Contract Review Subcommittee

Municipal Services Center City of Santa Rosa South 69 Stony Circle CONTRACT REVIEW SUBCOMMITTEE SPECIAL MEETING NOTICE AND AGENDA JANUARY 12, 2021 DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE SPREAD OF COVID-19, THE BOARD MEMBERS WILL BE PARTICIPATING VIA ZOOM WEBINAR. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/95295692276 OR BY DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 952 9569 2276 THE MEETING WILL BE LIVE STREAMED AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA The public accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org or recorded voice message at 707-543-4224. Deadlines and additional instruction for public comment are set forth below. The City of Santa Rosa has postponed many non-essential meetings until further notice. We appreciate your patience and willingness to protect the health and wellness of our community. If you have any questions regarding this meeting, please contact Roberta Atha at ratha@srcity.org. 11:00 A.M. (Virtual Meeting) 1. CALL TO ORDER AND ROLL CALL 2. PUBLIC COMMENTS Public Comment may be submitted via e-mail or recorded voice message. City of Santa Rosa Special Meeting Notice and Agenda Page 2 of 3 Contract Review Subcommittee JANUARY 12, 2021 Live Public Comment: The public accessing the meeting through the Zoom link or dial-in will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting. Go to https://srcity.org/virtualparticipation for more information. E-mail Public Comment: To submit an e-mailed public comment to the Contract Review Subcommittee, please send to: bpu-comment@srcity.org by 5:00 p.m., Monday, January 11. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 5:00 p.m., Monday, January 11. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the Agenda Item is discussed during the Subcommittee Meeting. Recorded public comments on public hearing items may be played at the time when the hearing is opened. 3. NEW BUSINESS 3.1 PROPOSED PROJECT WORK ORDER WITH BRELJE & RACE CONSULTING ENGINEERS FOR PROFESSIONAL ENGINEERING DESIGN SERVICES FOR SEISMIC UPGRADES AND IMPROVEMENTS PHASE 5 - R9A, R16 AND R17, AND VFD AND FIRE PUMP ADDITIOINS AT S16 AND S17 The proposed project work order (PWO) provides professional engineering design services for the Seismic Upgrades and Improvements Phase 5 - Reservoirs (R) 9A, 16 and 17, and variable frequency drive (VFD) and Fire Pump additions at water pump stations (S) 16 & S17 project. This project is the last phase of a 5-phase effort to bring the City's steel tank reservoirs up to current code. West Yost City of Santa Rosa Special Meeting Notice and Agenda Page 3 of 3 Contract Review Subcommittee JANUARY 12, 2021 completed a Tech Memo dated June 2018 that identified 3 reservoirs (R9A, R16, and R17) with deficiencies. The PWO will also include an evaluation and design development of proposed modifications to water pump stations S16 and S17 to improve fire protection in Pressure Zones 17, 16, and 3. Design and construction documents will be prepared. Attachments: Attachment 1_PWO Seismic Upgrades Phase 5 Presentation 3.2 PROPOSED MEMORANDUM OF UNDERSTANDING WITH THE WATERNOW ALLIANCE FOR NO-COST PROFESSIONAL SERVICES ASSISTANCE WITH SPANISH LANGUAGE WATER USE EFFICIENCY PROGRAM ENHANCEMENTS The City of Santa Rosa was awarded 250 hours of specialized no-cost technical support from WaterNow Alliance’s Project Accelerator program to conduct research into water use efficiency program frequency and saturation in the City. The project aims to provide Santa Rosa Water with recommendations to increase the participation of Latin American Spanish-speaking community members in Santa Rosa’s Water Use Efficiency programs. Santa Rosa Water will need to execute the proposed Memorandum of Understanding with the WaterNow Alliance to receive this assistance. Attachments: Attachment 1_WaterNow Alliance MOU Presentation 4. ADJOURNMENT The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Secretary at (707) 543-4266 (TTY Relay at 711) one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org.