City Council

City Hall, Council Chamber City of Santa Rosa 100 Santa Rosa Avenue Santa Rosa, CA 95404 City Council Regular Meeting Minutes - Final Tuesday, September 30, 2025 12:00 PM 1. CALL TO ORDER AND ROLL CALL Council Member Fleming called the meeting to order at 12:03 p.m. Present: 5 - Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 2 - Mayor Mark Stapp, and Vice Mayor Eddie Alvarez 2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED) 3. ANNOUNCEMENT OF CLOSED SESSION ITEMS No public comments were made. Council Member Fleming recessed the meeting to closed session at 12:04 p.m. to discuss Items 3.1 through 3.4 as listed on the agenda. Mayor Stapp joined the meeting at approximately 12:08 p.m. Council Member Alvarez joined the meeting at approximately 2:20 p.m. Mayor Stapp adjourned closed session at approximately 3:00 p.m. and reconvened to the regular session at approximately 4:00 p.m. 3.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: one potential case This item was received and filed. 3.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Clare Hartman v. City of Santa Rosa, et al. City of Santa Rosa Regular Meeting Minutes Page 2 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Sonoma County Superior Court Case No. 24CV02546 This item was received and filed. 3.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Government Code Section 54956.9) Name of Case: Application of the City of Santa Rosa for Approval to Construct a Public Pedestrian and Bicycle At-Grade Crossing of the Sonoma-Marin Area Rail Transit (“SMART”) Track at Jennings Avenue Located in Santa Rosa, Sonoma County, State of California. Application No.: A.15-05-014 before the California Public Utilities Commission This item was received and filed. 3.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Maraskeshia Smith, City Manager; Alan Alton, Chief Financial Officer; Dominique Blanquie, Human Resources Director; Siara Goyer, Employee Relations Manager; and Burke Dunphy of Sloan Sakai Yeung & Wong LLP. Employee Organizations: Santa Rosa Firefighters Association - Local 1401 (representing City Employee Unit 2); Operating Engineers Local 3, Maintenance and Utility System Operators (Employee Units 3 and 16); Santa Rosa City Employees Association (Employee Units 4, 6, 7); Santa Rosa Police Officers Association, (Employee Unit 5); Service Employees International Union Local 1021, (Employee Units 8 and 14); Public Safety Management Association (Employee Unit 9); Executive Management (Employee Unit 10); Middle Management (Employee Unit 11); Confidential (Employee Unit 12); Mechanics (Employee Unit 13); City Attorney (Employee Unit 15); Santa Rosa City Attorneys’ Association (Employee Unit 17), Santa Rosa Management Association (Employee Unit 18). This item was received and filed. 4. STUDY SESSION - NONE. 5. ANNOUNCEMENT OF ROLL CALL (IF NEEDED) City of Santa Rosa Regular Meeting Minutes Page 3 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Present: 7 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Victoria Fleming, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers 6. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS City Attorney Stricker reported that by unanimous vote the Council, with Vice Mayor Alvarez absent at the time, authorized the City Attorney to initiate litigation and defendants and details will be disclosed upon inquiry once action has commenced. There was no further reportable action from closed session. 7. PROCLAMATIONS/PRESENTATIONS 7.1 PROCLAMATION - OCTOBER IS DOMESTIC VIOLENCE AWARENESS MONTH Attachments: Proclamation Late Correspondence (Uploaded 10-01-2025) Council Member Fleming read and presented the proclamation to Madeleine Keegan O'Connell, Chief Executive Officer - YMCA Sonoma County. Madeleine Keegan O'Connell provided a brief comment related to the importance of services provided by YWCA Sonoma County. PUBLIC COMMENTS: Peter Alexander spoke and acknowledged the hard work of the YWCA. 7.2 PROCLAMATION - THE GEYSERS 65 YEARS OF POWER PRODUCTION Attachments: Proclamation Council Member Bañuelos read and presented the proclamation to Aimee Blaine, Senior Vice President - Calpine Corporation, Geothermal Region. Aimee Blaine provided a brief comment. City of Santa Rosa Regular Meeting Minutes Page 4 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 PUBLIC COMMENTS: Duane De Witt spoke and acknowledged the initial work of Pat Wiggins and Noreen Evans. Peter Alexander spoke on geothermal power around the world and power rates. 7.3 PROCLAMATION - WATER PROFESSIONALS APPRECIATION WEEK Attachments: Proclamation Council Member Rogers read and presented the proclamation to Jennifer Burke, Director - Santa Rosa Water. Director Burke received this proclamation on behalf of the Water Professionals and acknowledged the efforts by the Santa Rosa Water team to protect Santa Rosa's water and water future. PUBLIC COMMENTS: Peter Alexander spoke and acknowledged the hardwork of Santa Rosa's water professionals and other water related topics. 7.4 PRESENTATION - RECOLOGY SONOMA MARIN 2025 UPDATE Attachments: Presentation - Recology Presentation - Zero Waste Logan Harvey and Celia Furber, Recology, and Leslie Lukacs, Executive Director - ZeroWaste, presented and answered questions from Council. PUBLIC COMMENTS: Peter Alexander spoke on composting and possible additional services that Recology could provide. Anna B spoke on options for industrial level compostable bags and metrics that ensures compost materials do not contain materials that leach dangerous toxins. City of Santa Rosa Regular Meeting Minutes Page 5 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Three unnamed youths asked about how to recycle clothes. Mayor Stapp moved to Item #14 on the agenda. 8. STAFF BRIEFINGS - NONE. 9. CITY MANAGER’S/CITY ATTORNEY’S REPORTS Jason Nutt, Assistant City Manager, reported on a pumpkin scavenger hunt throughout city parks starts October 1 and continues through the month. 9.1 REPORT OF SETTLEMENTS AND ACTIVE LITIGATION The City Attorney will report on all settlements authorized by Council in closed session that were finalized in August 2025, which includes but may not be limited to all settlements requiring the City to pay more than $50,000. The City Attorney will also provide a summary of pending litigation against the City. Attachments: Litigation Report City Attorney Stricker reported there was one settlement over $50,000 which was previously authorized by Council in closed session that was finalized in the month of August, Angelina Lopez vs City of Santa Rosa with a settlement amount of $2,999,999.99. The City paid $900,000 of the amount, and the balance will be paid from the CJPRMA risk pool. The caseload remains constant with 34 litigation matters, with trial dates assigned to approximately one-third of those matters. No public comments were made on Item 9 or 9.1. 10. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS There were no statements of absention/recusal. 11. MAYOR'S/COUNCIL MEMBERS’ REPORTS Council Member Rogers provided a brief report on various community events recently attended, and acknowledged the retirement of Chief Financial Officer Alan Alton, after 26 years of City of Santa Rosa Regular Meeting Minutes Page 6 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 unwavering dedication and remarkable service to the City of Santa Rosa, and wished him a joyful retirement. Council Member Bañuelos provided a brief report on a recent Russian River Watershed board, and other community events recently attended. Council Member MacDonald provided a brief report on a recent Violence Prevention Partnership meeting recently attended, along with other community events attended. Council Member Fleming provided a brief report on recent events attended. Vice Mayor Alvarez thanked staff on all the recent work being completed in District 1. Mayor Stapp reported that the Sonoma County Bicycle Coalition awarded Dan Hennessey, Director - Transportation and Public Works, Torina Wilson and Alexander Oceguera, Active Transportation Planners, with the Civic Bike Leaders of the Year award, and on community events recently attended. Council Member Fleming left the dais at 5:51 p.m. No public comments were made. 11.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD REPRESENTATIVE ON PENDING ISSUES, IF NEEDED) 11.1.1 Council Subcommittee Reports Mayor Stapp provided a brief report on the Long Term Financial Policy and Audit subcommittee recent meeting. 11.1.2 Sonoma County Transportation and Climate Authorities (SCTCA) 11.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee City of Santa Rosa Regular Meeting Minutes Page 7 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 11.1.4 Association of Bay Area Governments (ABAG) 11.1.5 Sonoma County Agricultural Preservation and Open Space District Advisory Committee 11.1.6 Sonoma Clean Power Authority (SCPA) 11.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste Management Agency (SCWMA)) 11.1.8 Groundwater Sustainability Agency (GSA) 11.1.9 Sonoma County Homeless Coalition Council Member Bañuelos provided a brief report. 11.1.10 Renewal Enterprise District (RED) 11.1.11 Public Safety Subcommittee 11.1.12 Other 12. APPROVAL OF MINUTES 12.1 September 09, 2025, Regular Meeting Minutes. Attachments: Draft Minutes Approved as amended. 13. CONSENT ITEMS PUBLIC COMMENTS: Duane DeWitt spoke on Items 13.2, 13.4, 13.6, 13.7, 13.8, 13.9, and 13.13. Janice Karrman spoke on Item 13.8 and requested more transparency related to InResponse expenditures. Anna concurred with Janice Karrman. Approval of the Consent Agenda A motion was made by Vice Mayor Alvarez, seconded by Council Member Rogers, to waive reading of the text and adopt Consent Items 13.1 through City of Santa Rosa Regular Meeting Minutes Page 8 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 13.14. The motion carried by the following vote: Yes: 5 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, and Council Member Jeff Okrepkie Absent: 2 - Council Member Victoria Fleming, and Council Member Natalie Rogers 13.1 MOTION - APPROVAL - ISSUANCE OF MULTIPLE PURCHASE ORDERS FOR THE PURCHASE OF TRAINING AND IN-SERVICE AMMUNITION RECOMMENDATION: The Police and Finance Departments recommend that the Council, by motion: 1) approve the issuance of multiple Purchase Orders for the purchase of ammunition for firearms training and in-service needs to a) San Diego Police Equipment Company, Inc., San Diego, California, in the amount of $72,998.10; b) Grind Hard Holdings LLC, Stuart, Florida, in the amount of $35,062.50; c) Dooley Enterprises, Inc., Anaheim, California, in the amount of $27,739.80; d) Midwall Corporation, Grass Valley, California, in the amount of $2,818.26, for a combined total not to exceed amount of $138,618.66; and 2) authorize the Purchasing Agent to execute the Purchase Orders. This item has no impact on current fiscal year budget. Attachments: Staff Report This Consent - Motion was approved. 13.2 MOTION - APPROVAL OF AN EXCLUSIVE NEGOTIATION AGREEMENT WITH LH GPM, LLC FOR THE DEVELOPMENT OF CITY-OWNED PROPERTY LOCATED AT 730 3RD STREET, SANTA ROSA. RECOMMENDATION: The City Manager's Office recommends that the Council, by motion, approve an Exclusive Negotiation Agreement (“ENA”) with LH GPM, LLC for the development of City-owned property located at 730 3rd Street, Santa Rosa, also known as Assessor Parcel No. 009-072-044 or White House Site ("Property") and authorize the City Manager to make non substantive changes to the ENA, subject to approval by the City Attorney, and execute the ENA and any amendments. This item has no impact on current fiscal year budget. City of Santa Rosa Regular Meeting Minutes Page 9 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Attachments: Staff Report Attachment 1 - ENA This Consent - Motion was approved. 13.3 MOTION - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT - DESIGN ENGINEERING SERVICES FOR HIGHWAY 101 HEARN AVENUE MULTI-USE PATHWAY AND PAVEMENT REHABILITATION RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion: 1) approve a Professional Services Agreement with BKF Engineers, Oakland, California, to provide professional design engineering services for the preliminary engineering phase of the Highway 101 Hearn Avenue Multi-Use Pathway and Pavement Rehabilitation project (STPL-5028(088) in an amount not to exceed $380,898.63; and 2) authorize the Director of Transportation and Public Works or delegate to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and execute the Agreement. This item has no impact on current fiscal year budget. Attachments: Staff Report Attachment 1 - Location Map Attachment 2 - Professional Services Agreement This Consent - Motion was approved. 13.4 MOTION - INSTALLATION OF SPEED CUSHION ON SOUTH AVENUE BETWEEN WEST AVENUE AND DUTTON AVENUE RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, approve the installation of a speed cushion on South Avenue between West Avenue and Dutton Avenue. Attachments: Staff Report Attachment 1 - Location Map Attachment 2 - Example-Unit Specifications This Consent - Motion was approved. 13.5 MOTION - CONTRACT AWARD - HOWARTH COURT RENOVATIONS RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by motion, award Contract Number C00714, Howarth Court Renovations, in the amount of City of Santa Rosa Regular Meeting Minutes Page 10 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 $1,098,758.04 to the lowest responsible bidder, DMR Builders of Santa Rosa, California, approve a 15% contract contingency in the amount of $165,813.71 and authorize the City Manager or designee to execute the Contract and any change orders in a total contract amount of $1,263,571.75. No City General Fund money is included in this project. Attachments: Staff Report Attachment 1 - Location Map Attachment 2 - Summary of Bids Attachment 3 - Notice of Exemption This Consent - Motion was approved. 13.6 RESOLUTION - MULTIPLE MID-BLOCK CROSSWALK INSTALLATIONS RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, authorize the installation of multiple mid-block crosswalks at Giffen Avenue at R.L. Stevens Elementary, Dutton Meadow at Colgan Creek (both crossings), Burgess Drive at Colgan Creek, and Range Avenue at Paulin Creek. Attachments: Staff Report Attachment 1 - Crossing Location Maps Attachment 2 - Letter of Support Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-156 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING MULTIPLE MID-BLOCK CROSSWALK INSTALLATIONS 13.7 RESOLUTION - APPROVAL OF THE SALE OF SURPLUS PARCELS LOCATED AT 5740 MONTECITO AVENUE AND 0 FOUNTAINGROVE PARKWAY (APNs 181-010-025, -026 AND -027) (THIS ITEM WAS CONTINUED FROM THE AUGUST 19, 2025, REGULAR MEETING) RECOMMENDATION: The Transportation and Public Works Department recommends that the Council, by resolution, approve the sale of the surplus parcels located at 5740 Montecito Avenue and 0 Fountaingrove Parkway (Assessor’s Parcel Numbers 181-010-025, 181-010-026 and 181-020-027) (collectively, the “Property”); and authorize the City Manager or designee to make non-substantive changes to the Agreement, subject to approval by the City Attorney, and City of Santa Rosa Regular Meeting Minutes Page 11 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 execute the Agreement. This item has no impact on current fiscal year budget. Attachments: Staff Report Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-157 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SALE OF SURPLUS PARCELS LOCATED AT 5740 MONTECITO AVENUE AND 0 FOUNTAINGROVE PARKWAY (APNs 181-010-025, -026 AND -027) 13.8 RESOLUTION - ACCEPTANCE, APPROVAL OF AN AGREEMENT, AND APPROPRIATION OF FUNDS FROM THE COUNTY OF SONOMA MEASURE O SALES TAX REVENUE FOR THE INRESPONSE MOBILE CRISIS RESPONSE MENTAL HEALTH SUPPORT TEAM RECOMMENDATION: The Police Department recommends that the Council, by resolution: 1) accept funding from the County of Sonoma in the amount of $3,043,114 to support the inRESPONSE Mental Health Support Team operations; 2) approve and delegate authority to the City Manager to execute an agreement with the County and any related documents required for receiving such; and 3) appropriate $3,043,114 of County Measure O Sales Tax revenue. Attachments: Staff Report Resolution Exhibit A - Agreement This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-158 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACCEPTING FUNDING FROM THE COUNTY OF SONOMA MEASURE O FOR THE INRESPONSE MENTAL HEALTH AND SUPPORT TEAM IN THE AMOUNT OF $3,043,114 APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN COUNTY OF SONOMA AND CITY OF SANTA ROSA FOR MOBILE CRISIS RESPONSE PROGRAM FUNDING AND RELATED DOCUMENTS TO ACCEPT SUCH FUNDING AND APPROPRIATION OF FUNDS 13.9 RESOLUTION - AMENDMENT TO THE PERMANENT LOCAL HOUSING ALLOCATION PROGRAM PLAN City of Santa Rosa Regular Meeting Minutes Page 12 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 RECOMMENDATION: The Housing and Community Services Department recommends that the Council, by resolution, approve a minor amendment to the Permanent Local Housing Allocation Program Plan (PLHA Plan), approved by Council on January 28, 2025, to allocate forty percent of Round 5 PLHA funds, estimated at $456,230, to Affordable Owner-Occupied Workforce Housing (AOWH), for low- or moderate-income households, as required by the State of California Department of Housing and Community Development (HCD). This item has no impact on current fiscal year budget. Attachments: Staff Report Resolution Exhibit A This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-159 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A MINOR AMENDMENT TO THE PERMANENT LOCAL HOUSING ALLOCATION PROGRAM PLAN 13.10 RESOLUTION - ADMINISTRATIVE COST RECOVERY LIEN AGAINST THE REAL PROPERTY LOCATED AT 961 STONY POINT ROAD RECOMMENDATION: The Planning and Economic Development Department recommends that the Council, by resolution, approve the administrative cost recovery lien in the amount of $14,134.40 against the property located at 961 Stony Point Road for violations of the City Code which remain uncorrected by the responsible party, Gary A. Pigsley and Lili F. Pigsley, and authorize the recordation of a lien and placement of a special assessment on the property tax roll for collection. This item has no impact on current fiscal year budget. Attachments: Staff Report Attachment 1 - Administrative Enforcement Order Attachment 2 - Case File Photographs Attachment 3 - Vicinity Map Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-160 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA CONFIRMING THE AMOUNT OF AN ADMINISTRATIVE COST RECOVERY LIEN, CONFIRMING AND City of Santa Rosa Regular Meeting Minutes Page 13 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 ORDERING THE RECOVERY OF ADMINISTRATIVE COSTS ASSESSED AND IMPOSED BY THE ADMINISTRATIVE HEARING OFFICER FOR VIOLATIONS OF CITY CODE PROVISIONS OCCURRING ON THE PROPERTY AT 961 STONY POINT ROAD, SANTA ROSA, APN 035-121-052, AND ORDERING THE ADMINISTRATIVE COST RECOVERY LIEN BE COLLECTED ON THE TAX ROLL BY THE SONOMA COUNTY TAX COLLECTOR 13.11 RESOLUTION - ADMINISTRATIVE COST RECOVERY LIEN AGAINST THE REAL PROPERTY LOCATED AT 1810 GUERNEVILLE RD RECOMMENDATION: The Planning and Economic Development Department recommends that the Council, by resolution, approve the administrative cost recovery lien in the amount of $9,087.73 against the property located at 1810 Guerneville Rd for violations of the City Code which remain uncorrected by the responsible party, 4J Investments, Joshua T. Wagle and Julieta Leal-Weiss, and authorize the recordation of a lien and placement of a special assessment on the property tax roll for collection. This item has no impact on current fiscal year budget. Attachments: Staff Report Attachment 1 - Administrative Enforcement Order Attachment 2 - Case File Photographs Attachment 3 - Vicinity Map Resolution This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-161 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA CONFIRMING THE AMOUNT OF AN ADMINISTRATIVE COST RECOVERY LIEN, CONFIRMING AND ORDERING THE RECOVERY OF ADMINISTRATIVE COSTS ASSESSED AND IMPOSED BY THE ADMINISTRATIVE HEARING OFFICER FOR VIOLATIONS OF CITY CODE PROVISIONS OCCURRING ON THE PROPERTY AT 1810 GUERNEVILLE RD, SANTA ROSA, APN 152-320-001, AND ORDERING THE ADMINISTRATIVE COST RECOVERY LIEN BE COLLECTED ON THE TAX ROLL BY THE SONOMA COUNTY TAX COLLECTOR 13.12 RESOLUTION - APPROVAL OF AIRSPACE LEASE AMENDMENT 04-SON-101-002-05 WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION INCREASING INSURANCE REQUIREMENT RECOMMENDATION: The Finance Department recommends that the City of Santa Rosa Regular Meeting Minutes Page 14 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Council, by resolution: 1) approve the State of California Department of Transportation’s request to amend and increase the City’s required Commercial General Liability insurance coverage from $5 million per occurrence to $20 million per occurrence for the Airspace Lease Amendment 04-SON-101-0002-05; and 2) authorizes the City Manager, or their designee, to execute the Amendment and make non-substantive changes, subject to approval by the City Attorney. This item requires Council approval by resolution. This item has no impact on current fiscal year budget. Attachments: Staff Report Attachment 1 - State of California Airspace Lease (2010) Resolution Exhibit A - First Amendment State of California Airspace Lease This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-162 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING AN AIRSPACE LEASE AMENDMENT 04-SON-101-0002-05 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR FREEWAY LEASE AREA SON-101-0002 13.13 MODIFY CITY CODE AND COUNCIL PROCEDURES AND PROTOCOLS RELATED TO ORDINANCE INTRODUCTION AND PASSAGE, AND CLERICAL CORRECTIONS TO ORDINANCES AND RESOLUTIONS RECOMMENDATION: The City Clerk’s and City Attorney’s Offices recommend that the Council 1) introduce an ordinance to (a) amend Santa Rosa City Code (SRCC) Sections 1-08.010 and 1-08.020 to eliminate the requirement of reading ordinance titles prior to introduction and adoption where the title of the ordinance appears on the agenda and the full text of the proposed ordinance is available to the public, and to eliminate the requirement that the titles or text of resolutions be read; and (b) add Section 1-09 to grant authority to the City Attorney and City Clerk to correct clerical errors in the City Code, ordinances, resolutions and minutes; and 2) by resolution, amend City Council Manual of Procedures and Protocols (CCMPP) Section IX(C)3, to eliminate a similar requirement that ordinance titles be read prior to adoption. This item has no impact on current fiscal year budget. City of Santa Rosa Regular Meeting Minutes Page 15 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Attachments: Staff Report Attachment 1 - GC 36934 Attachment 2 - Ordinance Procedure_Redline Attachment 3 - CCMPP Redline Ordinance Resolution Exhibit A - CCMPP This Consent - Ordinance was introduced on first reading. ORDINANCE ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 1-08 OF THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09 TO THE SANTA ROSA CITY CODE This Consent - Resolution was adopted. RESOLUTION NO. RES-2025-163 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA REVISING CITY COUNCIL MANUAL OF PROCEDURES AND PROTOCOLS 13.14 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA CORRECTING A CLERICAL ERROR IN ORDINANCE ORD-2025-001 RECOMMENDATION: The Planning and Economic Development Department recommends that the Council approve on second reading an ordinance to correct a clerical error to Section 8 of Ordinance No. ORD-2025-001, previously adopted by Council on January 28, 2025, to accurately cite an amendment to Zoning Code Section 21-31.040(C). This ordinance, introduced at the September 9, 2025, Regular Meeting, passed by a 7-0-0-0 vote. Attachments: Ordinance This Consent - Ordinance was adopted on second reading. ORDINANCE NO. ORD-2025-011 ENTITLED: ORDINANCE OF THE COUNCIL OF THE CITY OF SANTA ROSA CORRECTING A CLERICAL ERROR IN ORDINANCE ORD-2025-001 14. PUBLIC COMMENT ON NON-AGENDA MATTERS Janice Karrman spoke on earthquake concerns. Peter Alexander spoke on concerns related to the Sonoma district City of Santa Rosa Regular Meeting Minutes Page 16 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 attorney and other topics. Duane De Witt spoke on Creek Week specifically all the events held in Roseland and safety issues on Burbank Avenue related to vehicle speed. Mayor Stapp returned to Item 9 on the agenda. LATE CORRESPONDENCE Attachments: Late Correspondence (Uploaded 10-01-2025) 15. REPORT ITEMS 15.1 REPORT - CITY ASSET NAMING AND RENAMING POLICY BACKGROUND: The purpose of this policy is to establish uniform guidelines for naming and renaming of City of Santa Rosa (City) Assets. This policy is crafted to ensure that naming and renaming of City Assets reflect the City’s rich historic and cultural values including the diversity, equity and inclusion for all community members and visitors. City Asset names should primarily honor places, history, persons, organizations, events and the natural environment with a focus on local significance and may also reflect California or national names when appropriate. If adopted, this policy will replace Council Policy 000-25, titled “Park Naming Policy and Procedure.” RECOMMENDATION: The City Manager’s Office recommends that the Council, by resolution, adopt Council Policy Number 000-XXX titled, “City Asset Naming and Renaming Policy” and rescind Council Policy 000-25 titled, “Park Naming Policy and Procedure.” This item has no impact on current fiscal year budget. Attachments: Staff Report Attachment 1 - Draft City Asset Naming and Renaming Policy - Redlined Attachment 2 - Major Donations Alternative Attachment 3 - Council Policy 000-25 - Park Naming Policy and Procedure Attachment 4 - Draft City Asset Naming Application Resolution Exhibit A - City Asset Naming and Renaming Policy Exhibit A - Redline (Uploaded 10-01-2025) Exhibit A - Final (Uploaded 10-01-2025) Presentation City of Santa Rosa Regular Meeting Minutes Page 17 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Jason Nutt, Assistant City Manager, presented and answered questions from Council. PUBLIC COMMENTS: Connie Jenkins spoke in support of the item and requested additional clarity on the policy to make it more approachable to understand. Duane De Witt spoke on the item and acknowledged current efforts to rename Roseland Creek Community Park and requested clarity on the renaming queue for various assets. A motion was made by Council Member Okrepkie, seconded by Vice Mayor Alvarez, to waive reading of the text and adopt as amended RESOLUTION NO. RES-2025-164 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING COUNCIL POLICY 000-075 TITLED "CITY ASSET NAMING AND RENAMING POLICY" The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers Absent: 1 - Council Member Victoria Fleming 15.2 REPORT - ADOPTION OF THE REVISED PUBLIC STORM DRAIN STANDARDS AND DELEGATION OF APPROVAL AUTHORITY FOR FUTURE REVISIONS TO THE BOARD OF PUBLIC UTILITIES BACKGROUND: The Public Storm Drain Standards (Standards) set forth the design policies and construction methods associated with additions and modifications to the public storm drain infrastructure for both private development and capital improvement projects. The standards, details, and specifications require routine revisions to ensure that new installations and modifications are consistent with various regulations, references, industry best practices, industry needs, and operational needs to serve the community’s urban environment. The delegation of approval authority is consistent with the general policy and management authority over the public storm drain infrastructure City of Santa Rosa Regular Meeting Minutes Page 18 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 granted to the Board under Section 25 of the Charter of the City of Santa Rosa (City) and City Council Resolution RES-2017-177, which delegated approval authority of the Potable Water, Recycled Water, and Sewer Design Standards, Construction Standards, and Construction Specifications to the Board of Public Utilities (BPU). RECOMMENDATION: The Planning and Economic Development and Water Departments recommend that the Council, by resolution, adopt the revised Public Storm Drain Standards, with an effective date 30 days from the date of adoption, and delegate authority to the Board of Public Utilities to adopt future revisions to the standards. This item has no impact on current fiscal year budget. Attachments: Staff Report Attachment 1 - Color Coded - PublicStormDrainStandards&Details Attachment 2 - Full Redlined - PublicStormDrainStandards Attachment 3 - Simplified - PublicStormDrainStandards Attachment 4 - Redlined Details Only - Proposed Storm Drain Standard Details Resolution Exhibit A - Proposed Public Storm Drain Standards and Details Presentation Gabe Osburn, Director - Planning and Economic Development, Flannery Banks, Supervising Engineer, and Cleve Gurney, Deputy Director - Engineering Development Services, presented and answered questions from Council. No public comments were made. A motion was made by Council Member MacDonald, seconded by Council Member Rogers, to waive reading of the text and adopt RESOLUTION NO. RES-2025-165 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ADOPTING THE REVISED AND UPDATED PUBLIC STORM DRAIN STANDARDS AND DELEGATING APPROVAL AUTHORITY FOR FUTURE UPDATES TO PUBLIC STORM DRAIN STANDARDS, INCLUDING WITHOUT LIMITATION DESIGN STANDARDS, CONSTRUCTION STANDARDS, AND/OR CONSTRUCTION SPECIFICATIONS, TO THE BOARD OF PUBLIC UTILITIES. The motion carried by the following vote: Yes: 6 - Mayor Mark Stapp, Vice Mayor Eddie Alvarez, Council Member Caroline Bañuelos, Council Member Dianna MacDonald, Council Member Jeff Okrepkie, and Council Member Natalie Rogers City of Santa Rosa Regular Meeting Minutes Page 19 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 Absent: 1 - Council Member Victoria Fleming 16. PUBLIC HEARINGS - NONE. 17. WRITTEN COMMUNICATIONS 17.1 LEGISLATIVE UPDATE · Support Letter for federal bill S2651 Renewing Opportunity in the American Dream (ROAD) to Housing Act of 2025 - Provided for information. · Support Letter for federal bill HR471 Fix Our Forests Act - Provided for information. · Support Letters (2) for federal bill HR4669 To authorize and improve the Federal Emergency Management Agency and reform Federal disaster mitigation, preparedness, response, and recovery, and for other purposes - Provided for information. · Opposition Letter for state bill SB707 Open meetings: meeting and teleconference requirements - Provided for information. · Letter of public comment for US Department of Transportation Federal Register: Advancing a Surface Transportation Proposal That Focuses on America's Most Fundamental Infrastructure Needs - Provided for information. Attachments: Legislative Update Memo S2651 - Letter of Support Bill text - S2651 HR471 - Letter of Support Bill text - HR471 HR4669 - Letter of Support HR4669 - Letter of Support Bill Text - HR4669 SB 707 - Veto Letter Bill text - SB707 USDOT Federal Register - Public Comment Notice - USDOT Federal Register This item was received and filed. 18. PUBLIC COMMENT ON NON-AGENDA MATTERS No public comments were made. City of Santa Rosa Regular Meeting Minutes Page 20 of 20 City Council Regular Meeting Minutes - Final September 30, 2025 19. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED] 20. ADJOURNMENT OF MEETING Mayor Stapp adjourned the meeting at 7:02 p.m. The next regularly scheduled meeting will be held on October 14, 2025, at a time to be set by the Mayor. 21. UPCOMING MEETINGS 21.1 UPCOMING MEETINGS LIST Attachments: Upcoming Meetings List This item was received and filed. Approved on: October 14, 2025 /s/ Dina Manis, City Clerk