City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, April 15, 2025 1:00 PM 1. CALL TO ORDER AND ROLL CALL Mayor Stapp called the meeting to order at 1:00 p.m. Present: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Vice Mayor Eddie Alvarez 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS - NONE. RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE COUNCIL CHAMBER AND VIA ZOOM. 4. STUDY SESSION 4.1 GENERAL FUND BUDGET REDUCTIONS FY 2025-26 This Study Session will provide the City Council with an update of the condition of the General Fund and present reductions to the budget that have been identified that could become effective as part of the Fiscal Year (FY) 2025-26 budget. Attachments: Staff Report Presentation Late Correspondence (Uploaded 04-15-2025) Revised Presentation (Uploaded 04-15-2025) Late Correspondence (Uploaded 04-17-2025) Alan Alton, Chief Financial Officer, Veronica Conner, Budget Manager, and Scott Wagner, Deputy Director - Finance, presented and answered questions from Council. Council Member Rogers left the dais at 1:31 p.m. PUBLIC COMMENT: City of Santa Rosa Regular Meeting Minutes Page 2 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 Stephan Dal Porto spoke on Fire Department suggested cuts that would put the citizens in jeopardy. Matt Tognozzi, IAFF L1401, spoke on the proposed reductions to public safety, particularly those to the Fire Department, the profound impact reductions will have on the safety of the community, and requested not closing any fire stations. Cadance Hinkle Allinson, Downtown Action Organization, spoke in support of funding for the Downtown Enforcement Team of the Santa Rosa Police Department. Danielle Nelson, General Manager of Santa Rosa Plaza, spoke in support of maintaining safety in the downtown area and funding for SRPD. Council Member Rogers returned to the dais at 3:12 p.m. Ananda Sweet, Santa Rosa Metro Chamber of Commerce, spoke in support of conserving retail core services, public safety, economic development and strategic budgeting. Diana Mariscal, Legal Aid of Sonoma County, spoke in opposition to Item 4.1, and on the need to keep Legal Aid budget for services benefiting the community. Sunny Noh, Legal Aid of Sonoma County, spoke in opposition to Item 4.1 cutting Legal Aid funding. Matt Gloeckner, Santa Rosa Fire Management Labor Group, spoke in support of maintaining Fire Department funding. Patrick McDonell, Legal Aid of Sonoma County, spoke in opposition to Item 4.1, and on the need to keep low-income residence housed by keeping the Legal Aid funding. Brian Fix, Police Officers Association, spoke in opposition to the City of Santa Rosa Regular Meeting Minutes Page 3 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 proposed reductions to the police department. Christopher O'Neil, Santa Rosa Police Officers Association, spoke in opposition to the proposed reductions to the police department and impacts the reductions may have to public safety in the community. Jennielynn Holmes, Catholic Charities, spoke in support of continued funding for homeless services. Sam Hoel, provided a speaker card indicating opposition to Item 4.1, but did not provide public comment. Calum Weeks provided a speaker card on Item 4.1 stating invest in planning/economic development, but did not provide public comment. This item was received and filed. Mayor Stapp took a recess at 4:10 p.m. and reconvened at 4:23 p.m. All Council Members were present with the exception of Vice Mayor Alvarez. 5. INTERVIEWS FOR BOARD, COMMISSIONS AND COMMITTEES 5.1 INTERVIEWS FOR DESIGN REVIEW AND PRESERVATION BOARD The Council will conduct interviews for the Design Review and Preservation board. Attachments: Staff Report Attachment 1 - Notice of Application Availability Attachment 2 - Council Policy 000-06 Attachment 3 - Ordinance No. ORD-2025-003 Attachment 4 - Applicant Table Revised Attachment 4 (Uploaded 04-15-2025) Council interviewed the following applicants: Ingrid Anderson, Architect Robert (Drew) Weigl, Architect - Not present Mike Schwartz, Architect Adam Sharron, Landscape Professional - Not present At-Large Applicants: Victoria Liptak City of Santa Rosa Regular Meeting Minutes Page 4 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 Melanie Jones- Carter Sher Ennis Brian Meuser Drew Fagent 6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) 7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS 8. PROCLAMATIONS/PRESENTATIONS 8.1 PROCLAMATION - THE WEEK OF THE YOUNG CHILD Attachments: Proclamation Council Member Fleming read and presented the proclamation to Liz DePrimo, Child Care Planning Coordinator, Sonoma County office of Education. Liz DePrimo, Child Care Planning Council, provide a brief statement on the importance of access to early learning. No public comments were made. 8.2 PROCLAMATION - FAIR HOUSING MONTH Attachments: Proclamation Council Member Okrepkie read and presented the proclamation to Maria Callahan, Staff Attorney and Director of Investigations, Fair Housing Advocates of Northern California. Maria Callahan provided a brief statement regarding Fair Housing Month. No public comments were made. Mayor Stapp announced reordering the agenda and moved to Item 9.3. 9.3 ECONOMIC DEVELOPMENT STRATEGIC PLAN UPDATE AND UNITED SOCCER LEAGUE INTEREST IN SANTA ROSA (THIS ITEM City of Santa Rosa Regular Meeting Minutes Page 5 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 WAS CONTINUED FROM THE MARCH 18, 2025, REGULAR MEETING) Economic Development staff will provide an update to Council on the Economic Development Strategic Plan. No action will be taken except for possible direction to staff. Economic Development staff will also provide information about the United Soccer League’s Interest in establishing a professional soccer franchise in Santa Rosa. No action will be taken except for possible questions to staff. Attachments: Presentation Late Correspondence (Uploaded 04-17-2025) Gabe Osburn, Director - Planning and Economic Development, and Scott Adair, Chief Economic Development Officer, presented and answered questions from Council. PUBLIC COMMENT: Adina Flores spoke in support of the idea of United Soccer League coming to Santa Rosa with a youth-outreach focus. Justin Papadakis, United Soccer League, spoke to thank Council for this opportunity and that they are a community driven club that has a pathway for youth to a professional track. Toni Gomez, California Business Development, spoke in support of this project. This item was received and filed. 15. PUBLIC COMMENT ON NON-AGENDA MATTERS Adina Flores spoke on the City Manager's recent announcement of the city manager wage freeze for two years. Michael Hilber spoke on Oakland's structural deficit and lessons to be learned. Council Member MacDonald left the dais at 6:05 p.m. City of Santa Rosa Regular Meeting Minutes Page 6 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 George Parker spoke and requested a stabilization policy on self-storage units costs. LATE CORRESPONDENCE Attachments: Late Correspondence (Uploaded 04-17-2025) 17. PUBLIC HEARINGS Council Member Okrepkie left the dais at approximately 6:08 p.m. 17.1 PUBLIC HEARING - AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2025/2026 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. BACKGROUND: The proposed action will authorize submittal of the Fiscal Year 2025/2026 Action Plan (Plan) to the U.S. Department of Housing and Urban Development (HUD). HUD requires submittal of the Annual Action Plan so that the City can receive federal housing and community development funds in the form of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME), and Housing Opportunities for Persons with AIDS (HOPWA) grants. The City is required to submit its Plan to HUD by May 15, 2025, unless otherwise notified. RECOMMENDATION: It is recommended by the Housing and Community Services Department that the Council, by resolution: 1) authorize submittal of the Fiscal Year 2025/2026 Action Plan to the U.S. Department of Housing and Urban Development (HUD); and 2) authorize the City Manager to execute any forms or documents required by HUD to implement the Fiscal Year 2025/2026 Action Plan. Attachments: Staff Report Attachment 1 - Draft Action Plan 2025-2026 Resolution Public Hearing Notice Presentation Late Correspondence (Uploaded 04-17-2025) Koy Stewart, Program Specialist, and Kelli Kuykendall, Housing and Community Services Manager, presented and answered questions from Council. City of Santa Rosa Regular Meeting Minutes Page 7 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 RESOLUTION NO. RES-2025-052 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2025/2026 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Council Member MacDonald returned to the dais at 6:13 p.m. Mayor Stapp opened the public hearing at 6:16 p.m. and seeing no one wishing to provide comment, closed the public hearing at 6:16 p.m. A motion was made by Council Member Bañuelos to waive reading of the text and adopt RESOLUTION NO. RES-2025-052 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING SUBMITTAL OF THE FISCAL YEAR 2025/2026 ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. The motion carried by the following vote: Yes: 5 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers Absent: 2 - Vice Mayor Eddie Alvarez, and Council Member Jeff Okrepkie 9. STAFF BRIEFINGS 9.1 2025 EARTH DAY EVENT IN COURTHOUSE SQUARE Santa Rosa Water staff will provide information on Santa Rosa’s annual Earth Day event taking place at the Courthouse Square on Saturday, April 26, from 12pm-4pm. No action will be taken except for possible direction to staff. Attachments: Presentation Revised Presentation (Uploaded 04-15-2025) Alicia Quilici, Research and Program Coordinator, presented and answered questions from Council. Council Member Rogers left the dais at approximately City of Santa Rosa Regular Meeting Minutes Page 8 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 6:17 p.m. No public comments were made. This item was received and filed. 9.2 MEASURE M PARKS FOR ALL UPDATE Recreation and Parks staff will provide a brief update on the status of Measure M Parks for All. No action will be taken except for possible direction to staff. Attachments: Presentation Revised Presentation (Uploaded 04-15-2025) Donte Watson, Director - Recreation and Parks, Jen Santos, Deputy Director - Parks, and Jeff Tibbetts, Deputy Director - Recreation, presented and answered questions from Council. Council Member Rogers returned to the dais at 6:27 p.m. No public comments were made. This item was received and filed. 10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Maraskeshia Smith, City Manager, reported that the 2025 Merit Awards nomination period is open through June 13, 2025, and Santa Rosa Water is hosting an EPIC community clean-up event on Earth Day, April 22, 2025 and welcomed volunteers to meet at Lola's in Roseland for registration at 8:30 a.m., and proceed to the clean-up event between 9:00 a.m.-11:00 a.m. 10.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on all settlements authorized by Council in closed session that were finalized in March 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. Attachments: Litigation Report Teresa Stricker, City Attorney, reported 1 settlement over $50,000 City of Santa Rosa Regular Meeting Minutes Page 9 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 was finalized in March and the city paid each of the two plaintiffs $150,000, the caseload remaining consistent with approximately 33 litigation matters with many cases currently in the discovery phase and trial dates assigned to most cases. No public comments were made on Item 10. This item was received and filed. 11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS There no statements of abstention/recusal made. 12. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Bañuelos provided a brief report on recent community events attended and the Cinco de Mayo event in Roseland on Sebastopol Road. Council Member MacDonald provided a brief report on the recent Women in Public Safety Event and other community events attended. Council Member Rogers reported on a recent community event attended. Mayor Stapp appointed Clay Dalton to the Community Advisory Board. 12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 12.1.1 Council Subcommittee Reports 12.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee Mayor Stapp provided a brief report. 12.1.4 Association of Bay Area Governments (ABAG) City of Santa Rosa Regular Meeting Minutes Page 10 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 12.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 12.1.6 Sonoma Clean Power Authority (SCPA) 12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 12.1.8 Groundwater Sustainability Agency (GSA) 12.1.9 Sonoma County Homeless Coalition 12.1.10 Renewal Enterprise District (RED) Council Member Fleming provided a brief report. 12.1.11 Public Safety Subcommittee 12.1.12 Other 12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS 12.2.1 COUNCIL MAY VOTE TO MAKE APPOINTMENTS TO THE DESIGN REVIEW AND PRESERVATION BOARD Seven Vacancies with the following term endings: Appointments with initial terms ending December 31, 2028 (1) Architect (1) Archaeologist, Architectural Historian, Or Historian (2) At-Large positions Appointments with initial terms ending December 31, 2027 (1) Architect (1) Landscape Professional (1) At-large position. Attachments: Staff Report Attachment 1 - Notice of Application Availability Attachment 2 - Council Policy 000-06 Attachment 3 - Ordinance No. ORD-2025-003 Attachment 4 - Applicant Table Revised Attachment 4 (Uploaded 04-15-2025) No public comments were made. A motion was made by Council Member MacDonald, seconded by City of Santa Rosa Regular Meeting Minutes Page 11 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 Council Member Rogers, to appoint For the terms ending December 31, 2028 Robert Weigl to the Architect seat Melanie Jones-Carter and Sher Ennis to two of the three At-Large seats Ingrid Anderson to the Archaeologist, Architectural Historian, or Historian seat For terms ending December 31, 2027 Mike Schwartz to the Licensed Architect seat Adam Sharron to the Licensed Landscape Professional seat Drew Fagent to the remaining At-Large seat The motion carried by the following vote: Yes: 5 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers Absent: 2 - Vice Mayor Eddie Alvarez, and Council Member Jeff Okrepkie 13. APPROVAL OF MINUTES 13.1 March 18, 2025, Regular Meeting Minutes. Attachments: Draft Minutes No public comments were made. Approved as submitted. 14. CONSENT ITEMS No public comments were made. Approval of the Consent Agenda A motion was made by Council Member Rogers, seconded by Council Member MacDonald, to waive reading of the text and adopt Consent Items 14.1 through 14.12. The motion carried by the following vote: Yes: 5 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers Absent: 2 - Vice Mayor Eddie Alvarez, and Council Member Jeff Okrepkie 14.1 MOTION - CONTRACT AWARD - LOW IMPACT DEVELOPMENT AT MUNICIPAL SERVICES CENTER NORTH City of Santa Rosa Regular Meeting Minutes Page 12 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02391, Low Impact Development at Municipal Services Center North, in the amount of $567,912 to the lowest responsible bidder, Corcus Construction of San Francisco, California, approve a 10% contract contingency, and authorize a total contract amount of $624,703.20. Attachments: Staff Report Attachment 1 - Location Map Attachment 2 - Summary of Bids This Consent - Motion was approved. 14.2 RESOLUTION - AUTHORIZATION FOR REQUEST OF LOW CARBON TRANSIT OPERATIONS PROGRAM FUNDING FOR FY 2024-2025 FOR SUPPORT OF FREE FARES FOR YOUTH RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution approve and authorize: 1) the delegation of authority to the Director of Transportation and Public Works to execute an Authorized Agent Form for the LCTOP designating the Deputy Director - Transit as the City’s Authorized Agent; 2) the Deputy Director - Transit to request $405,684 in Low Carbon Transit Operations Program (LCTOP) formula funds to assist in supporting the Free Fares for Youth Program (UR Free Youth); 3) the Deputy Director - Transit to execute the Certifications and Assurances and related documents for the LCTOP grant; 4) the Chief Financial Officer to increase appropriations in revenue and expenditures by the approved grant award; and 5) the submittal of the City’s project nomination and allocation request to the Department of Transportation for FY 2024-25 LCTOP funds. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-053 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AND AUTHORIZING A REQUEST FOR $405,684 IN LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FUNDS FOR FY 2024-2025 City of Santa Rosa Regular Meeting Minutes Page 13 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 14.3 RESOLUTION - STATE OF GOOD REPAIR PROGRAM AUTHORIZATION TO APPLY FOR THE ANNUAL FORMULA ALLOCATION AND PROJECT APPROVAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) approve the SB1 State of Good Repair Project List; 2) authorize the Director of Transportation and Public Works or designee to request the City’s annual allocation of FY 2025-2026 State of Good Repair funding in the estimated amount of $30,072 from the California Department of Transportation; and 3) agree to comply with all conditions and requirements in the Certifications and Assurances document and applicable law for such purposes. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-054 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SB1 STATE OF GOOD REPAIR PROGRAM PROJECT LIST, AUTHORIZING THE FILING OF A FUNDING CLAIM FOR THE FISCAL YEAR 2025-26, AND AGREEING TO COMPLY WITH ALL PROGRAM CERTIFICATIONS AND ASSURANCES AND APPLICABLE LAW 14.4 RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE IV AND STATE TRANSIT ASSISTANCE ANNUAL FORMULA ALLOCATION APPLICATION SUBMITTAL RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works or designee to file an application for the Transit Division’s annual request of Transportation Development Act Article IV and State Transit Assistance funds with the Metropolitan Transportation Commission for FY 2025-26 in the estimated amount of $12,530,000 for ongoing Transit Operations and Capital budgetary needs. Attachments: Staff Report Resolution This Consent - Resolution was adopted. City of Santa Rosa Regular Meeting Minutes Page 14 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 RESOLUTION NO. RES-2025-055 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE FILING OF A FUNDING APPLICATION WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT ARTICLE IV / STATE TRANSIT ASSISTANCE FUNDS FOR FISCAL YEAR 2025-26 IN THE ESTIMATED AMOUNT OF $12,530,000 14.5 RESOLUTION - ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 SENATE BILL 1 TRANSPORTATION FUNDING FISCAL YEAR 2025/2026 PROJECT LIST RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Transportation and Public Works Department to submit three projects to the California Transportation Commission in order to receive Fiscal Year 2025/2026 apportionment of Senate Bill 1 Road Maintenance and Rehabilitation Account Funding: 1) North Dutton Road Diet and Pedestrian Improvements in the amount of $2,118,300; 2) Santa Rosa Creek Trail in the amount of $350,000; and Fire Related Street Repairs in the amount of $2,528,746. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-056 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE SUBMITTAL OF THREE PROJECTS TO THE CALIFORNIA TRANSPORTATION COMMISSION IN ORDER TO RECEIVE FISCAL YEAR 2025/2026 APPORTIONMENT OF SENATE BILL 1 ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING: 1) NORTH DUTTON ROAD DIET AND PEDESTRIAN IMPROVEMENTS IN THE AMOUNT OF $2,118,300; 2) SANTA ROSA CREEK TRAIL IN THE AMOUNT OF $350,000; AND 3) FIRE RELATED STREET REPAIRS IN THE AMOUNT OF $2,528,746 14.6 RESOLUTION - WAIVER OF COMPETITIVE BID FOR THE PURCHASE OF K71 BOLLARDS FOR THE DEPLOYMENT OF QUICK BUILD LOW-STRESS BICYCLE FACILITIES RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, approve a Waiver of Competitive Bid between the City of Santa Rosa and eNdoto City of Santa Rosa Regular Meeting Minutes Page 15 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 Corporation of Newington, Connecticut for the purchase of K71 bollards with grant funds for the deployment of quick build low-stress bicycle facilities in an amount not to exceed $200,000. Attachments: Staff Report Resolution Exhibit A - Resolution RES-2024-152 Exhibit B - Estimate No. EST-0003603 This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-057 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE WAIVER OF COMPETITIVE BID BETWEEN THE CITY OF SANTA ROSA AND ENDOTO CORP FOR THE PURCHASE OF K71 BOLLARDS FOR THE DEPLOYMENT OF QUICK BUILD LOW-STRESS BICYCLE FACILITIES 14.7 RESOLUTION - TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 GRANT APPLICATION FOR FISCAL YEAR 2025/2026 RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) request that the Metropolitan Transportation Commission allocate $251,120 from Fiscal Year 2025/2026 Transportation Development Act Article 3 funds for the installation of various school active transportation improvements that will improve walking and bicycling conditions at select schools that are likely to see an increase in student population due to recent school closures in the Santa Rosa City Schools District; and 2) authorize the Director of Transportation and Public Works to file the application and other required documents to install the improvements, as directed by the Bicycle and Pedestrian Advisory Board. Attachments: Staff Report Resolution Exhibit A - Required Findings Exhibit B - School Safety Improvement Project Application Exhibit C - Maps of School Safety Improvement Locations This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-058 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA REQUESTING THE ALLOCATION OF FISCAL YEAR 2025/2026 TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING FROM THE METROPOLITAN TRANSPORTATION COMMISSION City of Santa Rosa Regular Meeting Minutes Page 16 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 14.8 RESOLUTION - APPROVAL AND ISSUANCE OF A BLANKET PURCHASE ORDER FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES RECOMMENDATION: It is recommended by the Transportation and Public Works Department Fleet Maintenance Division that the Council, by resolution, approve the issuance of a Blanket Purchase Order for the purchase of automotive parts and supplies in an amount not to exceed $450,000, utilizing the pricing from Equalis Group Cooperative Purchasing Agreement Number COG-2129E to Smothers Parts International, Inc., of Santa Rosa, California. Attachments: Staff Report Attachment 1 - Equalis Group Master Agreement COG-2129E Attachment 2 - Equalis Group Contract Document Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-059 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE ISSUANCE OF A BLANKET PURCHASE ORDER TO PURCHASE AUTOMOTIVE PARTS AND SUPPLIES UTILIZING THE PRICING FROM EQUALIS GROUP COOPERATIVE PURCHASING AGREEMENT NUMBER COG-2129E TO SMOTHERS PARTS INTERNATIONAL, INC., OF SANTA ROSA, CALIFORNIA 14.9 RESOLUTION - AUTHORIZING THE PURCHASE OF MITIGATION CREDITS FOR THE LOWER COLGAN CREEK RESTORATION - PHASE 3 AND NEIGHBORHOOD PARK PROJECTS RECOMMENDATION: It is recommended by the Transportation and Public Works, Water, and Recreation and Parks Departments that the Council, by resolution: 1) authorize the purchase of mitigation credits for the Lower Colgan Creek Restoration - Phase 3 and Neighborhood Park Projects; 2) approve a Purchase Agreement to buy required mitigation credits for California tiger salamander (CTS) from TRI Development Services, LLC of Greenbrae, California in an amount not to exceed $2,490,200; 3) approve a Purchase Agreement to buy required mitigation credits for seasonal wetland habitat from TRI Development Services, LLC, of Greenbrae, California in an amount not to exceed $60,000; and 4) authorize the Director of Transportation and Public Works to execute the agreements and any related documents or applications, subject to approval as to form by the City Attorney. City of Santa Rosa Regular Meeting Minutes Page 17 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 Attachments: Staff Report Attachment 1 - Mitigated Negative Declaration Resolution Exhibit A Exhibit B This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-060 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE PURCHASE OF MITIGATION CREDITS FOR THE LOWER COLGAN CREEK RESTORATION - PHASE 3 AND NEIGHBORHOOD PARK PROJECTS; APPROVING PURCHASE AGREEMENTS TO BUY MITIGATION CREDITS FOR CALIFORNIA TIGER SALAMANDER AND SEASONAL WETLAND HABITAT BOTH FROM TRI DEVELOPMENT SERVICES, LLC; AND AUTHORIZING THE DIRECTOR OF TRANSPORTATION AND PUBLIC WORKS TO EXECUTE THE AGREEMENTS AND RELATED DOCUMENTS 14.10 RESOLUTION - APPROVAL OF FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH AXON ENTERPRISE, INC. TO PURCHASE AND DEPLOY BODY WORN CAMERAS, INTERVIEW ROOM CAMERAS, FLEET CAMERAS AND TASER DEVICES AND THE SYSTEMS TO SUPPORT AND STORE RELATED DATA RECOMMENDATION: It is recommended by the Police Department that the Council, by resolution: 1) approve the Fourth Amendment to Professional Services Agreement Number F002516 with Axon Enterprise, Inc., a Delaware corporation, for the purpose of adding additional fleet cameras and the required licensing and support for these cameras increasing the agreement by $81,607.44 for a total contract amount not to exceed $4,032,456.99; and 2) delegate authority to the Chief of Police to execute this amendment. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-061 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F002516 WITH AXON ENTERPRISE, INC. A DELAWARE CORPORATION City of Santa Rosa Regular Meeting Minutes Page 18 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 INCREASING THE AGREEMENT BY $81,607.44 FOR A TOTAL CONTRACTED AMOUNT NOT TO EXCEED $4,032,459.99 TO PURCHASE FLEET CAMERAS AND THE REQUIRED LICENSING AND SUPPORT FOR THESE CAMERAS; AND DELEGATING AUTHORITY TO THE CHIEF OF POLICE TO EXECUTE THE AMENDMENT 14.11 RESOLUTION - APPROVE ISSUANCE OF A BLANKET PURCHASE ORDER AND UTILIZATION OF SOURCEWELL COOPERATIVE AGREEMENT FOR THE PURCHASE OF OFFICE SUPPLIES RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve the City’s utilization of cooperative purchasing through Sourcewell Contract #070924-SCC for the purchase of office supplies from Staples Contract & Commercial, LLC, Framingham, Massachusetts, by approving issuance of a Blanket Purchase Order (BPO) with BPO Terms and Conditions for a term of four (4) years through February 2, 2029, with three (3) one-year renewal options for a total amount not to exceed $1,000,000. Attachments: Staff Report Resolution Exhibit A - Sourcewell Contract #070924-SCC.pdf This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-062 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING ISSUANCE OF A BLANKET PURCHASE ORDER FOR OFFICE SUPPLIES WITH STAPLES CONTRACT & COMMERCIAL LLC UNDER THE TERMS OF THE SOURCEWELL COOPERATIVE AGREEMENT IN A TOTAL AMOUNT NOT TO EXCEED $1,000,000 14.12 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 14-04.090 OF CHAPTER 14-04 AND AMENDING CHAPTER 14-08 TO ALLOW FIXED MONTHLY SERVICE CHARGES, POTABLE AND RECYCLED WATER SERVICE AND DELIVERY CHARGES, AND CHARGES FOR CITY MAINTAINED METERS ON PRIVATE SYSTEMS TO BE ESTABLISHED BY RESOLUTION OF THE CITY COUNCIL AND ESTABLISH POTABLE WATER AND RECYCLED WATER RATES AND CHARGES POLICY, ESTABLISHMENT OF RATES AND CHARGES, AND RULES AND STANDARDS City of Santa Rosa Regular Meeting Minutes Page 19 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 RECOMMENDATION: This ordinance, introduced at the April 1, 2025, Regular Meeting by a 6-0-1-0 vote (Rogers absent), amends Title 14 of the Santa Rosa City Code by amending Chapter 14-04 and 14-08 to allow fixed monthly service charges, potable and recycled water service and delivery charges, and charges for City maintained meters on private systems to be established by resolution of the City Council as prescribed by the City Charter and amends Chapter 14-08 to establish potable and recycled water rates and charges policy, rules and standards. Attachments: Ordinance This Consent - Ordinance was adopted on second reading. ORDINANCE NO. ORD-2025-007 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 14-04.090 OF CHAPTER 14-04 AND AMENDING CHAPTER 14-08 TO ALLOW FIXED MONTHLY SERVICE CHARGES, POTABLE AND RECYCLED WATER SERVICE AND DELIVERY CHARGES, AND CHARGES FOR CITY MAINTAINED METERS ON PRIVATE SYSTEMS TO BE ESTABLISHED BY RESOLUTION OF THE CITY COUNCIL AND ESTABLISH POTABLE WATER AND RECYCLED WATER RATES AND CHARGES POLICY, ESTABLISHMENT OF RATES AND CHARGES, AND RULES AND STANDARDS 14.13 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA RETITLING AND AMENDING CHAPTER 2-04, BOARD OF COMMUNITY SERVICES, OF THE SANTA ROSA CITY CODE RECOMMENDATION: This ordinance, introduced at the April 1, 2025, Regular Meeting by a 6-0-1-0 vote (Rogers absent), retitles and amends City Code Chapter 2-04 to change the name of the advisory body from the Board of Community Services to the Recreation and Parks Board, updates the Board’s statement of purpose, updates the Board’s powers and duties to reflect their current role, aligns the number of members with the number of City Council members, reduces the number of members needed to achieve a quorum, aligns members’ terms to coincide with the term of their appointing Council member, and updates the process for members appointment to and members removal from the Board to accurately reflect City Charter Section 11, Participation & Diversity in Boards and Commissions and Council Policy City of Santa Rosa Regular Meeting Minutes Page 20 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 000-06, Appointments to Boards/Commissions/Committees. Attachments: Ordinance REDLINE Ordinance (Uploaded 4-21-2025) FINAL Ordinance (Uploaded 4-21-2025) A motion was made by Council Member Rogers, seconded by Council Member MacDonald, to waive reading of the text and adopt as amended ORDINANCE NO. ORD-2025-008 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA RETITLING AND AMENDING CHAPTER 2-04, BOARD OF COMMUNITY SERVICES, OF THE SANTA ROSA CITY CODE Amending name of Board of Community Services to the Board of Parks and Recreation. The motion carried by the following vote: Yes: 5 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers Absent: 2 - Vice Mayor Eddie Alvarez, and Council Member Jeff Okrepkie 16. REPORT ITEMS 16.1 REPORT - APPROVAL OF THE PRELIMINARY FY 2025/26 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT, AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS BACKGROUND: The Regional Water Reuse System, managed by Santa Rosa Water, serves five member agencies - the cities of Santa Rosa, Rohnert Park, Sebastopol, Cotati, and the Sonoma County South Park Sanitation District, each hereinafter referred to as “User Agency” or collectively as “User Agencies.” The Operating Agreement (Agreement) between the User Agencies requires that Santa Rosa Water annually prepare a Preliminary Budget and Allocation of Costs for the Regional Water Reuse System and notify the User Agencies of these costs by May of each year. The Board of Public Utilities annually recommends the proposed fiscal year Preliminary Budget and Allocation of Costs for the Regional Water Reuse System to the City Council to be included in the annual City budget adoption. The Regional Operations and Maintenance (O&M) Fund budget request is $53,419,287, the Regional cash-funded Capital Improvement Program (CIP) is City of Santa Rosa Regular Meeting Minutes Page 21 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 $12,000,000, and the Regional debt service due is $18,299,256. RECOMMENDATION: It is recommended by the Board of Public Utilities, the Subregional Technical Advisory Committee and Santa Rosa Water that the Council, by resolution, approve the Preliminary Fiscal Year 2025/26 Regional Water Reuse System Operating and Maintenance, Capital Improvement, and Debt Service Budget and Allocation of Costs for the purpose of notifying the Regional Water Reuse User Agencies of their allocation of such costs by May 1, 2025. Attachments: Staff Report Resolution Presentation Nick Harvey, Deputy Director - Water Administration, presented and answered questions from Council. A motion was made by Council Member Rogers, seconded by Council Member MacDonald, to waive reading of the text and adopt RESOLUTION NO. RES-2025-063 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE PRELIMINARY FISCAL YEAR 2025/26 REGIONAL WATER REUSE SYSTEM OPERATING AND MAINTENANCE, CAPITAL IMPROVEMENT AND DEBT SERVICE BUDGET AND ALLOCATION OF COSTS The motion carried by the following vote: Yes: 5 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Natalie Rogers Absent: 2 - Vice Mayor Eddie Alvarez, and Council Member Jeff Okrepkie 18. WRITTEN COMMUNICATIONS- NONE. 19. PUBLIC COMMENT ON NON-AGENDA MATTERS No public comments were made. 20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 21. ADJOURNMENT OF MEETING Mayor Stapp adjourned the meeting at 7:28 p.m. The next regular City of Santa Rosa Regular Meeting Minutes Page 22 of 22 City Council Regular Meeting Minutes - Final April 15, 2025 meeting will be held on May 6, 2025, at a time set by the Mayor. 22. UPCOMING MEETINGS 22.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: May 6, 2025 /s/ Dina Manis, City Clerk