City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, April 25, 2023 2:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor N. Rogers called the meeting to order at 2:31 p.m. Present: 6 - Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council Member Victoria Fleming, Council Member Jeff Okrepkie, Council Member Chris Rogers, and Council Member Mark Stapp Absent: 1 - Council Member Eddie Alvarez 2. ANNOUNCEMENT OF CLOSED SESSION ITEMS PUBLIC COMMENT Duane Dewitt spoke on Items 2.1 and 2.2 not being included in the Agenda posted at City Hall. Mayor N. Rogers recessed the meeting to closed session at 2:37 p.m. to discuss Items 2.1 and 2.2 as listed on the agenda. 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Mayor Natalie Rogers Unrepresented Employee: City Attorney This item was continued to a future date to be determined. 2.2 PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957) Title: City Attorney This item was continued to a future date to be determined. Mayor N. Rogers adjourned closed session and reconvened to the regular session at 4:04 p.m. 3. STUDY SESSION - NONE. 4. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) City of Santa Rosa Regular Meeting Minutes Page 2 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 Present: 7 - Mayor Natalie Rogers, Vice Mayor Dianna MacDonald, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Jeff Okrepkie, Council Member Chris Rogers, and Council Member Mark Stapp 5. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS Sue Gallagher, City Attorney, announced the Council did not meet in closed session due to a noticing error and Items 2.1 and 2.2 will be rescheduled to a later date. 6. PROCLAMATIONS/PRESENTATIONS 6.1 PROCLAMATION - WATER AWARENESS MONTH Attachments: Proclamation Council Member Stapp read the proclamation and presented it to Claire Nordlie, Water Use Sufficiency Supervisor. Claire Nordlie highlighted Water Awareness Month activities and the importance of continued water use efficiency. No public comments were made. 6.2 PRESENTATION - WATER EFFICIENCY AWARDS Attachments: WUE Award - Janet Bosshard WUE Award - Karen Mayer WUE Award - Meadowgreen #2 Owners WUE Award - The Orchard WUE Award - Don and Beth Steffy 2023 Water-Use Efficiency Awards Video (Added 4/19/2023) Mayor N. Rogers and Vice Mayor MacDonald presented water efficiency awards to Meadowgreen #2 Owners Association, The Orchard, Don and Beth Steffy, Janet Bosshard and Karen Mayer. No public comments were made. 6.3 PROCLAMATION - FAIR HOUSING MONTH Attachments: Proclamation Late Correspondence (Uploaded 04-27-2023) Council Member C. Rogers read the proclamation. City of Santa Rosa Regular Meeting Minutes Page 3 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 PUBLIC COMMENT Duane Dewitt spoke on Sonoma County Housing Advocacy Group, affordable residential housing in the City and County, and Seniors and Veterans Extended Day Suites. 7. STAFF BRIEFINGS - NONE. 8. CITY MANAGER’S/CITY ATTORNEY’S REPORTS 8.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 through March 2023 as well as provide a summary of pending litigation against the City. Attachments: Litigation Report Sue Gallagher, City Attorney, reported on the jury verdict in the case of Meyer versus City of Santa Rosa, 33 total litigation matters on the list consisting of 2 receiverships, 8 general litigation matters, 17 personal injury matters, 3 police actions and 3 writs of mandate. PUBLIC COMMENT Eric Fraser spoke on the City Attorney's report regarding the short-term rental action that was dismissed and the permitting process for short-term rentals. 9. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS No statements of abstention were made. 10. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member C. Rogers reported on the recent Earth Day event. Council Member Fleming reported on Earth Day and the upcoming Clean Santa Rosa program location. Council Member Okrepkie reported on recent events attended. City of Santa Rosa Regular Meeting Minutes Page 4 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 Council Member Alvarez reported on events recently attended and acknowledged community inspiration with the Mayor's attendance at Roseland Creek Community Park on Earth Day. Vice Mayor MacDonald reported on events recently attended, thanked Santa Rose Fire Department for their service during a recent incident response, and reappointed Ellen Bailey to the Measure O Oversight Committee. Mayor N. Rogers thanked administrative professionals with upcoming Administrative Professionals Day, reported on events recently attended, reappointed Karen Weeks as Chair of the Planning Commission and effective April 28 appointed Lisa Maldonado as Chair of the Personnel Board. Mayor N. Rogers, Council Member C. Rogers and Council Member Stapp were appointed to an Ad Hoc Committee in support of the hiring of the new City Attorney. PUBLIC COMMENT Duane Dewitt spoke on Earth Day and the hiring of a new City Attorney. 10.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 10.1.1 Council Subcommittee Reports 10.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Council Member C. Rogers provided a brief report. 10.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 10.1.4 Association of Bay Area Governments (ABAG) 10.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee City of Santa Rosa Regular Meeting Minutes Page 5 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 10.1.6 Sonoma Clean Power Authority (SCPA) 10.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) Vice Mayor MacDonald provided a brief report. 10.1.8 Groundwater Sustainability Agency (GSA) 10.1.9 Sonoma County Continuum of Care (CoC) 10.1.10 Renewal Enterprise District (RED) 10.1.11 Public Safety Subcommittee 10.1.12 Other Council Member Fleming provided a brief report on the Metropolitan Transportation Commission. Vice Mayor MacDonald and Council Member Stapp provided a brief report on the Violence Prevention Partnership. 11. APPROVAL OF MINUTES No public comments were made. 11.1 April 11, 2023, Regular Meeting Minutes. Attachments: Draft Minutes Approved as amended by Mayor N. Rogers to the Mayor's/Council Members' Reports as there was a report on the Water Advisory Committee (WAC). 12. CONSENT ITEMS PUBLIC COMMENT Duane Dewitt spoke on Item 12.6 in support of collecting current information regarding entry level positions, offering fair salaries, hiring employees for street repairs, park maintenance and re-implementing the tree team and regarding cost saving for Item 12.1. City of Santa Rosa Regular Meeting Minutes Page 6 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 Approval of the Consent Agenda A motion was made by Vice Mayor MacDonald, seconded by Council Member Stapp, to waive reading of the text and adopt Consent Items 12.1 and 12.2 and Items 12.4 through 12.7. The motion carried by the following vote: Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp 12.1 RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE FIRE STATION 5 RESILIENCY AND RELOCATION PROJECT RECOMMENDATION: It is recommended by the Fire Department and the Transportation and Public Works Department that the Council, by resolution, approve a Professional Services Agreement with Kitchell/CEM, Inc. of Sacramento, California to provide construction management and inspection professional services for the Fire Station 5 Resiliency and Relocation project in an amount not to exceed $2,385,201.64. Attachments: Staff Report Resolution Exhibit A - Professional Services Agreement RESOLUTION NO. RES-2023-069 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH KITCHELL/CEM, INC. FOR FIRE STATION 5 RESILIENCY AND RELOCATION PROJECT CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES This Consent - Resolution was adopted. 12.2 RESOLUTION - APPROVAL OF A PURCHASE ORDER FOR TWO (2) BANDIT 12XP DRUM-STYLE WOOD CHIPPER TRAILERS WITH CAL-LINE EQUIPMENT, INC., UTILIZING THE PRICING FROM THE SOURCEWELL COOPERATIVE AGREEMENT NUMBER 050119-BAN RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution: City of Santa Rosa Regular Meeting Minutes Page 7 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 approve a cooperative procurement purchase utilizing the pricing from the Sourcewell Cooperative Agreement Number 050119-BAN; and 2) authorize the issuance of a Purchase Order for two (2) Bandit 12XP drum-style wood chipper trailers with Cal-Line Equipment, Inc., Vancouver, Washington for a total amount not to exceed $131,067.66. Attachments: Staff Report Resolution RESOLUTION NO. RES-2023-070 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A COOPERATIVE PURCHASE UNDER SOURCEWELL COOPERATIVE AGREEMENT NUMBER 050119-BAN AND AUTHORIZING THE ISSUANCE OF A PURCHASE ORDER TO CAL-LINE EQUIPMENT, INC. FOR THE PURCHASE OF TWO (2) BANDIT 12XP DRUM-STYLE WOOD CHIPPER TRAILERS This Consent - Resolution was adopted. 12.3 RESOLUTION - APPROVAL OF AMENDMENT TO SOFTWARE SERVICE AGREEMENT 161754 - THREE YEAR EXTENSION AND INCREASE IN COMPENSATION WITH CAMINO TECHNOLOGIES, INC. (THIS ITEM HAS BEEN PULLED FROM THE AGENDA) RECOMMENDATION: It is recommended by the Planning and Economic Development, Information Technology, and Finance Departments that the Council, by resolution, approve an Amendment to the Software Service Agreement 161754 to extend three years and increase compensation with Camino Technologies, Inc., San Mateo, California in the amount of $70,000, for a total cumulative amount not to exceed $167,500. This item was pulled from the agenda. 12.4 RESOLUTION - APPROVAL OF A TWO-YEAR BLANKET PURCHASE ORDER WITH THREE (3) ONE-YEAR EXTENSION OPTIONS TO THE ADT SECURITY CORPORATION, DBA ADT COMMERCIAL LLC, FOR THE PURCHASE OF FIRE SPRINKLER INSPECTION AND REPAIR SERVICES UTILIZING THE PRICING FROM THE OMNIA PARTNERS COOPERATIVE AGREEMENT NUMBER R220701 RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the 1) use of a cooperative purchase utilizing the pricing from City of Santa Rosa Regular Meeting Minutes Page 8 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 the OMNIA Cooperative Agreement Number R220701, and 2) issuance of a two-year Blanket Purchase Order with three (3) one-year extension options to The ADT Security Corporation, dba ADT Commercial LLC, Boca Raton, Florida for fire sprinkler inspection and repair services in the amount of $185,000 plus a 10% contingency of $18,500, for a total amount not to exceed $203,500. Attachments: Staff Report Resolution Exhibit A - Cost Proposal RESOLUTION NO. RES-2023-071 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE ISSUANCE OF A TWO-YEAR BLANKET PURCHASE ORDER WITH THREE ONE-YEAR EXTENSION OPTIONS TO THE ADT SECURITY CORPORATION, DBA ADT COMMERCIAL LLC, FOR THE PURCHASE OF FIRE SPRINKLER INSPECTION AND REPAIR SERVICES UTILIZING THE PRICING FROM THE OMNIA PARTNERS COOPERATIVE AGREEMENT NUMBER R220701 IN THE AMOUNT OF $185,000 WITH A 10% CONTINGENCY FOR A TOTAL AMOUNT NOT TO EXCEED $203,500 This Consent - Resolution was adopted. 12.5 RESOLUTION - APPROVAL OF AMENDMENT TO GENERAL SERVICES AGREEMENT F002103 - TWO-YEAR EXTENSION AND INCREASE IN COMPENSATION WITH RAPID EXPRESS COURIER SYSTEMS RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to General Service Agreement F002103 to extend the term two years with a 10% increase in unit cost and increase compensation with Rapid Express Courier Systems, Santa Rosa, California for a total not to exceed amount of $75,900 for a total cumulative amount not to exceed $172,800. Attachments: Staff Report Resolution Exhibit A - Third Amendment to GSA F002103 RESOLUTION NO. RES-2023-072 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD AMENDMENT TO GENERAL SERVICES AGREEMENT NUMBER F002103 WITH TRANSPORTATION SYSTEMS INC. DBA RAPID EXPRESS COURIER SYSTEMS City of Santa Rosa Regular Meeting Minutes Page 9 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 This Consent - Resolution was adopted. 12.6 RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH KOFF & ASSOCIATES, A DIVISION OF GALLAGHER BENEFIT SERVICES, INC. FOR A CITYWIDE CLASSIFICATION AND COMPENSATION STUDY AND AN INCREASE IN APPROPRIATIONS IN THE HUMAN RESOURCES FY 2022-23 BUDGET BY $450,000 RECOMMENDATION: It is recommended by the Human Resources Department, that the Council, by resolution, 1) approve a Professional Services Agreement with Koff & Associates, a division of Gallagher Benefit Services, Inc., a Delaware corporation, to conduct a comprehensive City-wide classification and compensation study in an amount not to exceed $450,000, and 2) amend the FY 2022-23 Human Resources budget by increasing appropriations in the amount of $450,000, with the source of funds being the General Fund unassigned reserves. Attachments: Staff Report Resolution Exhibit A - Professional Services Agreement (Koff) RESOLUTION NO. RES-2023-073 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH KOFF & ASSOCIATES, A DIVISION OF GALLAGHER BENEFIT SERVICES, INC. FOR A CITY-WIDE CLASSIFICATION AND COMPENSATION STUDY AND AMENDING THE FY 2022-23 HUMAN RESOURCES BUDGET BY INCREASING APPROPRIATIONS IN AMOUNT OF $450,000 This Consent - Resolution was adopted. 12.7 RESOLUTION - APPROVAL OF THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002002 WITH KRONICK, MOSKOVITZ, TIEDEMANN & GIRARD, A PROFESSIONAL CORPORATION RECOMMENDATION: It is recommended by the Human Resources Department and City Attorney’s Office that the Council, by resolution, approve a Third Amendment to Professional Services Agreement Number F002002 with Kronick, Moskovitz, Tiedemann & Girard, a Professional Corporation, for confidential work-related investigations City of Santa Rosa Regular Meeting Minutes Page 10 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 increasing compensation by $100,000, for a total amount not to exceed $200,000. Attachments: Staff Report Resolution Exhibit A - Third Amendment to Professional Services Agreement RESOLUTION NO. RES-2023-074 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH KRONICK, MOSKOVITZ, TIEDEMANN & GIRARD, A PROFESSIONAL CORPORATION FOR CONFIDENTIAL FACT-FINDING AND PERSONNEL INVESTIGATIONS This Consent - Resolution was adopted. 13. PUBLIC COMMENT ON NON-AGENDA MATTERS Duane Dewitt spoke on development in the Roseland area, and the importance of early community engagement. 15. PUBLIC HEARINGS 15.1 PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2023/2024 ACTION PLAN AND APPROVAL OF GRANT AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS BACKGROUND: The proposed action will authorize submittal of the Fiscal Year 2023/2024 Action Plan to the U.S. Department of Housing and Urban Development (HUD) and approve Grant Agreements for public services, fair housing, and HOPWA programs. HUD requires submittal of the Annual Action Plan so that the City of Santa Rosa can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) grants. The City is required to submit its Plan to HUD by May 15, 2023. RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: (1) authorize submittal of the Fiscal Year 2023/2024 Action Plan to the U.S. Department of Housing and Urban Development (HUD); (2) approve the Fiscal Year 2023/2024 Grant Agreements for public service funds with City of Santa Rosa Regular Meeting Minutes Page 11 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 the Living Room Center, Catholic Charities of the Diocese of Santa Rosa (The Family Center and Homeless Service Center), fair housing funds with Fair Housing Advocates of Northern California, and Housing Opportunities for Persons with AIDS (HOPWA) funds with Face to Face/The Sonoma County AIDS Network in the combined amount of $790,265 and authorize the Director of Housing and Community Services, or their designee to execute the Grant Agreements and any future amendments thereto for public services, fair housing, and HOPWA; and (3) authorize the City Manager to execute the annual federal funding agreements with HUD and any additional forms or documents required by HUD to implement the Fiscal Year 2023/2024 Action Plan. Attachments: Staff Report Resolution Exhibit A - FY20232024 DRAFT Annual Action Plan Exhibit B- FY2324 HSC Grant Agreement Exhibit C - FY2324 FC Grant Agreement Exhibit D - FY2324 TLR Grant Agreement Exhibit E - FY2324 FHANC Grant Agreement Exhibit F - FY2324 Face to Face Grant Agreement Presentation Public Hearing Notice Nicole Del Fiorentino, Housing and Community Services Manager, and Julie Garen, Housing and Community Services Program Specialist, presented and answered questions from Council. Mayor N. Rogers opened the public hearing at 5:14 p.m. No public comments were made. Mayor N. Rogers closed the public hearing at 5:15 p.m. A motion was made by Council Member Fleming, seconded by Vice Mayor MacDonald, to waive reading of the text and adopt RESOLUTION NO. RES-2023-075 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2023/2024 ACTION PLAN, AND APPROVING GRANT AGREEMENTS FOR PUBLIC SERVICES, FAIR HOUSING, AND HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS City of Santa Rosa Regular Meeting Minutes Page 12 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp Vice Mayor MacDonald recessed the meeting at 6:17 p.m. and reconvened at 6:27 p.m. 14. REPORT ITEMS 14.1 REPORT - RESOLUTION OF INTENTION TO ESTABLISH THE DOWNTOWN ENHANCED INFRASTRUCTURE FINANCING DISTRICT, ESTABLISHING A PUBLIC FINANCING AUTHORITY AND AUTHORIZING OTHER ACTIONS BACKGROUND: Interest in exploring the potential of an Enhanced Infrastructure Financing District (EIFD) was raised as early as 2016 as a viable option to bolster interest in downtown density infill development, as well as a tool to perpetuate economic recovery after the 2017 wildfires. The Resolution of Intention (ROI) is the first step in establishing an EIFD and, if approved, allows staff to proceed with evaluating the fiscal impacts, confirm eligible facilities, and prepare an infrastructure finance plan for future Council consideration. At the same time as the ROI is adopted, the Council must establish a Public Financing Authority as the governing board for the EIFD. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council: 1) adopt a Resolution of Intention to form the Downtown Enhanced Infrastructure Financing District; and 2) adopt a resolution to establish a Public Financing Authority as the Governing Board of the District and authorizing other actions. Attachments: Staff Report Attachment - Downtown SR EIFD Map Resolution 1 Exhibit B - Downtown SR EIFD Map Resolution 2 Presentation Exhibit A - Description of Facilities (Uploaded 04-25-2023) Late Correspondence (Uploaded 04-25-2023) Resolution 2_Redline (Uploaded 5-22-2023) REVISED Resolution 2_CLEAN (Uploaded 05-22-2023) Raissa De La Rosa, Deputy Director of Economic Development, City of Santa Rosa Regular Meeting Minutes Page 13 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 presented and answered questions from Council. David Tausig, Leni Zarate and Courtney Tseng of DTA, Robert Gamble of Gamble Strategies, and Chris Lynch of Jones Hall answered questions from Council. PUBLIC COMMENT Cliff Whigham spoke on the exclusion of the Roberts Road area, requesting zoning changes for the area. Duane Dewitt spoke on redrawing of the proposed plan boundaries to include the Roseland Area. Hugh Futrell spoke in favor, thanking Council and staff, and commented on the proposed plan as it relates to the Roseland Area. Eric Fraser spoke on the comments made by the previous speakers and the need for more information to understand the impact of costs including possible tax increases. Cadance Allinson spoke on the positive impact the plan will have on the downtown area and expressed appreciation to staff. A motion was made by Council Member Rogers, seconded by Council Member Fleming, to waive reading of the text and adopt RESOLUTION NO. RES-2023-076 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ROSA DECLARING THE INTENTION TO ESTABLISH CITY OF SANTA ROSA ENHANCED INFRASTRUCTURE FINANCING DISTRICT (DOWNTOWN BUSINESS CORRIDOR) TO FINANCE PUBLIC CAPITAL FACILITIES AND PROJECTS OF COMMUNITYWIDE SIGNIFICANCE AND OTHER AUTHORIZED COSTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp A motion was made by Council Member C. Rogers, seconded by Mayor N. City of Santa Rosa Regular Meeting Minutes Page 14 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 Rogers, to waive reading of the text and adopt as amended RESOLUTION NO. RES-2023-077 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING THE DOWNTOWN BUSINESS CORRIDOR EIFD PUBLIC FINANCING AUTHORITY AS THE LEGISLATIVE BODY OF THE CITY OF SANTA ROSA ENHANCED INFRASTRUCTURE FINANCING DISTRICT (DOWNTOWN BUSINESS CORRIDOR) Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp 14.2 REPORT - APPROVAL OF THE PRELIMINARY FISCAL YEAR 2023/24 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS BACKGROUND: The Regional Water Reuse System, managed by the City of Santa Rosa pursuant to the Subregional Agreement (Agreement), is a wastewater treatment facility serving five member agencies, the cities of Santa Rosa, Rohnert Park, Sebastopol, and Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Agreement requires the City to prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May 1st. The Agreement further requires that the proposed budget and cost allocation be reviewed by the Subregional Technical Advisory Committee (SubTAC), the Board of Public Utilities (BPU) and the Council of the City of Santa Rosa prior to noticing the User Agencies of their cost allocations. The Regional Operations and Maintenance (O&M) Fund budget request is $43,822,675, the Regional cash-funded Capital Improvement Program (CIP) request is $10,000,000, and the Regional debt service due is $23,096,097. RECOMMENDATION: It is recommended by Santa Rosa Water, the Subregional Technical Advisory Committee, and the Board of Public Utilities, that the Council, by resolution, approve the Preliminary Fiscal Year 2023/24 Regional Water Reuse System Operating and Maintenance, Capital Improvement, and Debt Service Budget and Allocation of Costs for the purpose of notifying the Regional Water City of Santa Rosa Regular Meeting Minutes Page 15 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 Reuse User Agencies of their allocation of such costs by May 2023. Attachments: Staff Report Resolution Presentation Nick Harvey, Budget and Financial Analysis Manager, presented and answered questions from Council. No public comments were made. A motion was made by Council Member Stapp, seconded by Council Member Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-2023-078 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE PRELIMINARY FISCAL YEAR 2023/24 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS Yes: 7 - Mayor Rogers, Vice Mayor MacDonald, Council Member Alvarez, Council Member Fleming, Council Member Okrepkie, Council Member Rogers, and Council Member Stapp 16. WRITTEN COMMUNICATIONS 16.1 STATE LEGISLATIVE UPDATE: · Support for SB 23 (Caballero) -- Water supply and flood risk reduction projects: expedited permitting. Provided for information. Attachments: State Legislative Memo Support Letter to Senator Anna Caballero Bill Text - SB-23: Water supply and flood risk reduction projects: expedited permitting No public comments were made. This item was received and filed. 17. PUBLIC COMMENTS ON NON-AGENDA MATTERS Eric Fraser spoke on Item 14.2, noting the public looks to larger government agencies to understand electricity and gas rate increases, the public is unprepared for mandates that will restrict appliances, and reviewed the upcoming Planning Commission agenda. City of Santa Rosa Regular Meeting Minutes Page 16 of 16 City Council Regular Meeting Minutes - Final April 25, 2023 18. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] - NONE. 19. ADJOURNMENT OF MEETING Vice Mayor MacDonald adjourned the meeting at 6:48 p.m. The next regular meeting will be held on Tuesday, May 9, 2023, at a time to be set by the Mayor. 20. UPCOMING MEETINGS 20.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: June 6, 2023 /s/ Rhonda Bolla, Deputy City Clerk