City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, March 1, 2022 4:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor Rogers called the meeting to order at 4:03 p.m. Present: 7 - Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Natalie Rogers, Council Member John Sawyer, and Council Member Tom Schwedhelm 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE. 3. STUDY SESSION - NONE. 4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) - NONE. 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE. 6. PROCLAMATIONS/PRESENTATIONS A motion was made by Council Member Sawyer, seconded by Council Member N. Rogers, to make findings of good cause and sufficient urgency to add a proclamation in support for Santa Rosa's Sister City Cherkasy, Ukraine. The motion carried by the following vote: Yes: 6 - Mayor Rogers, Vice Mayor Alvarez, Council Member MacDonald, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm No: 1 - Council Member Fleming PUBLIC COMMENT Fred Ptucha spoke in support of adding the item to the agenda. *6.1 PROCLAMATION - SUPPORT FOR OUR SISTER CITY, CHERKASY, UKRAINE Attachments: Proclamation (Uploaded 3-1-2022) Council Member Sawyer read the proclamation. Mayor Rogers City of Santa Rosa Regular Meeting Minutes Page 2 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 announced it would be sent to the Mayor of Cherkasy, Ukraine. 7. STAFF BRIEFINGS No public comments were made. 7.1 COVID-19 RESPONSE UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. City Manager Maraskeshia Smith reported masks will no longer be required for unvaccinated individuals but is still strongly recommended for all individuals in most indoor settings. After March 11, at schools and childcare facilities masks will not be required but will be strongly recommended, masks will still be required for everyone in high transmission settings such as public transit, emergency shelters, health care settings, correctional facilities, homeless shelters, and long-term care facilities. More information about local response to COVID-19 is available at socoemergency.org. 7.2 COMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Magali Telles, Deputy Director Community Engagement, reported the unveiling of the Mary Lou Low Rider patrol car will be held at an event on March 26, 2022, in the City Hall Parking lot from 4:00 to 8:00 p.m., the Multi-Cultural Roots project will be honoring Women's History Month by highlighting five women in the community, information on the Choice Cycle Grant program, and launch of the school outreach pilot program. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 8.1 CHARTER REVIEW COMMITTEE UPDATE Staff will provide an update on the work of the Charter Review Committee. City Attorney Gallagher introduced Charter Review Committee Chair City of Santa Rosa Regular Meeting Minutes Page 3 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 Patti Cisco who provided an update on the Committee's progress to date. Chair Cisco reported the Committee discussed the issue of a directly elected Mayor with presentations made by Petaluma Mayor Teresa Barrett, and Mayor Kate Colin of San Rafael. Chair Cisco reported the Committee discussed ranked-choice voting with a presentation made by County Registrar of Voter Deva Marie Proto. The Committee will be prioritizing the following issues for discussion: council vacancy appointments, non-citizen voting, lowering signature requirements for referendums submitted by a member of the public, the police auditor position to be included in the charter, discussion of clean-up language in the Charter to align with district elections. Chair Cisco reported the Committee will continue the discussion of Council compensation. PUBLIC COMMENT Duane De Witt spoke expressing concern the charter review does not include social equities by creating exclusion when the meetings are being held only in Zoom, and the need to amend the charter to be reviewed more frequently. Ernesto Olivares, Vice Chair Charter Review Committee, spoke on the diversity of the Committee and thanked the City for providing resources to the Committee. 9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS Vice Mayor Alvarez announced he would be abstaining from Item 12.7 due to his involvement in the cannabis industry. 10. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member N. Rogers participated in the Point in Time count. Council Member Schwedhelm participated in the Point in Time count. Mayor Rogers announced he is appointing Council Member MacDonald to the following: Board of Public Utilities Liaison City of Santa Rosa Regular Meeting Minutes Page 4 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 Subcommittee, the Open Government Task Force replacing Mayor Rogers, the Climate Action Subcommittee replacing Vice Mayor Alvarez, to serve as the alternate on the Health Action Council and the Library Advisory Board. Mayor Rogers will participate on the Downtown Subcommittee. Mayor Rogers announced Report Item 14.2 was pulled from the agenda. No public comments were made. 10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports Vice Mayor Alvarez provided a brief report on the Downtown Subcommittee meeting. Council Member Fleming provided a brief report on the Metropolitan Transportation Commission meeting. 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 10.1.8 Groundwater Sustainability Agency (GSA) 10.1.9 Home Sonoma County (HSC) 10.1.10 Renewal Enterprise District (RED) City of Santa Rosa Regular Meeting Minutes Page 5 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 Council Member Fleming provided a brief report on the RED Housing Fund meeting. 10.1.11 Public Safety Subcommittee 10.1.12 Other 11. APPROVAL OF MINUTES - NONE. 12. CONSENT ITEMS PUBLIC COMMENT Duane De Witt spoke in support of Item 12.5. and Item 12.6 and asked the Council to publicize City Hall is now open to the public. Approval of the Consent Agenda A motion was made by Vice Mayor Alvarez, seconded by Council Member Sawyer, to waive reading of the text and adopt Consent Items 12.1 through 12.6. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor Alvarez, Council Member Fleming, Council Member MacDonald, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm 12.1 RESOLUTION - AUTHORIZATION FOR REQUEST OF LOW CARBON TRANSIT OPERATIONS PROGRAM FUNDING FOR FY 2021-2022 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the Director of Transportation and Public Works or designee to request $496,292 in Low Carbon Transit Operations Program funds to assist in purchasing a battery electric bus; 2) authorize the Director of Transportation and Public Works or designee to execute the certifications and assurances documents; 3) authorize the Mayor to execute the authorized agent form; and 4) authorize the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award. Attachments: Staff Report Resolution Exhibit A - Certification and Assurances Exhibit B - Authorized Agent Form Presentation City of Santa Rosa Regular Meeting Minutes Page 6 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-035 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING A REQUEST FOR $496,292 IN LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FUNDS FOR FY 2021-2022; AUTHORIZING THE DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS TO EXECUTE THE CERTIFICATIONS AND ASSURANCES; AND AUTHORIZING THE MAYOR TO EXECUTE THE AUTHORIZED AGENT FORM 12.2 RESOLUTION - APPROVAL OF A PURCHASE ORDER FOR TWO VAC-CON COMBINATION SEWER AND STORM DRAIN CLEANERS, AND ONE VAC-CON HYDRO EXCAVATOR TO VAC-CON, INC., GREEN COVE SPRINGS, FLORIDA, CA UNDER THE SOURCEWELL COOPERATIVE AGREEMENT NUMBER 101221-VAC RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Department that the Council, by resolution, approve issuance of a purchase order for the purchase of 1) One - Vac-Con Model VPD4211HE/1300 Combination Sewer and Storm Drain Cleaner with lateral kit mounted on a new Freightliner Model 114SD 6x4 truck chassis in the amount of $573,140.82, and 2) One - Vac-Con Model VPD4211HE/1300 Combination Sewer and Storm Drain Cleaner with excavation kit mounted on a new Freightliner Model 114SD 6x4 truck chassis in the amount of $573,911.03, and 3) Vac-Con Model VXPD4212LHE/1100 Hydro Excavator with mounted boom on a new Freightliner Model 114SD 6x4 truck chassis in the amount of $530,821.74, under the Sourcewell Cooperative Agreement number 101221-VAC with Vac-Con Inc., Green Cove Springs, Florida for a total amount not to exceed $1,677,873.59. Attachments: Staff Report Resolution Exhibit A Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-036 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVAL AND ISSUANCE OF A PURCHASE ORDER TO VAC-CON, INC. FOR THE PURCHASE OF TWO VAC-CON COMBINATION SEWER AND STORM DRAIN CLEANERS AND ONE HYDRO-EXCAVATOR UNDER SOURCEWELL COOPERATIVE City of Santa Rosa Regular Meeting Minutes Page 7 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 AGREEMENT NUMBER 101221-VAC 12.3 RESOLUTION - APPROVAL OF PURCHASE ORDER UNDER THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE AGREEMENT (RA05-21) TO MOTOROLA SOLUTIONS, INC. TO REPLACE AND MODERNIZE EXISTING TRANSIT RADIOS RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution: 1) approve use of the Houston-Galveston Area Council (H-GAC) Cooperative Agreement (Contract Number RA05-21) with Motorola Solutions, Inc. to issue a purchase order for Motorola radios, equipment, and installation in an amount not to exceed $330,000 to modernize and replace aging radio systems used by the Transit Division; and 2) authorize the Assistant City Manager to negotiate and execute any necessary agreement(s) to complete the purchase. Attachments: Staff Report Attachment 1 - H-GAC RA025-21 (Motorola Solutions) Attachment 2 - Quote from Motorola Solutions, Inc. Resolution Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-037 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING A PURCHASE ORDER FOR RADIOS, ACCESSORIES, AND INSTALLATION FROM MOTOROLA SOLUTIONS, INC. IN AN AMOUNT NOT TO EXCEED $330,000 UNDER THE H-GAC COOPERATIVE AGREEMENT (CONTRACT NUMBER RA05-21) FOR REPLACEMENT AND MODERNIZATION OF TRANSIT DIVISION RADIOS AND AUTHORIZING THE ASSISTANT CITY MANAGER TO NEGOTIATE AND EXECUTE ANY NECESSARY AGREEMENT(S) TO COMPLETE THE PURCHASE 12.4 RESOLUTION - WAIVER OF COMPETITIVE BID AWARD - FTS FOREST TECHNOLOGY SYSTEMS LTD. - REMOTE AUTOMATIC WEATHER STATIONS (RAWS) RECOMMENDATION: It is recommended by the Fire and Finance Departments that the Council, by resolution, waive competitive bidding and approve a Purchase Order to FTS Forest Technology Systems Ltd., Victoria, British Columbia, for the purchase of six fixed Remote Automatic Weather Stations (RAWS) and one mobile station in the City of Santa Rosa Regular Meeting Minutes Page 8 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 amount of $155,826.96. Attachments: Staff Report Attachment 1 - Sole Source Justification.pdf Resolution Exhibit A - Quote from FTS for RAWS Presentation This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-038 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVES WAIVER OF COMPETITIVE BID AND ISSUANCE OF PURCHASE ORDER TO FTS FOREST TECHNOLOGY SYSTEMS LTD. (FTS), VICTORIA, BRITISH COLUMBIA FOR THE PURCHASE OF REMOTE AUTOMATIC WEATHER STATIONS (RAWS) 12.5 RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY’S BOARDS, COMMISSIONS, AND COMMITTEES, PURSUANT TO ASSEMBLY BILL 361 RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, make required monthly findings and authorize the continued use of teleconferencing for public meetings of the City Council and all of the City’s boards, commissions and committees pursuant to Assembly Bill 361. Attachments: Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2022-039 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA MAKING REQUIRED FINDINGS AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY'S BOARDS, COMMISSIONS AND COMMITTEES PURSUANT TO ASSEMBLY BILL 361 12.6 RESOLUTION - RESCINDING RESOLUTION NO. RES-2021-200 AND ADOPTING A REVISED RESOLUTION AUTHORIZING THE SUBMITTAL OF AN APPLICATION REQUESTING AN AMOUNT NOT TO EXCEED $13.29 MILLION TO THE STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT’S City of Santa Rosa Regular Meeting Minutes Page 9 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 HOMEKEY GRANT PROGRAM FOR THE CITY TO BE A CO-APPLICANT ON ST. VINCENT DE PAUL COMMONS; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE THE APPLICATION AND THE HOMEKEY DOCUMENTS RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by two resolutions: 1) rescind Resolution No. RES-2021-200, which authorized the submittal of a grant co-application to the State of California Department of Housing and Community Development Homekey grant program for St. Vincent de Paul Commons in an amount not to exceed $7.6 million; and 2) adopt a new resolution to replace Resolution No. RES-2021-200 to authorize the submittal of a grant joint application with The Society of St. Vincent de Paul District Council of Sonoma County, Incorporated to the State of California Department of Housing and Community Development’s Homekey Grant program in an amount not to exceed $13.29 million for St. Vincent de Paul Commons; and authorizing the City Manager or designee to execute the application and Homekey Documents. Attachments: Staff Report Attachment 1 Resolution 1 Resolution 2 Presentation These Consent - Resolutions were adopted. RESOLUTION NO. RES-2022-040 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA RESCINDING RESOLUTION NO. RES-2021-200 TO CORRECT THE AMOUNT FUNDS REQUESTED IN THE JOINT APPLICATION WITH ST. VINCENT DE PAUL TO THE STATE OF CALIFORNIA HOUSING AND COMMUNITY DEVELOPMENT'S HOMEKEY PROGRAM RESOLUTION NO. RES-2022-041 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE SUBMITTAL OF A JOINT APPLICATION WITH THE SOCIETY OF ST. VINCENT DE PAUL DISTRICT COUNCIL OF SONOMA COUNTY, INCORPORATED REQUESTING UP TO $13.29 MILLION TO AND PARTICIPATION IN THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT HOMEKEY GRANT PROGRAM FOR DEVELOPMENT OF THE ST. VINCENT DE PAUL COMMONS; AND AUTHORIZING THE CITY City of Santa Rosa Regular Meeting Minutes Page 10 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 MANAGER OR DESIGNEE TO EXECUTE THE APPLICATION AND HOMEKEY DOCUMENTS [THIS REPLACES RESOLUTION RES-2021-200] 12.7 RESOLUTION - CANNABIS EQUITY GRANT ACCEPTANCE AND AUTHORIZATION RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) accept and authorize grant funds from the Cannabis Equity Grants Program awarded by the State of California, Governor’s Office of Business and Economic Development, in the amount of $75,000, to accomplish a cannabis equity assessment and develop a local cannabis equity program; 2) authorize the City Manager to execute a standard agreement and all related award documents and any amendments thereto; and 3) appropriate grant funds in the amount of $75,000. Attachments: Staff Report Resolution Presentation A motion was made by Council Member Sawyer, seconded by Council Member MacDonald, to waive reading of the text and adopt Consent Item 12.7 RESOLUTION NO. RES-2022-042 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING AND AUTHORIZING STATE OF CALIFORNIA CANNABIS EQUITY ACT GRANT FUNDING IN THE AMOUNT OF $75,000; AUTHORIZING THE CITY MANAGER TO EXECUTE A STANDARD AGREEMENT AND ANY NECESSARY RELATED DOCUMENTS; AND APPROPRIATE FUNDS IN THE AMOUNT OF $75,000 The motion carried by the following vote: Yes: 6 - Mayor Rogers, Council Member Fleming, Council Member MacDonald, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm Abstain: 1 - Vice Mayor Alvarez Mayor Rogers recessed the meeting at 4:57 p.m. and reconvened at 5:00 p.m. 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Jose Ibarra, resident of District 4, spoke on short-term rentals being prohibited in his Home Owners Association and CCRs, the lack of enforcement of the short-term rental urgency ordinance, and asked City of Santa Rosa Regular Meeting Minutes Page 11 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 Council to act on behalf of residents to protect the rights of property owners affected by "out of control" short-term rentals, to preserve neighborhoods from corporations and out of town investors conducting a for-profit enterprise in residential neighborhoods. Duane De Witt spoke thanking Council for their work in the Point in Time count and the illegal encampment on private property near Roseland Creek. 15. PUBLIC HEARING 15.1 PUBLIC HEARING - REDISTRICTING OF CITY COUNCIL DISTRICTS (FAIR MAPS ACT) - FOURTH PUBLIC HEARING IN A SERIES OF PUBLIC FORUMS BACKGROUND: On December 7, 2021, the Council held its first of a series of public hearings in the process for the decennial review of City Council Member district boundaries. Cities with district-based elections are required to update (“redistrict”) the district boundaries every ten years, following the receipt of updated population data from each federal decennial census. Santa Rosa is required to redistrict the Council district boundaries prior to the next City Council election in 2022. The Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (FAIR MAPS) Act requires cities and counties to engage communities in the redistricting process. The process must include at least four public hearings, one of which may be conducted as a community workshop. This will be the fourth hearing in a series of public forums. RECOMMENDATION: It is recommended by the City Attorney and City Clerk that the Council hold a public hearing to receive input from the community regarding the composition of voting districts for the district-based election of Council Members, in accordance with Elections Code section 21627.1. City of Santa Rosa Regular Meeting Minutes Page 12 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 Attachments: Staff Report Attachment 1 - Timeline for Redistricting Process Attachment 2 - Draft Map A_w-existing district lines.pdf Attachment 3 - Draft Map B_w-existing district lines.pdf Attachment 4 - Draft Map C_w-existing district lines.pdf Attachment 5 - Walsh Map Attachment 6 - MAP ID 105165 (Uploaded 2-25-2022) Attachment 7 - MAP ID 114211 (Uploaded 2-25-2022) Attachment 8 - MAP ID 109846 (Uploaded 2-25-2022) Attachment 9 - MAP ID 105507 (Uploaded 2-25-2022) Attachment 10 - MAP ID 114636 (Uploaded 2-25-2022) Presentation (Uploaded 3-1-2022) City Clerk Stephanie Williams presented and informed Council the Redistricting Partners Consultant had not yet joined the meeting to provide additional information. To allow time for Redistricting Partners to join the meeting, Mayor C. Rogers recess the meeting at 5:30 p.m. and reconvened at 5:40 p.m. Present: 7 - Mayor Chris Rogers, Vice Mayor Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Natalie Rogers, Council Member John Sawyer, and Council Member Tom Schwedhelm Due to the Redistricting Partners consultant not yet being at the meeting, Mayor Rogers announced Item 15.1 will be paused and he moved to take Report Item 14.1. 14. REPORT ITEMS 14.1 REPORT - RECOMMENDATION FOR CONSULTANT FOR HOMELESSNESS SOLUTIONS STRATEGIC PLAN BACKGROUND: On December 7, 2021, a Request for Proposals for the Provision of Consulting Services - Homelessness Solutions Strategic Plan (RFP) was released with a due date of January 7, 2022. The RFP sought qualifications for professional consulting services to prepare a five-year Homelessness Solutions Strategic Plan and step-by-step action plan to address homelessness in the community and achieve “Functional Zero” homelessness in alignment with the Sonoma County Continuum Care (CoC). A total of six proposals were City of Santa Rosa Regular Meeting Minutes Page 13 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 received in response to the RFP. Based on the review and scoring of the proposals by an evaluation committee and follow-up interviews with Focus Strategies and Homebase, which submitted the top two proposals, Focus Strategies was determined to be the best qualified consultant. This resolution will approve Focus Strategies for the provision of consulting services for the development of a Homelessness Solutions Strategic Plan and execution of Professional Services Agreement in the amount of $100,000 for an initial six-month period (March 1, 2022 to August 31, 2022) with an option to extend for an additional six-month period (September 1, 2022 to February 28, 2023), as well as authorizing the Chief Financial Officer to appropriate $100,000 for this purpose. RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution: 1) approve a Professional Services Agreement with Focus Strategies (Walnut, CA) for the development of a Homelessness Solutions Strategic Plan in the amount of $100,000 for an initial six-month period (March 1, 2022 to August 31, 2022) with an option to extend for an additional six-month period (September 1, 2022 to February 28, 2023); and 2) authorize the Chief Financial Officer to appropriate $100,000 for this purpose from Homeless Fund reserves. Attachments: Staff Report Attachment 1 - Request for Proposals (R158731) Resolution Exhibit A - Professional Services Agreement Presentation Housing and Community Services Manager Kelli Kuykendall presented and answered questions from Council. PUBLIC COMMENT Megan Kurteff-Schatz, Focus Strategies, spoke on the work of Focus Strategies and being excited to work with the City on the plan. Gregory Fearon spoke on looking forward to working with Megan, and urged Council to dovetail strategic planning efforts with Continuum of Care. A motion was made by Council Member Schwedhelm, seconded by Council Member Rogers, to waive reading of the text and adopt City of Santa Rosa Regular Meeting Minutes Page 14 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 RESOLUTION NO. RES-2022-043 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH FOCUS STRATEGIES FOR THE DEVELOPMENT OF A HOMELESSNESS SOLUTIONS STRATEGIC PLAN IN THE AMOUNT OF $100,000 FOR AN INITIAL SIX-MONTH PERIOD (MARCH 1, 2022 TO AUGUST 31, 2022) WITH AN OPTION TO EXTEND FOR AN ADDITIONAL SIX-MONTH PERIOD (SEPTEMBER 1, 2022 TO FEBRUARY 28, 2023) AND AUTHORIZING THE CHIEF FINANCIAL OFFICER TO APPROPRIATE $100,000 FOR THIS PURPOSE FROM HOMELESS FUND 1209 RESERVES The motion carried by the following vote: Yes: 6 - Mayor Rogers, Council Member Fleming, Council Member MacDonald, Council Member Rogers, Council Member Sawyer, and Council Member Schwedhelm Absent: 1 - Vice Mayor Alvarez 14.2 REPORT - PARKLET PROGRAM BACKGROUND: The Parklet Program provides a pathway for businesses to build outdoor spaces in the public right-of-way for business and/or public community uses. The COVID prompted temporary Parklet Program has allowed businesses to use parking and underutilized areas of public streets to offset indoor use restrictions connected to local and state health orders. A permanent program would outline installation requirements and ensure compliance with all associated federal, state and local codes, policies, and standards, as well as set procedures and apply existing fees associated with these uses. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) adopt the Parklet Program Manual, outlining requirements to expand a business’ outdoor operating space on a public street; 2) approve the application of existing permit and use fees associated with the cost of program uses in the right-of-way; and 3) authorize staff to approve future changes in the Program Manual where references to State Code requirements and/or application process and/or submittal requirement streamlining require updating. City of Santa Rosa Regular Meeting Minutes Page 15 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 Attachments: Staff Report Resolution Exhibit A - Parklet Program Manual - draft Exhibit B - Schedule of Parking User Fee Exhibit C - Fee Schedule Presentation This item was pulled from the agenda. 15. PUBLIC HEARING RESUMPTION 15.1 PUBLIC HEARING - REDISTRICTING OF CITY COUNCIL DISTRICTS (FAIR MAPS ACT) - FOURTH PUBLIC HEARING IN A SERIES OF PUBLIC FORUMS BACKGROUND: On December 7, 2021, the Council held its first of a series of public hearings in the process for the decennial review of City Council Member district boundaries. Cities with district-based elections are required to update (“redistrict”) the district boundaries every ten years, following the receipt of updated population data from each federal decennial census. Santa Rosa is required to redistrict the Council district boundaries prior to the next City Council election in 2022. The Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (FAIR MAPS) Act requires cities and counties to engage communities in the redistricting process. The process must include at least four public hearings, one of which may be conducted as a community workshop. This will be the fourth hearing in a series of public forums. RECOMMENDATION: It is recommended by the City Attorney and City Clerk that the Council hold a public hearing to receive input from the community regarding the composition of voting districts for the district-based election of Council Members, in accordance with Elections Code section 21627.1. City of Santa Rosa Regular Meeting Minutes Page 16 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 Attachments: Staff Report Attachment 1 - Timeline for Redistricting Process Attachment 2 - Draft Map A_w-existing district lines.pdf Attachment 3 - Draft Map B_w-existing district lines.pdf Attachment 4 - Draft Map C_w-existing district lines.pdf Attachment 5 - Walsh Map Attachment 6 - MAP ID 105165 (Uploaded 2-25-2022) Attachment 7 - MAP ID 114211 (Uploaded 2-25-2022) Attachment 8 - MAP ID 109846 (Uploaded 2-25-2022) Attachment 9 - MAP ID 105507 (Uploaded 2-25-2022) Attachment 10 - MAP ID 114636 (Uploaded 2-25-2022) Presentation (Uploaded 3-1-2022) Paul Mitchell, Redistricting Partners, provided information and answered questions from Council. Mayor C. Rogers opened the public hearing at 6:30 p.m. Gregory Fearon spoke stating he erroneously submitted a map, and drafted maps in an exercise to draw a map using the Community Advisory Board and SRT in an effort to preserve communities of interest. Brian Ling spoke in support of adopting Map A stating it will have minimal disruptions to existing boundaries that can cause confusion, disruption and inhibit voting. Ananda Sweet, Santa Rosa Metro Chamber of Commerce, spoke in support of minimal changes to the boundaries, to have as many districts represent the downtown core, and in support of adoption of Map A. Mayor C. Rogers closed the public hearing at 6:39 p.m. Council provided direction to staff and consultant Paul Mitchell to revise Map A to restore the boundary of District 5 along the District 7 boundary and bring the revised map back to Council for adoption. 16. WRITTEN COMMUNICATIONS No public comments made. 16.1 STATE LEGISLATIVE UPDATE: SUPPORT FOR SB 513 City of Santa Rosa Regular Meeting Minutes Page 17 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 (HERTZBERG) - HOMELESS SHELTER GRANTS: PET AND VETERINARY SERVICES - Provided for information. Attachments: Memo Mayor's Letter Legislative Bill This item was received and filed. 16.2 FEDERAL LEGISLATIVE UPDATE: SUPPORT FOR FEMA IMPROVEMENT, REFORM, AND EFFICIENCY ACT OF 2021 (PADILLA) - TO AMEND THE ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY ASSISTANCE ACT - Provided for information. SUPPORT FOR COVID-19 RELIEF MEASURES - Provided for information. CONCERN WITH H.R. 2467 (DINGELL) RELATED TO THE DESIGNATION PER- AND POLYFLUOROALKYL SUBSTANCES AS HAZARDOUS SUBSTANCES - Provided for information. Attachments: Memo City of Santa Rosa COVID Relief Letter January 20 2022 City of Santa Rosa PFAS Letter Feinstein Feb 3 2022 City of Santa Rosa PFAS Letter Padilla Feb 3 2022 Amendment to FEMA Reform Senate Bill-PFAS Action Act of 2021 This item was received and filed. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS No public comments were made. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] - NONE. 19. ADJOURNMENT OF MEETING Mayor C. Rogers adjourned the meeting at 6:52 p.m. The next regularly scheduled meeting will be held on March 15, 2022, at a time to be set by the Mayor. 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List City of Santa Rosa Regular Meeting Minutes Page 18 of 18 City Council Regular Meeting Minutes - Final March 1, 2022 This item was received and filed. Approved on: April 26, 2022 /s/ Stephanie A. Williams, City Clerk