City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, December 7, 2021 12:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Rogers called the meeting to order at 12:32 p.m. Present: 5 - Mayor Chris Rogers, Vice Mayor Natalie Rogers, Council Member Eddie Alvarez, Council Member John Sawyer, and Council Member Tom Schwedhelm Absent: 2 - Council Member Victoria Fleming, and Council Member Jack Tibbetts 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS No public comments were made. Mayor Rogers recessed the meeting to closed session at 12:32 p.m. to discuss Items 2.1, 2.2 and 2.3 as listed on the agenda Council Member Tibbetts joined the meeting at 12:38 p.m. 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Alan Alton, Acting Chief Financial Officer, Amy Reeve, Human Resources Director, Jeremia Mills, Deputy Director - Human Resources and Jeff Berk, Chief Assistant City Attorney. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ City of Santa Rosa Regular Meeting Minutes Page 2 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). This item was withdrawn. 2.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: Name of Case: National Prescription Opiate Litigation - Distributor Settlement Agreement and Janssen (J&J) Settlement Agreement Multidistrict Litigation in the Northern District of Ohio, Court Case No. 1:17-MD-2804 This item was received and filed. 2.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 976, 980 and 1004 Hearn Avenue, Santa Rosa, CA. APN’s 043-191-018, 043-191-019 and 043-191-020 Agency Negotiator: Jill Scott, Real Property Negotiator Negotiating Parties: 976 Hearn- Jose Dominguez 980 Hearn- Turnkey deals LLC 1004 Hearn- Arthur Vincent Nelson and Timothy Nelson Under Negotiations: Price and terms of sale. This item was received and filed. Mayor Rogers adjourned closed session at 1:45 p.m. and reconvened to study session at 2:30 p.m. 3. STUDY SESSION Present: 6 - Mayor Chris Rogers, Vice Mayor Natalie Rogers, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member John Sawyer, and Council Member Tom Schwedhelm Absent: 1 - Council Member Jack Tibbetts 3.1 FISCAL STRATEGIES AND POLICIES FOR THE GENERAL FUND One of the City Council Goals relates to Fiscal Stability. The Council committed $40 million of PG&E settlement funds to the General Fund reserves to stabilize that fund. The Finance Department is evaluating City of Santa Rosa Regular Meeting Minutes Page 3 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 financial strategies and corresponding policies that will provide long-term stability to the General Fund. The strategies include creating funds to address pension costs and large capital replacements outside the normal Equipment and Replacement funds. The policies would formalize these funds and the methodology for contributing to them. Attachments: Staff Report Presentation (Uploaded 12-7-2021) Alan Alton, Acting Chief Financial Officer, presented and answered questions from Council. Council Member Tibbetts joined the meeting at 2:48 p.m. PUBLIC COMMENT No public comments were made. This item was received and filed. The time not yet being 4:00 p.m. to start the Regular Session, Mayor Rogers recessed the meeting at 3:32 p.m. and reconvened at 4:00 p.m. 4. ANNOUNCEMENT OF ROLL CALL Present: 7 - Mayor Chris Rogers, Vice Mayor Natalie Rogers, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member John Sawyer, Council Member Tom Schwedhelm, and Council Member Jack Tibbetts 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS City Attorney Sue Gallagher reported Item 2.1 was withdrawn for closed session discussion. Council met in closed session on Item 2.2 - Anticipated Litigation and gave direction to the litigation team to enter into a settlement agreement, and on Item 2.3 - Property Negotiator, Council provided direction to the negotiation team and no action taken. No public comment were made. 6. PROCLAMATIONS/PRESENTATIONS - NONE. 7. STAFF BRIEFINGS City of Santa Rosa Regular Meeting Minutes Page 4 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 No public comments were made. 7.1 COVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Interim City Manager Jeff Kolin provided information on vaccination statistics in the County and testing data, reported the Omicron variant has not been detected in Sonoma County, and the Transportation and Security Administration (TSA) announced last week that it will extended the federal mask requirement for all transportation networks, including public transportation, through March 18, 2022. This item was received and filed. 7.2 COMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Magali Telles, Deputy Director Community Engagement, provided an update on the Mary Lou Low Rider car and thanked Paul Marquez for the pinstriping work on the car, Gustavo Mendoza for his contribution on the mural, Manny Aguilar, the business owner of the body shop where the car will receive a clear coat, the Viejitos Car Club for the installation of the stereo system donated by Enterprise Rental Cars, and she invited Council to the reveal event on March 26, 2022, from 4:00-8:00 p.m. Ms. Telles also provided information gathered at the sideshow listening sessions and community survey. This item was received and filed. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS No reports were provided. 9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS Council Member Sawyer announced he would be leaving the meeting at 7:00 p.m. Council Member Tibbetts announced he would abstain from Item City of Santa Rosa Regular Meeting Minutes Page 5 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 12.9 due to his work with the homeless and on Item 14.1 due to his employer leasing the building to Catholic Charities. 10. MAYOR'S/COUNCIL MEMBERS’ REPORTS Vice Mayor Rogers reported on the food and fund drive for the Redwood Empire Food Bank that took place on December 4 and thanked everyone who participated. Council Member Fleming reported on work being done in the rural cemetery with the removal of the eucalyptus trees and read a letter from Board of Community Services Chair Carol Quandt. Mayor Rogers provided a brief report on SMART. No public comments were made. 10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) Mayor Rogers provided a brief report. 10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 10.1.8 Groundwater Sustainability Agency (GSA) 10.1.9 Home Sonoma County (HSC) City of Santa Rosa Regular Meeting Minutes Page 6 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 10.1.10 Renewal Enterprise District (RED) 10.1.11 Public Safety Subcommittee 10.1.12 Other 10.2 ELECTION OF VICE MAYOR 10.2.1 The Council, in accordance with the City’s Charter Section 15 and the City Council Manual of Procedures and Protocols, will elect a Vice Mayor from among its members. The Vice Mayor will serve a term of one year. Attachments: Memorandum Attachment A motion was made by Vice Mayor Rogers, seconded by Council Member Schwedhelm nominating Council Member Alvarez for Vice Mayor. No other nominations were made and the motion was unanimously approved. Vice Mayor Alvarez made comments of thanks stating it was an honor to serve as Vice Mayor and thanked his parents and colleagues for their help on becoming the best public servant he can be. PUBLIC COMMENT Annonymous spoke stating it was nice to see a Latino person as Vice Mayor and this being a move in the right direction for cultural understanding. As the outgoing Vice Mayor, Vice Mayor Rogers made comments of thanks to the Council for guiding her in during her term as the Vice Mayor in her first year as a Council Member. Council Member Fleming made comments of congratulations to new Vice Mayor Alvarez and thanked Council Member Rogers for her City of Santa Rosa Regular Meeting Minutes Page 7 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 service as the Vice Mayor. 11. APPROVAL OF MINUTES - NONE. 12. CONSENT ITEMS No public comments were made. Approval of the Consent Agenda A motion was made by Vice Mayor Alvarez, seconded by Council Member Tibbetts, to waive reading of the text and adopt Consent Items 12.1 through 12.8. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, Council Member Schwedhelm, and Council Member Tibbetts 12.1 RESOLUTION - WAIVER OF COMPETITIVE BID - BLANKET PURCHASE ORDER 160811 AMENDMENT TO IPS GROUP, INC FOR SINGLE SPACE PARKING METER SERVICES AND SUPPLIES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) waive competitive bidding pursuant to section 3-08.100(D) of the City code; and 2) approve an amendment to Blanket Purchase Order 160811 for the purchase of single space meters, ongoing maintenance, software support, and transaction communication fees with IPS Group, Inc. (IPS), San Diego, California, with an increase in the amount of $725,000, for a total amount not to exceed $1,260,000. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-211 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING AND APPROVING AN AMENDMENT TO BLANKET PURCHASE ORDER 160811 WITH IPS GROUP, INC FOR SINGLE SPACE PARKING METER SERVICES AND SUPPLIES, ONGOING MAINTENANCE AND SOFTWARE SUPPORT City of Santa Rosa Regular Meeting Minutes Page 8 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 12.2 RESOLUTION - GENERAL SERVICE AGREEMENT F002387 AWARD FOR UNIFORM, MATS AND LINEN DELIVERY SERVICES TO MISSION LINEN SUPPLY RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a new General Service Agreement Number F002387 for a three-year term contract with two one-year renewal options for uniform, linen and mat rental delivery services, to the lowest responsive, responsible bidder, Mission Linen Supply, Benicia, CA, in an amount not to exceed $259,433.04, plus a $25,000 contingency, for a total amount not to exceed $284,433.04. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-212 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING GENERAL SERVICE AGREEMENT F002387 FOR UNIFORM, MATS, AND LINEN RENTAL DELIVERY SERVICES TO MISSION LINEN SUPPLY 12.3 RESOLUTION - SUMMARY VACATION OF RIGHT OF WAY PORTION OF EASEMENT - 1108 TROMBETTA STREET, SANTA ROSA, CALIFORNIA RECOMMENDATION: It is recommended by the Department of Transportation and Public Works that Council, by resolution, approve a summary vacation of right of way of a portion of an easement acquired from property owner at 1108 Trombetta Street, Santa Rosa, California, APN 125-243-001, following completion of the Stony Point Road Widening and Reconstruction Phase II Project. Attachments: Staff Report Attachment 1 - Settlement Agreement Resolution Exhibit A - Legal Description Exhibit B - Easement Map Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-213 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA FOR A SUMMARY VACATION OF City of Santa Rosa Regular Meeting Minutes Page 9 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 AN APPROXIMATE 10-INCH-WIDE PORTION OF AN EASEMENT LOCATED AT 1108 TROMBETTA STREET IN SANTA ROSA (APN 125-243-001) 12.4 RESOLUTION - AMENDMENT TO THE CITY CLASSIFICATION AND SALARY PLAN TO ADD 6.0 FTE LIMITED TERM FIREFIGHTERS AND 1.0 FTE FIRE CAPTAIN POSITIONS IN THE FIRE DEPARTMENT TO STAFF THE INRESPONSE TEAM RECOMMENDATION: It is recommended by the Fire Department and Human Resources Department that the Council, by resolution, amend the City Classification and Salary Plan to add 6.0 FTE Limited Term Firefighters and 1.0 FTE Fire Captain in the Fire Department to staff the newly established inResponse Team; to be phased in from December 2021 through July 2022. Attachments: Staff Report Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-214 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY CLASSIFICATION AND SALARY PLAN TO ADD 6.0 FTE LIMITED TERM FIREFIGHTERS AND 1.0 FIRE CAPTAIN POSITIONS IN THE FIRE DEPARTMENT TO STAFF THE INRESPONSE TEAM AND TO BE PHASED IN FROM DECEMBER 2021 THROUGH JULY 2022 12.5 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 8 - TRANSIT REPRESENTED BY SEIU, LOCAL 1021, EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 8 - Transit, represented by the SEIU Local 1021, and effective July 1, 2021 to June 30, 2024. Attachments: Staff Report Attachment 1 - Redline MOU Attachment 1 - Viewable Redline (Uploaded 12-7-2021) Resolution Exhibit A Presentation City of Santa Rosa Regular Meeting Minutes Page 10 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-215 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 8 - TRANSIT, REPRESENTED BY SEIU, LOCAL 1021, EFFECTIVE JULY 1, 2021 THROUGH JUNE 30, 2024 12.6 RESOLUTION - EXTENSION OF PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY RELATING TO THE THREAT TO COMMUNITY HEALTH POSED BY COVID-19 RECOMMENDATION: It is recommended by the City Attorney’s Office that the Council, by resolution, declare that the proclamation of a state of local emergency within the City of Santa Rosa has been and remains in full force and effect without interruption. Attachments: Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-216 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING THE PROCLAMATION OF EXISTENCE OF A LOCAL EMERGENCY DUE TO THE THREAT TO COMMUNITY HEALTH POSED BY COVID-19 12.7 RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY’S BOARDS, COMMISSIONS, AND COMMITTEES, PURSUANT TO ASSEMBLY BILL 361 RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, make required monthly findings and authorize the continued use of teleconferencing for public meetings of the City Council and all of the City’s boards, commissions and committees pursuant to Assembly Bill 361. Attachments: Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2021-217 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA MAKING REQUIRED FINDINGS City of Santa Rosa Regular Meeting Minutes Page 11 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY'S BOARDS, COMMISSIONS AND COMMITTEES PURSUANT TO ASSEMBLY BILL 361 12.8 ORDINANCE ADOPTION - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 14-04.015 OF THE SANTA ROSA CITY CODE, REVISING LANGUAGE APPLICABLE TO THE WATER SHORTAGE RATE AND REVISING THE EXCESS USE PENALTY STRUCTURE RECOMMENDATION: This ordinance, introduced at the November 30, 2021, Regular Meeting by a 6-1 vote (Council Member Tibbetts voted no), revises the water shortage rate and excess use penalty structure. Attachments: Ordinance This Consent - Ordinance was adopted. ORDINANCE NO. ORD-2021-016 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 14-04.015 OF THE SANTA ROSA CITY CODE, REVISING THE WATER SHORTAGE RATE AND EXCESS USE PENALTY STRUCTURE 12.9 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. Attachments: Staff Report Resolution Presentation A motion was made by Vice Mayor Alvarez, seconded by Council Member Rogers, to waive reading of the text and adopt Consent Item 12.9 RESOLUTION NO. RES-2021-218 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et seq.) The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 12 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 Yes: 6 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Sawyer, and Council Member Schwedhelm Abstain: 1 - Council Member Tibbetts Council Member Rogers reordered the agenda to take Item 14.1 and announced Item 13 will be heard after Item 14.1. 14. REPORT ITEMS 14.1 REPORT - SELECTION OF PROGRAM OPERATOR AND APPROVAL OF OPERATING AGREEMENT FOR SAFE PARKING PILOT PROGRAM BACKGROUND: 1) On June 22, 2021, staff provided a study session to review safe parking program models and to seek Council direction on the implementation of a Safe Parking Pilot Program (Program) including issuance of a Request for Proposals (RFP) for a program operator and the preferred City-owned location for the Program. During the study session, Council directed staff to proceed with developing a program design for a 24/7- operated Program with wrap-around services targeted at housing participants, providing up to 50 parking spots for individuals living in their vehicles/RVs in a portion of the City-owned parking lot at 55 Stony Point Road. 2) On September 10, 2021, staff issued an RFP seeking qualified homeless services providers to operate the Program with a due date of October 8, 2021. Two proposals were received in response to the RFP from Sonoma Applied Village Services (SAVS) and Catholic Charities of the Diocese of Santa Rosa (Catholic Charities). RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution: 1) select Catholic Charities of the Diocese of Santa Rosa (Catholic Charities) as the operator of the Safe Parking Pilot Program (Program); 2) approve an Operating Agreement for Safe Parking Pilot Program with Catholic Charities in the amount of $1,299,826 for the initial period January 1, 2022 to December 31, 2022 (Year One) with an option to a extend for the period January 1, 2023 to December 31, 2023 (Year Two); and 3) authorize the Chief Financial Officer to appropriate $2 million from the American Rescue Plan Act (ARPA) one-time monies for the Program for a two-year period (January City of Santa Rosa Regular Meeting Minutes Page 13 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 1, 2022 to December 31, 2023). Attachments: Staff Report Attachment 1 - Santa Rosa Safe Parking RFP Resolution Exhibit A - Operating Agreement Presentation Kelli Kuykendall, Homeless Services Manager, and Marita Wallace, Program Specialist I, presented and answered questions from Council. PUBLIC COMMENT Michael Hilber spoke on concern that having low barriers condone alcohol and drugs use, and in opposition to the project. Elizabeth Chicoine, Santa Rosa Community Health, spoke thanking Council for considering the program, expressed concerns regarding clients being negatively impacted by the homeless encampment across the street from the clinic site at Lombardi Ct., in support of the project, and asked Council to consider a No Overnight Parking ordinance around health care facilities. Naomi Fuchs, CEO at Santa Rosa Community Health, spoke in support of the project, expressed concerns that the number of parking spaces being provided would fill up quickly, and asked Council to prioritize the health and safety of patients by not allowing overnight parking near health care facility sites. Hannah spoke in support of the project and echoed the comments of Naomi and Elizabeth regarding the encampment reaching crisis proportions on Lombardi Ct. with staff and patients not feeling safe. Alastair spoke asking if Santa Rosa had an overnight parking program before this project. Parker Duncan, a physician at the clinic, spoke emphasizing the encampment being the number one distress for patients and staff, and looking at this issue through the lens of health equity with City of Santa Rosa Regular Meeting Minutes Page 14 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 access to health services with the predominately Latino population in the area not being able to access the clinic due to the impact of the encampment. Virginia Lazl spoke on the homeless situation being an embarrassment for the city, the need to help people who have no homes, no money, and for Council to do more for the homeless than a safe parking program. A motion was made by Council Member Schwedhelm, seconded by Vice Mayor Alvarez, to waive reading of the text and adopt RESOLUTION NO. RES-2021-219 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING CATHOLIC CHARITIES OF THE DIOCESE OF SANTA ROSA AS THE OPERATOR OF THE SAFE PARKING PILOT PROGRAM AND APPROVING EXECUTION OF AN OPERATING AGREEMENT FOR SAFE PARKING PILOT PROGRAM WITH CATHOLIC CHARITIES IN THE AMOUNT OF $1,299,826 FOR THE INITIAL PERIOD JANUARY 1, 2022 TO DECEMBER 31, 2022 (YEAR ONE) WITH AN OPTION TO EXTEND FOR THE PERIOD JANUARY 1, 2023 TO DECEMBER 31, 2023 (YEAR TWO); AND AUTHORIZING THE CHIEF FINANCIAL OFFICER TO APPROPRIATE $2 MILLION FROM THE AMERICAN RESCUE PLAN ACT (ARPA) ONE-TIME MONIES FOR THE PROGRAM FOR A TWO-YEAR PERIOD (JANUARY 1, 2022 TO DECEMBER 31, 2023) The motion carried by the following vote: Yes: 4 - Mayor Rogers, Council Member Alvarez, Council Member Fleming, and Council Member Schwedhelm No: 1 - Vice Mayor Rogers Absent: 1 - Council Member Sawyer Abstain: 1 - Council Member Tibbetts 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Virginia spoke against the cannabis dispensary at the former Roseland University Prep school, in support of using the location for a library or for music, and that she was speaking on behalf of many parents who do not want drugs in the Roseland community. City of Santa Rosa Regular Meeting Minutes Page 15 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 Ricarda Suarez, student at Roseland University Prep, spoke in opposition to the cannabis dispensary, in support to repurpose the location for a library, multicultural or child care center, and requested Council support the youth and community by using funds to help working class people in the area. Eliseo Pachuca spoke in opposition to the cannabis dispensary in a building that was formerly used for education. Veronica Jaramillo, Roseland University Prep student, spoke in opposition to the dispensary. Daniel Garcia, Roseland University Prep student, spoke in opposition to the dispensary, concerns that neighbors to the site were not properly notified, the notice was not provided in Spanish, and he submitted a signed petition of people who are in opposition to the project. April Reza spoke commending Evette Minor who spoke up for language justice, in support of the students in Roseland, the students present at the meeting are seeking equity by meeting the Council at the table, and in opposition to the dispensary. Irma Garcia spoke on the youth voices not being heard, expressed concern that decisions are being made without notifying and asking for community input, and asked the Council to support the community. Daisy Carreno spoke on Roseland residents not being heard for many years, the area needing services to benefit kids, the need for Council to listen to the youth who are looking forward to the future, and the Roseland community being in opposition to the dispensary. Michael Hilber spoke echoing the comments of opposition regarding the dispensary on Sebastopol Road, and his concerns that Santa Rosa is too friendly to the drug using constituency and the people who are asking for cash at various intersections in Santa Rosa. City of Santa Rosa Regular Meeting Minutes Page 16 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 Paulina Lopez, Commissioner on the Human Rights Commission, spoke in support the Roseland families and students and asked the Council to try and meet with them before making a decision on this project. Mayor Rogers announced Public Hearing Item 15.1 would be taken next, Council would then take a dinner break then resume with Public Hearing Item 15.2 and then move back to take Report Item 14.2. 15. PUBLIC HEARINGS 15.1 PUBLIC HEARING - REDISTRICTING OF CITY COUNCIL DISTRICTS (FAIR MAPS ACT) - FIRST OF FOUR PUBLIC HEARINGS BACKGROUND: On October 12, 2021, the Council held a study session reviewing the process for the decennial review of City Council Member district boundaries. Cities with district-based elections are required to update (“redistrict”) the district boundaries every ten years, following the receipt of updated population data from each federal decennial census. Santa Rosa is required to redistrict the Council district boundaries prior to the next City Council election in 2022. The Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (FAIR MAPS) Act requires cities and counties to engage communities in the redistricting process. The process must include at least four public hearings, one of which may be conducted as a community workshop. This will be the first of those four public forums. RECOMMENDATION: It is recommended by the City Attorney and City Clerk that the Council hold a public hearing to receive input from the community regarding the composition of voting districts for the district-based election of Council Members, in accordance with Elections Code section 21627.1. Attachments: Staff Report Attachment 1 - Timeline for Redistricting Process Presentation City Attorney Sue Gallagher made comments on redistricting requirements and introduced Kay Montplaisir, Project Manager, from Redistricting Partners. City of Santa Rosa Regular Meeting Minutes Page 17 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 Kay Montplaisir, Project Manager, Redistricting Partners, presented and answered questions from Council. City Clerk Stephanie Williams was available to answer questions from Council. Mayor Rogers opened the public hearing at 6:52 p.m. No public comments made. Mayor Rogers closed the public hearing at 6:53 p.m. This item was received and filed. Mayor Rogers recessed the meeting at 6:54 p.m. and reconvened at 7:30 p.m. Present: 6 - Mayor Chris Rogers, Vice Mayor Natalie Rogers, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Tom Schwedhelm, and Council Member Jack Tibbetts Absent: 1 - Council Member John Sawyer 15.2 PUBLIC HEARING - ADOPT THE SONOMA COUNTY MULTIJURISDICTIONAL HAZARD MITIGATION PLAN AND UPDATE THE CITY’S EXISTING LOCAL HAZARD MITIGATION PLAN - CONTINUED FROM THE NOVEMBER 30, 2021 REGULAR MEETING BACKGROUND: Hazard mitigation is the use of long-term and short-term policies, programs, projects, and other activities to reduce or alleviate the loss of life, personal injury, and damage to property and natural systems that can result from a disaster. The City participated in a Multijurisdictional Hazard Mitigation Plan (MJHMP) planning process to increase collaboration around hazard mitigation planning and to serve as a five-year update to the City’s existing Local Hazard Mitigation Plan (LHMP) which expires on January 10, 2022. The MJHMP includes two volumes. Volume 1 contents apply to all participating partners and Sonoma County in its entirety. Volume 2 includes an Annex, or chapter, for each of the participating local City of Santa Rosa Regular Meeting Minutes Page 18 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 agencies and special districts. The City of Santa Rosa Annex addresses City-specific vulnerabilities to natural hazards such as earthquake, flood, and wildfire and includes mitigation action items to minimize the effect these natural hazards have on people, property, and natural systems. The City’s Annex updates the City’s current LHMP and incorporates all actionable items included in the City’s Community Wildlife Protection Plan. RECOMMENDATION: It is recommended by the Planning and Economic Development and Fire Departments that the Council, by resolution: 1) adopt Volume 1 of the Sonoma County Multijurisdictional Hazard Mitigation plan, dated October 2021; and 2) update the Local Hazard Mitigation Plan by adopting the City of Santa Rosa Annex to Volume 2 of the Sonoma County Multijurisdictional Hazard Mitigation Plan, dated October 2021, and the Appendices to Volume 2 of the Sonoma County Multijurisdictional Hazard Mitigation Plan, dated October 2021. Attachments: Staff Report Attachment 1 - Local Hazard Mitigation Plan dated October 2016 Attachment 2 - City of Santa Rosa Letter of Intent dated August 22 2018 Attachment 3 - MJHMP Volume 1 dated October 2021 Attachment 4 - MJHMP Volume 2 dated October 2021 Resolution Presentation Shari Meads, City Planner, and Amy Lyle, Supervising Planner, presented and answered questions from Council. Neil Bregman, Emergency Preparedness Manager, Paul Lowenthal, Assistant Fire Marshal, Jesse Oswald, Chief Building Official, and Bart Spencer, Consultant with Tetra Tech, were available to answer questions from Council. Mayor Rogers opened the public hearing at 7:40 p.m. No public comments were made. Mayor Rogers closed the public hearing at 7:41 p.m. A motion was made by Council Member Tibbetts, seconded by Council Member Rogers, to waive reading of the text and adopt City of Santa Rosa Regular Meeting Minutes Page 19 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 RESOLUTION NO. RES-2021-220 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA TO (1) ADOPT VOLUME 1 OF THE SONOMA COUNTY MULTIJURISDICTIONAL HAZARD MITIGATION PLAN, DATED OCTOBER 2021, AND (2) UPDATE THE LOCAL HAZARD MITIGATION PLAN BY ADOPTING THE CITY OF SANTA ROSA ANNEX TO VOLUME 2 OF THE SONOMA COUNTY MULTIJURISDICTIONAL HAZARD MITIGATION PLAN, DATED OCTOBER 2021, AND THE APPENDICES TO VOLUME 2 OF THE SONOMA COUNTY MULTIJURISDICTIONAL HAZARD MITIGATION PLAN, DATED OCTOBER 2021 The motion carried by the following vote: Yes: 6 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Schwedhelm, and Council Member Tibbetts Absent: 1 - Council Member Sawyer 14.2 REPORT - APPOINTMENT OF CITY MANAGER, APPROVAL OF CITY MANAGER EMPLOYMENT AGREEMENT AND INTRODUCTION OF ORDINANCE SETTING CITY MANAGER SALARY BACKGROUND: Following the announcement by City Manager Sean McGlynn of his intent to resign in June 2021, the City Council retained Wendi Brown of WBCP, Inc. to conduct an executive recruitment for the City Manager position. On November 12, 2021, the City Council announced that it had selected Maraskeshia Smith as the City Manager subject to reaching satisfactory terms and conditions for an employment contract and authorized the Mayor to negotiate an employment agreement on behalf of the City. On December 7, 2021, the Council will, by resolution, formally appoint Maraskeshia Smith to the position of City Manager, approve the City Manager’s Employment Agreement, and authorize the Mayor to execute the agreement on behalf of the City. Pursuant to City Charter section 36, the Council will also introduce an ordinance establishing the salary of the City Manager subject to the terms of the Employment Agreement. RECOMMENDATION: It is recommended that the Council, by resolution, appoint Maraskeshia Smith to the position of City Manager and approve the Employment Agreement - City Manager. It is further recommended that the Council introduce an ordinance establishing the City of Santa Rosa Regular Meeting Minutes Page 20 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 salary of the City Manager in the amount of $22,500 per month effective January 3, 2022. Attachments: Staff Report Resolution Exhibit A - Employment Agreement Ordinance Presentation Amy Reeve, Human Resources Director, presented and answered questions from Council. No public comments were made. A motion was made by Council Member Fleming, seconded by Council Member Schwedhelm, to waive reading of the text and adopt RESOLUTION NO. RES-2021-221 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPOINTING A CITY MANAGER AND APPROVING AN EMPLOYMENT CONTRACT FOR THE CITY MANAGER POSITION The motion carried by the following vote: Yes: 6 - Mayor Rogers, Vice Mayor Rogers, Council Member Alvarez, Council Member Fleming, Council Member Schwedhelm, and Council Member Tibbetts Absent: 1 - Council Member Sawyer A motion was made by Council Member Fleming, seconded by Council Member Schwedhelm, to waive reading of the text and introduce ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING SALARY AND OTHER COMPENSATION AND BENEFITS FOR THE CITY MANAGER The motion carried by the following vote: 16. WRITTEN COMMUNICATIONS - NONE. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS No public comments were made. City of Santa Rosa Regular Meeting Minutes Page 21 of 21 City Council Regular Meeting Minutes - Final December 7, 2021 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING Mayor Rogers adjourned the meeting at 7:54 p.m. The next regularly scheduled meeting will be held on December 14, 2021, at a time to be set by the Mayor. 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: January 11, 2022 /s/ Stephanie A. Williams, City Clerk