Long-Term Financial Policy and Audit Subcommittee

637 First Street City of Santa Rosa Santa Rosa, CA 95404 LONG-TERM FINANCIAL POLICY AND AUDIT SUBCOMMITTEE REGULAR MEETING AGENDA AND SUMMARY REPORT - FINAL MARCH 21, 2024 3:30 P.M.- PLEASE NOTE EARLIER START TIME FOR THIS MEETING MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM THE CHAMBER LARGE CONFERENCE ROOM LOCATED AT: 637 FIRST STREET. (IT IS RECOMMENDED THAT SOCIAL DISTANCING CONTINUE TO BE CONSIDERED). WATCH OR LISTEN VIA ZOOM WEBINAR: https://srcity-org.zoom.us/j/82983481877 OR BY DIALING: 877-853-5257 AND ENTER WEBINAR ID: 829 8348 1877 A VIDEO RECORDING OF THE MEETING WILL BE AVAILABLE FOR VIEWING ONCE UPLOADED TO SANTA-ROSA.LEGISTAR.COM PUBLIC COMMENT/PARTICIPATION INFORMATION Live Public Comment: All public comments shall be in person. Each speaker is allowed up to three minutes to comment. E-mail Public Comment: To submit an e-mailed public comment to the Long-Term Financial Policy and Audit (LTFPA) Subcommittee, please send to: finance@srcity.org by 5:00PM and note in the subject line “LTFPA COMMENT”, no later than Monday, prior to the LTFPA meeting. E-mailed public comments will be added to the record prior to the start of the meeting and will be distributed to the LTFPA Subcommittee members and uploaded to the agenda prior to the start of the meeting for public access. Emails received will not be read into the record. Please note that all e-mails sent to the city are considered public records and subject to disclosure under the California Public Records Act. 1. CALL TO ORDER AND ROLL CALL City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 3 Long-Term Financial Policy and Audit - FINAL MARCH 21, 2024 Subcommittee 2. PUBLIC COMMENTS NON-AGENDA MATTERS This is the time when any person attending in person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction. The public may comment on scheduled agenda items when the item is called. Each speaker is allowed three minutes. 3. APPROVAL OF MINUTES 3.1 Cancellation Notice’s Attachments: CANCELLED AGENDA - LTFPA - FEBRUARY 8, 2024 CANCELLED AGENDA - LTFPA - MARCH 14, 2024 3.2 Special Meeting Minutes - January 25, 2024 Attachments: Special Meeting Minutes - January 25, 2024 - draft 4. SCHEDULED ITEMS 4.1 BENNETT VALLEY GOLF COURSE OPERATIONS OVERVIEW AND UPDATE Presenter: Jen Santos Purpose: Review the past operational expenditures and service debt and propose fee increases. Recommendation Action: Information Attachments: BVGC Overview Presentation 5. FUTURE AGENDA ITEMS This time is reserved for discussion whether to place matters on a future agenda for further discussion. Our next regular scheduled meeting for April 11 has been cancelled and replaced with a Special Meeting on April 25, 2024, at the new meeting time - 3:30 pm. City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 3 Long-Term Financial Policy and Audit - FINAL MARCH 21, 2024 Subcommittee 6. ADJOURNMENT The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Finance Department at: finance@srcity.org , please put in the subject line “LTFPA”, or (707) 543-3140 (TTY Relay at 711) one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org. Any writing or documents provided to a majority of the Long-Term Financial Policy and Audit Subcommittee regarding any item on this agenda can be made available for public inspection upon request to finance@srcity.org please put in the subject line: “LTFPA DOCUMENT REQUEST”