINESS IMPROVEMENT AREA; AUTHORIZING THE REMITTANCE OF ANY ASSESSMENT FUNDS COLLECTED FROM SANTA ROSA LODGING ESTABLISHMENTS BUT NOT REMITTED BETWEEN JULY 2019 AND SEPTEMBER 20; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE ADMINISTRATIVE AGREEMENT 12.4 MOTION - CONTRACT AWARD - PACIFIC AVENUE RECONSTRUCTION - HUMBOLDT STREET TO MONTECITO AVENUE City of Santa Rosa Regular Meeting Minutes Page 11 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract No. C00661, Pacific Avenue Reconstruction - Humboldt Street to Montecito Avenue, in the amount of $5,070,148.00 to the lowest responsible bidder, Argonaut Constructors, Inc., of Santa Rosa, California, approve a 10% contract contingency, and authorize a total contract amount of $5,577,162.80. Attachments: Staff Report Attachment 1 - Map Attachment 2 - Bid Tabs Presentation This Consent - Motion was approved. 12.5 RESOLUTION - BAY AREA HEALTHY TRANSIT PLAN RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, support implementation of the Riding Together: Bay Area Healthy Transit Plan, which includes monthly reporting from City staff on Santa Rosa CityBus’s performance in implementing the baseline metrics set forth in the plan. Attachments: Staff Report Attachment 1 - Bay Area Health Transit Plan Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-162 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA SUPPORTING THE IMPLEMENTATION OF THE RIDING TOGETHER: BAY AREA HEALTHY TRANSIT PLAN 12.6 RESOLUTION - WAIVER OF COMPETITIVE BID FOR CONTRACT CHANGE ORDER #1 F002167 INSTALLATION OF NEEDLEPOINT BIPOLAR IONIZATION AIR PURIFICATION SYSTEM RECOMMENDATION: It is recommended by the Transportation and Public Works Department and Water Department that the Council, by resolution, 1) waive competitive bidding pursuant to section 3-44-080 of the City Code; 2) approve and authorize the City Manager or his City of Santa Rosa Regular Meeting Minutes Page 12 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 designee to execute Change Order #1 and any necessary related documents under Contract Number F002167 with Matrix HG, Inc., of Concord, CA to expand the scope of work for the installation of Global Plasma Solutions Needlepoint Bipolar Ionization Air Purification Systems and to increase the contract amount by $303,699 for a total not to exceed amount of $592,496; and 3) appropriate $514,958 from General Fund reserves for the project. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-163 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING, APPROVING CHANGE ORDER #1 TO CONTRACT F002167 WITH MATRIX HG, INC. FOR THE INSTALLATION OF GLOBAL PLASMA SOLUTIONS NEEDLEPOINT BIPOLAR IONIZATION AIR PURIFICATION SYSTEMS AND APPROPRIATING FUNDS FROM THE GENERAL FUND RESERVES 12.7 RESOLUTION - AUTHORIZATION TO PARTICIPATE IN THE CLIPPER START LOW-INCOME TRANSIT FARE SUBSIDY PILOT PROGRAM RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, 1) authorize participation in the Clipper START Pilot Program, at a 20% discount rate for adult single-ride fares through January 15, 2022; 2) request that the Metropolitan Transportation Commission program funds of $102,420 for the proposed “Clipper START Pilot” project to cover 50% of the lost fare revenue; and 3) authorize the City Manager or his designee to negotiate, prepare and/or execute any necessary documents related to the Clipper START Program, including to submit to Metropolitan Transportation Commission, the Sonoma County Transportation Authority, and/or such other agencies as may be appropriate. Attachments: Staff Report Resolution Exhibit A Presentation City of Santa Rosa Regular Meeting Minutes Page 13 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-164 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING PARTICIPATION IN THE CLIPPER START PILOT PROGRAM, REQUESTING PROGRAM FUNDS FROM MTC, AND AUTHORIZING STAFF TO PROVIDE NECESSARY DOCUMENTATION FOR THE CLIPPER START PROGRAM AS MAY BE APPROPRIATE 12.8 RESOLUTION - ACCEPTANCE OF POST DISTANCE LEARNING GRANT PROGRAM FUNDING RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, 1) accept $335,811.86 in grant award funds from the Commission on Peace Officer Standards and Training; 2) authorize the Chief of Police and City Manager to execute the Certification of Assurance of Compliance; 3) authorize the Chief of Police to execute all necessary documents related to the grant, including the Grant Award Face Sheet; and 4) appropriate the amount of the grant award. Attachments: Staff Report Resolution Exhibit A - Certificate of Assurance Compliance Exhibt B - Grant Award Face Sheet Presentation This Consent - Resolution was approved. RESOLUTION NO. RES-2020-165 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING GRANT FUNDS IN THE AMOUNT OF $335,811.86 FROM THE COMMISSION ON PEACE OFFICER STANDARDS AND TRAINING'S DISTANCE LEARNING GRANT PROGRAM; AUTHORIZING THE CHIEF OF POLICE AND CITY MANAGER TO EXECUTE THE CERTIFICATION OF ASSURANCE OF COMPLIANCE; AUTHORIZING THE CHIEF OF POLICE, OR HIS DESIGNEE, TO EXECUTE THE GRANT AWARD AND RELATED DOCUMENTS FOR THE DISTANCE LEARNING GRANT PROGRAM; AND APPROPRIATING GRANT FUNDS 12.9 RESOLUTION - BID AWARD - MIDLAND RADIOS CORPORATION - PUBLIC ALERT CERTIFIED NOAA WEATHER ALERT RADIOS RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, approve a purchase order City of Santa Rosa Regular Meeting Minutes Page 14 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 to Midland Radios Corporation, Kansas City, MO for the purchase of Midland WR120 Public Alert Certified NOAA Weather Alert Radios in an amount not to exceed $323,992.48. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-166 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PURCHASE ORDER TO MIDLAND RADIOS CORPORATION FOR THE PURCHASE OF PUBLIC ALERT CERTIFIED NOAA WEATHER ALERT RADIOS 12.10 RESOLUTION - THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT F001613 WITH STROUPE PETROLEUM MAINTENANCE, INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to General Services Agreement Number F001613 to increase compensation and extend the Agreement with Stroupe Petroleum Maintenance, Inc., Santa Rosa, California for fuel station testing, inspection, maintenance and repair for an additional one-year term and increase compensation by $120,000, for a total not to exceed $340,000. Attachments: Staff Report Resolution Exhibit A - Third Amendment to GSA Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-167 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD AMENDMENT AND RATIFYING THE SECOND AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F001613 WITH STROUPE PETROLEUM MAINTENANCE, INC. 12.11 RESOLUTION - ADOPTING AMENDED CONFLICT OF INTEREST CODE RECOMMENDATION: It is recommended by the City Clerk that the Council, by resolution, adopt an amended Conflict of Interest Code for City of Santa Rosa Regular Meeting Minutes Page 15 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 designated positions in the City of Santa Rosa as required by the Political Reform Act to be done biennially in even-numbered years. Attachments: Staff Report Attachment 1 - Redline Conflict of Interest Code Attachment 2 - FPPC Regulation 18730 Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-168 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ADOPTING AN AMENDED CONFLICT OF INTEREST CODE FOR THE CITY OF SANTA ROSA 12.12 RESOLUTION - APPROVAL OF A FEE DEFERRAL AND AGREEMENT TO PAY WATER DEMAND FEES BETWEEN EL CRYSTAL MOBILE HOME PARK AND THE CITY OF SANTA ROSA RECOMMENDATION: It is recommended by the Board of Public Utilities and the Water Department that the Council, by resolution, approve a Fee Deferral and Agreement to Pay Water Demand Fees with El Crystal Mobile Home Park (MHP), LLC and authorize the Director of the Water Department to sign the Fee Deferral and Agreement to Pay Water Demand Fees. Attachments: Staff Report Attachment 1 - El Crystal MHP Fee Deferral Agreement Attachment 2 - El Crystal Utility Certificate Attachment 3 - El Crystal Notice of Exemption Attachment 4 - BPU Resolution 1235 Resolution Exhibit A - El Crystal MHP Fee Deferral Agreement Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2020-169 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A FEE DEFERRAL AND AGREEMENT TO PAY WATER DEMAND FEES BETWEEN EL CRYSTAL MHP, LLC AND CITY OF SANTA ROSA FOR EL CRYSTAL MOBILE HOME PARK 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Duane De submitted comment regarding his concern city City of Santa Rosa Regular Meeting Minutes Page 16 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 employees and elected officials have been deliberately disadvantaging of residents in Roseland. Vladan Temer submitted comment requesting establishment of regulations for short term rentals in residential neighborhoods. 14. REPORT ITEMS 14.1 REPORT - FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F001622A WITH BUREAU VERITAS NORTH AMERICA, INC., ATASCADERO, CA, WAIVING THE COMPETITIVE SELECTION PROCESS PER COUNCIL POLICY 600-01, EXTENDING THE TERM OF THE AGREEMENT, AND INCREASING COMPENSATION BY $1,000,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF $14,717,399 FOR POST-FIRE RECOVERY AND REBUILD SERVICES BACKGROUND: Since December 2017, staff from the City of Santa Rosa and Bureau Veritas North America, Inc. have provided a variety of permit processing, plan check and inspection services for the repair and reconstruction activities associated with the Tubbs Fire. Over 2,300 permits have been processed to date, resulting in approximately 85,000 inspections. With approximately 600 outstanding parcels in the rebuild area, the proposed Fourth Amendment will extend the term of the Agreement and increase the budget associated with the Professional Service Agreement with Bureau Veritas to continue providing the appropriate staffing levels to meet commitments associated with plan review and inspection turnaround times. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, 1) waive the competitive selection procedures in Council Policy 600-01 in the best interests of the City; and 2) approve the Fourth Amendment to Professional Services Agreement F001622A with Bureau Veritas North America, Inc., Atascadero, CA, a) extend the term of the Agreement, and b) increase compensation by $1,000,000 for a total amount not to exceed $14,717,399. Attachments: Staff Report Resolution Exhibit A Presentation City of Santa Rosa Regular Meeting Minutes Page 17 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 Gabe Osburn, Deputy Director Development Services, presented and answered questions from Council. PUBLIC COMMENT Duane De Witt submitted comment in opposition to this program. A motion was made by Council Member Rogers, seconded by Council Member Tibbetts, to waive reading of the text and adopt RESOLUTION NO. RES-2020-170 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING THE COMPETITIVE SELECTION PROCEDURES IN COUNCIL POLICY 600-01 IN THE BEST INTERESTS OF THE CITY AND APPROVING THE FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F01622A WITH BUREAU VERITAS NORTH AMERICA, INC., ATASCADERO, CA, TO INCREASE COMPENSATION AND EXTEND THE TIME FOR PERFORMANCE UNDER THE AGREEMENT FOR POST FIRE RECOVERY AND REBUILDING SERVICES The motion carried by the following vote: Yes: 7 - Mayor Schwedhelm, Vice Mayor Fleming, Council Member Olivares, Council Member Rogers, Council Member Sawyer, Council Member Tibbetts, and Council Member Dowd 14.2 REPORT - AUTHORIZATION TO EXECUTE A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT - DISASTER RECOVERY MULTIFAMILY HOUSING PROGRAM AND AN ALLOCATION OF FUNDING BACKGROUND: In response to the 2017 wildfires, the State of California Department of Housing and Community Development (HCD) has allocated up to $38,469,772 in Community Development Block Grant - Disaster Recovery (CDBG-DR) funds to Santa Rosa as part of their Disaster Recovery Multifamily Housing Program(DR-MHP). To access these funds, the City Council must authorize execution of a Master Standard Agreement with HCD, and approve an allocation of funding. By delegating DR-MHP Program oversight to the Housing Authority of the City of Santa Rosa, which oversees all other affordable City of Santa Rosa Regular Meeting Minutes Page 18 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 housing programs for the City, the program will benefit from the Housing Authority’s experience and program knowledge, with input from a joint City-Council and Housing Authority Ad-Hoc Review Committee. RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) approve an allocation of funding and the execution of a grant agreement and any amendments thereto for the Community Development Block Grant - Disaster Recovery Program, and 2) delegate program administration to the Housing Authority of the City of Santa Rosa. Attachments: Staff Report Resolution Exhibit A Presentation David Gouin, Housing and Community Services Director, and Megan Basinger, Program Manager, and Nicole Rathbun, Program Specialist, presented and answered questions from Council. PUBLIC COMMENT Michelle Gervais spoke in support of this item. Jack Gardner, President and CEO of the John Stewart Company, spoke on the Cannery at Railroad Square Project, to maximize the leverage of the City' disaster recovery funds, and to accelerate the timeline for the project. Margaret Miller, Senior Vice President of John Stewart Company, spoke on it being critical to get the funds out and leverage them, and develop NOFA criteria as soon as possible Jesus Guzman, Generation Housing, spoke on prioritizing the disaster recovery funds to meet the tax credit early next year. Duane De Witt submitted comment regarding the oversight of the funds being limited to the Housing Authority. A motion was made by Council Member Olivares, seconded by Council Member Sawyer, to waive reading of the text and adopt City of Santa Rosa Regular Meeting Minutes Page 19 of 19 City Council Regular Meeting Minutes - Final October 13, 2020 RESOLUTION NO. RES-2020-171 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING AN ALLOCATION OF FUNDING FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - DISASTER RECOVERY IN THE AMOUNT OF UP TO $38,469,772, APPROVING A MASTER STANDARD AGREEMENT AND ANY AMENDMENTS THERETO AND DELEGATION OF PROGRAM ADMINISTRATION TO THE HOUSING AUTHORITY OF THE CITY OF SANTA ROSA The motion carried by the following vote: Yes: 7 - Mayor Schwedhelm, Vice Mayor Fleming, Council Member Olivares, Council Member Rogers, Council Member Sawyer, Council Member Tibbetts, and Council Member Dowd 16. WRITTEN COMMUNICATIONS - NONE. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS - NONE. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING Mayor Schwedhelm adjourned the meeting at 9:54 p.m. in memory of Water Systems Technician Daryl Clark. 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List Approved on: July 20, 2021 /S/ Stephanie A. Williams, City Clerk