City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, April 1, 2025 2:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Stapp called the meeting to order at 2:30 p.m. Present: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS No public comments were made. Mayor Stapp recessed the meeting to closed session at 2:32 p.m. to discuss Items 3.1 and 3.2. 3.1 PUBLIC EMPLOYEE - EVALUATION OF PERFORMANCE (Government Code Section 54957(b)) Title: City Manager This item was received and filed. 3.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Mayor Mark Stapp; Dominique Blanquie, Human Resources Director Unrepresented Employee: City Manager This item was received and filed. Mayor Stapp adjourned closed session at approximately 4:09 p.m. and reconvened to regular session at 4:12 p.m. 4. STUDY SESSION - NONE. 5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) City of Santa Rosa Regular Meeting Minutes Page 2 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Present: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS Mayor Stapp reported that Maraskeshia Smith, City Manager, requested to freeze the city manager salary and cost of living adjustments for the next two years. Council, with six affirmative votes, directed staff to bring back a future agenda item to consider this request. There was no further reportable action from closed session items. 7. PROCLAMATIONS/PRESENTATIONS - NONE. 8. STAFF BRIEFINGS 8.1 CAPITAL IMPROVEMENT PROGRAM STATUS UPDATE Staff will provide an update of projects currently in the Capital Improvement Program in advance of May’s CIP Budget Study Session for FY25-26. No action will be taken except for possible direction to staff. Attachments: Presentation Revised Presentation (Uploaded 04-01-2025) Dan Hennessey, Director - Transportation and Public Works, presented and answered questions from Council. PUBLIC COMMENT: Duane De Witt spoke on Item 8.1. This item was received and filed. 8.2 COMMUNITY EMPOWERMENT PLAN UPDATE This is a standing item on the agenda. No action will be taken except for possible direction to staff. City of Santa Rosa Regular Meeting Minutes Page 3 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Ana Horta, Community Engagement Manager, presented and answered questions from Council. PUBLIC COMMENT: Duane De Witt spoke on Item 8.2. This item was received and filed. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Maraskeshia Smith, City Manager, and Ashle Crocker, Assistant City Attorney, had no reports. 10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS Council Members Okrepkie and MacDonald announced their abstentions from Item 12.1 as they were not present at the February 25, 2025 regular meeting. 11. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Bañuelos reported on recent community events attended. Council Member MacDonald reported on recent community events attended. Council Member Okrepkie provided a brief report on recent personal travel to Mexico and the opportunity of building on the Sister City program. Council Member Fleming reported on the recent employee service awards and recent advocacy in Sacramento. Vice Mayor Alvarez provided a brief report on meeting with council members from Tangancicuaro, Michoacan, Mexico and the opportunity of becoming a Sister City, and community events attended. City of Santa Rosa Regular Meeting Minutes Page 4 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Mayor Stapp reported on a recent reception of representatives from the Japanese consulate from San Francisco. No public comments were made. 11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 11.1.1 Council Subcommittee Reports 11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 11.1.4 Association of Bay Area Governments (ABAG) 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 11.1.6 Sonoma Clean Power Authority (SCPA) 11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) Council Member MacDonald provided a brief report. 11.1.8 Groundwater Sustainability Agency (GSA) 11.1.9 Sonoma County Homeless Coalition 11.1.10 Renewal Enterprise District (RED) 11.1.11 Public Safety Subcommittee 11.1.12 Other 11.2 SONOMA COUNTY MAYORS' AND COUNCIL MEMBERS' ASSOCIATION 11.2.1 The City Council will, by motion, provide direction to the Mayor regarding letters of interest received for appointment to the following vacancies, which will be made by the Board of Directors of the Sonoma County Mayors’ and Councilmembers’ Association at its General Membership meeting on April 10, 2025: City of Santa Rosa Regular Meeting Minutes Page 5 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Board of Directors Appointments: 1. Measure H Oversight Committee: Two seats with three-year terms starting in May. Must be an independent County resident - active fire chiefs, active fire directors, County employees, or spouses to any such individuals may not serve on the Committee. Letters received from: · Jeff Okrepkie, Santa Rosa · Evelyn Mitchell, Healdsburg · Sandra Lowe, Sonoma · Neysa Hinton, Sebastopol · Jill McLewis, Sebastopol 2. North Bay Division LOCC, Executive Board: Two seats to fill expiring terms of Susan Harvey of Cotati and Janice Cader Thompson of Petaluma. One primary seat and one alternate seat. Two-year terms starting in April. Letters received from: · Susan Harvey, Cotati · Janice Cader Thompson, Petaluma · Stephen Zollman, Sebastopol 3. Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee: Two seats to fill expiring terms of John Shribbs of Petaluma and Kevin McDonnell of Petaluma. Two-year terms starting in April. Letters received from: · John Shribbs, Petaluma · Marjorie Morgenstern, Cloverdale · Karen Nau, Petaluma It is also recommended that if late nominations are received or the Mayors’ and Councilmembers’ Board recommends alternates, that the City Council authorize the Mayor or their designated representative the authority to vote on these late nominations or recommendations at the Mayors’ and Councilmembers’ Association board meeting. City of Santa Rosa Regular Meeting Minutes Page 6 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Attachments: Measure H Ordinance Office of the County Administrator - Letter of December 23, 2024 Letters of Interest No public comments were made. A motion was made by Council Member MacDonald, seconded by Vice Mayor Alvarez, to approve support of Jeff Okrepkie, Santa Rosa and Sandra Lowe, Sonoma, for the Measure H Oversight Committee. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers A motion was made by Council Member MacDonald, seconded by Vice Mayor Alvarez, to approve support of Susan Harvey, Cotati, and Janice Cader Thompson, Petaluma for the North Bay Division LOCC, Executive Board. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers A motion was made by Council Member MacDonald, seconded by Council Member Fleming, to approve support of John Shribbs and Karen Nau, both from Petaluma, for the Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers A motion was made by Council Member MacDonald, seconded by Vice Mayor Alvarez, to approve the Mayor, or their designated representative, the authority to vote on late nominations or recommendations at the SCMCA board meeting. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers City of Santa Rosa Regular Meeting Minutes Page 7 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 12. APPROVAL OF MINUTES No public comments were made. 12.1 February 25, 2025, Regular Meeting Minutes. (THIS ITEM WAS CONTINUED FROM THE MARCH 18, 2025, REGULAR MEETING) Attachments: Draft Minutes Approved as submitted with Council Members Okrepkie and MacDonald abstaining. 12.2 March 4, 2025, Regular Meeting Minutes. Attachments: Draft Minutes Approved as submitted. 13. CONSENT ITEMS PUBLIC COMMENTS: Duane De Witt spoke on Items 13.1, 13.7 and 13.8. Approval of the Consent Agenda A motion was made by Vice Mayor Alvarez, seconded by Council Member Okrepkie, to waive reading of the text and adopt Consent Items 13.1 through 13.8. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers 13.1 RESOLUTION - APPROVAL OF 2025 UPDATE TO SANTA ROSA CITYBUS TITLE VI PROGRAM RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve the 2025 update to the Santa Rosa CityBus Title VI Program, addressing the Transit Division’s responsibilities under Title VI of the Civil Rights Act of 1964. Attachments: Staff Report Resolution Exhibit A City of Santa Rosa Regular Meeting Minutes Page 8 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-042 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE 2025 UPDATE TO THE SANTA ROSA CITYBUS TITLE VI PROGRAM 13.2 RESOLUTION - GRANT APPLICATION TO THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES FOR $250,000 UNDER THE STATE AND LOCAL CYBERSECURITY GRANT PROGRAM RECOMMENDATION: It is recommended by the Information Technology Department that the Council, by resolution: 1) authorize receipt of grant funding from the California Governor’s Office of Emergency Services for the Federal FY 2022/2023 State and Local Cybersecurity Grant Program for the City of Santa Rosa’s cybersecurity program in the amount of $250,000; 2) authorize the City Manager or designee to accept the grant and execute any and all Grant Agreements and amendments thereto, and all other agreements or documents necessary for the completion of the project, subject to approval by the City Attorney; and 3) authorize the Chief Financial Officer to increase appropriations by the approved grant award amount. Attachments: Staff Report Attachment 1 - Standard Assurances Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-043 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING RECEIPT OF GRANT FUNDING IN AN AMOUNT NOT TO EXCEED $250,000 FROM THE FEDERAL FY 2022/2023 STATE AND LOCAL CYBERSECURITY GRANT PROGRAM (SLCGP) ADMINISTERED BY THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES; AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO EXECUTE REQUIRED DOCUMENTS; AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO APPROPRIATE FUNDS IN THE AMOUNT OF THE GRANT AWARD 13.3 RESOLUTION - ACCEPTANCE AND APPROPRIATION OF GRANT FUNDS FROM THE CITY AND COUNTY OF SAN FRANCISCO FOR THE FY 2024 URBAN AREAS SECURITY INITIATIVE GRANT PROGRAM FUNDS City of Santa Rosa Regular Meeting Minutes Page 9 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 RECOMMENDATION: It is recommended by the Fire Department that the Council by resolution: 1) accept a grant award from the Department of Homeland Security as distributed by the City and County of San Francisco for the FY 2024 Urban Areas Security Initiative Program (UASI) Grant Funds in the amount of $39,317; 2) authorize the City Manager, or designee, to execute the Agreement between the City and County of San Francisco as the fiscal agent and City of Santa Rosa for the distribution of FY 2024 UASI Grant Funds, and all related documents required for receiving such funds; and 3) authorize the Chief Financial Officer to appropriate $39,317 of grant funds into a project key to be established by the Chief Financial Officer. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-044 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING GRANT FUNDING FROM THE CITY AND COUNTY OF SAN FRANCISCO FY 2024 UASI GRANT PROGRAM IN THE AMOUNT OF $39,317; AUTHORIZE THE CITY MANAGER OR DESIGNEE, TO EXECUTE REQUIRED DOCUMENTS; AND AUTHORIZE THE CHIEF FINANCIAL OFFICER TO APPROPRIATE THE GRANT FUNDS 13.4 RESOLUTION - RATIFICATION OF BLANKET PURCHASE ORDERS 149478 AND 171685, AND APPROVAL OF A FIVE-YEAR EXTENSION OF BLANKET PURCHASE ORDER 171685 WITH INCREASE IN COMPENSATION FOR RECORDS MANAGEMENT SERVICES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) ratify Blanket Purchase Order (BPO) 149478, and associated payments, in the amount of $99,000; 2) ratify BPO 171685, issued on March 27, 2024, and associated payments, in the amount of $49,000; 3) combine BPO 149478 with BPO 171685; and 4) approve the extension of BPO 171685 for a five year period, and increase compensation in the amount of $130,000, for records management services with Corodata Records Management, Inc., Poway, California, for a total combined amount not to exceed $278,000. Attachments: Staff Report Resolution Exhibit A - Price Schedule 2025 City of Santa Rosa Regular Meeting Minutes Page 10 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-045 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA RATIFYING BLANKET PURCHASE ORDERS 149478 AND 171685 AND ASSOCIATED PAYMENTS, COMBINING BLANKET PURCHASE ORDERS 149478 AND 171685, AND APPROVING A FIVE-YEAR EXTENSION OF BLANKET PURCHASE ORDER 171685, AND INCREASING COMPENSATION IN THE AMOUNT OF $130,000, FOR A TOTAL COMBINED AMOUNT NOT TO EXCEED $278,000 TO CORODATA RECORDS MANAGEMENT, INC. 13.5 RESOLUTION - APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 168969 TO EXTEND THE TERM AND INCREASE COMPENSATION WITH SUPERIOR SUPPLIES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the Second Amendment to Blanket Purchase Order (BPO) 168969 for a one-year extension for cement concrete supply with Superior Supplies, Santa Rosa, California in the amount of $50,000, for a total cumulative amount not to exceed $150,000. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-046 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 168969 TO EXTEND THE TERM AND INCREASE COMPENSATION WITH SUPERIOR SUPPLIES 13.6 RESOLUTION - APPROVAL OF SECOND AMENDMENT TO BLANKET PURCHASE ORDER 172139 TO INCREASE COMPENSATION WITH CREAM’S TOWING, INC. RECOMMENDATION: It is recommended by the Police and Finance Departments that the Council, by resolution, approve the Second Amendment to Blanket Purchase Order (BPO) 172139 for abandoned vehicle abatement services, increasing compensation with Cream’s Towing, Inc., Santa Rosa, California, in the amount of $150,000, for a total cumulative amount not to exceed $295,000. City of Santa Rosa Regular Meeting Minutes Page 11 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-047 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SECOND AMENDMENT TO BLANKET PURCHASE ORDER 172139 WITH CREAM'S TOWING, INC., SANTA ROSA, CALIFORNIA, FOR ABANDONED VEHICLE ABATEMENT SERVICES TO INCREASE COMPENSATION IN THE AMOUNT OF $150,000, FOR A TOTAL CUMULATIVE AMOUNT NOT TO EXCEED $295,000 13.7 RESOLUTION - EXTENSION OF PROCLAMATION OF LOCAL HOMELESS EMERGENCY RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution, approve an extension of Resolution No. 28839 which formally proclaimed a local homeless emergency within Santa Rosa. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-048 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA EXTENDING A PROCLAMATION OF LOCAL HOMELESS EMERGENCY (Government Code Sections 8630 et seq.) 13.8 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO DESIGNATE FIRE HAZARD SEVERITY ZONES AND AMEND SECTION 18-44.4907.1 OF CHAPTER 18-44 OF THE SANTA ROSA CITY CODE TO INCLUDE THE NEWLY DESIGNATED HIGH ZONE REFERENCE RECOMMENDATION: This ordinance, introduced at the March 18, 2025, Regular Meeting by a 5-0-2-0 vote (Council Members Alvarez and Fleming absent), designates moderate, high, and very high fire hazard severity zones as recommended by the California Department of Forestry and Fire Protection (CalFire). Attachments: Ordinance Exhibit A City of Santa Rosa Regular Meeting Minutes Page 12 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 This Consent - Ordinance was adopted on second reading. ORDINANCE NO. ORD-2025-006 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA TO DESIGNATE FIRE HAZARD SEVERITY ZONES AND AMEND SECTION 18-44.4907.1 OF CHAPTER 18-44 OF THE SANTA ROSA CITY CODE TO INCLUDE THE NEWLY DESIGNATED HIGH ZONE REFERENCE 14. PUBLIC COMMENT ON NON-AGENDA MATTERS Duane De Witt invited Council and those present to attend Roseland Earth Day event on April 19, 2025 at 10am, at Roseland Creek. 15. REPORT ITEMS 15.1 REPORT - SUMMARY OF AND RESPONSE TO WRITTEN OBJECTIONS RECEIVED PURSUANT TO STATE BILL AB 2257 (2025), REQUIRING WOULD-BE CHALLENGERS TO EXHAUST ADMINISTRATIVE REMEDIES WITH RESPECT TO PROPOSED WATER AND WASTEWATER RATES FOR FISCAL YEARS BEGINNING JULY 1, 2025 - 2029 BY TIMELY FILING WRITTEN OBJECTIONS PRIOR TO INITIATING LITIGATION CHALLENGING PROPOSED WATER AND WASTEWATER RATES BACKGROUND: In September 2024, the California State legislature adopted Assembly Bill 2257, which requires effective January 1, 2025, that would-be challengers to proposed water and wastewater rate changes exhaust administrative remedies by timely submitting substantive, written objections to the City. Failure to meet this requirement precludes would-be challengers from later bringing litigation that would challenge the City’s proposed water and wastewater rate change. This item will summarize all written objections received prior to the March 5, 2025 deadline for submission, assess the merits of written objections received, and recommend that Council, by resolution, respond to the written objections in a manner consistent with the requirements of AB 2257. RECOMMENDATION: It is recommended by the Water Department that the City Council, by resolution, respond to all 10 timely received written objections to the proposed water and wastewater rate schedules for fiscal years beginning July 1, 2025 through 2029 by explaining the City of Santa Rosa Regular Meeting Minutes Page 13 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 grounds for which the objections are not resulting in amendments to the proposed rates, and proceeding with the Proposition 218 public protest hearing pursuant to the requirements of Government Code Section 53759.1. Attachments: Staff Report Resolution Exhibit A - Written Objections Exhibit B - Response to Written Objections Presentation Jennifer Burke, Director - Santa Rosa Water, and Dustin Cooper, Interim Assistant City Attorney, presented and answered questions from Council. PUBLIC COMMENT: Duane De Witt, as an individual and not as a board member of the Board of Public Utilities, spoke in opposition to the item. A motion was made by Council Member Okrepkie, seconded by Council Member Fleming, to adopt RESOLUTION NO. RES-2025-049 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA RESPONDING TO TIMELY FILED WRITTEN OBJECTIONS TO THE PROPOSED INCREASES IN WATER AND WASTEWATER RATES PURSUANT TO THE REQUIREMENTS OF STATE ASSEMBLY BILL 2257. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers Mayor Stapp called Item 16.1 ahead of Item 15.2. 16. PUBLIC HEARINGS 16.1 PUBLIC HEARING - CONSIDERATION OF 2024 WATER AND WASTEWATER COST OF SERVICE STUDY, ADOPTION OF PROPOSED FY25/26 THROUGH FY29/30 RATE SCHEDULE, AND AMENDMENTS TO SANTA ROSA CITY CODE TITLE 14 POTABLE City of Santa Rosa Regular Meeting Minutes Page 14 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 AND RECYCLED WATER BACKGROUND: In 2023, Santa Rosa Water (SRW) hired Hildebrand Consulting, LLC (HC) to develop a comprehensive and detailed 10-year financial model, followed by a thorough cost of service analysis and recommendation of a new 5 year water and wastewater rate schedule. The model and cost of service analysis are the primary analytical tools for complying with Proposition 218 and determining ongoing financial requirements for SRW, and provides the basis for the recommended water and wastewater rate schedule. HC found SRW’s financial health is such that annual water and wastewater rate increases would be required for Fiscal Year (FY) 2025/26 through FY 2029/30. Proposed increases between 6-7% each year for water fixed and usage charges, plus the re-implementation of the wholesale rate pass-through policy, and 5% each year for wastewater fixed and usage charges are proposed to help ensure that SRW continues to meet all service and financial obligations. RECOMMENDATION: It is recommended by the Board of Public Utilities and Santa Rosa Water that the Council: 1) after conducting a protest hearing pursuant to Proposition 218, by resolution, approve 5 years of water, recycled water and wastewater fixed and usage charge rate increases to go into effect on July 1 of each year, 2025-2029; and 2) introduce an ordinance amending Title 14 of the Santa Rosa City Code by amending Chapter 14-04 and 14-08 to allow fixed monthly service charges, potable and recycled water service and delivery charges, and charges for City maintained meters on private systems to be established by resolution of the City Council as prescribed by the City Charter and amend Chapter 14-08 to establish potable and recycled water rates and charges policy, rules and standards. Attachments: Staff Report Attachment 1 - Santa Rosa 2024 Water WW Rate Study Report Attachment 2 - Water Code Amendments Redline Attachment 3 - Amendments to City of Santa Rosa City Code Chapter 14-04 and City Code Chapter 14-08 of the Santa Rosa City Code Ordinance Resolution Presentation Public Hearing Notice Jennifer Burke, Director - Santa Rosa Water, Dustin Cooper, Interim City of Santa Rosa Regular Meeting Minutes Page 15 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Assistant City Attorney, and Mark Hildebrand, Hildebrand Consulting, presented and answered questions from Council. Mayor Stapp opened the public hearing at 5:56 p.m. Duane De Witt, as an individual and not as a board member of the Board of Public Utilities, requested clarification on the table on slide 17 and if it was showing annual or monthly rates of typical rates by category. Mayor Stapp closed the public hearing at 6:00 p.m. A motion was made by Council Member Fleming, seconded by Council Member Okrepkie, to waive reading of the text and adopt RESOLUTION NO. RES-2025-050 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA LEVYING AND ASSESSING WATER AND WASTEWATER RATES CHARGED FOR SERVICE AND REPEALING RESOLUTION NO. RES-2021-087. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers A motion was made by Council Member Fleming, seconded by Council Member MacDonald, to waive reading of the text and introduce ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 14-04.090 OF CHAPTER 14-04 AND AMENDING CHAPTER 14-08 TO ALLOW FIXED MONTHLY SERVICE CHARGES, POTABLE AND RECYCLED WATER SERVICE AND DELIVERY CHARGES, AND CHARGES FOR CITY MAINTAINED METERS ON PRIVATE SYSTEMS TO BE ESTABLISHED BY RESOLUTION OF THE CITY COUNCIL AND ESTABLISH POTABLE WATER AND RECYCLED WATER RATES AND CHARGES POLICY, ESTABLISHMENT OF RATES AND CHARGES, AND RULES AND STANDARDS. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 16 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers 16.2 PUBLIC HEARING - RETITLING AND AMENDING SANTA ROSA MUNICIPAL CODE CHAPTER 2-04, BOARD OF COMMUNITY SERVICES BACKGROUND: This ordinance will retitle and amend the existing municipal code to bring it into alignment with the City Charter and Council Policy 000-06, reflect the current role and function of the advisory board, and change the advisory body’s name to reflect the department it advises making it more accessible to the public. RECOMMENDATION: It is recommended by the Recreation and Parks Department and the Board of Community Services that the Council, by one ordinance and one resolution: 1) introduce an ordinance to retitle and amend City Code Chapter 2-04 to change the name of the advisory body from the Board of Community Services to the Recreation and Parks Board, update the Board’s statement of purpose, update the Board’s powers and duties to reflect their current role, align the number of members with the number of City Council members, reduce the number of members needed to achieve quorum, align members’ terms to coincide with the term of their appointing Council member, and update the process for member appointment to and member removal from the Board to accurately reflect City Charter Section 11. Participation & Diversity in Boards and Commissions and Council Policy 000-06: Appointments to Boards/Commissions/Committees; and 2) by resolution, amend Council Policy 000-06 to replace Board of Community Services with Recreation and Parks Board. Attachments: Staff Report Attachment 1 - Ch 2-04 Redline Changes Attachment 2 - Council Policy 000-06 Redline Changes Resolution Exhibit A - City Council Policy 000-06 UPDATED Exhibit A - Redline (Uploaded 04-02-2025).pdf UPDATED Exhibit A - FINAL (Uploaded 04-02-2025).pdf Ordinance Public Hearing Notice Presentation City of Santa Rosa Regular Meeting Minutes Page 17 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Jen Santos, Deputy Director - Parks, and Emily Ander, Parks Planner, presented and answered questions from Council. Mayor Stapp opened the public hearing at 6:15 p.m and seeing no one wishing to provide public comment closed the public hearing at 6:16 p.m. A motion was made by Council Member Fleming, seconded by Council Member MacDonald, to waive reading of the text and introduce ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA RETITLING AND AMENDING CHAPTER 2-04, BOARD OF COMMUNITY SERVICES, OF THE SANTA ROSA CITY CODE. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers A motion was made by Council Member Fleming, seconded by Mayor Stapp to adopt as amended resolution entitled: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING COUNCIL POLICY NO. 000-06 APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES) TO REMOVE REFERENCES TO THE BOARD OF COMMUNITY SERVICES AND REPLACE WITH BOARD OF PARKS AND RECREATION. Council Member Fleming withdrew the motion. A motion was made by Council Member Fleming, seconded by Mayor Stapp, to waive reading of the text and adopt RESOLUTION NO. RES-2025-051 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING COUNCIL POLICY NO. 000-06 APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES) TO REMOVE REFERENCES TO THE BOARD OF COMMUNITY SERVICES AND REPLACE WITH RECREATION AND PARKS BOARD. The motion carried by the following vote: City of Santa Rosa Regular Meeting Minutes Page 18 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 Yes: 5 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, and Council Member Jeff Okrepkie No: 1 - Council Member Dianna MacDonald Absent: 1 - Council Member Natalie Rogers 15.2 REPORT - 2024 GENERAL PLAN, INCLUSIONARY HOUSING, & GROWTH MANAGEMENT ANNUAL REVIEW REPORT BACKGROUND: The 2024 General Plan report addresses each of the 12 General Plan Elements including, among others, the Economic Vitality Element, which addresses creation of a strong, sustainable economic base; the Open Space and Conservation Element, which addresses environmental preservation and greenhouse gas emissions reduction; and the Public Services and Facilities Element which includes enhancement of recreational assets and public safety. RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by motion, review and accept the 2024 General Plan, Inclusionary Housing, and Growth Management Annual Review report. Attachments: Staff Report Attachment 1 -2024 General Plan, Inclusionary Housing, and Growth Management Annual Review Report Presentation Late Correspondence (Uploaded 04-01-2025) Sheila Wolski, City Planner, and Amy Nicholson, Supervising Planner, Planning and Economic Development, presented and answered questions from Council. No public comments were made. A motion was made by Council Member Bañuelos, seconded by Council Member MacDonald, accept the 2024 General Plan, Inclusionary Housing, and Growth Management Annual Review report. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 1 - Council Member Natalie Rogers City of Santa Rosa Regular Meeting Minutes Page 19 of 19 City Council Regular Meeting Minutes - Final April 1, 2025 17. WRITTEN COMMUNICATIONS - NONE. 18. PUBLIC COMMENT ON NON-AGENDA MATTERS No public comments were made. 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 20. ADJOURNMENT OF MEETING Mayor Stapp adjourned the meeting 7:04 p.m. The next regular meeting will be held on Tuesday, April 15, 2025, at a time to be set by the Mayor. 21. UPCOMING MEETINGS 21.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List Approved on: May 6, 2025 /s/ Dina Manis, City Clerk