Long-Term Financial Policy and Audit Subcommittee

637 First Street City of Santa Rosa Santa Rosa, CA 95404 LONG TERM FINANCIAL POLICY AND AUDIT SUBCOMMITTEE REGULAR MEETING AGENDA AND SUMMARY REPORT - FINAL MAY 13, 2021 4:00 PM (TELECONFERENCE) DUE TO THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDERS N-25-20 AND N-29-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE COUNTY OF SONOMA TO SHELTER IN PLACE TO MINIMIZE THE SPREAD OF COVID-19, THE LONG TERM FINANCIAL POLICY AND AUDIT SUBCOMMITTEE WILL BE PARTICIPATING VIA ZOOM WEBINAR. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY VISITING HTTPS://SRCITY-ORG.ZOOM.US/J/93456957080 OR BY DIALING 877-853-5257 (Toll Free) AND ENTER WEBINAR ID 934 5695 7080 ENTER THE MEETING CAN BE VIEWED AT HTTPS://WWW.YOUTUBE.COM/CITYOFSANTAROSA THE VIDEO RECORDING WILL BE AVAILABLE FOR VIEWING ONCE UPLOADED TO SANTA-ROSA.LEGISTAR.COM. Public Comment for any agenda item can be submitted by 8:00 am, the Wednesday before the Long Term Financial Policy Audit Subcommittee (LTFPA) Meeting via e-mail at finance@srcity.org. All comments will be read into the record (up to 3 minutes each) at the time that Agenda Item is discussed during the LTFPA meeting. 1. CALL TO ORDER AND ROLL CALL 2. PUBLIC COMMENTS This is the time when any person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction. The public may comment on agenda items when the item is called. Each speaker is allowed three minutes. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 3 Long Term Financial Policy and Audit - FINAL MAY 13, 2021 Subcommittee E-mail Public Comment: To submit an e-mailed public comment to the Long Term Financial Policy and Audit Subcommittee, please send to: finance@srcity.org by 8:00 a.m., Wednesday, May 12. Identify in the subject line of your e-mail, provide your name in the body of the e-mail and your comment. Please limit your e-mail to approximately 400 words (which is a speaking rate of 133 words per minute). E-mail comments will be read aloud (up to 3 minutes) at the time that Agenda Item is discussed during the Long Term Financial Policy and Audit Subcommittee Meeting. Live Public Comment: The public accessing the meeting through the Zoom link or dial-in will be able to provide public comment on agenda items at the time an Agenda Item is discussed during the LTFPA Meeting. Go to https://srcity.org/virtualparticipation for more information. Except for public hearing agenda items, the public may comment on all agenda items and on items not on the agenda but within the jurisdiction of the Long Term Financial Policy and Audit Subcommittee at this time. Comments will be heard on specific agenda items at the time the item is called. The public may comment on public hearing agenda items when the hearing is opened. Each speaker is allowed three minutes. 3. APPROVAL OF MINUTES Regular Meeting Minutes- April 8, 2021 Attachments: Regular Meeting Minutes- April 8, 2021 SCHEDULED ITEMS 4.1 OVERVIEW OF FINANCING OPTIONS FOR INFRASTRUCTURE AND SERVICES Chris Lynch, attorney with Jones Hall, the City’s bond counsel, will present an overview of options for financing infrastructure projects and for financing services. Attachments: Revised Presentation(Uploaded 5-12-21) City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 3 Long Term Financial Policy and Audit - FINAL MAY 13, 2021 Subcommittee 4.2 UPDATE - FINANCIAL POLICIES Chief Financial Officer Jan Mazyck will provide the Subcommittee with an update on the development of Financial Policies, the order and timeline in which policies will be presented to the Subcommittee for review. Attachments: Presentation 4.3 BALLOT MEASURE TIMELINE Staff will provide the Subcommittee a summary of a typical timeline for placing an item on the ballot, including key milestone dates Attachments: Presentation(Uploaded 5-12-21) 4. NEXT MEETING AGENDA ITEMS 5. ADJOURNMENT The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting Finance Department at (707) 543-3140 prior to the meeting. Any writing or documents provided to a majority of the Long Term Financial Policy and Audit Subcommittee regarding any item on this agenda can be made available for public inspection upon request to finance@srcity.org.