City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, July 9, 2024 12:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor N. Rogers called the meeting to order at 12:08 p.m. Present: 5 - Mayor Natalie Rogers, Council Member Eddie Alvarez, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers Absent: 2 - Vice Mayor Mark Stapp, and Council Member Victoria Fleming Mayor N. Rogers announced recusal from Item 4.2 due to ownership in a rental property. Council Member Alvarez announced his recusal from Item 4.2 due to ownership in a rental property. Council Member MacDonald announced that although an owner of a small business, there is no financial conflict under FPPC regulation 18703, and will participate in Item 4.2. 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS No public comments were made. Mayor N. Rogers recessed to closed session at 12:11 p.m. to discuss Items 3.1 through 3.4 as listed on the agenda. Present: 6 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Eddie Alvarez, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers Absent: 1 - Council Member Victoria Fleming 3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Airport Business Center v. City of Santa Rosa, et al. Sonoma County Superior Court Case No. SCV-272714 City of Santa Rosa Regular Meeting Minutes Page 2 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 This item was received and filed. 3.2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 625 and 637 3rd street APN’s: 009-013-011 and 009-013-012 Agency Negotiators: Jill Scott, Real Property Negotiator, and Stephanie Valkovic, Associate Real Property Negotiator Negotiating Parties: Rogel Projects Under Negotiations: Price and terms of payment. This item was received and filed. 3.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: 50 Old Courthouse Square, APN: 009-013-013 Agency Negotiator: Jill Scott, Real Property Negotiator and Stephanie Valkovic, Associate Real Property Negotiator Negotiating Parties: Old Courthouse Square LP, Airport Business Center Under Negotiations: Price and terms of payment. This item was received and filed. 3.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ City of Santa Rosa Regular Meeting Minutes Page 3 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). This item was received and filed. Mayor N. Rogers adjourned closed session at approximately 2:10 p.m. and Vice Mayor Stapp reconvened to the study session at 2:34 p.m. 4. STUDY SESSION 4.1 SONOMA COUNTY INTEGRATED TRANSIT SERVICE PLAN (THIS ITEM HAS BEEN CONTINUED TO THE JULY 23, 2024, REGULAR MEETING.) It is recommended by the Transportation and Public Works Department that the Council hold a Study Session on the Sonoma County Integrated Transit Service Plan recently completed by the Sonoma County Transportation Authority (SCTA) in coordination with Santa Rosa CityBus, Sonoma County Transit and Petaluma Transit. This item is provided for Council’s information and no action will be taken except for possible direction to staff. This item was continued to the July 23, 2024 regular meeting. 4.2 PROPOSED REVENUE MEASURES As part of a broader strategy to address the imbalance in the General Fund budget, staff identified revenue enhancement opportunities that would have minimal impact to residents of Santa Rosa. Santa Rosa’s Transient Occupancy Tax (TOT) and General Business License Tax (BLT) have not been updated since 1993 and 1990, respectively. Increasing these tax rates would; have minimal impact to Santa Rosa residents, increase General Fund revenue significantly, and ensure the continuation of vital services to the community. In this study session, staff will provide background information on the existing TOT and General BLT ordinance and provide details of the proposed changes. There are no changes proposed to the separate and distinct BLT structure that applies to businesses in the cannabis industry. City of Santa Rosa Regular Meeting Minutes Page 4 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Attachments: Staff Report Presentation Correspondence Late Correspondence (Uploaded 07-09-2024) Revised Presentation (Uploaded 07-09-2024) Late Correspondence (Uploaded 07-10-2024) Mayor N. Rogers and Council Member Alvarez recused from Item 4.2. Alan Alton, Chief Financial Officer, and Eric Meyers, HDL, presented and answered questions from Council. PUBLIC COMMENT: Carl R. Jaeger, President of the Sonoma County Coalition of Hosts and Friends, spoke in opposition to proposed Transient Occupancy Tax measure. Ananda Sweet, Santa Rosa Metro Chamber of Commerce, spoke on the proposed Business License Tax measure, and urged for additional outreach and meeting with impacted businesses for a more nuanced approach. Duane DeWitt spoke in opposition to Item 4.2 and provided suggestions on revenue generation. Robert spoke in opposition to Item 4.2. Council gave direction to staff. Vice Mayor Stapp recessed the meeting at 4:31 p.m. and Mayor N. Rogers reconvened the meeting at approximately 4:38 p.m. 5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) Present: 5 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers Absent: 2 - Council Member Eddie Alvarez, and Council Member Victoria Fleming City of Santa Rosa Regular Meeting Minutes Page 5 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS Teresa Stricker, City Attorney, reported there was no reportable action taken in Closed Session on Items 3.1 through 3.4. 7. PROCLAMATIONS/PRESENTATIONS - NONE. 8. STAFF BRIEFINGS 8.1 COMMUNITY EMPOWERMENT PLAN UPDATE This is a standing item on the agenda. No action will be taken except for possible direction to staff. Ana Horta, Community Engagement Manager, presented. PUBLIC COMMENT: Duane DeWitt spoke on the Community Empowerment Plan, public participation in the decision making process, and civic involvement. 8.2 VIOLENCE PREVENTION PARTNERSHIP COMMUNITY CLIMATE UPDATE Staff will provide Council with updates on relevant data including trends, hot spots and major incidents pertaining to community violence. No action will be taken except for possible direction to staff. Kyle Philp, Lieutenant, Santa Rosa Police Department, and Danielle Garduno, VPP Program Manager, presented. PUBLIC COMMENT: Duane De Witt spoke on Item 8.2. Susan Lamont spoke on Item 8.2. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS There were no reports from City Manager Maraskeshia Smith or City Attorney Stricker. 10. STATEMENTS OF ABSTENTION BY COUNCIL MEMBERS City of Santa Rosa Regular Meeting Minutes Page 6 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 No statements of abstention were made in addition to the previously announced recusals. 11. MAYOR'S/COUNCIL MEMBERS’ REPORTS PUBLIC COMMENT: Susan Lamont spoke on the discussion on the Sonoma County status of women and explained what a bond measure does for the people. 11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) Council Member Okrepkie provided a brief report on recent community events attended. Council Member MacDonald provided a brief report on recent community events attended. Council C. Rogers provided a brief report. Vice Mayor Stapp provided a brief report on recent community events attended. Mayor N. Rogers appointed Henry Huang to the Design Review Board. 11.1.1 Council Subcommittee Reports Council Member C. Rogers provided a report on the recent Economic Development Subcommittee. 11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) Council Member Okrepkie provided a report. 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 11.1.4 Association of Bay Area Governments (ABAG) City of Santa Rosa Regular Meeting Minutes Page 7 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee Vice Mayor Stapp provided a report. 11.1.6 Sonoma Clean Power Authority (SCPA) 11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 11.1.8 Groundwater Sustainability Agency (GSA) 11.1.9 Sonoma County Homeless Coalition Mayor N. Rogers provided a report. 11.1.10 Renewal Enterprise District (RED) 11.1.11 Public Safety Subcommittee 11.1.12 Other 12. APPROVAL OF MINUTES 12.1 June 18, 2024, Regular Meeting Minutes. Attachments: Draft Minutes Approved as submitted. 13. CONSENT ITEMS PUBLIC COMMENT: Duane De Witt spoke on Item 13.3 and 13.9, and on the memorandums of understanding and requested the opportunity to speak on each individual consent items. Approval of the Consent Agenda A motion was made by Vice Mayor Stapp, seconded by Council Member MacDonald, to waive reading of the text and adopt Consent Items 13.1 and 13.3 through 13.24. The motion carried by the following vote: Yes: 5 - Mayor Natalie Rogers, Vice Mayor Mark Stapp, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Chris Rogers City of Santa Rosa Regular Meeting Minutes Page 8 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Absent: 2 - Council Member Eddie Alvarez, and Council Member Victoria Fleming 13.1 MOTION - APPROVAL OF FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002524 WITH CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE INC. FOR DESIGN SERVICES ASSOCIATED WITH THE HOPPER AVENUE CORRIDOR FIRE RECOVERY IMPROVEMENTS PROJECT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve First Amendment to Professional Services Agreement Number F002524 with Callander Associates Landscape Architecture Inc. of Gold River, California, to extend the time for performance and to increase compensation by $310,974 for a total not-to-exceed amount of $777,7348 for design services associated with the Hopper Avenue Corridor Fire Recovery Improvements Project. Attachments: Staff Report Attachment 1 - First Amendment to PSA This Consent - Motion was approved. 13.2 RESOLUTION - GO SONOMA COOPERATIVE AGREEMENTS (THIS ITEM HAS BEEN CONTINUED TO THE JULY 23, 2024, REGULAR MEETING) RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve and authorize the City Manager to negotiate and execute the Measure DD (Go Sonoma) Cooperative Agreements Number G20600E1 and Number G41200E1 with Sonoma County Transportation Authority (SCTA) providing quarterly apportionment disbursements to the City of Santa Rosa and to Santa Rosa CityBus. This item was continued to the July 23, 2024 regular meeting. 13.3 RESOLUTION - ADOPTION OF MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE SANTA ROSA CREEK TRAIL ACCESS AT NORTH DUTTON (WEST SIDE) PROJECT RECOMMENDATION: It is recommended by the Transportation and City of Santa Rosa Regular Meeting Minutes Page 9 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Public Works Department that the Council, by resolution, adopt the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Santa Rosa Creek Trail Access at North Dutton (West Side) Project. Attachments: Staff Report Attachment 1 - IS-MND-MMRP Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-098 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE SANTA ROSA CREEK TRAIL ACCESS AT NORTH DUTTON (WEST SIDE) 13.4 RESOLUTION - APPROVAL OF ADDITIONAL FUNDS TO CONTINGENCY FOR GENERAL SERVICES AGREEMENT F002071 WITH MATRIX HG, INC. FOR HVAC MAINTENANCE AND REPAIR SERVICES RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the addition of contingency funding for General Services Agreement (GSA) F002071 with Matrix HG, Inc., Novato, California for HVAC Maintenance and Repair Services for the increased amount of $150,000, for a total contingency amount not to exceed $990,000. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-099 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING ADDITIONAL FUNDS TO CONTINGENCY FOR GENERAL SERVICES AGREEMENT F002071 WITH MATRIX HG, INC. 13.5 RESOLUTION - APPROVAL OF A FIVE-YEAR BLANKET PURCHASE ORDER WITH DAY MANAGEMENT CORPORATION RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a five-year Blanket Purchase Order (BPO) for maintenance, repair, and inspection services of existing City of Santa Rosa Regular Meeting Minutes Page 10 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 communications equipment utilizing the pricing from the Houston-Galveston Area Council (H-GAC) Cooperative Agreement Number RA05-21 with Motorola Solutions, Inc. for a total amount not to exceed $568,414.08, with a 10% contingency in the amount of $56,841.40 to Day Management Corporation, dba Day Wireless Systems (DWS), and will be contracted as the preferred Motorola Solutions, Inc. provider in our region for these services. Attachments: Staff Report Resolution Exhibit A - Day Wireless Proposal This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-100 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVE A FIVE-YEAR BLANKET PURCHASE ORDER TO DAY MANAGEMENT CORPORATION 13.6 RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F001697 WITH TURBO DATA SYSTEMS INC. RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Second Amendment to Professional Services Agreement Number F001697, by adding five (5) years to the term and increasing compensation by $490,000 for associated fees with Turbo Data Systems, Inc., of Santa Ana, California, for citation processing services required for enforcement operations provided by the Parking Division (Parking), for a total not to exceed amount of $1,009,000. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-101 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F001697 WITH TURBO DATA SYSTEMS, INC. 13.7 RESOLUTION - PROFESSIONAL SERVICE AGREEMENT - THE WOODLANDS City of Santa Rosa Regular Meeting Minutes Page 11 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 RECOMMENDATION: The Planning and Economic Development Department recommends that the Council, by resolution, 1) approve the Professional Services Agreement with Dudek, based in Oakland, California, in the amount of $389,785, for the preparation of The Woodlands Environmental Impact Report, which is to be paid by the project applicant; and 2) amend the fiscal year 2024-25 budget to recognize revenue of $389,785 and appropriate $389,785 for the contracted services. Attachments: Staff Report Attachment 1 - Project Description Resolution Exhibit A Revised Staff Report (Uploaded 07-09-2024) This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-102 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR PREPARATION OF THE WOODLANDS ENVIRONMENTAL IMPACT REPORT, FILE NO. PRJ23-007 AND AMENDING THE FISCAL YEAR 2024-25 BUDGET BY APPROPRIATING $389,785 IN REVENUE 13.8 RESOLUTION - FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT F002144 - GENERAL PLAN 2050, GHG REDUCTION STRATEGY, EIR, AND HOUSING ELEMENT IMPLEMENTATION RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve a Fifth Amendment to Professional Services Agreement Number F002144 with PlaceWorks, Inc., Santa Ana, California, to revise the scope of work and to increase compensation in the amount of $153,756 for total not to exceed amount of $2,953,665, to allow for Housing Element implementation. Attachments: Staff Report Resolution Exhibit A - Fifth Amendment to PSA No. F002144 with PlaceWorks, Inc. This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-103 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FIFTH City of Santa Rosa Regular Meeting Minutes Page 12 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NUMBER F002144 WITH PLACEWORKS, INC., SANTA ANA, CALIFORNIA, TO REVISE THE SCOPE OF WORK AND TO INCREASE COMPENSATION IN THE AMOUNT OF $153,756 FOR TOTAL CONSULTANT COMPENSATION NOT TO EXCEED $2,953,665, TO ALLOW FOR HOUSING ELEMENT IMPLEMENTATION 13.9 RESOLUTION - APPROVAL TO EXTEND THE TERM OF THE EXCLUSIVE NEGOTIATION AGREEMENT AMONG THE CITY OF SANTA ROSA, BURBANK HOUSING DEVELOPMENT CORPORATION, AND 10 E STREET, LLC FOR THE REAL PROPERTY LOCATED AT 730 3RD STREET, SANTA ROSA, CALIFORNIA RECOMMENDATION: It is recommended by Real Estate Services that the Council, by resolution, approve an amendment extending the term of the Exclusive Negotiation Agreement dated January 19, 2024, among the City of Santa Rosa, Burbank Housing Development Corporation and 10 E Street, LLC, for an additional sixty (60) days, in order to reach agreement on a term sheet for the potential disposition and development of the real property located at 730 3rd Street, Santa Rosa, California, also known as Assessor Parcel Number 009-072-044 or White House Site (the “Property”). Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-104 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AMENDMENT TO EXTEND THE TERM OF THE EXCLUSIVE NEGOTIATION AGREEMENT DATED JANUARY 19, 2024, AMONG THE CITY OF SANTA ROSA, BURBANK HOUSING DEVELOPMENT CORPORATION, AND 10 E STREET, LLC, FOR THE REAL PROPERTY LOCATED AT 730 3RD STREET, SANTA ROSA, CALIFORNIA 13.10 RESOLUTION - THREE-YEAR RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT RECOMMENDATION: It is recommended by the Information Technology Department, that the Council, by resolution, approve a three-year Enterprise Agreement renewal with Microsoft for software City of Santa Rosa Regular Meeting Minutes Page 13 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 licenses and cloud services, through the County of Riverside’s Cooperative Agreement # PSA-0001524/RIVCO-2020-RFQ-0000048, via Microsoft’s Value-Added Reseller (VAR) Dell Marketing, L.P., in the amount of $1,952,547.48 plus a $400,000 contingency, for a total of $2,352,547.48. Attachments: Staff Report Resolution Exhibit A - Agreement This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-105 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A THREE-YEAR RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT 13.11 RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002745 WITH JACOB GREEN & ASSOCIATES, INC RECOMMENDATION: It is recommended by the City Manager’s Office that the Council, by resolution, approve the Second Amendment to Professional Services Agreement Number F002745, with Jacob Green & Associates, Inc, Tustin, California, supplementing the scope of services and adding compensation of $61,800 for a total contract amount not to exceed $141,800 for quarterly City Council Goal workplan implementation and process improvement support. Attachments: Staff Report Resolution Exhibit A - Second Amendent to PSA F002745 This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-106 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002745 WITH JACOB GREEN & ASSOCIATES, INC 13.12 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 5 - POLICE OFFICERS, REPRESENTED BY THE SANTA ROSA POLICE OFFICERS ASSOCIATION, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources City of Santa Rosa Regular Meeting Minutes Page 14 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 5 - Police Officers, represented by the Santa Rosa Police Officers Association, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A Corrected Attachment 1 - Redline MOU (Uploaded 07-09-2024) This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-107 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 5 - POLICE OFFICERS REPRESENTED BY THE SANTA ROSA POLICE OFFICERS ASSOCIATION, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.13 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 9 - POLICE SAFETY MANAGEMENT REPRESENTED BY SANTA ROSA POLICE MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 9 - Police Safety Management, represented by the Santa Rosa Police Management Association, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-108 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 9 - POLICE SAFETY MANAGEMENT, REPRESENTED BY THE SANTA ROSA POLICE MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 City of Santa Rosa Regular Meeting Minutes Page 15 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 13.14 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 9 - FIRE SAFETY MANAGEMENT REPRESENTED BY SANTA ROSA POLICE MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2026 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 9 - Fire Safety Management, represented by the Santa Rosa Police Management Association, and effective July 1, 2024 to June 30, 2026. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-109 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 9 - FIRE SAFETY MANAGEMENT, REPRESENTED BY THE SANTA ROSA POLICE MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2026 13.15 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 3 - MAINTENANCE, REPRESENTED BY THE OPERATING ENGINEERS LOCAL UNION NO. 3 EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 3 - Maintenace, represented by the Operating Engineers Local Union No. 3, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. City of Santa Rosa Regular Meeting Minutes Page 16 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 RESOLUTION NO. RES-2024-110 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 3 - MAINTENANCE REPRESENTED BY THE OPERATING ENGINEERS, LOCAL UNION NO. 3, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.16 RESOLUTION - ADOPTION OF WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT, UNIT 11 - MIDDLE-MANAGEMENT AND UNIT 12 - CONFIDENTIAL, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Wages, Hours and Other Terms and Conditions of Employment for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 11 - Middle-Management and Unit 12 - Confidential, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-111 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR UNIT 11 - MIDDLE MANAGEMENT AND UNIT 12 - CONFIDENTIAL, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.17 RESOLUTION - ADOPTION OF WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR UNIT 10 - EXECUTIVE MANAGEMENT, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Wages, Hours and Other Terms and Conditions of Employment for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 10 - Executive Management, and effective July 1, 2024 to June 30, 2027. City of Santa Rosa Regular Meeting Minutes Page 17 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Attachments: Staff Report Attachment 1 - Redline Terms Resolution Exhibit A - Terms and Conditions This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-112 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING OF WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR UNIT 10 - EXECUTIVE MANAGEMENT, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.18 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 13 - MECHANICS, REPRESENTED BY THE OPERATING ENGINEERS, LOCAL UNION NO. 3, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 13 - Mechanics, represented by the Operating Engineers, Local Union No. 3, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-113 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 13 - MECHANICS REPRESENTED BY THE OPERATING ENGINEERS, LOCAL UNION NO. 3, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.19 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 8 - TRANSIT, REPRESENTED BY SEIU LOCAL 1021, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by City of Santa Rosa Regular Meeting Minutes Page 18 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 8 - Transit, represented by SEIU Local 1021, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-114 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 8 - TRANSIT REPRESENTED BY SEIU LOCAL 1021, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.20 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 14 - POLICE CIVILIAN TECHNICAL, REPRESENTED BY SEIU LOCAL 1021, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 14 - Police Civilian Technical, represented by SEIU Local 1021, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-115 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 14 - POLICE CIVILIAN TECHNICAL REPRESENTED BY SEIU LOCAL 1021, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.21 RESOLUTION - ADOPTION OF MEMORANDUM OF City of Santa Rosa Regular Meeting Minutes Page 19 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 UNDERSTANDING, UNIT 16 - UTILITY SYSTEMS OPERATORS, REPRESENTED BY OPERATING ENGINEERS, LOCAL UNION NO. 3, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 16 - Utility Systems Operators, represented by the Operating Engineers, Local Union No. 3, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-116 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 16 - UTILITY SYSTEMS OPERATORS REPRESENTED BY THE OPERATING ENGINEERS, LOCAL UNION NO. 3, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.22 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNITS 4 - SUPPORT SERVICES, UNIT 6 PROFESSIONAL, AND UNIT 7 - TECHNICAL, REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS (“IBT”) LOCAL UNION NUMBER 856, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding, subject to ratification by Units 4 - Support Services, Unit 6 - Professional, and Unit 7 - Technical, for an agreement for, and on behalf of, the employees in the City’s Bargaining Units 4- Support Services, Unit 6- Professional, and Unit 7- Technical, represented by Teamsters Local Union Number 856, and effective July 1, 2024 to June 30, 2027. City of Santa Rosa Regular Meeting Minutes Page 20 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-117 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNITS 4 - SUPPORT SERVICES, UNIT 6- PROFESSIONAL, AND UNIT 7- TECHNICAL REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS ("IBT") LOCAL UNION NUMBER 856, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.23 RESOLUTION - ADOPTION OF MEMORANDUM OF UNDERSTANDING, UNIT 18 - MISCELLANEOUS MID-MANAGEMENT, REPRESENTED BY THE SANTA ROSA MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding, subject to ratification by Unit 18, for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 18 - Miscellaneous Mid-Management, represented by the Santa Rosa Management Association, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-118 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 18 - MISCELLANEOUS MID-MANAGEMENT REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS ("IBT") LOCAL UNION NUMBER 856, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 13.24 RESOLUTION - ADOPTION OF MEMORANDUM OF City of Santa Rosa Regular Meeting Minutes Page 21 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 UNDERSTANDING, UNIT 17 - SANTA ROSA CITY ATTORNEYS, REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS (“IBT”) LOCAL UNION NUMBER 856, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 RECOMMENDATION: It is recommended by the Human Resources Department and the City Manager’s Office that the Council, by resolution, adopt the Memorandum of Understanding, subject to ratification by Unit 17 - Santa Rosa City Attorneys, for an agreement for, and on behalf of, the employees in the City’s Bargaining Unit 17 - Santa Rosa City Attorneys, represented by Teamsters Local Union Number 856, and effective July 1, 2024 to June 30, 2027. Attachments: Staff Report Attachment 1 - Redline MOU Resolution Exhibit A - MOU This Consent - Resolution was adopted. RESOLUTION NO. RES-2024-119 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING A MEMORANDUM OF UNDERSTANDING FOR AND ON BEHALF OF THE EMPLOYEES IN THE CITY OF SANTA ROSA'S UNIT 17 - SANTA ROSA CITY ATTORNEYS REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF TEAMSTERS ("IBT") LOCAL UNION NUMBER 856, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 14. PUBLIC COMMENT ON NON-AGENDA MATTERS Council Member MacDonald left the dais at 5:35 p.m. Duane DeWitt spoke on livable communities. and future annexation opportunities. Paul Seif, Summerfield Committee, spoke in support of saving the Summerfield Theater. Arthur Gonzalez Martinez spoke in support of saving the Summerfield Theater. Terre Stefan spoke in support of saving the Summerfield Theater and not replacing it with a Planet Fitness. City of Santa Rosa Regular Meeting Minutes Page 22 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Gregory Fearon, HEAPA, spoke on the 35th anniversary of 1249 Ripley being given to SAY and suggested saving the property for continued use, and requested that the surplus properties in the City of Santa Rosa could be acquired by local non-profits. Derek Stefan, Save Summerfield, spoke in support of saving the Summerfield Theater and not replacing it by a Planet Fitness. Susan Lamont spoke in support of previous speakers, on other topics, and on representatives that do not listen to the people. Jason Sweeney spoke in support of adoption of a resolution requesting a ceasefire. LATE CORRESPONDENCE Attachments: Late Correspondence (Uploaded 07-09-2024) 15. REPORT ITEMS - NONE. 16. PUBLIC HEARINGS - NONE. 17. WRITTEN COMMUNICATIONS 17.1 FEDERAL AND STATE LEGISLATIVE UPDATE- · State Bill -- Support Letter for SB 903 (Skinner): Prohibits the sale of a product containing PFAS starting January 1, 2032. Provided for information. · State Bill - Support Letter for SB 1101 (Limon): Provide streamlining reforms for CAL Fire contracts re: prescribed burns. Also requires better mapping for post-fire response and recovery efforts. Provided for information. · State Bill - Support Letter for AB 817 (Pacheco): The bill would remove barriers to entry in civic participation by aligning provisions for local advisory bodies with state advisory bodies, allowing these non-decision-making sub-bodies of a legislative governing body to participate remotely via two-way virtual teleconferencing without posting City of Santa Rosa Regular Meeting Minutes Page 23 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 of their location. Provided for information. · State Bill - Support Letter for AB 2346 (Lee): The bill would provide additional pathways for local governments to meet Senate Bill 1383 procurement requirements and expand market development for recycled organic waste products such as compost and mulch. Provided for information. · State Bill - Support Letter for AB 2583 (Berman): The bill would increase safety in school zones through lower speed limits, clearer timeframes when the lower speed limits are in effect, and improved planning practices. Provided for information. · State Budget Letter for Homelessness Funding: We urged the leadership of the Senate and Assembly budget committees to prioritize at least $1 billion for a round 6 of the Homeless Housing, Assistance, and Prevention (HHAP) program in the 2024-25 state budget. Provided for information. · State Bill - Support Letter for AB 2416 (Connolly): Requires the Department of Insurance, starting by December 31, 2027, and every three years thereafter, to evaluate whether to update the Safer from Wildfires regulations to include certain building hardening measures. Provided for information. · State Bill - Support Letter for AB 2776 (Rodriguez): Directs the Governor’s Office of Emergency Services to prioritize funding for infrastructure and housing recovery projects due to a major, state or local emergency. Provided for information. · State Bill - Support Letter for SB 1159 (Dodd): Directs the California Natural Resources Agency and the Office of Planning and Research to consider adding roadside vegetation management projects to the list of categorically exempt projects under CEQA. Provided for information. · Federal Bill - Support Letter for HR 6997 (LaLota): This bill would enact the Disaster Contract Improvement Act to establish a Working Group within FEMA to advise the Administrator on debris removal City of Santa Rosa Regular Meeting Minutes Page 24 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 contracts/reforms. Provided for information. · Federal Bill - Support Letter for S 3891 (Carper): This bill would reauthorize the Economic Development Administration (EDA) and enact certain disaster related programs within the EDA. Provided for information. Attachments: Memorandum Bill Text SB 903 SB 903_Support Letter_City of Santa Rosa Bill Text SB 1101 SB 1101_Support Letter_City of Santa Rosa AB 817 Bill Text AB 817_Support Letter_City of Santa Rosa_May 31 AB 2346 Bill Text AB 2346_Letter of Support_City of Santa Rosa AB 2583 Bill Text AB 2583_Letter of Support_City of Santa Rosa City of Santa Rosa BCH Letter to Sen Sub 4_May 31 AB 2416 Bill Text AB 2416_Letter of Support_City of Santa Rosa AB 2776 Bill Text AB 2776_Letter of Support_City of Santa Rosa SB 1159 Bill Text SB 1159_Letter of Support_City of Santa Rosa Bill Text HR 6997 HR 6997_Support Letter_City of Santa Rosa Bill Text S 3891 S 3891_Support Letter_City of Santa Rosa This item was received and filed. 18. PUBLIC COMMENT ON NON-AGENDA MATTERS 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 20. ADJOURNMENT OF MEETING Mayor N. Rogers adjourned the meet at 5:56 p.m. The next regular meeting will be held on July 23, 2024 at a time set by the Mayor. 21. UPCOMING MEETINGS 21.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List City of Santa Rosa Regular Meeting Minutes Page 25 of 25 City Council Regular Meeting Minutes - Final July 9, 2024 Approved on: July 23, 2024 /s/ Dina Manis,City Clerk