Contract Review Subcommittee

Virtual Meeting - See Agenda City of Santa Rosa for Participation Information CONTRACT REVIEW SUBCOMMITTEE SPECIAL MEETING NOTICE AND AGENDA AUGUST 16, 2021 DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE SPREAD OF COVID-19, THE BOARD MEMBERS WILL BE PARTICIPATING VIA ZOOM WEBINAR. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/86521978326 OR BY DIALING 1-877-853-5257, THEN ENTERING WEBINAR ID: 865 2197 8326 THE MEETING WILL BE LIVE STREAMED AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA The public accessing the meeting through the Zoom link will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting. Public Comment may also be submitted via e-mail at bpu-comment@srcity.org or recorded voice message at 707-543-4224. Deadlines and additional instruction for public comment are set forth below. The City of Santa Rosa has postponed many non-essential meetings until further notice. We appreciate your patience and willingness to protect the health and wellness of our community. If you have any questions regarding this meeting, please contact Roberta Atha at ratha@srcity.org. 9:00 A.M. (Virtual Meeting) 1. CALL TO ORDER AND ROLL CALL 2. PUBLIC COMMENTS City of Santa Rosa Special Meeting Notice and Agenda Page 2 of 4 Contract Review Subcommittee AUGUST 16, 2021 Public Comment may be submitted via e-mail or recorded voice message. Live Public Comment: The public accessing the meeting through the Zoom link or dial-in will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the Contract Review Subcommittee Meeting. Go to https://srcity.org/virtualparticipation for more information. E-mail Public Comment: To submit an e-mailed public comment to the Contract Review Subcommittee, please send to: bpu-comment@srcity.org by 5:00 p.m., Sunday, August 15. Identify in the subject line of your e-mail the Agenda Item Number on which you wish to comment, provide your name in the body of the e-mail and your comment. These comments will be e-mailed to all Board Members, will be posted to the agenda documents on-line, and be made part of the archive packet. Recorded Voice Message Public Comment: To submit a voice message public comment, please call 707-543-4224 by 5:00 p.m., Sunday, August 15. State your name, the Agenda Item Number(s) on which you wish to comment, and your comment. Recordings will be limited to 3 minutes. Recorded comments may be played at the time that the Agenda Item is discussed during the Subcommittee Meeting. Recorded public comments on public hearing items may be played at the time when the hearing is opened. 3. NEW BUSINESS 3.1 PURCHASE ORDER AWARD - LABORATORY EQUIPMENT FOR LAGUNA ENVIRONMENTAL LABORATORY This item is an issuance of a purchase order for Inductively Coupled Plasma Mass Spectrometry (ICP MS) laboratory equipment with Agilent Technologies, Inc. for the total amount not to exceed $180,482.56. This instrument is necessary to support the ongoing analytical needs to meet established Public Health, NPDES, and EPA requirements for the analysis of metals in various sample matrices. City of Santa Rosa Special Meeting Notice and Agenda Page 3 of 4 Contract Review Subcommittee AUGUST 16, 2021 Attachments: Attachment 1_Agilent Quote Attachment 2_Waiver of Competitive Bid Presentation (added 8/16/21) 3.2 AGREEMENT WITH FULL SPECTRUM GROUP, INC. FOR THE SERVICE AND MAINTENANCE OF LABORATORY EQUIPMENT This contract would enter the City into an agreement with Full Spectrum Group, Inc. to provide advanced instrumentation servicing and maintenance on laboratory equipment. While Laboratory staff performs light to moderate instrumentation maintenance, the technicians at Full Spectrum Group, Inc. are ISO and ANSI certified to provide large services needed to keep the sophisticated instrumentation operational. This agreement will provide five years of service at a total cost over the five years of $251,011.96. Attachments: Attachment 1_Full Spectrum Group Agreement Attachment 2_Waiver of Competitive Bid Presentation (added 8/16/21) 3.3 DESIGN PROJECT WORK ORDER AMENDMENT 3 - LAGUNA TREATMENT PLANT ULTRAVIOLET LIGHT (UV) DISINFECTION IMPROVEMENTS PROJECT The purpose of this presentation is to review proposed Project Work Order Amendment 3 with Carollo Engineers, Inc. of Walnut Creek for Professional Engineering Services for the Laguna Treatment Plant Ultraviolet Light (UV) Disinfection Improvements Project. The Laguna Treatment Plant UV Disinfection Improvements Project will replace the existing UV system and install a new diversion system. The design has been the subject of multiple reviews since 2015. In 2017, the design was put on hold while the City performed a value engineering study to verify the design approach and to provide the best value project for the City. In 2019, the design resumed and was revised to reflect the results of the value engineering study. Since restart of the design, several unforeseen factors have contributed to the evolution of the final design. This presentation will elaborate further in detail on the project’s history and provide a status update relative to the proposed Project Work Order Amendment recommendation. City of Santa Rosa Special Meeting Notice and Agenda Page 4 of 4 Contract Review Subcommittee AUGUST 16, 2021 Attachments: Attachment 1_Carollo PWO Amendment 3 Presentation (added 8/16/21) 4. ADJOURNMENT The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Secretary at (707) 543-4266 (TTY Relay at 711) one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org.