City Council
Regular MeetingSanta Rosa, CA · October 14, 2025
Minutes
City Hall, Council Chamber
City of Santa Rosa 100 Santa Rosa Avenue
Santa Rosa, CA 95404
City Council
Regular Meeting Minutes - Final
Tuesday, October 14, 2025 1:30 PM
1. CALL TO ORDER AND ROLL CALL
Mayor Stapp called the meeting to order at 1:32 p.m.
Present: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council
Member Victoria Fleming, Council Member Dianna MacDonald,
Council Member Jeff Okrepkie, and Council Member Natalie Rogers
Absent: 1 - Vice Mayor Eddie Alvarez
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
PUBLIC COMMENT:
Duane De Witt spoke on Items 3.2 and 3.3.
Janice Karrman spoke on Item 3.3.
Mayor Stapp recessed into closed session at 1:38 p.m. to
discuss Items 3.1 through 3.3 as listed on the agenda.
3.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of
Government Code Section 54956.9: three potential cases
This item was received and filed.
3.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Cornerstone Communities II, LLC v. The City of Santa Rosa, The City
Council of the City of Santa Rosa, et al.
Sonoma County Superior Court Case No. 25CV06089
This item was received and filed.
3.3 PUBLIC EMPLOYMENT
City of Santa Rosa
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City Council Regular Meeting Minutes - Final October 14, 2025
(Government Code Section 54957)
Titles: City Manager and Interim City Manager
This item was received and filed.
Mayor Stapp adjourned closed session at approximately 2:58 p.m. and
reconvened the meeting to open session at 4:01 p.m.
4. STUDY SESSION - NONE.
5. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES
Present: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council
Member Victoria Fleming, Council Member Dianna MacDonald,
Council Member Jeff Okrepkie, and Council Member Natalie Rogers
Absent: 1 - Vice Mayor Eddie Alvarez
5.1 PERSONNEL BOARD INTERVIEWS
The Council will conduct interviews for one At-Large Personnel Board
vacancy.
Attachments: Staff Report
Attachment 1 - Notice of Applicaiton Availability
Attachment 2 - Council Policy 000-06
Attachment 3 - PB City Code Appointment Powers and Duties
Attachment 4 - The PB Reference
The Council interviewed Stacy Spector and Marcus Corey for the
Personnel Board.
6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
Teresa Stricker, City Attorney, reported there was no reportable
action taken in closed session.
8. PROCLAMATIONS/PRESENTATIONS
8.1 PROCLAMATION - ZERO WASTE WEEK
Attachments: Proclamation
Council Member MacDonald read and presented the proclamation
to Leslie Lukacs, Executive Director Zero Waste Sonoma.
City of Santa Rosa
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City Council Regular Meeting Minutes - Final October 14, 2025
Leslie Lukacs provided an update on Zero Waste Sonoma.
PUBLIC COMMENT:
Duane De Witt spoke in support of Zero Waste Sonoma and
suggested coordinating with City creek cleanup volunteers for
recycling.
9. STAFF BRIEFINGS
9.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except for
possible direction to staff.
Ana Horta, Community Engagement Manager, provided a brief
report on recent and upcoming engagement events.
PUBLIC COMMENT:
Duane De Witt spoke on an upcoming community meeting,
Roseland Creek cleanup, and projects beginning in Roseland.
This item was received and filed.
10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
City Manager Smith spoke on the upcoming Business ExpertXpress
seminar on October 20th, designed to help new business owners
launch and grow their businesses, and the Halloween at Howarth
trick or treat event on October 25th.
No public comments were made.
11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
No statements of abstention or recusal were made.
12. MAYOR'S/COUNCIL MEMBERS’ REPORTS
Council Member MacDonald provided highlights on the Violence
Prevention Program seminar and reported on the Park-A-Month at
Northwest Community Park.
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Council Member Rogers reported on being sworn in as President of
League of California Cities North Bay division, City Manager Smith
being sworn in as Vice President of the Cal Cities Manager's Group,
and thanked the Santa Rosa Police Department for the Faith & Blue
event.
Council Member Okrepkie reported on the success of the Live at
Juilliard Concert Series, the Second Sundays event, and discussed
the upcoming Santa Rosa Public Art Walk.
Council Member Fleming reported on the opening of the Novato
narrows and upcoming projects to increase connectivity to San
Francisco, thanked staff for contributing to the success of the district
4 meeting, and noted the passing of colleague Mark Milberg.
No public comments were made.
12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
12.1.1 Council Subcommittee Reports
Council Member Okrepkie provided a brief report on the
Economic Development Subcommittee.
12.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)
12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
12.1.4 Association of Bay Area Governments (ABAG)
12.1.5 Sonoma County Agricultural Preservation and Open Space District
Advisory Committee
12.1.6 Sonoma Clean Power Authority (SCPA)
12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste
Management Agency (SCWMA))
12.1.8 Groundwater Sustainability Agency (GSA)
City of Santa Rosa
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City Council Regular Meeting Minutes - Final October 14, 2025
12.1.9 Sonoma County Homeless Coalition
12.1.10 Renewal Enterprise District (RED)
12.1.11 Public Safety Subcommittee
12.1.12 Other
12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
12.2.1 COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE
PERSONNEL BOARD
The Council, by motion, may appoint one member to fill an At-Large
vacancy with a term expiring December 31, 2026.
No public comments were made.
A motion was made by Council Member Fleming, seconded by Council
Member MacDonald, to appoint Stacy Spector to the Personnel Board.
The motion carried by the following vote:
Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council
Member Victoria Fleming, Council Member Dianna MacDonald,
Council Member Jeff Okrepkie, and Council Member Natalie
Rogers
Absent: 1 - Vice Mayor Eddie Alvarez
12.3 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY
12.3.1 APPOINTMENT OF ALTERNATE TO ZERO WASTE SONOMA
AGENCY
The Council may, by motion, select and appoint an alternate to the
Zero Waste Sonoma Agency Board of Directors.
Mayor Stapp announced the appointment of staff member Josh
Carstensen as the alternate to Zero Waste Sonoma.
PUBLIC COMMENT:
Duane Dewitt spoke regarding an interest in being appointed.
A motion was made by Council Member Okrepkie, seconded by Council
Member MacDonald, to appoint Josh Carstensen as the alternate to Zero
City of Santa Rosa
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City Council Regular Meeting Minutes - Final October 14, 2025
Waste Sonoma. The motion carried by the following vote:
Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council
Member Victoria Fleming, Council Member Dianna MacDonald,
Council Member Jeff Okrepkie, and Council Member Natalie
Rogers
Absent: 1 - Vice Mayor Eddie Alvarez
13. APPROVAL OF MINUTES
13.1 September 30, 2025, Regular Meeting Minutes.
Attachments: Draft Minutes
Approved as submitted.
14. CONSENT ITEMS
PUBLIC COMMENT:
Duane De Witt spoke in support of Item 14.1 and suggested a
HAWK lighting system be installed on Burbank Avenue at Roseland
Creek Elementary and Roseland Middle School.
Dan Hennessey, Director of Transportation and Public Works,
answered questions from Council regarding Item 14.1.
Approval of the Consent Agenda
A motion was made by Council Member Okrepkie, seconded by Council
Member Rogers, to waive reading of the text and adopt Consent Items 14.1
through 14.5. The motion carried by the following vote:
Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council
Member Victoria Fleming, Council Member Dianna MacDonald,
Council Member Jeff Okrepkie, and Council Member Natalie Rogers
Absent: 1 - Vice Mayor Eddie Alvarez
14.1 MOTION - CONTRACT AWARD - PINER CREEK CROSSING - HAWK
(HIGH-INTENSITY ACTIVATED CROSSWALK)
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion, award Contract
Number C01643, Piner Creek Crossing - HAWK (High-Intensity
Activated Crosswalk) in the amount of $460,480 to the lowest
City of Santa Rosa
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City Council Regular Meeting Minutes - Final October 14, 2025
responsible bidder, Mike Brown Electric Co. of Cotati, California,
approve a 15% contract contingency in the amount of $69,072 and
authorize the City Manager or designee to execute the Contract and
any change orders in a total contract amount of $529,552. The source
of funds is gas taxes. No City General Fund money is included in this
project.
Attachments: Staff Report
Attachment 1 - Project Map
Attachment 2 - Summary of Bids
Attachment 3 - Notice of Exemption
This Consent - Motion was approved.
14.2 MOTION - APPROVAL OF FIRST AMENDMENT TO GENERAL
SERVICES AGREEMENT NUMBER F002803 WITH GREEN TARA,
INC., DBA CLONE DIGITAL PRINT AND COPY
RECOMMENDATION: The Finance Department recommends that the
Council, by motion, approve the First Amendment to General Services
Agreement Number F002803 with Green Tara, Inc., dba Clone Digital
Print and Copy, Santa Rosa, California, to increase compensation in the
amount of $150,000, for a total contract not to exceed $250,000, subject
to approval by the City Attorney. This item has no impact on current
fiscal year budget.
Attachments: Staff Report
Attachment 1
This Consent - Motion was approved.
14.3 MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH ACCELA, INC. FOR PERMITTING AND
INSPECTION SOFTWARE
RECOMMENDATION: The Information Technology Department
recommends that the Council, by motion, approve the First Amendment
to Professional Services Agreement Number F002876 with Accela, Inc.,
San Ramon, California, to incorporate ePermitHub plan review
software, in the amount of $264,761.72, for a total contract not to
exceed $2,744,562.83, subject to approval as to form by the City
Attorney. This item has no impact on current fiscal year budget.
Attachments: Staff Report
Attachment 1 - Amendment
City of Santa Rosa
Regular Meeting Minutes
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City Council Regular Meeting Minutes - Final October 14, 2025
This Consent - Motion was approved.
14.4 RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT F002578 WITH DTA PUBLIC FINANCE, INC
RECOMMENDATION: The Planning and Economic Development
Department recommends that the Council, by resolution, approve the
Third Amendment to Professional Services Agreement Number
F002578 with DTA Public Finance, Inc., Irvine, California to revise the
scope of services, extend the time of performance, and increase
compensation in the amount of $50,000, for a total contract not to
exceed $301,500, and authorize the Assistant City Manager to make
non-substantive changes to the Amendment, subject to approval by the
City Attorney, and execute the Amendment. This item has no impact on
current fiscal year budget.
Attachments: Staff Report
Resolution
Exhibit A - Third Amendment to F002578
Resolution_REDLINE (Uploaded 10-15-2025)
Resolution - FINAL (Uploaded 10-15-2025)
This - Consent - Resolution was adopted as amended.
RESOLUTION NO. RES-2025-166 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE THIRD
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT NO.
F002578 WITH DTA PUBLIC FINANCE, INC.
14.5 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION
1-08 OF THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09
TO THE SANTA ROSA CITY CODE
RECOMMENDATION: The City Clerk’s and City Attorney’s Offices
recommend that the Council approve the second reading and adopt an
ordinance to amend Santa Rosa City Code (SRCC) Sections 1-08.010
and 1-08.020 to eliminate the requirement of reading ordinance and
resolution titles prior to adoption and add Section 1-09 to codify
authority to correct scrivener’s errors. This ordinance, introduced at the
September 30, 2025, Regular Meeting, passed by a 5-0-2-0 vote
(Rogers and Fleming absent).
Attachments: Ordinance
City of Santa Rosa
Regular Meeting Minutes
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City Council Regular Meeting Minutes - Final October 14, 2025
This Consent - Ordinance was adopted on second reading.
ORDINANCE NO. ORD-2025-012 ENTITLED: ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION 1-08 OF
THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09 TO THE
SANTA ROSA CITY CODE
The time not being 5:00 p.m., Mayor Stapp recessed the meeting at 4:44 p.m.
and reconvened to open session at 5:00 p.m.
Present: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council
Member Victoria Fleming, Council Member Dianna MacDonald,
Council Member Jeff Okrepkie, and Council Member Natalie Rogers
Absent: 1 - Vice Mayor Eddie Alvarez
15. PUBLIC COMMENT ON NON-AGENDA MATTERS
PUBLIC COMMENT:
Duane De Witt spoke on the Santa Rosa EIR/EIS project of 1997
and an upcoming storm water project.
Adina Flores congratulated City Manager Smith on the Sacramento
City Manager position, spoke on a memo received in a records
request regarding approvals for time off requests, and spoke on the
Faith & Blue event.
Janice Karrman spoke on board and commission members being
appointed from the Council Member's district.
16. REPORT ITEMS - NONE.
17. PUBLIC HEARINGS
17.1 PUBLIC HEARING - FEE ADJUSTMENT FOR RECREATION AND
PARKS RELATED PROGRAMS AND SERVICES
BACKGROUND: The Recreation Division of the Housing and
Community Services Department provides a wide range of fee-based
services, including facility use, admissions, and program activities. The
Department is proposing updated fees to adjust to increasing expenses,
support greater cost recovery and improve operational efficiencies.
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City Council Regular Meeting Minutes - Final October 14, 2025
RECOMMENDATION: The Housing and Community Services
Department recommends that the Council, by resolution: 1) approve the
proposed fee schedule for various facilities and services effective
January 1, 2026; and 2) delegate authority to the Director of Housing
and Community Services to set the necessary fees for seasonal
program activities, excursions, special events, and athletic league fees.
Attachments: Staff Report
Resolution
Exhibit A - Proposed 2026 Recreation and Parks Fees
Presentation
Public Hearing Notice
Jeff Tibbetts, Deputy Director and Jacqui Hamann, Administrative
Services Officer, presented and answered questions from Council.
Mayor Stapp opened and closed the public hearing at
5:35 p.m. as no public comments were made.
A motion was made by Council Member Bañuelos, seconded by Council
Member Fleming, to waive reading of the text and adopt
RESOLUTION NO. RES-2025-167 ENTITLED: RESOLUTION OF THE
COUNCIL OF THE CITY OF SANTA ROSA ESTABLISHING NEW AND
REVISED FEES WITHIN THE CITY'S FEE SCHEDULE FOR RECREATION
AND PARKS RELATED PROGRAMS AND SERVICES
The motion carried by the following vote:
Yes: 6 - Mayor Mark Stapp, Council Member Caroline Bañuelos, Council
Member Victoria Fleming, Council Member Dianna MacDonald,
Council Member Jeff Okrepkie, and Council Member Natalie Rogers
Absent: 1 - Vice Mayor Eddie Alvarez
18. WRITTEN COMMUNICATIONS - NONE.
19. PUBLIC COMMENT ON NON-AGENDA MATTERS
No public comments were made.
20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
21. ADJOURNMENT OF MEETING
City of Santa Rosa
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City Council Regular Meeting Minutes - Final October 14, 2025
Mayor Stapp adjourned the meeting at 5:38 p.m. The next regularly
scheduled meeting will be held on November 4, 2025, at a time to
be set by the Mayor.
22. UPCOMING MEETINGS
22.1 UPCOMING MEETINGS LIST
Attachments: Upcoming Meetings List
This item was received and filed.
Approved on November 4, 2025
/s/ Dina Manis, City Clerk
Agenda
City Hall, Council
City of Santa Rosa Chamber
100 Santa Rosa Avenue
Santa Rosa, CA 95404
CITY COUNCIL
REGULAR MEETING AGENDA AND
SUMMARY REPORT
OCTOBER 14, 2025
1:30 P.M. - CLOSED SESSION
4:00 P.M. - INTERVIEWS FOR BOARDS, COMMISSIONS, AND
COMMITTEES / REGULAR SESSION
MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY
ATTENDING IN-PERSON FROM COUNCIL CHAMBER AT
100 SANTA ROSA AVENUE, SANTA ROSA.
THE PUBLIC CAN ALSO VIEW OR LISTEN TO THE MEETING LIVE AT:
1. HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE
"IN PROGRESS" LINK TO VIEW;
2. VIA ZOOM WEBINAR BY VISITING
HTTPS://SRCITY-ORG.ZOOM.US/J/84471867952, OR BY DIALING
877-853-5257 AND ENTERING WEBINAR ID: 844 7186 7952;
3. COMCAST CHANNEL 28, AT&T U-VERSE CHANNEL 99; AND
4. VIA YOUTUBE AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA
Public Comment may be made live during the meeting
In-Person from Council Chamber or submitted in advance
via email at cc-comment@srcity.org by 5:00 p.m. the
Monday before the City Council Meeting.
IN THE EVENT A COUNCIL MEMBER PARTICIPATES REMOTELY BASED
ON JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO
AB 2449, THE CITY WILL ALSO ALLOW FOR PUBLIC COMMENT
THROUGH THE ZOOM LINK OR DIAL-IN NUMBER ABOVE.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 2 of 10
City Council OCTOBER 14, 2025
PLEASE NOTE THAT ALL E-MAILS SENT TO THE CITY COUNCIL ARE
CONSIDERED TO BE PUBLIC RECORDS AND SUBJECT TO
DISCLOSURE UNDER THE CALIFORNIA PUBLIC RECORDS ACT.
DEADLINES AND ADDITIONAL INSTRUCTION FOR
PUBLIC COMMENT ARE SET FORTH BELOW.
COUNCIL MAY RECESS DURING THE EVENING FOR BREAKS.
PUBLIC HEARING MATTERS WILL BEGIN NO EARLIER THAN 5:00 P.M.
MATTERS ON THE AGENDA MAY BE TAKEN OUT OF ORDER.
PUBLIC COMMENTS:
Except for public hearing items, comments from the public will be allowed on
all agenda items at the time each item is called. Comments on public hearing
items may be made when the hearing is opened.
Live Public Comment: Members of the public can provide comment on an
Agenda Item In-Person from Council Chamber by completing a Speaker Card
or signing up with the Administrator in Council Chamber.
Advanced Public Comment Via E-mail: To submit an e-mailed public
comment to the City Council, please send to: cc-comment@srcity.org by 5:00
p.m., the Monday prior to the Council Meeting. Identify in the subject line of
your e-mail the Agenda Item Number on which you wish to comment, and
provide your name and comment in the body of the e-mail. E-mail public
comments received by the deadline will be distributed to City Council
members and uploaded to the agenda prior to the start of the City Council
Meeting for public access.
Non-Agenda Items are the time when any person may address the Council on
matters not listed on this agenda, but which are within the subject matter
jurisdiction of the Council. The first public comment period on non-agenda
items (Agenda Item 15) will begin no earlier than 5:00 p.m. and will be limited
to twelve speakers selected randomly by the Mayor. Each speaker will be
allowed up to three minutes. Speakers who do not have an opportunity to
speak during this time will be allowed to make public comment under Agenda
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Regular Meeting Agenda and Summary Report
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City Council OCTOBER 14, 2025
Item 19.
1:30 P.M.
1. CALL TO ORDER AND ROLL CALL
2. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED)
To consider and take action on any request from a Council Member to
participate in a meeting remotely due to Just Cause or Emergency
Circumstances pursuant to AB 2449 (Government Code Section 549539(f)).
3. ANNOUNCEMENT OF CLOSED SESSION ITEMS
Following the announcement of Closed Session items and prior to recess into
Closed Session, the public may speak up to three minutes on items to be
addressed in Closed Session.
3.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of
Government Code Section 54956.9: three potential cases
3.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Paragraph (1) of subdivision (d) of Government Code Section 54956.9)
Cornerstone Communities II, LLC v. The City of Santa Rosa, The City
Council of the City of Santa Rosa, et al.
Sonoma County Superior Court Case No. 25CV06089
3.3 PUBLIC EMPLOYMENT
(Government Code Section 54957)
Titles: City Manager and Interim City Manager
RECESS CLOSED SESSION(S) AND RECONVENE TO OPEN SESSION IN THE
COUNCIL CHAMBER AND VIA ZOOM.
4. STUDY SESSION - NONE.
Study Session items are items for in-depth discussion and possible direction
to staff. No action will be taken.
4:00 P.M.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 4 of 10
City Council OCTOBER 14, 2025
5. INTERVIEWS FOR BOARDS, COMMISSIONS AND COMMITTEES
5.1 PERSONNEL BOARD INTERVIEWS
The Council will conduct interviews for one At-Large Personnel Board
vacancy.
Attachments: Staff Report
Attachment 1 - Notice of Applicaiton Availability
Attachment 2 - Council Policy 000-06
Attachment 3 - PB City Code Appointment Powers and Duties
Attachment 4 - The PB Reference
6. ANNOUNCEMENT OF ROLL CALL (IF NEEDED)
7. REPORT, IF ANY, ON STUDY AND CLOSED SESSIONS
8. PROCLAMATIONS/PRESENTATIONS
8.1 PROCLAMATION - ZERO WASTE WEEK
Attachments: Proclamation
9. STAFF BRIEFINGS
This time is reserved for City staff to provide a five-minute briefing to the
Council on departmental issues of interest. No action will be taken on these
matters except to possibly place a particular item on a future agenda for
Council consideration.
9.1 COMMUNITY EMPOWERMENT PLAN UPDATE
This is a standing item on the agenda. No action will be taken except
for possible direction to staff.
10. CITY MANAGER’S/CITY ATTORNEY’S REPORTS
11. STATEMENTS OF ABSTENTION/RECUSAL BY COUNCIL MEMBERS
12. MAYOR'S/COUNCIL MEMBERS’ REPORTS
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 5 of 10
City Council OCTOBER 14, 2025
12.1 MAYOR'S/COUNCIL MEMBERS' SUBCOMMITTEE AND LIAISON
REPORTS (AND POSSIBLE COUNCIL DIRECTION TO BOARD
REPRESENTATIVE ON PENDING ISSUES, IF NEEDED)
12.1.1 Council Subcommittee Reports
12.1.2 Sonoma County Transportation and Climate Authorities (SCTCA)
12.1.3 Sonoma County Water Agency (SCWA) - Water Advisory Committee
12.1.4 Association of Bay Area Governments (ABAG)
12.1.5 Sonoma County Agricultural Preservation and Open Space District
Advisory Committee
12.1.6 Sonoma Clean Power Authority (SCPA)
12.1.7 Zero Waste Sonoma (formerly known as Sonoma County Waste
Management Agency (SCWMA))
12.1.8 Groundwater Sustainability Agency (GSA)
12.1.9 Sonoma County Homeless Coalition
12.1.10 Renewal Enterprise District (RED)
12.1.11 Public Safety Subcommittee
12.1.12 Other
12.2 BOARD, COMMISSION & COMMITTEE APPOINTMENTS
12.2.1 COUNCIL MAY VOTE TO MAKE AN APPOINTMENT TO THE
PERSONNEL BOARD
The Council, by motion, may appoint one member to fill an At-Large
vacancy with a term expiring December 31, 2026.
12.3 COUNCIL LIAISON POSITIONS ON JOINT POWERS AUTHORITY
12.3.1 APPOINTMENT OF ALTERNATE TO ZERO WASTE SONOMA
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 6 of 10
City Council OCTOBER 14, 2025
AGENCY
The Council may, by motion, select and appoint an alternate to the
Zero Waste Sonoma Agency Board of Directors.
13. APPROVAL OF MINUTES
13.1 September 30, 2025, Regular Meeting Minutes.
Attachments: Draft Minutes
14. CONSENT ITEMS
14.1 MOTION - CONTRACT AWARD - PINER CREEK CROSSING - HAWK
(HIGH-INTENSITY ACTIVATED CROSSWALK)
RECOMMENDATION: The Transportation and Public Works
Department recommends that the Council, by motion, award Contract
Number C01643, Piner Creek Crossing - HAWK (High-Intensity
Activated Crosswalk) in the amount of $460,480 to the lowest
responsible bidder, Mike Brown Electric Co. of Cotati, California,
approve a 15% contract contingency in the amount of $69,072 and
authorize the City Manager or designee to execute the Contract and
any change orders in a total contract amount of $529,552. The source
of funds is gas taxes. No City General Fund money is included in this
project.
Attachments: Staff Report
Attachment 1 - Project Map
Attachment 2 - Summary of Bids
Attachment 3 - Notice of Exemption
14.2 MOTION - APPROVAL OF FIRST AMENDMENT TO GENERAL
SERVICES AGREEMENT NUMBER F002803 WITH GREEN TARA,
INC., DBA CLONE DIGITAL PRINT AND COPY
RECOMMENDATION: The Finance Department recommends that the
Council, by motion, approve the First Amendment to General Services
Agreement Number F002803 with Green Tara, Inc., dba Clone Digital
Print and Copy, Santa Rosa, California, to increase compensation in
the amount of $150,000, for a total contract not to exceed $250,000,
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 7 of 10
City Council OCTOBER 14, 2025
subject to approval by the City Attorney. This item has no impact on
current fiscal year budget.
Attachments: Staff Report
Attachment 1
14.3 MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH ACCELA, INC. FOR PERMITTING AND
INSPECTION SOFTWARE
RECOMMENDATION: The Information Technology Department
recommends that the Council, by motion, approve the First Amendment
to Professional Services Agreement Number F002876 with Accela, Inc.,
San Ramon, California, to incorporate ePermitHub plan review
software, in the amount of $264,761.72, for a total contract not to
exceed $2,744,562.83, subject to approval as to form by the City
Attorney. This item has no impact on current fiscal year budget.
Attachments: Staff Report
Attachment 1 - Amendment
14.4 RESOLUTION - THIRD AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT F002578 WITH DTA PUBLIC FINANCE, INC
RECOMMENDATION: The Planning and Economic Development
Department recommends that the Council, by resolution, approve the
Third Amendment to Professional Services Agreement Number
F002578 with DTA Public Finance, Inc., Irvine, California to revise the
scope of services, extend the time of performance, and increase
compensation in the amount of $50,000, for a total contract not to
exceed $301,500, and authorize the Assistant City Manager to make
non-substantive changes to the Amendment, subject to approval by the
City Attorney, and execute the Amendment. This item has no impact on
current fiscal year budget.
Attachments: Staff Report
Resolution
Exhibit A - Third Amendment to F002578
14.5 ORDINANCE ADOPTION SECOND READING - ORDINANCE OF THE
COUNCIL OF THE CITY OF SANTA ROSA AMENDING SECTION
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 8 of 10
City Council OCTOBER 14, 2025
1-08 OF THE SANTA ROSA CITY CODE AND ADDING SECTION 1-09
TO THE SANTA ROSA CITY CODE
RECOMMENDATION: The City Clerk’s and City Attorney’s Offices
recommend that the Council approve the second reading and adopt an
ordinance to amend Santa Rosa City Code (SRCC) Sections 1-08.010
and 1-08.020 to eliminate the requirement of reading ordinance and
resolution titles prior to adoption and add Section 1-09 to codify
authority to correct scrivener’s errors. This ordinance, introduced at the
September 30, 2025, Regular Meeting, passed by a 5-0-2-0 vote
(Rogers and Fleming absent).
Attachments: Ordinance
15. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council. This public comment period will begin no earlier than 5:00 p.m.
and will be limited to twelve speakers selected randomly by the Mayor. Each
speaker will be allowed up to three minutes. Speakers who do not have an
opportunity to speak during this time will be allowed to make public comment
under Agenda Item 19.
16. REPORT ITEMS - NONE.
17. PUBLIC HEARINGS
Public Hearing matters will begin no earlier than 5:00 p.m. or as soon
thereafter as the matters are reached on the agenda.
17.1 PUBLIC HEARING - FEE ADJUSTMENT FOR RECREATION AND
PARKS RELATED PROGRAMS AND SERVICES
BACKGROUND: The Recreation Division of the Housing and
Community Services Department provides a wide range of fee-based
services, including facility use, admissions, and program activities. The
Department is proposing updated fees to adjust to increasing expenses,
support greater cost recovery and improve operational efficiencies.
RECOMMENDATION: The Housing and Community Services
Department recommends that the Council, by resolution: 1) approve the
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 9 of 10
City Council OCTOBER 14, 2025
proposed fee schedule for various facilities and services effective
January 1, 2026; and 2) delegate authority to the Director of Housing
and Community Services to set the necessary fees for seasonal
program activities, excursions, special events, and athletic league fees.
Attachments: Staff Report
Resolution
Exhibit A - Proposed 2026 Recreation and Parks Fees
Presentation
Public Hearing Notice
18. WRITTEN COMMUNICATIONS - NONE.
19. PUBLIC COMMENT ON NON-AGENDA MATTERS
This is the time when any person may address the Council on matters not
listed on this agenda, but which are within the subject matter jurisdiction of
the Council and not able to speak under Agenda Item 15. Each speaker will
be allowed up to three minutes.
20. ANNOUNCEMENT OF CONTINUED CLOSED SESSION ITEMS, RECESS TO
CLOSED SESSION IN THE MAYOR’S CONFERENCE ROOM, RECONVENE TO
OPEN SESSION, AND ANNOUNCEMENTS [IF NEEDED]
21. ADJOURNMENT OF MEETING
22. UPCOMING MEETINGS
This schedule is tentative and subject to change pending final publication and
posting of the City Council Meeting Agenda.
22.1 UPCOMING MEETINGS LIST
Attachments: Upcoming Meetings List
*Did not appear on the preliminary agenda.
**Quasi-judicial or adjudicative action, ex-parte communication disclosure is
required.
City of Santa Rosa
Regular Meeting Agenda and Summary Report
Page 10 of 10
City Council OCTOBER 14, 2025
The Open Government Ordinance was adopted by City Council in December 2020 (ORD-2020-018) and
amended in July 2021 (ORD-2021-007). These ordinances added and amended Chapter 1-10 to the City
Code to codify the City of Santa Rosa's commitment to embrace a culture of open government to ensure
public trust, engage the community, and establish a system of transparency, public participation, and
collaboration. To view a full versions of the Open Government Ordinances go to
http://srcity.org/OpenGovOrdinance and http://srcity.org/OpenGovOrdinanceAmend. To request paper
copies of the Open Government Ordinances contact the City Clerk's Office at 707-543-3015 (TTY Relay at
711) or cityclerk@srcity.org.
The City of Santa Rosa does not discriminate against individuals with disabilities in its employment, services, benefits,
facilities, programs, or activities. Requests for accommodations, auxiliary aids, or services necessary to participate in a City
program, service, or activity, including printed information in alternate formats, are available by contacting the City Clerk's Office
at 707-543-3015 (TTY Relay at 711) or cityclerk@srcity.org. If the request is received at least 7 business days prior to the City
Council meeting, the copy shall be provided no later than two (2) business days prior to the City Council meeting.
Meeting information can also be accessed via the internet at http://srcity.org
Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda,
excluding closed session items, are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa
Ave, during normal business hours.
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