City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, January 10, 2023 3:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor N. Rogers called the meeting to order at 3:00 p.m. Present: 7 - Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Jeff Okrepkie, Council Member Chris Rogers, and Council Member Mark Stapp 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE. 3. STUDY SESSION 3.1 STUDY SESSION - SEED COLLABORATIVE EQUITY PLAN This Study Session will provide an update on the City-wide diversity, equity, inclusion and belonging (DEIB) strategy, facilitated by SEED Collaborative, and presentations of the three Equity Plan deliverables and discuss the next steps in continuing to uplift DEIB across the City. Attachments: Staff Report Attachment 1 - City-wide Equity Plan Attachment 2 - Fire Department Diversity in Recruitment Strategy Plan Attachment 3 - Equitable Policing Plan Presentation Presentation (Uploaded 1-10-2023) Amy Reeve, Human Resources Director, introduced presenters and was available to answer questions from the Council. Paul Hudson, SEED Collaborative, provided information on the group process and was available to answer questions from Council. Gabe Osburn, Deputy Director Development Services Planning, and Serena Lienau, Administrative Services Officer, presented information on the Voice for Inclusion, Belonging, and Equity (VIBE) Committee on Culture, Inclusion, and Belonging and were available to answer questions from Council. City of Santa Rosa Regular Meeting Minutes Page 2 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Beatriz Guerrero Auna, Senior Planner, and Yuri Koslen, Transit Planner, presented information on community engagement and communications and were available to answer questions from Council. Rafael Rivero, Economic Development Specialist II, Lisa Gebhart-Longhurst, Administrative Services Officer, and Amy Reeve, Human Resource Director, presented information on recruitment, hiring, retention, professional development and were available to answer questions from Council. Fire Chief Scott Westrope, Kemplen Robbins Assistant Fire Marshal, Cori Rickert, Fire Captain, and Guerrero Lopez presented information from the Recruitment & Diversity Taskforce and were available to answer questions from Council. John Cregan, Police Chief, Christopher Mahurin, Police Sergeant, and Kirstyne Lange, NAACP, presented information from the Equitable Policing Taskforce and were available to answer questions from Council. No public comments were made. 4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) - NONE. 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS - NONE. 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - REDWOOD EMPIRE CHINESE ASSOCIATION Attachments: Proclamation Council Member Stapp read the proclamation and presented it to Nancy Wang, President of the Redwood Empire Chinese Association. Nancy Wang thanked the Council and the members of the Association present at the meeting. City of Santa Rosa Regular Meeting Minutes Page 3 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Jack Ding, Mayor of Sonoma, spoke on being proud for the opportunity to celebrate their traditions, thanked the Council and wished them a Happy New Year. 7. STAFF BRIEFINGS 7.1 COMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Magali Telles, Deputy Director Community Engagement, invited the Council and community to Elsie Allan High School on January 19, 2023, for a presentation by the inRESPONSE Team on the work they have done over the last year. No public comments were made. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Maraskeshia Smith, City Manager, thanked Team Santa Rosa for the work during the rain events, reported there was no flooding on major roadways, crews continue to respond to service, and for more weather related information residents can go to srcity.org/winterstorm. Sue Gallagher, City Attorney, thanked emergency workers for their work during the rain events. 9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS No statements of abstention were made. 10. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Okrepkie attended the swearing in ceremony of Sonoma County Sheriff Eddie Engram, announced his reappointments of Nathan Azhderian to the Art in Public Places Committee, Bill Arnone to the Board of Public Utilities, Calum Weeks to the Community Advisory Board At-Large position, Brian Meuser to the Cultural Heritage Board, Steve Rahm to the Community Advisory Board Northwest, Jennielynn Holmes to City of Santa Rosa Regular Meeting Minutes Page 4 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Measure O Oversight Committee, and appointed Emily Kyle to Bicycle and Pedestrian Advisory Board, Patti Cisco to the Planning Commission, Ernest Wuethrich to Design Review Board, and Paul Castillo to Board of Community Services. Council Member C. Rogers thanked Leslie Graves for her service and for Chairing the Community Advisory Board, announced his appointment of Amy Holter to Community Advisory Board At-Large position, thanked the West End Neighborhood who restored the mural located in the underpass between the West End and St. Rose neighborhoods that was tagged with graffiti, and announced SMART's new commuter program for the Railroad Square stop. Council Member Alvarez announced appointment of Yvonne Sierra to the Community Advisory Board At-Large position, attended the swearing in ceremony for District Attorney Carla Rodriguez. Council Member Fleming announced a clean-up day at Franklin Park on April 8, announced her appointment of Mary Watts to the Board of Public Utilities, reappointed Charles Carter to Planning Commission, Manza Atkinson to Measure O Oversight Committee Melanie Jones-Carter to Design Review Board, and reappointed, Carol Quandt to Board of Community Services, Elizabeth Ridlington to Bicycle and Pedestrian Advisory Board, and Jen Klose to Charter Review Committee. Council Member Fleming announced she has an opening for the Charter Review Committee, the Cultural Heritage Board, and openings on the Community Advisory Board for the Southwest representative and the At-Large representative. Council Member MacDonald attended the District Attorney's swearing in ceremony, spoke at Santa Rosa Democratic Party dinner, attended the Building Trades luncheon, the North Bay Labor Council dinner and awards ceremony, congratulated Council Member C. Rogers on his award, attended the Leadership and Liaison breakfast at Metro Chamber, and announced her appointment of Terry Sanders to the Planning Commission. City of Santa Rosa Regular Meeting Minutes Page 5 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Council Member Stapp attended the swearing in ceremony of Sonoma County Sheriff Eddie Engram, the NAACP Sonoma County Chapter meeting, and announced his reappointments of Kirsten Lange to Community Advisory Board, Karen Weeks to Planning Commission, Carolina Spence to Board of Community Services, and appointed Ariana Diaz De Leon to Community Advisory Board At-Large position. Mayor N. Rogers attended the swearing in ceremony of Sonoma County Sheriff Eddie Engram, the celebration for District Attorney Carla Rodriguez, the Pastors of District 7 and their congregation held a dinner for the City of Santa Rosa and honored her for becoming the Mayor, announced her appointment of Henry Huang to Community Advisory Board At-Large position. No public comments were made. 10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Council Member C. Rogers provided a brief report. 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 10.1.8 Groundwater Sustainability Agency (GSA) 10.1.9 Sonoma County Continuum of Care (CoC) City of Santa Rosa Regular Meeting Minutes Page 6 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 10.1.10 Renewal Enterprise District (RED) 10.1.11 Public Safety Subcommittee 10.1.12 Other Council Member Fleming provided a brief report on the Metropolitan Transportation Commission meeting. 11. APPROVAL OF MINUTES No public comments were made. 11.1 October 25, 2022, Regular Meeting. Attachments: Draft Minutes Approved as submitted. 11.2 November 1, 2022, Regular Meeting. Attachments: Draft Minutes Approved as submitted. 12. CONSENT ITEMS PUBLIC COMMENT Duane DeWitt spoke on making all meetings open to the public for in person attendance and stated Items 12.1 and 12.3 should be a competitive bid process. Approval of the Consent Agenda A motion was made to waive reading of the text and adopt Consent Items. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp 12.1 RESOLUTION - MAKING REQUIRED MONTHLY FINDINGS AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY’S BOARDS, COMMISSIONS, AND COMMITTEES PURSUANT TO ASSEMBLY BILL 361 City of Santa Rosa Regular Meeting Minutes Page 7 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution, make required monthly findings and authorize the continued use of teleconferencing for public meetings of the City Council and all the City’s boards, commissions, and committees pursuant to Assembly Bill 361. Attachments: Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2023-001 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA MAKING REQUIRED FINDINGS AND AUTHORIZING THE CONTINUED USE OF TELECONFERENCING FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND ALL THE CITY'S BOARDS, COMMISSIONS AND COMMITTEES PURSUANT TO ASSEMBLY BILL 361 12.2 RESOLUTION - APPROPRIATION OF FUNDS FROM NATIONAL OPIOID SETTLEMENT RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, authorize the Chief Financial Officer to appropriate the funds from the National Opioid Settlement fund to the Opioid Settlement Fund project keys, to provide an opioid related wellness program, training, and equipment. Attachments: Staff Report Attachment 1 - Allowable Uses for Settlement Funds Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2023-002 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE APPROPRIATION OF FUNDS FROM THE NATIONAL OPIOID SETTLEMENT FUNDS TO THE POLICE DEPARTMENT OPIOID SETTLEMENT JOURNAL LEDGER ACCOUNT 12.3 RESOLUTION - APPROVAL OF AND AUTHORITY TO ISSUE DESIGN-BUILD REQUEST FOR PROPOSALS FOR HEARN COMMUNITY HUB AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT RECOMMENDATION: It is recommended by the Transportation and City of Santa Rosa Regular Meeting Minutes Page 8 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Public Works Department and the Fire Department that the Council, by resolution: 1) approve the use of the Design-Build procurement method as in the best interest of the City; 2) authorize issuance of a Design-Build Request for Proposals for the Hearn Community Hub project; and 3) approve a Professional Services Agreement with Group 4 Architecture Research + Planning, Inc. of South San Francisco, California, to provide preliminary architectural/engineering design and Design-Build bridging documents not to exceed the amount of $1,957,454. Attachments: Staff Report Resolution Exhibit A - Professional Services Agreement This Consent - Resolution was adopted. RESOLUTION NO. RES-2023-003 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING DESIGN-BUILD PROCUREMENT METHOD AS IN THE BEST INTEREST OF THE CITY; AUTHORIZE THE ISSUANCE OF DESIGN-BUILD REQUEST FOR PROPOSALS FOR HEARN COMMUNITY HUB; AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH GROUP 4 ARCHITECTURE RESEARCH + PLANNING 12.4 RESOLUTION - APPROVAL OF SECOND AMENDMENT TO PURCHASE ORDER 163584 - ONE YEAR EXTENSION WITH A 5% RATE INCREASE AND INCREASE IN COMPENSATION WITH PESTMASTER SERVICES, L.P. RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve a second amendment to Purchase Order 163584 with Pestmaster Services, L.P., a Delaware Limited Partnership registered to do business in California with principal offices located in Cudahy, California for a one-year extension with a 5% rate increase and increase in compensation in the amount of $40,000, for a cumulative amount not to exceed $112,000. Attachments: Staff Report Resolution Exhibit A - Cost Proposal This Consent - Resolution was adopted. City of Santa Rosa Regular Meeting Minutes Page 9 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 RESOLUTION NO. RES-2023-004 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A SECOND AMENDMENT TO PURCHASE ORDER 163584 WITH PESTMASTER SERVICES, L.P. 12.5 RESOLUTION - FIFTH AMENDMENT TO AGREEMENT NUMBER F001005 PASSPORT LABS, INC. A DELAWARE CORPORATION RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Fifth Amendment to Agreement Number F001005 with Passport Labs, Inc., a Delaware Corporation, increasing compensation by $50,000 for an amount not to exceed $150,000. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2023-005 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001005 BETWEEN THE CITY OF SANTA ROSA AND PASSPORT LABS, INC., A DELAWARE CORPORATION 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Tom LePenna spoke wishing Council a Happy New Year, asked Council to review the mobilehome rent control ordinance, invited Council to a February 10 meeting at Santa Rosa Village. Margaret DeMatteo, Housing Policy Attorney with Sonoma County Legal Aid, spoke on the rent stabilization ordinance for mobilehomes, expressed concern regarding a letter received by Chief Assistant City Attorney Jeff Berk notifying mobilehome park residents receiving an increase before January 6, 2023, they would not be protected by the ordinance, asked Council to review the meeting to clarify the information. Duane DeWitt was spoke on the current rain events, a recent opportunity in Roseland to explore opportunities for the future of water, the possibility of using Roseland Creek as a water retention City of Santa Rosa Regular Meeting Minutes Page 10 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 or basin, and residents who live near the creek advocating for a neighborhood park next to the creek. Jo Ann Jones spoke on the mobilehome urgency ordinance Council adopted in November and asked Council to consider amendments to fix the ordinance. Mayor N. Rogers recessed the meeting at 5:31 p.m. and reconvened at 6:00 p.m. 15. PUBLIC HEARINGS 15.1 PUBLIC HEARING - TEFRA PUBLIC HEARING AND ISSUANCE OF BONDS BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY IN AN AGGREGATE AMOUNT NOT TO EXCEED $465 MILLION FOR AURORA SANTA ROSA HOSPITAL, A MENTAL HEALTH FACILITY - LOCATED AT 1265 THROUGH 1287 FULTON ROAD AND 2598 GUERNEVILLE ROAD BACKGROUND: The issuance of tax exempt, private activity bonds must be approved by the jurisdiction where the project is located following a public hearing. QCF/I, Inc., a 501(c)(3), a nonprofit healthcare organization (“Borrower”) has selected the California Municipal Finance Authority (“CMFA”), a joint-powers authority of which the City is an additional member, to be the issuer of revenue bonds for Aurora Santa Rosa Hospital, a mental health facility, located at 1265 through 1287 Fulton Road and 2598 Guerneville Road (the “Project”), in an aggregate amount not to exceed $465 million, and has requested that the City Council conduct a public hearing in accordance with the Tax Equity and Fiscal Responsibility Act of 1982 (“TEFRA”). A public hearing is required to provide a reasonable opportunity for interested individuals to express their views, orally or in writing, on the proposed issue of bonds and the location and nature of the proposed project to be financed. All financial obligations of the bond issuance are the responsibility of the Borrower, not the City of Santa Rosa. RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council: (1) conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act of 1982 and the Internal Revenue Code of 1986, as amended; and 2) by resolution, approve the issuance of tax exempt City of Santa Rosa Regular Meeting Minutes Page 11 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 501(c)(3) revenue bonds by the California Municipal Finance Authority in an aggregate amount not to exceed $465 million to finance the acquisition, construction, renovation and equipping of the Aurora Santa Rosa Hospital, a mental health facility, located at 1265 through 1287 Fulton Road and 2598 Guerneville Road, Santa Rosa. Attachments: Staff Report Attachment 1 - Site Photo and Aerial Attachment 2 - Request for TEFRA Public Hearing Resolution Presentation Public Hearing Notice Angela Morgan, Housing and Community Services program Specialist II, presented and answered questions from Council. Mayor N. Rogers opened the public hearing at 6:08 p.m. No public comments were made. Mayor N. Rogers closed the public hearing at 6:09 p.m. A motion was made by Council Member Fleming, seconded by Council Member C. Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-2023-006 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE ISSUANCE OF REVENUE BONDS IN AN AGGREGATE AMOUNT NOT TO EXCEED $465 MILLION BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY FOR AURORA SANTA ROSA HOSPITAL, A MENTAL HEALTH FACILITY, LOCATED AT 1265 THROUGH 1287 FULTON ROAD AND 2598 GUERNEVILLE ROAD, FOR THE BENEFIT OF QCF/I, INC., A 501(C)(3) NONPROFIT HEALTHCARE ORGANIZATION IN ACCORDANCE WITH SECTION 147(f) OF THE INTERNAL REVENUE CODE AND THE JOINT EXERCISE OF POWERS AGREEMENT RELATING TO SAID AUTHORITY The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp 15.2 PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2023/24 BUDGET PRIORITIES City of Santa Rosa Regular Meeting Minutes Page 12 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 BACKGROUND: The City Charter, Section 28(a), states that “…not later than March 31st of each year and prior to any annual goal setting meeting held by the Council, the Council shall hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming fiscal year.” Public input is an important component to the preparation of the budget. This public hearing also provides information to the City Council as they establish and refine their Council Goals. In addition to this public hearing, members of the public may provide comments or suggestions at any time on the City’s website. RECOMMENDATION: It is recommended by the Finance Department, that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. No action is necessary. Attachments: Staff Report Presentation Public Hearing Notice Alan Alton, Chief Financial Officer, presented and answered questions from Council. Mayor N. Rogers opened the public hearing at 6:13 p.m. Margaret DeMatteo, Housing Policy Attorney on behalf of Sonoma County Legal Aid, spoke regarding delivering housing for all, reducing homelessness, promoting economic and community vibrancy, and aligning with these goals moratorium on evictions to help reduce homelessness. Duane DeWitt spoke echoing the comments of the previous speaker, and the responsibility of governments to help disadvantaged and under-served communities. Cris Eggers, volunteer with Bikeable Santa Rosa, spoke urging Council to allocate funds to build a protected bicycle infrastructure in Santa Rosa. City of Santa Rosa Regular Meeting Minutes Page 13 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Melissa Hosking spoke urging Council to allocate funds for a safer bicycle infrastructure in Santa Rosa. Sara Jones spoke urging Council to allocate funds to build a safer bicycle and pedestrian infrastructure, to increase the frequency of bus schedules to align with class schedules, and to provide free public transportation for vulnerable communities. Gregory Fearon spoke on civic engagement, the importance for residents to understand the budget, partnerships with the community, and thanked Council for their appointments to the committees. Thea Hensel, Co-Chair Southeast Greenway Campaign, encouraged Council to support staff working on the Greenway process, encouraged staff to attend the Bikeable Santa Rosa project and to consider their recommendations. Jenny Bard, Board President Sonoma County Bicycle Coalition, thanked Bikeable Santa Rosa for organizing voices in the community, and asked Council to allocate funds to improve bicycle infrastructure in Santa Rosa. Adrian Covert, Santa Rosa Yes in My Backyard (YIMBY), spoke on the annual homeless Point in Time count, the need to provide shelter, and to build a safer bicycle infrastructure. Mayor N. Rogers closed the public hearing at 6:41 p.m. 15.3 PUBLIC HEARING - BENNETT VALLEY GOLF COURSE FEES BACKGROUND: The purpose of this Public Hearing is to provide an update regarding the proposed revised and eliminated fees for the Bennett Valley Golf Course (BVGC) Enterprise and for Council approval by resolution of the revised fees, effective immediately and for all remaining funds within the Capital Improvement fund be transferred to the operating fund. The Public Hearing provides citywide notification allowing members of the public to provide input as part of the City City of Santa Rosa Regular Meeting Minutes Page 14 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Council’s consideration of the fees. RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council hold a Public Hearing to increase golf fees and eliminate the existing Capital Improvement fees, and by resolution: 1) approve revised Bennett Valley Golf Course Fees to be effective January 11, 2023 to supersede and replace the Bennett Valley Golf Course Fees and requirements set forth in Resolution No. RES-2017-090, which includes an increase in some fees and elimination of other fees for the Bennett Valley Golf Course; and 2) authorize the transfer of the remaining balance from the BVGC Capital Improvement Fund 1662 to the BVGC Operations Fund 1661. Attachments: Staff Report Attachment 1 – Resolution RES-2017-090 Resolution Exhibit A – Proposed BVGC Fees Public Hearing Notice Presentation Late Correspondence (Uploaded 01-10-2023) Late Correspondence (Uploaded 1-17-2023) Jen Santos, Deputy Director Parks, Mark Luthman, President of Touchstone, and Greg Anderson, Bennett Valley Golf Course General Manager, presented and answered questions from Council. Mayor N. Rogers opened the public hearing at 7:15 p.m. Richard Carlile spoke thanking Council for moving the golf course along, and the importance of keeping this moving forward. Lynne Carlile spoke echoing the comments of the previous speaker, and in support of Touchstone's recommendations. Gregory Fearon spoke on paying back the bond issued, and the need to remove it. The following people spoke expressing support for the increase in fees: Catherine C. City of Santa Rosa Regular Meeting Minutes Page 15 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Cathy Crowley James G. Lee W. Maureen R. Pam McCullough Sheila B. Steve M. Mayor N. Rogers closed the public hearing at 7:29 p.m. A motion was made by Council Member Alvarez, seconded by Council Member Stapp to waive reading of the text and adopt RESOLUTION NO. RES-2023-007 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING REVISED BENNETT VALLEY GOLF COURSE FEES The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp 14. REPORT ITEMS 14.1 REPORT - ANNUAL REPORT OF THE COMMUNITY WILDFIRE PROTECTION PLAN, A WILDFIRE ANNEX TO THE LOCAL HAZARD MITIGATION PLAN BACKGROUND: The Disaster Mitigation Act of 2000 requires that State and local governments develop and adopt a LHMP to be eligible to receive federal grants pertaining to disaster preparedness. In December 2017, an application to develop a CWPP intended to be an annex to the LHMP, specific to the Wildfire section of the currently adopted plan was developed. The application was reviewed by State and Federal officials and funding was awarded in June 2018. In December 2018, the RFP process was opened to solicit applicants to provide proposals for the development of the CWPP. Geo Elements, LLC was selected based on their prior fire service experience in developing CWPP’s, Wildland Fire Behavior Analysis, Community Wildfire Hazard Risk Assessments, Wildland Fire and Fuels Mitigation City of Santa Rosa Regular Meeting Minutes Page 16 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Strategy Development, Development of Cooperative Fire Protection Agreements at the State and local levels, Fire Management Planning, Fire Behavior Modeling GIS - Geospatial Analysis and Cartography and the cost to provide services. Geo Elements, LLC has provided projects for the communities of Montecito Fire Protection District, CA; Goleta Valley/San Marcos Pass Mountain Communities, Santa Barbara County, CA; California State Office, Bureau of Land Management, Dunsmuir, CA; City of La Verne, CA; City of Goleta; Santa Monica Mountain Communities, plus numerous other Federal, State and local projects. On August 25, 2020, City Council accepted and approved the Community Wildfire Protection Plan as presented. The plan serves as a five-year road map to work to mitigate the risk of wildfires through the course of nine objectives and 46 actionable items. The first of five annual CWPP reports was provided in August 2021. The second annual report was delayed until January 2022 to allow for the new City Council to be seated. RECOMMENDATION: It is recommended by the Fire Department that the Council, by motion, accept the second annual report for the Community Wildfire Protection Plan, a Wildfire Annex to the Local Hazard Mitigation Plan in compliance with the Healthy Forests Restoration Act. Attachments: Staff Report Attachment 1 - 2022 CWPP Report Attachment 2 - Community Wildfire Protection Plan Presentation Presentation (Uploaded 1-10-2023) Paul Lowenthal, Division Fire Marshall, presented and answered questions from Council. No public comments were made. A motion was made by Council Member C. Rogers, seconded by Council Member Alvarez, to accept the second annual report for the Community Wildfire Protection Plan, a Wildfire Annex to the Local Hazard Mitigation Plan in compliance with the Healthy Forests Restoration Act. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 17 of 18 City Council Regular Meeting Minutes - Final January 10, 2023 Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp 16. WRITTEN COMMUNICATIONS 16.1 FEDERAL LEGISLATIVE UPDATE · Support for S. 3092 (Padilla) -- FEMA Improvement, Reform and Efficiency Act of 2022. Provided for information. · Support for H.R. 2573 (DelBene) -- Affordable Housing Credit Improvement Act of 2021. Provided for information. Attachments: Legislative Memo Letter to President Biden re: FIRE Act Text of the Fire Act S. 3092 Letter to Congressman Mike Thompson Letter to Congressman Jared Huffman Text of H.R. 2573 No public comments were made. This item was received and filed. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS No public comments were made. 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 19. ADJOURNMENT OF MEETING Mayor N. Rogers adjourned the meeting at 8:10 p.m. The next regular meeting will be held on Tuesday, January 24, 2023, at a time to be set by the Mayor. 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: February 28, 2023 /s/ Stephanie A. Williams, City Clerk City of Santa Rosa Regular Meeting Minutes Page 18 of 18 City Council Regular Meeting Minutes - Final January 10, 2023