City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, February 4, 2025 1:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor Stapp called the meeting to order at 1:02 p.m. Present: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS PUBLIC COMMENT: Duane De Witt spoke in support of the city attorney. Mayor Stapp recessed the meeting to closed session at 1:05 p.m. to discuss Item 3.1. 3.1 PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE (Government Code Section 54957(b)) Title: City Attorney This item was received and filed. Mayor Stapp adjourned closed session at approximately 1:55 p.m. and reconvened to regular session at 2:31 p.m. Present: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez 4. STUDY SESSION 4.1 SEED COLLABORATIVE EQUITY PLAN IMPLEMENTATION APPROVED STRATEGIES City of Santa Rosa Regular Meeting Minutes Page 2 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 It is recommended by the Human Resources department that the Council hold a study session to receive a report on the final City Equity Plan. This item is provided for Council’s information and no action will be taken except for possible direction to staff. Attachments: Staff Report Presentation Francheasca Roberson, Culture/EEO Officer, and Paul Hudson, SEED Collaborative, presented and answered questions from Council. PUBLIC COMMENT: Duane De Witt spoke on the item. Peter Alexandar spoke on the item. This item was received and filed. 4.2 RECONSIDERATION OF DEVELOPMENT RELATED COST OF SERVICE FEE STUDY AND ASSOCIATED ADOPTED FEES It is recommended by the Planning and Economic Development Department that the Council hold a study session for Council to receive information, ask questions, and provide direction related to the Development Related Cost of Service Fee Study adopted by the City Council on March 5, 2024. This item is provided for Council’s information and no action will be taken except for possible direction to staff. Attachments: Staff Report Attachment 1 - Development Related Cost of Service Study Attachment 2 - Development Service Fee Reductions Presentation Gabe Osburn, Director - Planning and Economic Development, and Teresa Stricker, City Attorney, presented and answered questions from Council. PUBLIC COMMENT: Peter Alexandar spoke on the item. City of Santa Rosa Regular Meeting Minutes Page 3 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Duane De Witt spoke on the item. Kevin Holtman spoke on the item. This item was received and filed. 5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS Mayor Stapp provided a brief report on the study session items and also reported there was no reportable action from closed session Item 3.1. 7. PROCLAMATIONS/PRESENTATIONS - NONE. 8. STAFF BRIEFINGS 8.1 COMMUNITY EMPOWERMENT PLAN UPDATE This is a standing item on the agenda. No action will be taken except for possible direction to staff. Ana Horta, Community Engagement Manager, introduced Chris Mahurin, Police Lieutenant, who provided a brief report on the inResponse program. Ana Horta also provided a community empowerment plan update. PUBLIC COMMENT: Peter Alexandar spoke on the item. Tiesa Meskis spoke on the item. Duane De Witt spoke on the item. This item was received and filed. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Maraskeshia Smith, City Manager and Teresa Stricker, City Attorney, had no reports. City of Santa Rosa Regular Meeting Minutes Page 4 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS There were no statements of abstention. 11. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Rogers announced the reappointment of Glen Wright to the Board of Public Utilities, Aaron Pardo to the Planning Commission, and Henry Huang to the Design Review Board, and reported on recent attendance at the NAACP Gala on January 27, 2025. Council Member Bañuelos announced the reappointment of Lisa Badenfort to the Board of Public Utilities. Council Member MacDonald provided a brief report on the Sonoma County Library's efforts on fundraising for new libraries, recent events attended, announced the reappointment of Kristen Kiefer to the Art in Public Places Committee and Robin Bartholow to the Board of Public Utilities, and the appointment of Iris Harrell to the Bicycle and Pedestrian Advisory Committee. Council Member Fleming reported on recent community events attended and upcoming meetings. Mayor Stapp provided a brief report on the recent Sonoma County Mayors and Council Members meetings. PUBLIC COMMENTS: Peter Alexandar spoke on the item. 11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 11.1.1 Council Subcommittee Reports 11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) City of Santa Rosa Regular Meeting Minutes Page 5 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee Council Member Rogers provided a brief report. 11.1.4 Association of Bay Area Governments (ABAG) 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 11.1.6 Sonoma Clean Power Authority (SCPA) 11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 11.1.8 Groundwater Sustainability Agency (GSA) 11.1.9 Sonoma County Homeless Coalition 11.1.10 Renewal Enterprise District (RED) 11.1.11 Public Safety Subcommittee 11.1.12 Other 11.2 SONOMA COUNTY MAYORS' AND COUNCIL MEMBERS' ASSOCIATION / CITY SELECTION COMMITTEE 11.2.1 The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointment to the following vacancies, which will be made by the Board of Directors and by the City Selection Committee of the Sonoma County Mayors’ and Councilmembers’ Association at its General Membership meeting on February 13, 2025: Board of Directors Appointments: 1. North Bay Division LOCC, Executive Board: One seat to fill expiring term of Jackie Elward of Rohnert Park. The term expires two years from appointment. Letter received from: · Jackie Elward, Rohnert Park 2. Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee: One seat to fill expiring term of City of Santa Rosa Regular Meeting Minutes Page 6 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Mark Stapp of Santa Rosa. The term expires two years from appointment. Letters received: · Karen Nau, Petaluma · Marjorie Morgenstern, Cloverdale · Frank Quint, Petaluma · Alex DeCarli, Petaluma 3. Sonoma Marin Area Rail Transit (SMART) Commission: Three Seats with four-year fixed terms. Two SCTA appointments (members appointed must also be a city/town representative for the Sonoma County Transportation Authority) to fill vacancies by Melanie Bagby of Cloverdale and Chris Rogers of Santa Rosa. These appointments will finish out the current terms of Bagby and Rogers that end in February 2027. One non-SCTA appointment (must be from a city/town on the rail line) to fill the expiring term of Debora Fudge of Windsor. This appointment will start a new four-year fixed term beginning in February. Letters received from: · Gerard Giudice, Rohnert Park · Janice Cadar Thompson, Petaluma · Todd Lands, Cloverdale · Ariel Kelley, Healdsburg One Non-SCTA appointment (must be from a city/town on the rail line) to fill the expiring term of Debora Fudge of Windsor. This appointment will start a new 4-year fixed term beginning in February. Letters received from: · Victoria Fleming, Santa Rosa · Chris Herrod, Healdsburg · Alex DeCarli, Petaluma · Sylvia Lemus, Cotati City Selection Committee Appointments: 1. Bay Area Air Quality Management District Board: One seat to fill expiring term of Brian Barnacle of Petaluma. Two-year term starting in February. Letter received from: · Brian Barnacle, Petaluma City of Santa Rosa Regular Meeting Minutes Page 7 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 2. Golden Gate Bridge, Highway & Transportation District: One seat to fill expiring term of Gerard Giudice of Rohnert Park. Two-year term starting in February. Letters received from: · Gerard Giudice, Rohnert Park · Frank Quint, Petaluma 3. Sonoma County Consolidated Oversight Board: One seat to fill the vacancy of Chris Rogers of Santa Rosa. Term limit at the discretion of the Sonoma County Board of Supervisors. Letters received from: · Jackie Elward, Rohnert Park · Stephen Zollman, Sebastopol It is also recommended that if late nominations are received or if the City Selection Committee or Mayors’ and Councilmembers’ Board recommends alternates, that the City Council authorize the Mayor or their designated representative the authority to vote on these late nominations or recommendations at the City Selection Committee Meeting or Mayors’ and Councilmembers’ Association board meeting. Attachments: Letters of Interest Received - Board of Directors Letters of Interest Received - City Selection Committee A motion was made by Council Member Rogers, seconded by Council Member Okrepkie, to approve support of Jackie Elward (Rohnert Park) for the North Bay Division LOCC, Executive Board seat. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Mayor Stapp, seconded by Council Member Fleming, to approve support of Frank Quint (Petaluma) for the Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers City of Santa Rosa Regular Meeting Minutes Page 8 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Rogers, seconded by Council Member Okrepkie, to approve support of Gerard Giudice (Rohnert Park) and Ariel Kelley (Healdsburg) for the Sonoma County Transportation Authority (SCTA) seats on the Sonoma Marin Area Rail Transit (SMART) Commission. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Rogers, seconded by Council Member Okrepkie, to approve support of Victoria Fleming for the non-SCTA appointment for the SMART Commission. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Rogers, seconded by Council Member MacDonald, to approve support of Brian Barnacle (Petaluma) for the Bay Area Air Quality Management District Board. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Rogers, seconded by Mayor Stapp, to approve support of Gerard Giudice (Rohnert Park) for the Golden Gate Bridge, Highway & Transportation District. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez City of Santa Rosa Regular Meeting Minutes Page 9 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 A motion was made by Council Member Rogers, seconded by Council Member MacDonald, to reconsider prior support to the SMART Commission seat. The motion failed by the following vote: Yes: 3 - Council Member Caroline Bañuelos, Council Member Dianna MacDonald, and Council Member Natalie Rogers No: 3 - Mayor Mark Stapp, Council Member Victoria Fleming, and Council Member Jeff Okrepkie Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Rogers, seconded by Council Member Fleming, to approve support of Stephen Zollman (Sebastopol) for the Sonoma County Consolidated Oversight Board seat. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez 11.3 BOARD, COMMISSION & COMMITTEE APPOINTMENTS 11.3.1 COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE FOLLOWING BOARD: · Santa Rosa Tourism Business Improvement Area Advisory Board - One vacancy with no end term. o Tony Pace Attachments: Staff Report Attachment 1 - Notice of Application Availability Attachment 2 - Council Policy 000-06 Attachment 3 - Ordinance Establishing SRTBIA No public comments were made. A motion was made by Council Member Okrepkie, seconded by Council Member MacDonald, to appoint Tony Pace to the SRTBIA. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 10 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez 12. APPROVAL OF MINUTES 12.1 January 7, 2025 Regular Meeting Minutes. Attachments: Draft Minutes No public comments were made. Approved as submitted. 13. CONSENT ITEMS PUBLIC COMMENT: Peter Alexandar spoke on the Consent Calendar. Duane De Witt spoke on Items 13.1, 13.3, 13.8, and 13.9. Approval of the Consent Agenda A motion was made by Council Member Okrepkie, seconded by Council Member Fleming, to waive reading of the text and adopt Consent Items 13.1 through 13.10. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez 13.1 RESOLUTION - ACCEPT FUNDING, AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE FUNDING AGREEMENT, AND APPROPRIATE FUNDS FROM THE COUNTY OF SONOMA MEASURE O FOR THE INRESPONSE MOBILE CRISIS RESPONSE MENTAL HEALTH SUPPORT TEAM RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) accept funding from the County of Sonoma in the amount of $1,450,000 to support the inRESPONSE City of Santa Rosa Regular Meeting Minutes Page 11 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Mental Health Support team operations; 2) approve and delegate authority to the City Manager to negotiate and execute the Agreement Between County of Sonoma and City of Santa Rosa for Mobile Crisis Response Program Funding and any related documents required for receiving such; and 3) appropriate $1,450,000 of County Measure O funding. Attachments: Staff Report Resolution Exhibit A - Agreement This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-011 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING FUNDING FROM THE COUNTY OF SONOMA MEASURE O FOR THE INRESPONSE MENTAL HEALTH AND SUPPORT TEAM IN THE AMOUNT OF $1,450,000; APPROVING AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT BETWEEN COUNTY OF SONOMA AND CITY OF SANTA ROSA FOR MOBILE CRISIS RESPONSE PROGRAM FUNDING AND RELATED DOCUMENTS TO ACCEPT SUCH FUNDING 13.2 RESOLUTION - APPROVAL OF MEASURE H FUNDING AGREEMENT RECOMMENDATION: It is recommended by the Finance Department and Fire Department that the Council, by resolution, approve the Measure H Funding Agreement Between the County of Sonoma and City of Santa Rosa pursuant to the Improved and Enhanced Local Fire Protection, Paramedic Services and Disaster Response Transactions and Use Tax Ordinance (Measure H) for tax revenue distribution from the County to the City for enhanced fire safety services. Attachments: Staff Report Resolution Exhibit A - Measure H Funding Agreement This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-012 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ROSA APPROVING FUNDING AGREEMENT FOR MEASURE H THE IMPROVED AND ENHANCED LOCAL FIRE PROTECTION PARAMEDIC SERVICES AND DISASTER RESPONSE TRANSACTION AND USE TAX ORDINANCE TO DISTRIBUTE, REPORT AND ADMINISTER FUNDS GENERATED BY THE MEASURE City of Santa Rosa Regular Meeting Minutes Page 12 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 13.3 RESOLUTION - APPROVING AND ADOPTING THE CITY’S SALARY PLAN AND SCHEDULE RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution, approve and adopt the amended City of Santa Rosa Salary Plan and Schedule. Attachments: Staff Report Resolution Exhibit A - Salary Plan and Schedule This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-013 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AND ADOPTING THE CITY'S SALARY PLAN AND SCHEDULE 13.4 RESOLUTION - SECOND AMENDMENT TO LEXIPOL, LLC PROFESSIONAL SERVICES AGREEMENT RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by resolution: 1) approve the Second Amendment to Professional Services Agreement Number F002263 with Lexipol, LLC, Frisco, Texas, adding compensation by $100,000 for a total contract amount not to exceed $200,000 and extending time of performance to June 30, 2026; and 2) authorize the City Manager to execute the Second Amendment. Attachments: Staff Report Resolution Exhibit A - Second Amendment to PSA This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-014 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NUMBER F002263 WITH LEXIPOL, LLC FOR WELLNESS SUPPORT FOR FIRE AND POLICE DEPARTMENTS AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND AMENDMENT 13.5 RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002830 WITH BURKE, WILLIAMS & SORENSEN, LLP FOR CONTINUED LEGAL City of Santa Rosa Regular Meeting Minutes Page 13 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 REPRESENTATION RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution: 1) approve the Second Amendment to Professional Services Agreement Number F002830 with Burke, Williams & Sorensen, LLP increasing compensation by $500,000, for a total contract amount not to exceed $600,000, for continued legal representation through trial in the matter of Hartman v. City of Santa Rosa, et al., Sonoma County Superior Court Case No. 24CV02546; and 2) delegate authority to the City Attorney to execute the amendment. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-015 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002830 WITH BURKE, WILLIAMS & SORENSEN, LLP INCREASING COMPENSATION BY $500,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $600,000 FOR CONTINUED LEGAL REPRESENTATION; AND DELEGATE AUTHORITY TO THE CITY ATTORNEY TO EXECUTE THE AMENDMENT 13.6 RESOLUTION - SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002829 WITH BURKE, WILLIAMS & SORENSEN, LLP FOR CONTINUED LEGAL REPRESENTATION RECOMMENDATION: It is recommended by the City Attorney that the Council, by resolution: 1) approve the Second Amendment to Professional Services Agreement Number F002829 with Burke, Williams & Sorensen, LLP increasing compensation by $475,000, for a total contract amount not to exceed $575,000, for continued legal representation through trial in the matter of Bohanan v. City of Santa Rosa, et al., Sonoma County Superior Court Case No. 24CV02519; and 2) delegate authority to the City Attorney to execute the amendment. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. City of Santa Rosa Regular Meeting Minutes Page 14 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 RESOLUTION NO. RES-2025-016 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002829 WITH BURKE, WILLIAMS & SORENSEN, LLP INCREASING COMPENSATION BY $475,000 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $575,000 FOR CONTINUED LEGAL REPRESENTATION; AND DELEGATE AUTHORITY TO THE CITY ATTORNEY TO EXECUTE THE AMENDMENT 13.7 RESOLUTION - APPROVAL AND ISSUANCE OF A PURCHASE ORDER FOR THE PURCHASE OF TWO (2) KENWORTH T880 CLASS 8 DUMP TRUCKS TO REPLACE CITY ASSETS 29105 AND 29703 (THIS ITEM WAS CONTINUED FROM THE JANUARY 7, 2025, REGULAR MEETING) RECOMMENDATION: It is recommended by the Transportation and Public Works and Finance Departments that the Council, by resolution, approve the issuance of a Purchase Order for two (2) Kenworth T880 Class 8 Dump Trucks in the amount of $640,622.72, to Papé Trucks, Inc., an Oregon corporation, dba Papé Kenworth utilizing the pricing from the Sourcewell Cooperative Agreement Number 032824-KTC with Kenworth Truck Company, a Division of PACCAR Inc. Attachments: Staff Report Resolution Exhibit A Exhibit B This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-017 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING ISSUANCE OF A PURCHASE ORDER TO PAPE TRUCKS, INC. FOR THE PURCHASE OF TWO (2) KENWORTH T880 CLASS 8 DUMP TRUCKS UTILIZING THE SOURCEWELL COOPERATIVE AGREEMENT NUMBER 032824-KTC WITH KENWORTH TRUCK COMPANY, A DIVISION OF PACCAR INC. 13.8 RESOLUTION - CITY/COUNTY FUNDING AGREEMENT FOR SAMUEL L. JONES HALL HOMELESS SHELTER FOR FISCAL YEAR 2023/2024 AND FISCAL YEAR 2024/2025 RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) City of Santa Rosa Regular Meeting Minutes Page 15 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 approve Modification Number One of Agreement Between the City of Santa Rosa and the County of Sonoma for Operational Funding at the Samuel L. Jones Hall Homeless Shelter for 2023-2024 and 2024-2025 (Funding Agreement) in the amount of $255,000 annually for a combined total amount of $510,000; and 2) authorize the Director of Housing and Community Services to execute the Funding Agreement for the period March 18, 2024 to June 30, 2025. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-018 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING MODIFICATION ONE OF THE AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND THE COUNTY OF SONOMA FOR OPERATIONAL FUNDING AT THE SAMUEL L. JONES HALL HOMELESS SHELTER FOR FISCAL YEAR 2023/2024 AND FISCAL YEAR 2024/2025 13.9 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-019 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et seq.) 13.10 ORDINANCE ADOPTION SECOND READING- ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTIONS OF SANTA ROSA CITY CODE TITLE 15 - SEWERS, TO MAINTAIN COMPLIANCE WITH EPA INDUSTRIAL PRETREATMENT PROGRAM REGULATION REVISIONS City of Santa Rosa Regular Meeting Minutes Page 16 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 RECOMMENDATION: This ordinance, introduced at the January 28, 2025, Regular Meeting by a 5-0-2-0 vote (Alvarez, Rogers absent), amends sections of Santa Rosa City Code Title-15 Sewers: 15-04.030 Definitions (16); 15-08.490 Periodic Compliance Reports; and 15-08.620 Recordkeeping. Attachments: Ordinance This Consent - Ordinance was adopted on second reading. ORDINANCE NO. ORD-2025-002 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTIONS OF SANTA ROSA CITY CODE TITLE 15 - SEWERS, TO MAINTAIN COMPLIANCE WITH EPA INDUSTRIAL PRETREATMENT PROGRAM REGULATION REVISIONS 14. PUBLIC COMMENT ON NON-AGENDA MATTERS Duane De Witt spoke on the California tiger salamander mitigation fees. Peter Alexandar spoke on non-agenda matters. Tiesa Meskis spoke on contract negotiation issue with Providence Hospital. Psyche Clark spoke on contract negotiation issues with Providence Hospital. Sher Ennis spoke on the MySantaRosa app. Denise Hill spoke on the graffiti in the St. Rose and West End neighborhoods. 15. REPORT ITEMS - NONE. 16. PUBLIC HEARINGS 16.1 PUBLIC HEARING - LANDMARK ALTERATION PROCESS IMPROVEMENTS AND CULTURAL HERITAGE BOARD AND DESIGN REVIEW BOARD CONSOLIDATION City of Santa Rosa Regular Meeting Minutes Page 17 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 BACKGROUND: City staff has been analyzing possible streamlining measures for the Landmark Alteration (LMA) Permit process, which provides for the review and permitting of renovations and rehabilitation of properties within the City’s Preservation Districts and for designated landmarks. The City has also been reviewing the Cultural Heritage Board (CHB) and Design Review Board (DRB) composition and duties to determine if they could be consolidated to address City resources and redundancy. On November 7, 2024, the Design Review Board held a Study Session and provided comments on the draft amendments. On December 12, 2024, the Planning Commission unanimously adopted a resolution recommending that the City Council amend the Zoning and Municipal Codes to streamline the LMA Permit process and consolidate the CHB and DRB into a single Design Review and Preservation Board (DRPB). As part of the proposed amendments, staff is also recommending that the Council amend the Design Guidelines to replace all references to the two existing Boards with a reference to the single DRPB, and to amend Council Policy 000-06 to establish the DRPB member appointments by the full Council. Finally, staff is recommending that the Council amend the City’s Fee Schedule to add a fee for Director Level LMA Permits, and to consider reduced fees for homeowner submitted LMA Permits. The proposed changes have been designed to streamline the process and provide for enhancement of the City’s preservation efforts. RECOMMENDATION: It is recommended by the Planning Commission and the Planning and Economic Development Department that the Council by one ordinance and three resolutions: 1) introduce an Ordinance to address streamlining and process improvements for the Landmark Alteration Permit process and to consolidate the duties and composition of the Cultural Heritage Board and Design Review Board into a single Design Review and Preservation Board; 2) adopt a resolution to amend the Santa Rosa Design Guidelines to replace all references to the Cultural Heritage Board and Design Review Board with a reference to the Design Review and Preservation Board; 3) adopt a resolution to set a fee for the Director Level Landmark Alteration Permit application and provide for reduced Landmark Alteration Permit fees for all levels of homeowner submitted applications; and 4) adopt a resolution to amend Council Policy 000-06 to remove references to the Design Review Board and Cultural Heritage City of Santa Rosa Regular Meeting Minutes Page 18 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Board and add the Design Review and Preservation Board to Section H, requiring appointment of Board members by the full Council. Attachments: Staff Report Attachment 1 - Draft Amendments to Zoning and Municipal Code Attachment 2 - Draft Amendments to the Processing Review Procedures for Owners of Historic Properties Attachment 3 - Draft Amendments to Design Guidelines Attachment 4 - Draft Amendments to Council Policy 000-06 Attachment 5 - Map of Preservation Districts Attachment 6 - List of Designated Landmarks Attachment 7 - Fee Schedule, dated January 1, 2025 Attachment 8 - Final Design Review Board Minutes, dated November 7, 2024 Attachment 9 - Draft Planning Commission Minutes, dated December 12, 2024 Attachment 10 - Planning Commission Resolution No. PC-2024-027 Attachment 11 - Community Comments Resolution 1 - Design Guidelines Exhibit A Resolution 2 - Fee's Exhibit A Resolution 3 - Council Policy 000-06 Exhibit A Ordinance Public Hearing Notice Presentation Late Correspondence (Uploaded 02-04-2025) Jessica Jones, Deputy Director - Planning, presented and answered questions from Council. Mayor Stapp opened the public hearing at 5:52 p.m. Rich Caro spoke on the item. Lori Bowden spoke on the item. Stephanie, Generation Housing, spoke in support of the item. Sher Ennis spoke in support of the fee changes. Denise Hill spoke in support of the item. Thea Daniels spoke on the item. Ellen Berry spoke on the item. City of Santa Rosa Regular Meeting Minutes Page 19 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Ben Mandor, Burbank Garden board member, spoke on the item. Veronica Cruz spoke on the item. Amelia Irwin spoke on the item. Mayor Stapp closed the public hearing at 6:14 p.m. A motion was made by Council Member Fleming, seconded by Council Member Okrepkie, to waive reading of the text and adopt RESOLUTION NO. RES-2025-020 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AMENDMENT TO THE CITY OF SANTA ROSA DESIGN GUIDELINES TO REPLACE ALL REFERENCES TO THE DESIGN REVIEW BOARD AND CULTURAL HERITAGE BOARD WITH THE CONSOLIDATED DESIGN REVIEW AND PRESERVATION BOARD. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Fleming, seconded by Council Member Okrepkie, to waive reading of the text and adopt RESOLUTION NO. RES-2025-021 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ASSIGNING EXISTING SERVICE FEES TO DIRECTOR LEVEL LANDMARK ALTERATION PERMIT APPLICATIONS AND REDUCING CERTAIN LANDMARK ALTERATION PERMIT FEES FOR HOMEOWNERS. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Fleming, seconded by Council Member Okrepkie, to waive reading of the text and adopt City of Santa Rosa Regular Meeting Minutes Page 20 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 RESOLUTION NO. RES-2025-022 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING COUNCIL POLICY NO. 000-06 (APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES) TO AMEND PORTIONS OF POLICY RELATED TO APPOINTMENT PROCEDURES FOR BOARD AND COMMISSION MEMBERS TO REMOVE THE CULTURAL HERITAGE BOARD AND DESIGN REVIEW BOARD AND TO ADD THE DESIGN REVIEW AND PRESERVATION BOARD. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez A motion was made by Council Member Fleming, seconded by Council Member Okrepkie, to waive reading of the text and introduce ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING TITLES 10, 17, 19, 20 AND 21 OF THE MUNICIPAL CODE TO ADDRESS STREAMLINING AND PROCESS IMPROVEMENTS FOR THE LANDMARK ALTERATION PERMIT PROCESS, AND CONSOLIDATION OF THE DUTIES AND COMPOSITION OF THE CULTURAL HERITAGE BOARD AND DESIGN REVIEW BOARD INTO A SINGLE DESIGN REVIEW AND PRESERVATION BOARD. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez 17. WRITTEN COMMUNICATIONS - NONE. 18. PUBLIC COMMENT ON NON-AGENDA MATTERS None. 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 20. ADJOURNMENT OF MEETING City of Santa Rosa Regular Meeting Minutes Page 21 of 21 City Council Regular Meeting Minutes - Final February 4, 2025 Mayor Stapp adjourned the meeting 6:41 P.M. The next regular meeting will be held on Tuesday, February 25, 2025, at a time to be set by the Mayor. 21. UPCOMING MEETINGS 21.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: February 25, 2025 /s/ Dina Manis, City Clerk