Contract Review Subcommittee

City Council Chamber City of Santa Rosa 100 Santa Rosa Ave. CONTRACT REVIEW SUBCOMMITTEE SPECIAL MEETING NOTICE AND AGENDA MAY 15, 2020 DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE SPREAD OF COVID-19, THE BOARD MEMBERS MAY BE PARTICIPATING BY TELECONFERENCE INTO THE CONTRACT REVIEW SUBCOMMITTEE MEETING FOR MAY 15, 2020. THE MEETING WILL BE LIVE STREAMED AT HTTPS://SANTA-ROSA.LEGISTAR.COM/CALENDAR. CLICK ON THE "IN PROGRESS" LINK TO VIEW. THE MEETING CAN ALSO BE VIEWED ON COMCAST CHANNEL 28 AND AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA Public Comment may be submitted via e-mail at bpu-comment@srcity.org or recorded voice message at 707-543-4224. Please see below for additional instruction on public comment. The City of Santa Rosa has postponed many non-essential meetings until further notice. We appreciate your patience and willingness to protect the health and wellness of our community. If you have any questions regarding this meeting, please contact Gina Perez at gperez@srcity.org. 1:00 P.M. 1. CALL TO ORDER AND ROLL CALL 2. PUBLIC COMMENTS Public Comment may be submitted via e-mail or recorded voice message. E-mail Public Comment: To submit an e-mailed public comment to the Contract Review Subcommittee, please send to: bpu-comment@srcity.org by 5:00 p.m., Thursday, May 14. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Subcommittee Members, will be posted to the agenda documents City of Santa Rosa Special Meeting Notice and Agenda Page 2 of 3 Contract Review Subcommittee MAY 15, 2020 on-line, and be made part of the archive packet. Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 5:00 p.m., Thursday, May 14. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the Agenda Item is discussed during the Subcommittee Meeting. Recorded public comments on public hearing items may be played at the time when the hearing is opened. 3. NEW BUSINESS 3.1 LICENSE AGREEMENT AND SOFTWARE MAINTENANCE AGREEMENT WITH ITPIPES, LLC FOR CCTV INSPECTION SYSTEM SOFTWARE The proposed software purchase, installation, and configuration of ITpipes will provide a modern, easy to use interface for both field crews and office staff and will allow greater access to closed-circuit television (CCTV) footage across all City of Santa Rosa Departments. ITpipes integrates well with Cityworks, our new enterprise asset management system as well as with our Environmental Systems Research Institute geographic information system (ESRI GIS) databases. Attachments: Attachment 1 - License Agreement Attachment 2 - Software Maintenance Agreement Presentation 3.2 PROFESSIONAL SERVICES AGREEMENT WITH JACOBS ENGINEERING GROUP INC. FOR EMERGENCY GENERATOR ENGINE RADIATORS AND FUEL TANK REPLACEMENT AND LTP FLEET GASOLINE FUELING STATION ALTERNATIVES EVALUATION AND ENGINEERING DESIGN SERVICES The proposed contract provides services to evaluate alternatives and to design the replacement of the Laguna Treatment Plant’s emergency generator radiators and diesel fuel tank as well as evaluate the City of Santa Rosa Special Meeting Notice and Agenda Page 3 of 3 Contract Review Subcommittee MAY 15, 2020 feasibility of constructing an onsite gasoline fueling station to serve City fleet vehicles. This project is driven by the need to replace aging infrastructure and to reliably maintain permit-compliant wastewater treatment in the event of a power outage. Attachments: Attachment 1 - Agreement Presentation 3.3 PURCHASE OF LAB INSTRUMENT The Water Department conducts State-certified environmental lab analyses on water and solid materials for organic compounds. These analyses are run on Gas Chromatograph and Mass Spectrophotometer (GC/MS) instruments. The current instrument has lasted longer than typical, due in part to the City’s excellent maintenance, but requires a software program that is no longer supported. This proposed purchase request would allow Santa Rosa Water to purchase a new GC/MS from Agilent. Attachments: Proposal 3.4 ALPHA ANALYTICAL CONTRACT AMENDMENT This proposed first Amendment to Agreement Number F000831 with Alpha Analytical would provide for the City to send samples to Alpha Analytical for data analysis, when the Laguna Environmental Lab is unable to provide the requested testing. This amendment will extend the agreement for five more years and increase the contract amount by $195,000. Attachments: Attachment 1 - Agreement Exhibit B-1 4. ADJOURNMENT The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Secretary at (707) 543-4202 (TTY Relay at 711) or gperez@srcity.org one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org.