City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, January 9, 2024 1:30 PM 1. CALL TO ORDER AND ROLL CALL Vice Mayor Stapp called the meeting to order at 1:34 p.m. Mayor N. Rogers joined the meeting at 1:35 p.m. shortly after roll call. Present: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS PUBLIC COMMENT: Duane DeWitt spoke on Item 3.3 suggesting that Council not give any one more than a 2% raise and advocated for those taking care of streets and parks. Vice Mayor Stapp recessed the meeting to closed session at 1:38 p.m. to discuss Items 3.1, 3.2, and 3.3 as listed on the agenda. Present: 7 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers 3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: People of the State of California and City of Santa Rosa v. Jorge Luis Calderon Caballero, et al. Sonoma County Superior Court Case No. SCV-273655 This item was received and filed. City of Santa Rosa Regular Meeting Minutes Page 2 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 3.2 PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE (Government Code Section 54957(b)) Title: City Attorney This item was received and filed. 3.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director, Siara Goyer, Employee Relations Manager, and Burke Dunphy of Sloan Sakai Yeung & Wong LLP. Employee Organizations: Santa Rosa Firefighters Association Local 1401, Firefighting (Employee Unit 2); Operating Engineers Local 3, Maintenance, Mechanics and Utility System Operators (Employee Units 3, 13 and 16); Teamsters Local Union 856, Support Services, Professional and Technical (Employee Units 4, 6, and 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, Transit and Police Civilian Technical Unit (Employee Units 8 and 14); Santa Rosa Police Management Association, Police Safety Management (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management and Confidential (Employee Units 11 and 12); Santa Rosa City Attorneys’ Association, Attorneys (Employee Unit 17); Santa Rosa Management Association, Miscellaneous Mid-Management (Employee Unit 18). This item was received and filed. Mayor N. Rogers adjourned closed session at 3:01 p.m. and reconvened the meeting to open session at 3:10 p.m. 4. STUDY SESSION 4.1 INTEGRATED PEST MANAGEMENT POLICY This study session will provide information on Integrated Pest Management (IPM) and seek input from the Council on the development of a city-wide IPM policy. A successful IPM program is one that manages landscapes in a manner that is safe for the community, staff, and the environment. During the study session, staff will present City of Santa Rosa Regular Meeting Minutes Page 3 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 different ways to control pests and information on how to identify and implement methods to reduce the need for pesticides in landscape management. No action will be taken, but the Council may discuss this item and provide direction to staff. Attachments: Staff Report Presentation Sean McNeil, Deputy Director of Environmental Services - Water, Paul Lowenthal, Fire Marshal, and Jen Santos, Deputy Director - Parks, presented and answered questions and received direction from Council. PUBLIC COMMENT: Duane DeWitt spoke in support of staff safety while providing pest management efforts on parks management and suggested the use of goats and sheep for pest management. 5. INTERVIEWS FOR BOARDS, COMMISSIONS, AND COMMITTEES Council Member C. Rogers left the dais at 4:10 p.m. 5.1 INTERVIEWS FOR BOARD OF BUILDING REGULATION APPEALS AND BICYCLE AND PEDESTRIAN ADVISORY BOARD The Council will conduct interviews for the Board of Building Regulation Appeals vacancies and the Bicycle and Pedestrian Advisory Board Disabled Community Representative position. Attachments: Staff Report Attachment 1 - Notice of Availability of Applications Attachment 2 - Council Policy 000-06 Attachment 3 - Resolution No. 26536 (BPAB) Attachment 4 - BOBRA City Code Council interviewed Eric Miller for the Board of Building Regulation Appeals Board vacancy. Scott Doig, applicant for the Bicycle and Pedestrian Advisory Board - Disabled Community Representative vacancy was unable to attend the meeting but asked to still be considered based on his application. No public comment was made. City of Santa Rosa Regular Meeting Minutes Page 4 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) 7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS Teresa Stricker, City Attorney, reported that Council heard Items 3.1, 3.2, and 3.3, and that there was no reportable action on the items. City Attorney Stricker also reported that Council heard Item 4.1 - Integrated Pest Management Policy and that direction was given to staff. 8. PROCLAMATIONS/PRESENTATIONS - NONE. 9. STAFF BRIEFINGS 9.1 COMMUNITY EMPOWERMENT PLAN UPDATE This will be a standing item on the agenda. No action will be taken except for possible direction to staff. Lon Peterson, Chief Communications and Intergovernmental Relations Officer, provided a brief report on recent and upcoming engagement events. PUBLIC COMMENT: Duane DeWitt spoke on graffiti abatement assistance by veterans and how the City can leverage the civic engagement of the veterans. Elizabeth Neylon spoke reflecting on being a daily protester. 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Maraskeshia Smith, City Manager, provided a report on Housing and Community Services department seeking feedback on the 2024-25 Consolidated Plan through an upcoming community forums on January 11, 2024 and January 12 (online), or by responding to an online survey. City of Santa Rosa Regular Meeting Minutes Page 5 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 10.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on settlements over $50,000 through December 2023 as well as provide a summary of pending litigation against the City. Attachments: Litigation Report Teresa Stricker, City Attorney, noted that the December litigation summary was attached in the agenda packet, reported the settlement of the dispute with KBBF, and that the caseload remains consistent at approximately 28 matters. PUBLIC COMMENT: Gregory Fearon spoke on the settlement with KBBF reported by City Attorney Stricker. Thomas Ells spoke in support of the recent settlement with KBBF reported by City Attorney Stricker. 11. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS No statements of abstention were made. 12. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Alvarez provided a brief report. Vice Mayor Stapp provided a brief report on recent community events attended. Mayor N. Rogers provided a brief report on recent community events attended and upcoming events, announced current vacancies on boards, commissions, and committees, announced Council Member Chris Rogers to replace Council Member Fleming on the Open Government Task Force, Mayor N. Rogers will replace Council Member Fleming on the Public Safety Subcommittee, thanked Council Member Fleming on serving on the subcommittees, and that Council Member Fleming will have new assignments made during upcoming agendas. Council Member Okrepkie will remain City of Santa Rosa Regular Meeting Minutes Page 6 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 Chair of the Public Safety Subcommittee. No public comments were made. 12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 12.1.1 Council Subcommittee Reports 12.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 12.1.4 Association of Bay Area Governments (ABAG) 12.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 12.1.6 Sonoma Clean Power Authority (SCPA) 12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 12.1.8 Groundwater Sustainability Agency (GSA) 12.1.9 Sonoma County Homeless Coalition 12.1.10 Renewal Enterprise District (RED) 12.1.11 Public Safety Subcommittee 12.1.12 Other 12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS 12.2.1 Council may vote to make appointments to the following boards: · Bicycle and Pedestrian Advisory Board - One vacancy with term ending 12/31/2026. o Scott Doig · Board of Building Regulation Appeals - Three vacancies with terms ending 12/31/2025. o Eric Miller City of Santa Rosa Regular Meeting Minutes Page 7 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 · Waterways Advisory Committee - Four upcoming vacancies as of 12/31/23 with new terms ending 12/31/2025. o Arthur Deicke (Incumbent) o Mark Neely (Incumbent) o Steve Rabinowitsh (Incumbent) o Kevin Sea (Incumbent) Attachments: Notice of Availability of Applications PUBLIC COMMENT: Duane DeWitt spoke in support of the Waterways Advisory Committee appointments, shared a past agenda, and requested more decision and policy making power for the committee. Thomas Ells spoke in support of more decision and policy making power for the Waterways Advisory Committee. A motion was made by Council Member Okrepkie, seconded by Council Member MacDonald, to waive reading of the text and adopt Motion to appoint Scott Doig to the Bicycle and Pedestrian Advisory Board Disabled Community Representative, Eric Miller to 1 of the 3 vacancies on the Board of Build Regulation Appeals, and reappoint the following incumbents to the Waterways Advisory Committee: Art Deicke, Mark Neely, Steve Rabinowitsh, and Kevin Sea. The motion carried by the following vote: Yes: 6 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Chris Rogers 13. APPROVAL OF MINUTES 13.1 December 12, 2023 Regular Meeting Minutes. Attachments: Draft Minutes Approved as submitted. 14. CONSENT ITEMS Scott Westrope, Fire Chief, and Mark Heine, Chief of Sonoma County Fire District responded to questions from the Council on Item 14.4. City of Santa Rosa Regular Meeting Minutes Page 8 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 PUBLIC COMMENTS: Erika Thibault, Director - Sonoma County Library, spoke in support of Item 14.8. Duane DeWitt spoke on Item 14.5 South Santa Rosa Specific Plan, and Item 14.9. Gregory Fearon spoke in support of Item 14.5. Thomas Ells spoke in support of Item 14.8. Victoria Yanez, Homeless Action!, spoke on item 14.6 and 14.7. Approval of the Consent Agenda A motion was made by Vice Mayor Stapp, seconded by Council Member MacDonald, to waive reading of the text and adopt Consent Items. The motion carried by the following vote: Yes: 6 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Chris Rogers 14.1 MOTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH SPEAKWRITE, LLC RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve and authorize the City Manager or designee to execute a Second Amendment to Professional Services Agreement Number F001927 with SpeakWrite, LLC for police transcription services to increase compensation by $75,000 for a not to exceed amount of $170,000 and extend the time of performance through June 30, 2027. Attachments: Staff Report Resolution Resolution_Redline (uploaded 01.10.2024) Resolution_Final (uploaded 01.10.2024) Exhibit A City of Santa Rosa Regular Meeting Minutes Page 9 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-001 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001927 WITH SPEAKWRITE, LLC AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE THE AGREEMENT 14.2 RESOLUTION - WAIVER OF COMPETITIVE BID AND APPROVAL OF NONSTANDARD MASTER SERVICES AGREEMENT WITH FLOCK GROUP INC. RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3.08.100(D) of the Santa Rosa City Code; and 2) approve and authorize the City Manager or designee to execute a non-standard Master Services Agreement and all documents necessary to effect the purchase for Automatic License Plate Recognition (ALPR) technology from Flock Group Inc., Atlanta, Georgia in an amount not to exceed $421,650.00 for an initial three-year term for software and hardware with an optional two year renewal. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-002 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING; APPROVING AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A MASTER SERVICES AGREEMENT WITH FLOCK GROUP INC. FOR AN INITIAL THREE-YEAR TERM TO LEASE AUTOMATIC LICENSE PLATE RECOGNITION (ALPR) CAMERAS, SOFTWARE AND TECHNOLOGY IN AN AMOUNT NOT TO EXCEED $421,650.00 14.3 RESOLUTION - APPROVAL OF SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH BUCKELEW PROGRAMS FOR THE INRESPONSE PROGRAM RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution, approve and authorize the City Manager or City of Santa Rosa Regular Meeting Minutes Page 10 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 designee to negotiate and execute a Second Amendment to Professional Services Agreement Number F002413A with Buckelew Programs, a California non-profit corporation, Novato, California, related to program implementation for the inRESPONSE program extending the time of performance through January 31, 2027, and increasing compensation per year by $280,499 for a total contract amount not to exceed $3,463,563. Attachments: Staff Report Resolution Exhibit A - Second Amendment This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-003 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002413A WITH BUCKELEW PROGRAMS FOR THE INRESPONSE PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AMENDMENT 14.4 RESOLUTION - AGREEMENT FOR FIRST RESPONDER ADVANCED LIFE SUPPORT SERVICES BETWEEN THE CITY OF SANTA ROSA AND THE SONOMA COUNTY FIRE DISTRICT (THIS ITEM WAS CONTINUED FROM THE DECEMBER 12, 2023 REGULAR MEETING.) RECOMMENDATION: It is recommended by the Fire Department that the Council, by resolution, approve and authorize the City Manager to negotiate and execute an Agreement with Sonoma County Fire District for First Responder Advanced Life Support Services, for the City to receive annual funding in the amount of $1,500,000 and future funding for Emergency Medical Service system enhancements within the City of Santa Rosa. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-004 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR FIRST RESPONDER ADVANCED LIFE SUPPORT SERVICES City of Santa Rosa Regular Meeting Minutes Page 11 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 BETWEEN THE CITY OF SANTA ROSA AND THE SONOMA COUNTY FIRE DISTRICT 14.5 RESOLUTION - SOUTH SANTA ROSA SPECIFIC PLAN PROFESSIONAL SERVICES AGREEMENT RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, 1) approve the Professional Services Agreement with 4Leaf, Inc. for public engagement, planning, and environmental review services for a two-year period to prepare the South Santa Rosa Specific Plan and Environmental Impact Report in an amount not to exceed $1,000,000; and 2) authorize the Chief Financial Officer to establish appropriations of $1,200,000, with the source of funds being a $1,200,000 grant from the Metropolitan Transportation Commission/Association of Bay Area Governments Attachments: Staff Report Attachment 1 - South Santa Rosa Specific Plan Study Area Resolution Exhibit A - Professional Services Agreement with 4Leaf, Inc. This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-005 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR PREPARATION OF THE SOUTH SANTA ROSA SPECIFIC PLAN AND ENVIRONMENTAL IMPACT REPORT, AND AUTHORIZING THE CHIEF FINANCIAL OFFICER TO ESTABLISH APPROPRIATIONS OF $1,200,000, WITH THE SOURCE OF FUNDS BEING A $1,200,000 GRANT FROM THE METROPOLITAN TRANSPORTATION COMMISSION/ASSOCIATION OF BAY AREA GOVERNMENTS, FILE NO. ST23-004 14.6 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa Attachments: Staff Report Resolution City of Santa Rosa Regular Meeting Minutes Page 12 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-006 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et seq.) 14.7 RESOLUTION - CITY/COUNTY FUNDING AGREEMENT FOR SAMUEL L. JONES HALL HOMELESS SHELTER FOR FISCAL YEAR 2023/2024 TO FISCAL YEAR 2025/2026 (THIS ITEM IS BEING CONTINUED TO A DATE UNCERTAIN) RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) approve an Agreement Between the City of Santa Rosa and the County of Sonoma for Operational Funding at the Samuel L. Jones Hall Homeless Shelter for 2023-24, 2024-25, and 2025-26 (Funding Agreement) in the amount of $255,000 annually for a combined total amount of $765,000; 2) authorize the Director of Housing and Community Services to execute the Funding Agreement for the period July 1, 2023 to June 30, 2026; and 3) increase appropriations for revenue, transfers and expenditures in the amounts granted through the Funding Agreement. This item was continued to a date uncertain. 14.8 RESOLUTION - AUTHORIZING THE ACCEPTANCE AND EXECUTION OF AGREEMENTS AND RELATED DOCUMENTS FOR GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2022 (AB 178) OR THE STATE OF CALIFORNIA BUDGET ACT OF 2023 (SB 101) RECOMMENDATION: It is recommended by the City Manager’s Office and Transportation and Public Works Department that the Council: 1) by resolution, accept a Building Forward Library Facilities Improvement Program grant award from the State Library in the amount of $979,942.00 for enhancements and expansion at the Northwest Regional Library Branch; 2) by motion, authorize the City Manager or designee to negotiate and execute all related agreements, documents and any amendments thereto to receive such funds, including any necessary cooperative funding agreement(s) between the City and City of Santa Rosa Regular Meeting Minutes Page 13 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 Sonoma County Library; and 3) by motion, increase appropriations for revenue, transfers and expenditures in the amount of the grant. Attachments: Staff Report Resolution This Consent - Resolution was approved. RESOLUTION NO. RES-2024-007 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE AND EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2022 (AB 178) OR THE STATE OF CALIFORNIA BUDGET ACT OF 2023 (SB 101) 14.9 RESOLUTION - ADOPTION OF ADDENDUM TO ROSELAND AREA/ SEBASTOPOL ROAD SPECIFIC PLAN AND ROSELAND AREA ANNEXATION EIR FOR THE TRAFFIC SIGNALIZATION AT HEARN AVENUE AND BURBANK AVENUE RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, adopt an Addendum to the certified Roseland Area/Sebastopol Road Specific Plan and Roseland Area Annexation Projects Final Environmental Impact Report for the Traffic Signalization at Hearn Avenue and Burbank Avenue Project. Attachments: Staff Report Resolution Exhibit A- Traffic Signal Addendum This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-008 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING AN ADDENDUM TO THE CERTIFIED ROSELAND AREA/SEBASTOPOL ROAD SPECIFIC PLAN AND ROSELAND AREA ANNEXATION PROJECTS FINAL ENVIRONMENTAL IMPACT REPORT (STATE CLEARINGHOUSE NO. 2016012030) FOR THE TRAFFIC SIGNALIZATION AT HEARN AVENUE AND BURBANK AVENUE 14.10 RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF FIVE (5) 2024 AWD DODGE DURANGO PURSUIT VEHICLES RECOMMENDATION: It is recommended by the Transportation and City of Santa Rosa Regular Meeting Minutes Page 14 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 Public Works and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for the purchase of five (5) 2024 AWD Dodge Durango Pursuit vehicles utilizing the pricing from the Sourcewell Cooperative Agreement Number 091521-NAF with National Auto Fleet Group, Watsonville, California for a total amount not to exceed $239,640.45. Attachments: Staff Report Resolution Resolution_Redlined (Uploaded 01.10.2024) Resolution_Final (Uploaded 01.10.2024) Exhibit A - Vendor Proposal This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-009 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PURCHASE ORDER FOR THE PURCHASE OF FIVE (5) 2024 AWD DODGE DURANGO PURSUIT VEHICLES UTILIZING THE PRICING FROM THE SOURCEWELL COOPERATIVE AGREEMENT NUMBER 091521-NAF WITH NATIONAL AUTO FLEET GROUP, WATSONVILLE, CALIFORNIA 14.11 RESOLUTION - WAIVER OF COMPETITIVE BID AND PURCHASE AND INSTALLATION OF CAMERA EQUIPMENT FOR TRANSIT FLEET FROM SEON DESIGN (USA) CORP. RECOMMENDATION: It is recommended by the Transportation and Public Works Department and the Finance Department that the Council, by resolution: 1) waive competitive bidding pursuant to Section 3-08.100(D); 2) approve issuance of a purchase order to Seon Design (USA) Corp., a division of Safe Fleet, Bellingham, Washington, for transit fleet camera equipment for a total not to exceed $325,000; and 3) authorize the City Manager or designee to execute all documents necessary to purchase and provide for installation services, subject to approval as to form by the City Attorney. Attachments: Staff Report Attachment 1 - Proposal Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-010 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA WAIVING COMPETITIVE BIDDING; APPROVING ISSUANCE OF A PURCHASE ORDER TO SEON City of Santa Rosa Regular Meeting Minutes Page 15 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 DESIGN (USA) CORP., A DIVISION OF SAFE FLEET, FOR A TOTAL AMOUNT NOT TO EXCEED $325,000; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS NECESSARY TO PURCHASE AND PROVIDE FOR INSTALLATION SERVICES, SUBJECT TO APPROVAL AS TO FORM BY THE CITY ATTORNEY 14.12 RESOLUTION - APPROVAL OF FIFTH AMENDMENT TO GENERAL SERVICE AGREEMENT F001847A UNIVERSAL PROTECTION SERVICES, LP DBA ALLIED UNIVERSAL SECURITY SERVICES FOR CITYWIDE SECURITY GUARD SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Fifth Amendment to General Service Agreement Number F001847A with Universal Protection Service, LP dba Allied Universal Security Services, Irvine, California for a five-year extension and add services for City-wide security guard services in the amount of $2,084,491.72, for a total not to exceed $3,282,449.91, plus an increase to contingency for the Agreement in the amount of $25,000, for a total contingency not to exceed amount of $50,000. Attachments: Staff Report Attachment 1 Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-011 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVAL OF FIFTH AMENDMENT TO GENERAL SERVICE AGREEMENT NUMBER F001847A UNIVERSAL PROTECTION SERVICES, LP DBA ALLIED UNIVERSAL SECURITY SERVICES FOR CITYWIDE SECURITY GUARD SERVICES 14.13 RESOLUTION - THIRD AMENDMENT APPROVAL - BLANKET PURCHASE ORDER 167129 WITH TARYK ROUCHDY DBA INTERNATIONAL EFFECTIVENESS FOR TRANSLATION SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Third Amendment to Blanket Purchase Order 167129 to add funding for the continuance of service through June 2024 with Taryk Rouchdy dba International Effectiveness, Corte Madera, CA for translation services in the amount City of Santa Rosa Regular Meeting Minutes Page 16 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 of $30,000, for a total amount not to exceed $130,000. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-012 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A THIRD AMENDMENT TO BLANKET PURCHASE ORDER 167129 WITH TARYK ROUCHDY DBA INTERNATIONAL EFFECTIVENESS FOR TRANSLATION SERVICES 14.14 RESOLUTION - FOURTH AMENDMENT TO SERVICE AGREEMENT NUMBER F001539 FOR GOVERNMENTJOBS.COM, INC. (DBA “NEOGOV”) RECOMMENDATION: It is recommended by the Human Resources and Information Technology Departments that the Council, by resolution: 1) ratify the Third Amendment to Service Agreement F001539 previously approved by Council to authorize the signing of the amendment by the Human Resources Director; 2) approve a Fourth Amendment to Service Agreement F001539 with GOVERNMENTJOBS.COM, INC. (dba “NEOGOV”) in the amount of $714,102.06 for a total contract amount of $949,068.33; and 3) authorize the Human Resources Director to execute the Fourth Amendment to Service Agreement F001539. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-013 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA RATIFYING THE THIRD AMENDMENT TO SERVICE AGREEMENT NUMBER F001539; APPROVING THE FOURTH AMENDMENT TO SERVICE AGREEMENT NUMBER F001539 FOR GOVERNMENTJOBS.COM, INC. (DBA "NEOGOV"); AND AUTHORIZING THE HUMAN RESOURCES DIRECTOR TO EXECUTE THE FOURTH AMENDMENT TO SERVICES AGREEMENT NUMBER F001539 14.15 ORDINANCE INTRODUCTION - INCREASING THE MAYOR’S MONTHLY SALARY BY $20, RETROACTIVE TO DECEMBER 14, 2022, TO CORRECT A CLERICAL ERROR IN ORDINANCE NO. ORD-2022-018 City of Santa Rosa Regular Meeting Minutes Page 17 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 RECOMMENDATION: It is recommended that Council introduce an ordinance to increase the Mayor’s monthly salary from $2,200 to $2,220, retroactively to December 14, 2022, to correct an inadvertent clerical error in Ordinance No. ORD-2022-018, adopted on December 13, 2022, which set the Mayor’s salary below the amount required by the City Charter. Attachments: Staff Report Attachment 1 - Ordinance ORD-2022-018 Ordinance This Consent - Ordinance was introduced on first reading. ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO INCREASE THE MAYOR'S MONTHLY SALARY FROM $2,200 TO $2,220, RETROACTIVE TO DECEMBER 14, 2022, TO COMPLY WITH THE CITY CHARTER AND CORRECT A CLERICAL ERROR IN ORDINANCE NO. ORD-2022-018 15. PUBLIC COMMENT ON NON-AGENDA MATTERS Duane DeWitt spoke on the SWSR Annexation 1-96 Northeast Roseland Map and Roseland Revitilization Study from 2000. Johanna James spoke in support of building and re-opening of Jennings Rail Crossing. Janet Barocco spoke in support of building an at grade crossing at Jennings Avenue. Eris Weaver spoke in support of re-opening of Jennings Rail Crossing and gave gratitude to the renewed energy in bicycle considerations for the City by the Council. Thomas Ells shared an annexation map and spoke on "turbo roundabouts" and suggested it for the Hearn Avenue connection. Jordan B. spoke in support of Council adopting a resolution to support a ceasefire in Palestine. Zoe Kessler spoke in support of the Council adopting a resolution to City of Santa Rosa Regular Meeting Minutes Page 18 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 support a ceasefire in Palestine. Victoria Yanez, Homeless Action!, spoke regarding no homeless centers being open in this city, other homeless concerns and supported a resolution supporting a ceasefire. Council Member MacDonald left the dais at 5:27 p.m. and returned at 5:30 p.m. Dre Antoun spoke on experiences with homelessness in the City of Santa Rosa and asked Council to do something for those experiencing homelessness. Lexi Bakkar spoke in support of the Council adopting a resolution to support a ceasefire in Palestine. Michael Titone spoke in support of the Council adopting a resolution to support a ceasefire in Palestine and find solutions to keep the warming shelters open. Miles Saruis-Wilburn spoke in support of the Council adopting a resolution to support a ceasefire in Palestine. LATE CORRESPONDENCE Attachments: Late Correspondence (Uploaded 01-09-2024) Late Correspondence (Uploaded 01-11-2024) Late Correspondence (Uploaded 01-17-2024) 16. REPORT ITEMS - NONE. 17. PUBLIC HEARINGS 17.1 PUBLIC HEARING - PUBLIC HEARING ON FISCAL YEAR 2024-25 BUDGET PRIORITIES BACKGROUND: The City Charter, Section 28(a), states that “…not later than March 31st of each year and prior to any annual goal setting meeting held by the Council, the Council shall hold a public hearing seeking oral and written comment from the public on budget priorities for the upcoming fiscal year.” City of Santa Rosa Regular Meeting Minutes Page 19 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 Public input is an important component to the preparation of the budget. This public hearing also provides information to the City Council as they establish and refine their Council Goals. In addition to this public hearing, members of the public may provide comments or suggestions at any time on the City’s website. RECOMMENDATION: It is recommended by the Finance Department that the Council hold a public hearing on budget priorities and consider written and oral comments as part of future budget deliberations. No action is necessary. Attachments: Staff Report Attachment 1 - Public Notice December 2023 Public Hearing Notice Presentation Late Correspondence (Uploaded 01-09-2024) Late Correspondence (Uploaded 01-11-2024) Veronica Conner, Budget and Financial Analysis Manager, presented. Mayor N. Rogers opened the public hearing at 5:49 p.m. Duane DeWitt spoke on Roseland Creek and requested more small parks throughout Roseland. Council Member Alvarez and Vice Mayor Stapp left the dais at 5:47p.m. and returned to the dais at 5:55 p.m. Eris Weaver, Sonoma County Bike Coalition, spoke in support of active transportation being made a priority. Gregory Fearon spoke in support of funding for low-income housing, civic engagement via the Community Advisory Board, bicycle paths, and for parks across the city. Mayor N. Rogers left the dais at 5:56 p.m. Thea Hensel, Southeast Greenway Campaign, spoke in support of funding for staffing for greenway planning and maintenance, and City of Santa Rosa Regular Meeting Minutes Page 20 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 multi-modal transit planning. Steve Rabinowitsh spoke in support of more funding for maintenance of parks and public places. Jayne Rosenberg spoke in support of funding for parks in general, and specifically for the Southeast Greenway. Joshua Shipper, Generation Housing, spoke in support of pro-housing budgeting. Jen Klose, Generation Housing, spoke in support of pro-housing budgeting. Al Lerma, Sonoma County Hospitality Association, spoke in support of a waiver of Housing Impact Fees. Alexa Forrester, Bikeable Santa Rosa, spoke in support of additional staffing and budget for bicycle infrastructure, and suggested 15% transportation fund be allocated to a low-stress bicycle network. Rich Wallach, Burbank Housing, spoke in support of funds for affordable housing and approval of development fee reform. Abby Arnold spoke in support of prioritizing workforce housing and protective bike lanes. Sonu Chandi, Chandi Hospitality Group, spoke in support of development funding for downtown, workforce housing, AB 602, development fee waivers, and look at proactively supporting schools and education. Rena Wang spoke in support of funding to bring back a Santa Rosa Teen Council, specifically a youth internship program. Peter Rumble, Santa Rosa Metro Chamber of Commerce, spoke in City of Santa Rosa Regular Meeting Minutes Page 21 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 support of funding for housing and downtown revitalization, overall economic development, expansion of quality childcare, and public safety. Angie Dillion Shore, First 5 Sonoma and Los Cien, spoke in support of the fee waiver study session and setting of a concurrent action before the end of first quarter, and acknowledged Council's recognition of the importance of early childhood development and its ties to stable housing. Mayor N. Rogers returned to the dais at 6:27 p.m. Thomas Ells spoke in support of traffic consideration related to Hearn Avenue. Jenny Bard, Sonoma County Bicycle Coalition, spoke in support of prioritizing additional protected bike lanes. Joti Chandi, Chandi Hospitality, spoke in support of funding for housing, addressing impact fees, and additional consideration for budget consideration for the Wednesday Night Market. Mayor N. Rogers closed the public hearing at 6:39 p.m. 18. WRITTEN COMMUNICATIONS 18.1 NOTICE OF FINAL MAP - Stone Bridge Home Duets Subdivision - Provided for information. Attachments: Notice of Submittal Location Map This item was received and filed. 19. PUBLIC COMMENTS ON NON-AGENDA MATTERS Oona Risling-Sholl spoke in support of Council adopting a resolution supporting a ceasefire. Council Member Alvarez left the dais at 6:41 p.m. City of Santa Rosa Regular Meeting Minutes Page 22 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 Jeremy Marquardt spoke in support of Council adopting a resolution supporting a ceasefire in Palestine. Gary Huntsman spoke in support of Council adopting a resolution supporting a ceasefire. Hannah Barakat spoke in support of Council adopting a resolution supporting a ceasefire in Gaza. In Hui Lee spoke in support of Council adopting a resolution supporting a ceasefire. Tess Caldwell spoke in support of Council adopting a resolution supporting a ceasefire. Council Member Alvarez returned to the dais at 6:52 p.m. Dallas Womack spoke in support of Council adopting a resolution supporting a ceasefire. Jacquelin Oneal Mermet spoke in support of Council adopting a resolution supporting a ceasefire. Summer spoke in support of Council adopting a resolution supporting a ceasefire. Sumaya Mughannam spoke in support of Council adopting a resolution supporting a ceasefire. 20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 21. ADJOURNMENT OF MEETING Mayor N. Rogers adjourned the meeting at 7:03 p.m. The next regular meeting will be held on January 30, 2024, at time set by the Mayor. City of Santa Rosa Regular Meeting Minutes Page 23 of 23 City Council Regular Meeting Minutes - Final January 9, 2024 22. UPCOMING MEETINGS 22.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: January 30, 2024 /s/ Dina Manis, City Clerk