City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, June 17, 2025 3:30 PM 1. CALL TO ORDER AND ROLL CALL Mayor Stapp called the meeting to order at 3:32 p.m Present: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS No public comments were made. Mayor Stapp recessed the meeting to closed session at 3:34 p.m. to discuss Item 3.1 as listed on the agenda. 3.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Wallace Francis v. City of Santa Rosa, County of Sonoma, et al. Sonoma County Superior Court Case No. 24CV02175 Mayor Stapp adjourned closed session at approximately 3:50 p.m. and reconvened to regular session at 4:00 p.m. 4. STUDY SESSION - NONE. 5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) Present: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS Teresa Stricker, City Attorney, announced that Council Member Okrepkie recused from the closed session due to a professional relationship, and had nothing further to report. City of Santa Rosa Regular Meeting Minutes Page 2 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 7. PROCLAMATIONS/PRESENTATIONS 7.1 PROCLAMATION - LGBTQ+ PRIDE MONTH Attachments: Proclamation Council Member Fleming read and presented the proclamation to Joy Bessonen, Youth Advocate. Joy Bessonen, LGBTQ Connection, spoke on the queer community in Santa Rosa. No public comments were made. 8. STAFF BRIEFINGS 8.1 SUMMERTIME CONSTRUCTION UPDATE Staff will provide an update of construction projects scheduled for the upcoming months. No action will be taken except for possible direction to staff. Attachments: Presentation Dan Hennessey, Director - Transportation and Public Works, presented and answered questions from Council. No public comments were provided. This item was received and filed. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Maraskeshia Smith, City Manager, had no report. 9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on all settlements authorized by Council in closed session that were finalized in May 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. Attachments: Litigation Report City of Santa Rosa Regular Meeting Minutes Page 3 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 Teresa Stricker, City Attorney, reported 1 settlement over $50,000 which finalized in May and the caseload remaining consistent with approximately 32 litigation matters. No public comments were made. This item was received and filed. 10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS Council Member MacDonald announced recusal from resolutions on Item 16.1 that include Recreation and Parks portions due to a personal relationship. Council Member Rogers announced recusal from the resolution on Item 16.1 that includes Housing and Community Services due to conflict of interest based on serving as a board member of Community Action Network (C.A.N.) which runs the Seasons of Sharing program. City Attorney and City Manager announced recusal from Item 13.13 as it related to their salaries. 11. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Fleming reported on recent community events attended. Council Member MacDonald announced appointment of Iris Harrell to the Public Safety and Prevention Tax Citizen's Oversight Committee, thanked Ellen Bailey for years of service on that board, and on recent community events attended. Council Member Bañuelos reported on recent community events attended. Mayor Stapp reported on recent community events attended. No public comments were made. City of Santa Rosa Regular Meeting Minutes Page 4 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 11.1.1 Council Subcommittee Reports 11.1.2 Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA) 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee 11.1.4 Association of Bay Area Governments (ABAG) 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 11.1.6 Sonoma Clean Power Authority (SCPA) Mayor Stapp provided a brief report. 11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 11.1.8 Groundwater Sustainability Agency (GSA) 11.1.9 Sonoma County Homeless Coalition 11.1.10 Renewal Enterprise District (RED) 11.1.11 Public Safety Subcommittee 11.1.12 Other 11.2 MATTERS FROM COUNCIL REGARDING FUTURE AGENDA ITEMS 11.2.1 REQUEST FOR AGENDA ITEM REGARDING HIRING OF AN OUTSIDE CONSULTING GROUP TO COMPLETE DEPARTMENT ASSESSMENTS FOR EFFICIENCIES BACKGROUND: At the June 3, 2025, City Council meeting, Council Member MacDonald requested a future agenda item to discuss authorizing the City Manager to hire a consulting group to complete department assessments for efficiencies. Council Member Rogers concurred with the request. City of Santa Rosa Regular Meeting Minutes Page 5 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 PUBLIC COMMENT: Janice Karrman spoke in opposition to funds spent on City Attorney staff. No action was taken by Council. 12. APPROVAL OF MINUTES 12.1 June 3, 2025, Regular Meeting Minutes. Attachments: Draft Minutes No public comments were made. Approved as submitted. 13. CONSENT ITEMS City Attorney Stricker answered questions on Item 13.3. PUBLIC COMMENT: Adina Flores spoke on Item 13.3. Approval of the Consent Agenda A motion was made by Vice Mayor Alvarez, seconded by Council Member Rogers, to waive reading of the text and adopt Consent Items and adopt Consent Items 13.1 through 13.3, 13.5 through 13.10, and 13.13 through 13.14. The motion carried by the following vote: Yes: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers 13.1 MOTION - CONTRACT AWARD FOR THE 2025 RESIDENTIAL SLURRY RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, award Contract Number C02497, 2025 Residential Slurry, in the amount of $643,980.36 to the lowest responsible bidder, American Pavement Systems, Inc. of City of Santa Rosa Regular Meeting Minutes Page 6 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 Modesto, California, approve a 10% contract contingency, and authorize a total contract amount of $708,378.40. The source of funds is the Capital Improvement Fund. No City General Fund money is included in this project. Attachments: Staff Report Attachment 1 - Location Map Attachment 2 - Summary of Bids This Consent - Motion was approved. 13.2 MOTION - HEARN COMMUNITY HUB PHASE 1 - DESIGN BUILD CONTRACT COST AMENDMENT ACTION AND BUDGET AMENDMENT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by motion, approve an additional contingency of $2,396,375 for the Hearn Community Hub Phase 1 Project, Contract Number C02412, with best value Design-Build entity, Swinerton Incorporated of Sacramento, California, resulting in a total approved contingency of $4,396,375 and a total authorized contract amount of $35,396,375. Attachments: Staff Report This Consent - Motion was approved. 13.3 RESOLUTION - REQUEST FOR AUTHORIZATION FOR SUBMITTAL OF A SAFE STREETS AND ROADS FOR ALL FEDERAL GRANT FOR THE SEBASTOPOL ROAD MULTIMODAL SAFETY CORRIDOR PROJECT AND THE NEIGHBORHOOD TRAFFIC CALMING DEMONSTRATION PROJECT RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution: 1) authorize the submittal of an application for the Fiscal Year 2025 Safe Streets and Roads for All Grant for the Sebastopol Road Multimodal Safety Corridor Project and the Neighborhood Traffic Calming Demonstration Project on West Avenue and Dutton Avenue from Sebastopol Road to Hearn Avenue; and if the grant application is successful; 2) authorize the City Manager, or designee, to execute a grant award and all required documents; and 3) authorize the Chief Financial Officer to appropriate funds in the amount of the grant award. City of Santa Rosa Regular Meeting Minutes Page 7 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-099 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA TO 1) AUTHORIZE THE TRANSPORTATION AND PUBLIC WORKS DEPARTMENT TO APPLY FOR THE FISCAL YEAR 2025 SAFE STREETS AND ROADS FOR ALL GRANT FOR THE SEBASTOPOL ROAD MULTIMODAL SAFETY CORRIDOR PROJECT AND THE NEIGHBORHOOD TRAFFIC CALMING DEMONSTRATION PROJECT ON WEST AVENUE AND DUTTON AVENUE FROM SEBASTOPOL ROAD TO HEARN AVENUE; AND IF THE GRANT APPLICATION IS SUCCESSFUL; 2) AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A GRANT AWARD AND ALL REQUIRED DOCUMENTS; AND 3) AUTHORIZE THE CHIEF FINANCIAL OFFICER TO APPROPRIATE FUNDS IN THE AMOUNT OF THE GRANT AWARD 13.4 RESOLUTION - APPROVAL TO ENTER INTO AGREEMENT WITH GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT FOR LEASE OF SIX GILLIG HYBRID TRANSIT BUSES (THIS ITEM IS CONTINUED TO THE JULY 8, 2025, REGULAR MEETING) RECOMMENDATION: It is recommended by the Transportation and Public Works Department that the Council, by resolution, authorize the Director of Transportation and Public Works to negotiate and execute an agreement with the Golden Gate Bridge, Highway and Transportation District to lease six Gillig hybrid transit buses to temporarily augment the Santa Rosa CityBus fixed-route fleet due to an emergent need for additional fleet vehicles, for an initial term of one year with the option to extend, in an amount not to exceed $125,000. This item was continued to the July 8, 2025, regular meeting. 13.5 RESOLUTION - APPROVAL - GENERAL SERVICES AGREEMENT FOR COURIER DELIVERY SERVICE WITH TRANSPORTATION SYSTEMS INC., DBA RAPID EXPRESS COURIER SYSTEMS RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution, approve a five-year General Service Agreement with one (1) five-year extension option to Transportation Systems Inc., dba Rapid Express Courier Systems, Santa Rosa, City of Santa Rosa Regular Meeting Minutes Page 8 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 California, in the amount of $194,230.80. Attachments: Staff Report Resolution Exhibit A - General Services Agreement F003044 This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-100 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A GENERAL SERVICES AGREEMENT WITH TRANSPORTATION SYSTEMS INC. DBA RAPID EXPRESS COURIER SYSTEMS FOR A FIVE-YEAR TERM FOR COURIER DELIVERY SERVICE 13.6 RESOLUTION - APPROPRIATIONS LIMIT FISCAL YEAR 2025-26 RECOMMENDATION: It is recommended by the Finance Department that the Council, by resolution: 1) approve the inflation and population factors used in the calculation of the limit for Fiscal Year 2025-26; and 2) adopt Article XIIIB appropriation limit for the City of Santa Rosa at $355,353,000 for the Fiscal Year 2025-26. Attachments: Staff Report Resolution Exhibit A - Appropriations Limit Calculation and Appropriations Subject to Limitation, FY 2025-26 This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-101 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE INFLATION AND POPULATION FACTORS USED IN THE CALCULATION OF THE 2025-26 FISCAL YEAR APPROPRIATIONS LIMIT AND ADOPTING AN APPROPRIATIONS LIMIT FOR THE CITY OF SANTA ROSA FOR THE 2025-26 FISCAL YEAR PURSUANT TO ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION 13.7 RESOLUTION - APPROVING A CONCESSION LICENSE AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND PONY EXPRESS EQUINE ASSISTED SKILLS FOR YOUTH RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve a Concession License Agreement with The Pony Express Equine Assisted Skills for Youth, Santa Rosa, California, for a three-year term, for a total contract amount not to exceed $360,000 to operate the Pony Ride concession at City of Santa Rosa Regular Meeting Minutes Page 9 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 Howarth Park. Attachments: Staff Report Resolution Exhibit A - General Services/Concession License Agreement This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-102 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A CONCESSION LICENSE AGREEMENT BETWEEN THE CITY OF SANTA ROSA AND PONY EXPRESS EQUINE ASSISTED SKILLS FOR YOUTH 13.8 RESOLUTION - PROFESSIONAL SERVICES AGREEMENT WITH MOORE IACOFANO GOLTSMAN, INCORPORATED TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND ENGINEERING SERVICES FOR RINCON VALLEY COMMUNITY PARK PLAY AREA RENOVATION RECOMMENDATION: It is recommended by the Recreation and Parks Department that the Council, by resolution, approve the Professional Services Agreement between the City of Santa Rosa and Moore Iacofano Goltsman, Incorporated, Berkeley, California, to provide landscape architectural design and engineering services documents for renovation to Rincon Valley Community Park play area in an amount not to exceed $297,020. Attachments: Staff Report Resolution Exhibit A - Professional Services Agreement This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-103 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH MOORE IACOFANO GOLTSMAN, INCORPORATED TO PROVIDE LANDSCAPE ARCHITECTURAL DESIGN AND ENGINEERING SERVICES FOR RINCON VALLEY COMMUNITY PARK PLAY AREA RENOVATION IN AN AMOUNT NOT TO EXCEED $297,020. 13.9 RESOLUTION - ADMINISTRATIVE COST RECOVERY LIEN AGAINST THE REAL PROPERTY LOCATED AT 515 5TH STREET RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, City of Santa Rosa Regular Meeting Minutes Page 10 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 approve the administrative cost recovery lien in the amount of $4,753.58 against the property located at 515 5th Street for violations of the City Code which remain uncorrected by the responsible party, Russian River Properties, LLC, and authorize the recordation of a lien and placement of a special assessment on the property tax roll for collection. Attachments: Staff Report Attachment 1 - Administrative Enforcement Order Attachment 2 - Case File Photographs Attachment 3 - Vicinity Map Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-104 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA CONFIRMING THE AMOUNT OF AN ADMINISTRATIVE COST RECOVERY LIEN, CONFIRMING AND ORDERING THE RECOVERY OF ADMINISTRATIVE COSTS ASSESSED AND IMPOSED BY THE ADMINISTRATIVE HEARING OFFICER FOR VIOLATIONS OF CITY CODE PROVISIONS OCCURRING ON THE PROPERTY AT 515 5TH STREET, SANTA ROSA, APN 010-045-006, AND ORDERING THE ADMINISTRATIVE COST RECOVERY LIEN BE COLLECTED ON THE TAX ROLL BY THE SONOMA COUNTY TAX COLLECTOR 13.10 RESOLUTION - ADMINISTRATIVE COST RECOVERY LIEN AGAINST THE REAL PROPERTY LOCATED AT 1727 BURBANK AVENUE RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve the administrative cost recovery lien in the amount of $9,077.99 against the property located at 1727 Burbank Avenue for violations of the City Code which remain uncorrected by the responsible party, Rosalinda Wilbor, and authorize the recordation of a lien and placement of a special assessment on the property tax roll for collection. Attachments: Staff Report Attachment 1 - Administrative Enforcement Order Attachment 2 - Case File Photographs Attachment 3 - Vicinity Map Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-105 ENTITLED: RESOLUTION OF THE City of Santa Rosa Regular Meeting Minutes Page 11 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 COUNCIL OF THE CITY OF SANTA ROSA CONFIRMING THE AMOUNT OF AN ADMINISTRATIVE COST RECOVERY LIEN, CONFIRMING AND ORDERING THE RECOVERY OF ADMINISTRATIVE COSTS ASSESSED AND IMPOSED BY THE ADMINISTRATIVE HEARING OFFICER FOR VIOLATIONS OF CITY CODE PROVISIONS OCCURRING ON THE PROPERTY AT 1727 BURBANK AVENUE, SANTA ROSA, APN 125-411-012, AND ORDERING THE ADMINISTRATIVE COST RECOVERY LIEN BE COLLECTED ON THE TAX ROLL BY THE SONOMA COUNTY TAX COLLECTOR 13.11 RESOLUTION - METROPOLITAN TRANSPORTATION COMMISSION GRANT FUNDING FOR TRANSIT ORIENTED COMMUNITIES POLICY WORK AND DELEGATION OF AUTHORITY TO ACCEPT AND EXECUTE GRANT DOCUMENTS (THIS ITEM IS CONTINUED TO THE JULY 8, 2025, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution: 1) approve submission of two grant applications to the Metropolitan Transportation Commission for Transit Oriented Communities funding, a) $300,000 to support amendments to the North Santa Rosa Station Area Specific Plan, and b) $150,000 to conduct a Parking Management Study for the North Santa Rosa Station Area and develop Transportation Demand Management strategies; 2) authorize the City Manager or designee, to accept the grant award and execute related agreements, award documents and any amendments necessary for receiving the grant funds, subject to approval as to form by the City Attorney; and 3) appropriate grant funds received to two project keys to be established by the Chief Financial Officer. This item was continued to the July 8, 2025, regular meeting. 13.12 RESOLUTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ARTWORKS FOUNDRY, LLC FOR 3D PRINTING, BRONZE CASTING, FINISHING, AND PATINA COATING OF ART PANELS (THIS ITEM IS CONTINUED TO THE JULY 8, 2025, REGULAR MEETING) RECOMMENDATION: It is recommended by the Planning and Economic Development Department that the Council, by resolution, approve a Professional Services Agreement with Artworks Foundry LLC, Berkeley, California, for the purpose of 3D printing, bronze City of Santa Rosa Regular Meeting Minutes Page 12 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 casting, finishing, and patina coating of the original Ruth Asawa art panels for the new fountain being constructed for Courthouse Square, in an amount not to exceed $406,900. This item was continued to the July 8, 2025, regular meeting. 13.13 RESOLUTION - APPROVAL OF (1) AMENDMENT NO. 3 TO CITY MANAGER’S EMPLOYMENT AGREEMENT TO REFLECT THAT THE CITY MANAGER WAIVED ANY MERIT/MARKET EQUITY SALARY ADJUSTMENT IN JUNE 2025 AND COST OF LIVING INCREASES FROM JULY 2025 THROUGH JULY 2026; (2) AMENDMENT NO. 1 TO CITY ATTORNEY’S EMPLOYMENT AGREEMENT TO REFLECT THAT THE CITY ATTORNEY WAIVED COST OF LIVING INCREASES FROM JULY 2025 THROUGH JULY 2026; AND (3) MODIFICATION TO THE DOCUMENT SETTING FORTH UNIT 10 EXECUTIVE MANAGEMENT WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT TO ELIMINATE JULY 2025 MARKET EQUITY SALARY ADJUSTMENTS RECOMMENDATION: It is recommended by the Human Resources Department that the Council, by three separate resolutions: 1) approve Amendment No. 3 to the Employment Agreement of the City Manager to reflect that the City Manager has waived any merit/market salary adjustment in June 2025 and cost of living salary increases from July 2025 through July 2026; 2) approve Amendment No. 1 to the Employment Agreement of the City Attorney to reflect that the City Attorney has waived cost of living salary increases from July 2025 through July 2026; and 3) modifying the document setting forth the Unit 10 Executive Management’s Wages, Hours, and Other Terms and Conditions to eliminate any July 2025 market equity salary adjustments. Attachments: Staff Report Attachment 1 - Unit 10 - Wages, Hours, and Terms Redline Resolution - Approving CM Amendment No. 3 Exhibit A - CM Amendment No. 3 Resolution - Approving CA Amendment No. 1 Exhibit A - CA Amendment No. 1 Resolution - Modifying Unit 10 Exh A - Unit 10 Terms and Conditions These Consent - Resolutions were adopted. RESOLUTION NO. RES-2025-106 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AMENDMENT NO. 3 City of Santa Rosa Regular Meeting Minutes Page 13 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 TO THE CITY'S EMPLOYMENT AGREEMENT WITH CITY MANAGER TO REFLECT THAT THE CITY MANAGER WAIVED ANY MERIT/MARKET EQUITY SALARY ADJUSTMENT IN JUNE 2025 AND COST OF LIVING INCREASES FROM JULY 2025 THROUGH JULY 2026 RESOLUTION NO. RES-2025-107 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AMENDMENT NO. 1 TO THE CITY'S EMPLOYMENT AGREEMENT WITH CITY ATTORNEY TO REFLECT THAT THE CITY ATTORNEY WAIVED COST OF LIVING INCREASES FROM JULY 2025 THROUGH JULY 2026 RESOLUTION NO. RES-2025-108 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA MODIFYING THE WAGES, HOURS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR UNIT 10 - EXECUTIVE MANAGEMENT, EFFECTIVE JULY 1, 2024 THROUGH JUNE 30, 2027 TO ELIMINATE ANY JULY 2025 MARKET EQUITY SALARY ADJUSTMENTS 13.14 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA REZONING THE PROPERTY LOCATED AT 3150 DUTTON AVENUE, ASSESSOR’S PARCEL NUMBER 043-133-013, INTO THE IG (GENERAL INDUSTRIAL) ZONING DISTRICT; FILE NUMBER PRJ24-019 (REZ24-002) RECOMMENDATION: This ordinance, introduced at the June 3, 2025, Regular Meeting by a 6-0-1-0 vote (Okrepkie absent), rezones 3150 Dutton Avenue from R-3-18 (Multi-Family Residential) to IG (General Industrial), consistent with the General Plan land use designation. Attachments: Ordinance This Consent - Ordinance was adopted on second reading. ORDINANCE NO. ORD-2025-009 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA REZONING THE PROPERTY LOCATED AT 3150 DUTTON AVENUE, ASSESSOR'S PARCEL NUMBER 043-133-013, INTO THE IG (GENERAL INDUSTRIAL) ZONING DISTRICT; FILE NUMBER PRJ24-019 (REZ24-002) 14. PUBLIC COMMENT ON NON-AGENDA MATTERS Janice Karrman spoke on the open arts studios program and the discontinuation of the accompanying arts booklet, and code City of Santa Rosa Regular Meeting Minutes Page 14 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 concerns near her home. Adina Flores expressed concerns regarding a Personnel Board appointee. Randal Locke expressed concerns about a known drug house in his neighborhood. Peter Alexander expressed concerns about the government and called for collective action. Council Member Rogers left the dais at approximately 5:10 p.m. Jeff Luntzell spoke on the benefits of community gardens, on protests, and other topics. Victoria Yanez spoke on Homeless Action! and on poverty and homeless concerns. 15. REPORT ITEMS - NONE. 16. PUBLIC HEARINGS 16.1 PUBLIC HEARING - PUBLIC HEARING ON ADOPTION OF THE CITY OF SANTA ROSA FY 2025-26 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGET BACKGROUND: The City Charter specifies numerous actions to take, leading to the City Council adopting a budget prior to the last day of June each fiscal year. City staff published a summary of the current year budget (FY 2024-25) on December 5, 2024; held a budget priorities public hearing on January 28, 2025; held a budget study session on potential reductions on April 15, 2025 and another comprehensive budget study session on May 6-7, 2025; published a budget summary and public hearing notice on June 2, 2025; and, made copies of the proposed budget available to the public on the City’s website at www.srcity.org on June 3, 2025. RECOMMENDATION: It is recommended by the City Manager and the City of Santa Rosa Regular Meeting Minutes Page 15 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 Finance Department that the Council: 1) hold a Public Hearing to consider the Fiscal Year (FY) 2025-26 Operations and Maintenance Budget and the FY 2025-26 Capital Improvement Program (CIP) Budget; 2) by six separate resolutions, adopt the City FY 2025-26 Operations and Maintenance Budget and FY 2025-26 Capital Improvement Program Budget; and 3) by resolution, amend the Police, Fire and Violence Prevention Partnership Public Safety and Prevention Transaction and Use Tax Implementation Plan (formerly Measure O) to adjust for Fiscal Year 2025-26 budget and forecasted budget amounts for all Public Safety and Prevention (PSAP) and programs. Attachments: Staff Report Attachment 1 Proposed FY 2025-26 O and M Budget Attachment 2 - Proposed FY 2025-26 Capital Improvement Program Budget Resolution - Primary HCS ONLY 2025-26 Resolution - Primary Rec and Parks ONLY 2025-26 Resolution - FTE Rec Parks ONLY 25-26 Resolution - Primary 2025-26 Resolution - Primary 2025-26 (Redlined 6.17.2025) Resolution - Primary 2025-26 (Final) Exhibit A - for Primary 2025-26 Reso MPSA List 2025 Resolution - FTE 25-26 Resolution - FTE 25-26 (Redlined 6.17.2025) Resolution - FTE 25-26 (Final) Resolution - Storm Water 2025-26 Resolution - PSAP FY 2025-26 Exhibit A - for PSAP Resolution Public Hearing Notice Presentation Late Correspondence (Uploaded 06-17-2025) Late Correspondence (Uploaded 06-23-2025) Alan Alton, Chief Financial Officer, and Veronica Conner, Budget and Financial Analysis Manager, presented and answer questions Council. Mayor Stapp opened the public hearing on the Homeless Services portion of the item at 5:24 p.m. PUBLIC COMMENT: Peter Alexander spoke on the Homeless services portion of the budget item and asked if based on needs of homeless or is it based on United Nations agenda twenty-one. City of Santa Rosa Regular Meeting Minutes Page 16 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 Jennielynn Holmes, Catholic Charities, spoke on the Homeless Services portion of the budget item, provided statistics of recent efforts benefiting homeless initiatives, and future partnership with the City. Mayor Stapp closed the public hearing on the Homeless Services Program portion of the budget item at 5:30 p.m. A motion was made by Council Member Okrepkie, seconded by Council Member MacDonald, to waive reading of the text and adopt RESOLUTION NO. RES-2025-109 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE HOMELESS SERVICES PROGRAM BUDGET WITHIN THE FISCAL YEAR 2025-26 OPERATIONS AND MAINTENANCE BUDGET The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Recused: 1 - Council Member Natalie Rogers Council Member Rogers rejoined the dais at 5:33 p.m. Veronica Conner continued on with the remaining portion of the budget presentation. Mayor Stapp opened the public hearing on the remaining portion of the budget item at 6:11 p.m. Matt Finnegan, Teamsters 856, spoke in opposition to the budget item. Patricia Seffrens, President of the Santa Rosa Police Officer Association, requested the additional Police Officer position not be eliminated. Ananda Sweet, Santa Rosa Metro Chamber, spoke on the budget City of Santa Rosa Regular Meeting Minutes Page 17 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 process. Kim Hawkins spoke in opposition to the item, against cuts to the Santa Rosa Police Department. Tommy Isachsen spoke on the item and requested the additional Police Officer position not be eliminated. Mayor Stapp closed the public hearing at 6:24 p.m. Council Member MacDonald left the dais at approximately 6:24 p.m. At the request of City Manager Smith, Mayor Stapp recessed the meeting at 6:24 p.m. and reconvened at approximately 6:30 p.m. A motion was made by Council Member Okrepkie, seconded by Council Member Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-2025-110 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE RECREATION & PARKS BUDGET WITHIN THE FISCAL YEAR 2025-26 OPERATIONS AND MAINTENANCE BUDGET AND CAPITAL IMPROVEMENT PROGRAM The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Recused: 1 - Council Member Dianna MacDonald A motion was made by Council Member Okrepkie, seconded by Council Member Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-2025-111 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE CITY SALARY PLAN AND SCHEDULE FOR RECREATION AND PARKS BY ELIMINATING, RECLASSIFYING OR ADDING POSITIONS, AND AUTHORIZING THE CITY MANAGER TO IMPLEMENT THESE CHANGES INCLUDED IN THE FISCAL YEAR 2025-26 BUDGET SUBJECT TO THE COMPLETION OF THE MEET AND CONFER PROCESS City of Santa Rosa Regular Meeting Minutes Page 18 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Recused: 1 - Council Member Dianna MacDonald Council Member MacDonald returned to the dais at 6:38 p.m. A motion was made by Council Member Okrepkie, seconded by Council Member MacDonald, to waive reading of the text and adopt as amended RESOLUTION NO. RES-2025-112 ENTITLED: RESOLUTION OF COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE BUDGET FOR THE CITY OF SANTA ROSA FOR FISCAL YEAR 2025-26, THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2024-25 AND ESTABLISHING RESERVES FOR THE 2025-26 FISCAL YEAR The motion carried by the following vote: Yes: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers A motion was made by Council Member Okrepkie, seconded by Council Member Rogers, to waive reading of the text and adopt as amended RESOLUTION NO. RES-2025-113 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA & AMENDING THE CITY SALARY PLAN AND SCHEDULE BY ELIMINATING, RECLASSIFYING OR ADDING POSITIONS, AND AUTHORIZING THE CITY MANAGER TO IMPLEMENT THESE CHANGES INCLUDED IN THE FISCAL YEAR 2025-26 BUDGET SUBJECT TO THE COMPLETION OF THE MEET AND CONFER PROCESS The motion carried by the following vote: Yes: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers A motion was made by Council Member Okrepkie, seconded by Council Member Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-2025-114 ENTITLED: RESOLUTION OF THE City of Santa Rosa Regular Meeting Minutes Page 19 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 COUNCIL OF THE CITY OF SANTA ROSA SETTING THE STORM WATER UTILITY BUDGET AND DETERMINING THE AMOUNT OF ELIGIBLE FUNDING THAT HAS BEEN RECEIVED FROM THE FLOOD CONTROL ZONE 1A BENEFIT ASSESSMENT IN FISCAL YEAR 2024-25 AND BASED THEREON SETTING THE STORM WATER ASSESSMENT PER EQUIVALENT RESIDENTIAL UNIT FOR THE FISCAL YEAR 2025-26 The motion carried by the following vote: Yes: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers A motion was made by Council Member Okrepkie, seconded by Council Member Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-20252-115 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING THE TRANSACTION AND USE TAX IMPLEMENTATION PLAN FOR GANG PREVENTION/INTERVENTION SERVICES The motion carried by the following vote: Yes: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers 17. WRITTEN COMMUNICATIONS 17.1 NOTICE OF FINAL MAP - Acacia Village Subdivision- For Council action. Attachments: Notice of Submittal Location Map This item was received and filed. 18. PUBLIC COMMENT ON NON-AGENDA MATTERS None. 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] City of Santa Rosa Regular Meeting Minutes Page 20 of 20 City Council Regular Meeting Minutes - Final June 17, 2025 20. ADJOURNMENT OF MEETING Mayor Stapp adjourned the meeting at 6:43 p.m. The next regular meeting will be held on July 8, 2025, at a time set by the Mayor. 21. UPCOMING MEETINGS 21.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List Approved on: July 8, 2025 /s/ Dina Manis, City Clerk