Community Advisory Board

Manzanita Room, Finley City of Santa Rosa Community Center 2060 W. College Avenue, Santa Rosa Community Advisory Board Regular Meeting Minutes - Final Wednesday, December 14, 2016 5:30 PM Special Meeting SPECIAL MEETING 1. CALL TO ORDER & ROLL CALL Present:13 - Tim Carnahan, Lacinda Moore, Cherie Barnett, Linda Adrain, Tanya Narath, Vincent Harper, Xavier Nazario , Tiffani Montgomery, Cecile Querubin, Jennielynn Holmes, Jennielynn Holmes, Jennielynn Holmes and Jennielynn Holmes Absent: 5 - Sarah Lewers, Chris Rogers, Cerena Burns, Calum Weeks and Victoria Fleming 2. PUBLIC COMMENTS None 3. APPROVAL OF MINUTES A motion was made by Holmes, seconded by Moore, to approved the [FILE TYPE]. The motion carried by the following vote: Yes11 - Carnahan Moore Barnett Adrain Narath Harper Nazario Montgomery Querubin Holmes Holmes Absent 5 - Lewers Rogers Burns Weeks Fleming 4. STAFF UPDATES Jason Nutt, Director of Transportation and Public Works, provided an update on new process for CAB and community input on CIP Projects moving forward. · Staff will report to CAB about the outreach portion of the programs. CAB will be given a list of projects, info on outreach, provide feedback, and highlight key programs. · Staff proposes a process to focus on CAB advice on outreach. Proposed once a year to highlight specific projects. · Staff feels CAB has intimate knowledge of individual neighborhoods which would be beneficial to the City’s marketing and outreach teams. Any writings or documents provided to a majority of the City Council prior to this meeting regarding any item on this agenda, excluding closed session items, are available for public review in the City Clerk’s Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours. City of Santa Rosa Regular Meeting Minutes Page 2 of 5 Community Advisory Board Regular Meeting Minutes - Final December 14, 2016 Danielle Ronshausen, Community Engagement Coordinator, provided an update on the community engagement plan for the Roseland Annexation Project. · An agreement has been reached and the process can move forward. · PED Staff spent 2 years on pre-annexation planning, outreach, and website. · The application is being submitted to the Local Agency Formation Commission (LAFCO). · Staff for the Office of Community Engagement, and staff from other departments will be attending meetings in the area, and speaking to classes at schools. · Staff goals are to establish a well-connected and active community group within Roseland, and to recruit active partners in the community. · Meetings will begin in January 2017. 5. SCHEDULED ITEMS 5.1 CLIMATE ACTION PLAN PRESENTATION Lisa Kranz, Supervising Planner with Planning and Economic Development, provided an overview of the Climate Action Plan and its implementation to CAB. 5.2 MERIT AWARDS Elaine Gutsch, Volunteer Coordinator with Recreation and Parks, provided the CAB with information on the Merit Awards program and asked for volunteers to participate in the Merit Awards Committee. The 2017 Merit Awards Ceremony will take place on Monday, April 24, 2017. · Member Carnahan was on the committee and Danielle Ronshausen will serve as staff liaison. · Merit Awards are similar to CAB community improvement grants. · Meetings are held on the third Thursday of every month. · The committee seeks nominations for worthy Merit Awards. · Forms are available on-line and hard copy for nominations. · The public is welcome at the meetings. CAB SUBCOMMITEE UPDATES Housing for All - Jennielynn Holmes provided an update regarding subcommittee activities. o The committee’s next meeting will discuss the CHAP program. Under the emergency plan, it allows churches or community centers to use safe parking City of Santa Rosa Regular Meeting Minutes Page 3 of 5 Community Advisory Board Regular Meeting Minutes - Final December 14, 2016 or indoor facilities to provide housing for the homeless. o The program currently has one applicant, and has been met with resistance. o CAB could help get support for these programs by helping to notify the surrounding neighborhoods, keeping them better informed and involved in the process. o Propose a subcommittee to help with this outreach which fits CAB mission and strategy. CIP - In need of new chair since member Rogers has moved on to City Council. o Staff is producing a final report on the information collected during the meetings. o Currently planning meetings regarding the action plan. o CAB will present to the City Council in early Spring, currently not on the agenda. o Neither the length or amount of Measure O are changing, only some of the language within the Measure. o Measure N continues Measure P for an additional eight years. Community Garden Subcommittee o Discussed logistics and potential locations for future gardens. o Discussed the possibility of a private land owner that would allow a garden for a tax donation. Inquired on the steps needed to approach a land owner about a community garden for tax relief. o Last meeting was in October 2016. o County has a grant through the SNAP-ED program which works with communities within certain census tracks on projects like community gardens. Danielle will reach out to the program coordinator. Community Improvement Grant Subcommittee o Working on a change to the current grant program. Producing two samples for each category idea. o Danielle produced a timeline for the projects providing an overview of the project, what the staff roles are for the review process, and the recommendations. o Councilmember Combs assisted staff with historical knowledge of the program, and information regarding the review of staff prior to presentation to CAB. o Staff will be revising the guidelines and appeal process so applicants know how to proceed. o Discussed creating an outreach plan early in the process and having the applications out in May. Public Involvement Subcommittee - Has not held first meeting. 6 ACTION ITEMS City of Santa Rosa Regular Meeting Minutes Page 4 of 5 Community Advisory Board Regular Meeting Minutes - Final December 14, 2016 6.1 COMMUNITY IMPROVEMENT GRANT OVERSIGHT CAB selected members to oversee the 2016/2017 Community Improvement Grant Projects. These person(s) will check-in with grantees and report back to the CAB on progress made on each project: o Audio-Visual Lending Library - Cecile Querubin o Creating a Safe and Secure Community for Seniors - Linda Adrain o Homeless Action! Sanitation Station Pilot Project - Cecile Querubin o Homeless Talk! Cecile Querubin and Tanya Narath o MLK - Juneteenth Festival - Xavier Nazario and Lacinda Moore o Orchard Street Mural - Linda Adrain and Lacinda Moore o Painted Crosswalk A - Linda Adrain and Vince Harper o Painted Crosswalk B - Linda Adrain and Vince Harper o Roseland Cup (project complete - no assignment) o Sam Jones Garden - Jennielynn Holmes o Sheltered Welcome Area - Cecile Querubin and Jennielynn Holmes o South Davis Kids Campout - Lacinda Moore and Xavier Nazario o Submit a Project Idea Program - Lacinda Moore and Tanya Narath o Tool Acquisition Program - Lacinda Moore and Xavier Nazario 7 CAB MEMBER ANNOUNCEMENTS Member Carnahan informed the CAB that this was his last meeting. CAB thanks member Carnahan for his service. Member Burns notified Staff that her CAB term is up. CAB thanks member Burns for her service. 8 PARKING LOT · 2015/2016 Community Improvement Grant Review Update · Upcoming community events · City website redesign update · Community engagement and outreach throughout the City · Marketing and Outreach Coordinators - what do they do and how can CAB support? 9 ADJOURNMENT Chair Narath adjourned the meeting at 7:29pm. City of Santa Rosa Regular Meeting Minutes Page 5 of 5 Community Advisory Board Regular Meeting Minutes - Final December 14, 2016 CAB GOALS The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings are available by calling (707) 543-XXXX one week prior to the meeting. TDD (707) 543-3063 Any writings or documents provided to a majority of this meeting body prior to this meeting regarding any item on this agenda are available for public review in the City Clerk's Office, Room 10, City Hall, 100 Santa Rosa Ave, during normal business hours.