Long-Term Financial Policy and Audit Subcommittee

637 First Street City of Santa Rosa Santa Rosa, CA 95404 LONG-TERM FINANCIAL POLICY AND AUDIT SUBCOMMITTEE REGULAR MEETING AGENDA AND SUMMARY REPORT - FINAL-REVISED OCTOBER 10, 2024 3:30 P.M. MEMBERS OF THE PUBLIC CAN PARTICIPATE IN THE MEETING BY ATTENDING IN-PERSON FROM THE CHAMBER LARGE CONFERENCE ROOM LOCATED AT: 637 FIRST STREET - (IT IS RECOMMENDED THAT SOCIAL DISTANCING CONTINUE TO BE CONSIDERED). OR JOIN VIA ZOOM WEBINAR BY VISITING: https://srcity-org.zoom.us/j/81473918373 OR LISTEN BY PHONE: (877) 853-5257 - ENTER ID: 814 7391 8373 A VIDEO RECORDING OF THE MEETING WILL BE AVAILABLE FOR VIEWING ONCE UPLOADED TO SANTA-ROSA.LEGISTAR.COM City of Santa Rosa Regular Meeting Agenda and Summary Report Page 2 of 4 Long-Term Financial Policy and Audit - FINAL-REVISED OCTOBER 10, 2024 Subcommittee PUBLIC COMMENTS AND PARTICIPATION LIVE PUBLIC COMMENT: All public comments will be provided in person or via email submitted in advance of the meetings. Each speaker is allowed up to three minutes. E-MAIL PUBLIC COMMENT: To submit an e-mailed public comment to the Long-Term Financial Policy and Audit (LTFPA) Subcommittee, please send to: finance@srcity.org by 5:00PM, Monday, prior to the regularly scheduled LTFPA meeting. E-mailed public comments will be added to the record prior to the start of the meeting and will be distributed to the LTFPA Subcommittee members and uploaded to the agenda prior to the start of the meeting for public access. Emails received will not be read into the record. Please note that all e-mails sent to the city are considered public records and subject to disclosure under the California Public Records Act. REMOTE PARTICIPATION UNDER AB 2449 (IF NEEDED): To consider and take action on any request from a Board Member to participate in a meeting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 54953(f)). 1. CALL TO ORDER AND ROLL CALL 2. PUBLIC COMMENTS NON-AGENDA MATTERS This is the time when any person attending in person may address matters not listed on this agenda, but which are within the subject matter of the jurisdiction. The public may comment on scheduled agenda items when the item is called. Each speaker is allowed up to three minutes. 3. APPROVAL OF MINUTES City of Santa Rosa Regular Meeting Agenda and Summary Report Page 3 of 4 Long-Term Financial Policy and Audit - FINAL-REVISED OCTOBER 10, 2024 Subcommittee 3.1 CANCELLATION NOTICE Attachments: LTFPA - CANCELLATION - July 11, 2024 LTFPA -CANCELLATION - August 8, 2024 LTFPA - CANCELLATION -September 12, 2024 3.2 REGULAR MEETING MINUTES - JUNE 13, 2024 - DRAFT Attachments: LTFPA - Regular Meeting Minutes - June 13, 2024 Draft 4. SCHEDULED ITEMS 4.1 FY 23/24 YEAR-END BUDGET REVIEW AND BUDGET REDUCTION PLANNING Presenters: Alan Alton, Chief Financial Officer Scott Wagner, Deputy Director Finance Veronica Conner, Budget & Financial Analysis Manager Purpose: Staff will present information on the current condition of the General Fund and its structural deficit and provide an overview of the process and methodology of budget reductions. Recommendation Action: Information Attachments: Q4 FYE 2023-24 10.10.24 Presentation 4.3 EVENT FUNDING Presenter: Alan Alton, Chief Financial Officer Purpose: Staff will initiate a discussion with the Committee on the process for funding Citywide events. Recommendation Action: Information City of Santa Rosa Regular Meeting Agenda and Summary Report Page 4 of 4 Long-Term Financial Policy and Audit - FINAL-REVISED OCTOBER 10, 2024 Subcommittee 5. FUTURE AGENDA ITEMS This time is reserved for discussion whether to place matters on a future agenda for further discussion. Our next regular scheduled meeting: Thursday, November 14, 2024, at 3:30 pm 6. ADJOURNMENT The City of Santa Rosa does not discriminate on the basis of disability in the admissions or access to, or treatment of or employment in, its programs or activities. Disability-related aids or services, including printed information in alternate formats, to enable persons with disabilities to participate in public meetings and programs are available by contacting the Finance Department at: finance@srcity.org , please put in the subject line “LTFPA”, or (707) 543-3140 (TTY Relay at 711) one week prior to the meeting. Meeting information can also be accessed via the internet at http://srcity.org. Any writing or documents provided to a majority of the Long-Term Financial Policy and Audit Subcommittee regarding any item on this agenda can be made available for public inspection upon request to finance@srcity.org please put in the subject line: “LTFPA DOCUMENT REQUEST”