City Council

April 20, 2010 CITY OF SARATOGA SPRINGS 6:25 PM 2010 Budget Workshop 6:45 PM P.H. – Amend Chapter 225-81 Parking Prohibited at all Times 6:50 P.M. P.H. – Local Law #2 of 2010 to Amend Section 2.1 of the City Charter Re: Council Salaries 6:55 PM P.H. – 2010 Consolidated Plan Update 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) 1. Revised Hours of Operation for Drinking Establishments EXECUTIVE SESSION Discussion regarding proposed, pending or current litigation; personal private information of a person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a person or corporation. CONSENT AGENDA 1. Approval of 4/6/10 Budget Workshop Minutes 2. Approve 4/6/10 City Council Meeting Minutes 3. Approve Budget Amendments 4. Approve Budget Transfers 5. Approve Payroll 4/16/10 $397,337.16 6. Approve Payroll 4/9/10 $387,824.90 7. Approve Warrant 2010 Mid 10MWAPR1 $654,956.73 8. Approve Warrant 2010 Regular 10 APR2 $823,046.75 9. Extension of Bids to Various Vendors for Various Items MAYOR’S DEPARTMENT 1. Discussion and Vote: Approval for the Mayor to Sign the 2010 Sate of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac 2. Discussion and Vote: Approval of Camp Saradac Safety Plan Updates 3. Discussion and Vote: 2010 Camp Saradac Fees 4. Discussion and Vote: 2010 Camp Saradac Trips and Programs 5. Discussion and Vote: Updated 2010 Recreation Fees 6. Discussion and Vote: Accept Donation City Council Meeting 4/20/10 7. Discussion and Vote: Use of Saratoga Gaming and Raceway Soccer Fields 8. Discussion and Vote: Local Law #2 of 2010 to Amend Section 2.1 of the City Charter Re: Council Salaries 9. Discussion: Assignment of Agreement Saratoga County EOC 10. Discussion and Vote: Authorization to Hire Temporary Assistant Building Inspector as Needed 11. Discussion and Vote: Authorization to Hire Administrative Aide ACCOUNTS DEPARTMENT 1. Set Public Hearing: Revised Hours of Operation for Drinking Establishments 2. Award of Bid: Printed Shirts to Multi-Image Corp. 3. Announcement: Grievance Class 4. Announcement: Thank You FINANCE DEPARTMENT 1. Discussion and Vote: Revenue Budget Transfer 2. Discussion and Vote: Decrease Budget Amendment 3. Discussion and Vote: Department of Public Works Payroll Transfers 4. Discussion and Vote: Authorization for Mayor to Sign contract with Fyfes & Drums of Olde Saratoga 5. Discussion and Vote: Accept Donations – Saratoga’s All-American Celebration 2010 6. Discussion: Saratoga’s All-American Celebration 2010 7. Discussion: City Finances 8. Discussion: 1st Quarter 2010 Financial Report PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with DeBrino Caulking 2. Discussion and Vote: Authorization for Mayor to Sign Iota Construction Change Order #5 3. Discussion and Vote: Authorization for Mayor to Sign NYSDEC Hazardous Waste Reimbursement Contract 4. Discussion and Vote: Church Street Reconstruction DelSignore – Change Order #1 & #2 5. Discussion and Vote: Greenridge Cemetery Contract 6. Discussion and Vote: Permission to Hire Part Time Employees for Casino PUBLIC SAFETY 1. Discussion and Vote: Accept $750 Donation from Price Chopper for Traffic Equipment 2. Discussion and Vote: Authorization for Mayor to Sign Contract with NYRA for Fire Protection During 2010 Racing Season 3. Discussion and Vote: Permission for Council to Approve Filling Vacant Position of Captain in the Fire Department 4. Discussion and Vote: Permission for Council to Approve Filling Vacant Position of Lieutenant in the Fire Department 5. Discussion and Vote: Permission for Council to Approve Filling Vacant Position of Firefighter in the Fire Department 6. Discussion and Vote: Authorization for Mayor to Sign Contract with Zangrilli for Floor Work at the Lake Avenue Firehouse 7. Discussion and Vote: Permission to Establish Salary for the ID Clerk Position in the Police Department SUPERVISORS Joanne Yepsen 1. Resolutions: April 20th Board of Supervisors Meeting 2. Gratitude to Italian American War Veterans 3. Social Program Committee Report 4. Public Health Update 5. Status of NY Racing 6. Sustainable Saratoga April Meeting: Tuesday, April 27, 7-9 pm Page 2 of 19 City Council Meeting 4/20/10 Matt Veitch 1. Racing Committee 2. Social Programs Committee 3. Public Works Committee 4. Saratoga Gaming and Raceway Foundation 2010 Program 5. Saratoga County Purchase of Hybrid Vehicle 6. July 4th All-American Celebration 7. Summer Jobs for Disadvantaged Youth 8. Tick Advisory ADJOURN Page 3 of 19 City Council Meeting 4/20/10 April 20, 2010 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Ken Ivins, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Richard Wirth, Commissioner of DPS Matthew Veitch, Supervisor Joanne Yepsen, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Kate Jarosh, Deputy Commissioner, Finance Michele Boxley, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW (arrived at 7:20 p.m.) Frank Dudla, Deputy Commissioner, DPS Joe Scala, City Attorney RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. Public Hearing Amend Chapter 225-81 Parking Prohibited At All Times Mayor Johnson opened the public hearing at 6:45 p.m. Commissioner Wirth advised this is for no parking on Crescent Avenue and Rt. 9P. This is to post “No Parking from Here to Corner” signs on both sides of Crescent Avenue going south approximately 100 feet from its intersection with Rt. 9P. Page 4 of 19 City Council Meeting 4/20/10 Commissioner Scirocco asked if this will be seasonal. Commissioner Wirth stated this will be year round. No one spoke. Mayor Johnson closed the public hearing at 6:50 p.m. Local Law #2 of 2010 to Amend Section 2.1 of the City Charter Re: Council Salaries Mayor Johnson opened the public hearing at 6:50 p.m. Mayor Johnson explained this was before the Council almost a month ago and passed by resolution. There were some questions of how this would be treated tax wise for the individual Council members. It was decided based upon legal advice to address this through a local law. The salary of each Council member is $14,500 per year. For the year 2010 a 10% reduction is being proposed for the remainder of this year. There was a slight revision to this by his office to reflect the intent of the Council which is to do this on a go forward basis. Commissioner Ivins stated so far they have been doing this as a donation. He asked the Council how they want to handle the money that has been taken out to date; leave as a donation. Commissioner Franck stated since this happened in the first quarter, if we haven’t filed our ‘941’ we can amend it. Commissioner Ivins he believes we can. He just wants to hear from the Council what they want to do. Mayor Johnson stated they should make the effective date retroactive to the date of the first deduction. Commissioner Ivins advised March 26th was the first paycheck the donation hit. Al Callucci of 9 Lexington Road stated with the amount of homeless people and the food pantries being low, it would be better to put the money in the community rather than the City. Mayor Johnson closed the public hearing at 6:57 p.m. 2010 Consolidated Plan Update Mayor Johnson opened the public hearing at 6:57 p.m. Mayor Johnson stated this is a 5 year plan proposed by the Community Block Grant. The committee meets to review applications and make annual awards. This is a draft of a 5 year plan to identify City housing and non- housing community development priorities. No one spoke. Mayor Johnson ended the public hearing at 7:00 p.m. and kept it open. CALL TO ORDER Mayor Johnson called the meeting to order at 7:00 p.m. PUBLIC COMENT Page 5 of 19 City Council Meeting 4/20/10 Mayor Johnson ended the public comment period at 7:01 p.m. and kept the public hearing open. Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mary Zlotnick read the following statement from Judge Douglas Mills: “As a former City Court judge, I feel strongly that an earlier closing of alcohol serving establishments would decrease the amount of illegal, assaultive, and dangerous behavior that occurs from midnight on.” Jackie of Domestic Violence and Rape Crisis of Saratoga County stated they do have a concern regarding what has been happening with the bar seen. They have seen an increase in sexual offenses. They are glad the City Council is looking into alternatives. They are very willing to help the Council in any way. John Baker, owner of Gaffney’s Restaurant stated the hours of 2 a.m. to 4 a.m. is a busy time for them, a big part of their business, and what Saratoga is all about. He is concerned about people leaving town at 2 a.m. and driving to other places to continue their entertainment. He believed this is a county wide situation and not a City situation. He doesn’t believe closing early would create any savings to the City. It is a big part of our downtown as far as sales tax and employment. Andrea Hyde Rogers of 57 Ballston Avenue stated she was here a few years back stating Syracuse closes their bars at 1 a.m. during the week and 2 a.m. on weekends. She doesn’t see why people should be drinking that long. The bars should make sure people are sober before they leave. Money isn’t everything. Maureen Carey of Saratoga Prevention Council stated she hasn’t seen the proposal; only what she read in the paper. From an agency point of view, they would like to see an investigation how this proposal would impact the downtown area as well as reducing the underage drinking incidents, the assaults, and other alcohol related incidents. They support further research and feel it’s a worthwhile measure especially if it is a benefit for the City and our residents. ***Commissioner Franck did presentation at this time and returned to public comment after presentation. Kyle York of 59 Railroad Place stated he is happy to see a new initiative that is open to the public. One initiative that disturbs him is the filling of the skate bowl. He read quotes from many news articles on this item. One article stated that the Saratoga Springs Superintendant of Schools stated the bowl was closed at the request of City rec officials. What we heard was the City said no because the school district couldn’t do it. The process we are taking with the revised hours is how we should have addressed the skatebowl. Why can’t we reopen the topic on the skate park for discussion? Frank Barrone of 91 Van Dam Street stated in reference to the skatebowl; skateboarding is an introduction to surfing. He believes it is a good step for children and it keeps them off the streets. In reference to bars closing; he was previously employed on Caroline Street as a doorman. From 2 a.m. – 4 a.m. it is a war zone. He commended the Council on their approach and being open minded. Mayor Johnson closed the public comment period at 7:37 p.m. Presentation Commissioner Franck stated we are at the infant stage of what he is proposing relating to new hours for drinking establishments. His objectives include residents’ safety, cutting cost, cutting overtime, cutting insurance claims, reducing lawsuits, and hours of closing will remain the same from Memorial Day until Labor Day weekend. The remainder of the year will have a 2 a.m. closing time. The New York State Liquor Authority sets the hours for on- premise sale. The local government (Accounts Department) gives local establishments the license to operate. It is his understanding that NYS defaults to 4 a.m. then the county has the choice to pick a time. From his research, Saratoga County never acted on this therefore it defaults to 4 a.m. The Municipal Home Rule law may allow municipalities to change hours by adopting a local law. Page 6 of 19 City Council Meeting 4/20/10 Commissioner Franck read Legal Memorandum LU15 for the public. Commissioner Franck stated he called the Liquor Authority and one attorney said we can do it; then the press called them and was told we can’t do it. We called the County and they said we can do it; someone else called the County and was told we couldn’t do it. His lawyer friends were also split on whether or not this can be done. What he got from the conversation is we can do this with as local law at the City level or we could put a resolution together and bring it to the County to see if they would pass this. We will work to get an opinion. There are 57 counties in New York State; of those 12 close at 1 a.m., 21 close at 2 a.m., 3 close at 3 a.m., and 21 close at 4 a.m. The cities of Elmira, Geneva, and Ithaca (college towns) close at 1 a.m. The important thing to understand is that not all the counties in New York are the same. The cost benefits analysis done showed there were 80 worker compensation injuries from 2007 – 2009 to City police officers; eighteen of these occurred between 2 – 4 a.m. All of these were on Caroline Street. They also found numerous injuries at 4:30 a.m. and early hours of the morning. Insurance claims (including workers’ compensation, lawsuits, etc.) happen during this time period. He believes closing early will reduce overtime. Commissioner Franck read a statement Ed Lewis, PBA president, made June 2009 where he stated “this is a City that needs to be run as a business. If you want to cut, cut the downtown functions and close the bars earlier. That will cut overtime.” Commissioner Franck stated he didn’t just come up with this idea due to the recent tragedy, he has been saying this for years. Over the 4 years he has been in office, his office has received complaints from citizens who live in the City having their homes and yards violated by inebriated individuals, excessive noise in early morning hours, etc. Many of the bar owners have told him they don’t stay open to 4 a.m. due to the liability. He understands this is a tourist town; and he is not trying to kill the tourist trade here. He has seen the drinking age change and it hasn’t affected the businesses, smoking is no longer permitted in bars and it hasn’t affected the businesses. He is open to work with the Council, business owners, residents, etc. Commissioner Franck stated Commissioner Wirth has been very gracious about looking at these figures with him. He has all the figures. He thanked the commissioner for his assistance. Commissioner Wirth stated he appreciates the idea from a public safety standpoint. There is a lot to look into. The bars also have a responsibility to the residents and the City. The Saratoga Prevention Council has tips. We need to take a look at the impact to the City and business owners. They will have statistics for 2008 and 2009 occurrences in the City. Mayor Johnson reiterated this is in the early stages. He has received some comments from local business owners who would be directly affected. These owners are afraid it would affect their business or their tenants may relocate. As a Council they will take all view points into consideration and as a community we must have a social conscience and look at what is the right thing to do. Executive Session Mayor Johnson moved and Commissioner Wirth seconded to move to executive session for discussion regarding proposed, pending or current litigation; personal private information of a person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a person or corporation and update to the Council regarding collective bargaining at 9:05 p.m. Ayes - All Council returned from session at 9:40 p.m. Mayor Johnson advised during executive session nothing was resolved that is reportable to the public. Page 7 of 19 City Council Meeting 4/20/10 CONSENT AGENDA Mayor Johnson moved and Commissioner Ivins seconded to approve the consent agenda as follows: 1. Approval of 4/6/10 Budget Workshop Minutes 2. Approve 4/6/10 City Council Meeting Minutes 3. Approve Budget Amendments 4. Approve Budget Transfers 5. Approve Payroll 4/16/10 $397,337.16 6. Approve Payroll 4/9/10 $387,824.90 7. Approve Warrant 2010 Mid 10MWAPR1 $654,956.73 8. Approve Warrant 2010 Regular 10 APR2 $823,046.75 9. Extension of Bids to Various Vendors for Various Items Ayes - All MAYOR’S DEPARTMENT Discussion and Vote: Approval for the Mayor to Sign the 2010 Sate of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac (10-93) Linda Terricola, director of the Recreation Department stated this is an annual request for the mayor to sign the DOH application for the operation of Camp Saradac. Mayor Johnson moved and Commissioner Ivins seconded to approve as described. Ayes – All Discussion and Vote: Approval of Camp Saradac Safety Plan Updates (10- 94) Linda Terricola stated the safety changes for the camp was a cooperative effort by Marilyn Rivers, Director of Risk and Safety and the recreation staff. The camp is moving to the new facility this year. The major change is the campers have a place to go to during inclement weather. In the past we would have to pay for facility rentals. Mayor Johnson moved and Commissioner Wirth seconded to approve the safety plan updates as described and in the attachment. Ayes - All Discussion and Vote: 2010 Camp Saradac Fees (10-95) Linda Terricola stated these fees include a 7 week program and 6 field trips. The weekly fees are $175 – $235 and a 3 week minimum per child. The camp will stay with the present annual household income structure. The program will operate from 8:45 a.m. to 4:45 p.m.; the before and after camp will operate from 7:00 a.m. – 8:45 a.m. and 4:45 p.m. – 6:00 pm. There will not be any offsite water trips; they will use the interactive spray park. This year they are proposing a 3 tier fee structure for the before and after care program. Mayor Johnson stated this is an increase in fees over last year. The amount charged per child is based upon the household income. The higher fee is for households with a higher income. Mayor Johnson moved and Commissioner Ivins seconded to approve the fee schedule proposed. Ayes - All Discussion and Vote: 2010 Camp Saradac Trips and Programs (10 - 96) Page 8 of 19 City Council Meeting 4/20/10 Linda Terricola stated they plan to take only 6 trips this year. They will remain within the budget. Commissioner Ivins stated he noticed they took out the greatest cost; the trip to the Great Escape. Linda advised the cost to go to the Great Escape is approximately $8,000. Mayor Johnson moved and Commissioner Wirth seconded to approve the trips and programs as described. Ayes - All Discussion and Vote: Updated 2010 Recreation Fees (10 -97) Linda Terricola advised the increases are modest. They proposed to increase the fee for City residents from $60 to $75 per child with no family discount, school district residents are going from $85 to $90 with no family discounts, and non school district from $110 to $115 per child. The winter clinic fees go from $60, $80, and $100, to $70, $90, and $115 respectively. They reduced the co-sponsored baseball clinic and changed it back to $80. They will be coming to the Council in the May meeting to request entering into an agreement with the American Stampede to co-sponsor a baseball clinic. Rates for the tiny tots tennis, summer basketball and lacrosse leagues will go from $60 to $65 per child. Mayor Johnson confirmed the increase is to make the rec department more cost neutral. Linda advised that is correct. Commissioner Ivins confirmed we are increasing the fees adopted in December. In some cases we are looking at a $20 increase. Linda advised that is correct due to trying to provide services at cost neutral. Mayor Johnson moved and Commissioner Franck seconded to approve the fees as described. Ayes – All Discussion and Vote: Accept Donation (10 -98) Linda Terricola stated they have received their first scholarship donation that will be used for Camp Saradac in the amount of $3,500. The donation is from the Saratoga County Children’s Committee. Mayor Johnson moved and Commissioner Ivins seconded to accept the donation as described. Ayes - All Discussion and Vote: Use of Saratoga Gaming and Raceway Soccer Fields (10 - 99) Linda Terricola stated they have been fortunate to use the Saratoga Gaming and Raceway facility. They would like authorization from the Council to proceed with entering into an agreement with the raceway for the use of their soccer fields. The Department of Public Works maintains the fields. Mayor Johnson moved and Commissioner Ivins seconded to approve the use of the soccer fields and arrangement as described. Ayes - All Discussion and Vote: Local Law #2 of 2010 to Amend Section 2.1 of the City Charter Re: Council Salaries (10-100) Mayor stated this is part of the public hearing earlier this evening. He read the local law as follows: Page 9 of 19 City Council Meeting 4/20/10 LOCAL LAW NO. 2 OF 2010 A LOCAL LAW TO AMEND SECTION 2.1 OF THE CHARTER OF THE CITY OF SARATOGA SPRINGS BE IT ENACTED, by the City Council of the City of Saratoga Springs, following a public hearing, as follows: SECTION 1. The third paragraph of Section 2.1 of the Charter of the city of Saratoga Springs, New York, entitled “Officers; Eligibility; Terms of Office; Salaries” is hereby amended to read (new material underlined): “The Mayor and each Commissioner shall receive a salary of $14,500 per year, except that for the year 2010 their salary shall be reduced 10% each pay period effective March 26, 2010 for the remainder of the calendar year, at the request of the City Council and due to the current fiscal crisis. The Supervisors shall receive the salary enacted by the County Law.” SECTION 3. This Local Law shall take effect immediately upon filing with the Secretary of State in accordance with Municipal Home Rule Law Section 27. Mayor Johnson moved and Commissioner Franck seconded to adopt the Local Law #2 as described. Ayes - All Discussion: Assignment of Agreement Saratoga County EOC Emily Muller stated she is the attorney for the EOC. In 2007 the EOC purchased property at 1 Waterbury Street with the City’s help. At that time they received $150,000 of Community Development grant money and agreed to maintain the property as low income housing. The EOC has found a purchaser for the property and are brining the issue to the City Council along with a copy of the assumption and assignment agreement that was prepared for transitional services to assume the responsibilities of the agreement signed by the EOC in the summer of 2007. Mayor Johnson explained it was listed as discussion as the agreement was going to have a modification. As he understands it, there is no modification to the agreement and the purchaser is assuming the agreement without modification. Ms. Muller stated that was correct. Mayor Johnson moved and Commissioner Wirth seconded to amend the agenda to change it from discussion to discussion and vote. Ayes - All Mayor Johnson moved and Commissioner Ivins seconded to approve the assignment of the agreement as described. Ayes - All Discussion and Vote: Authorization to Hire Temporary Assistant Building Inspector as Needed (10 -101) Mayor Johnson stated the building dept recently had the retirement of a long standing assistant building inspector, Robert Hickey. When he took office we have 4 building inspectors and now we are down to 2. It is imperative to not be understaffed. The proposal is to allow the temporary use of Mr. Hickey and allow him to come back at an hourly rate of $25 - $30. Funds will come out of what is already in our building funds. He will be limited to reviewing commercial applications. Mr. Hickey was a senior building inspector and was most qualified to do those types of inspections. Mayor Johnson moved and Commissioner Wirth seconded to bring Mr. Hickey back as needed at the rate of $25 - $30 per hour. Commissioner Ivins confirmed being he is part time there are no benefits, only those as part of his retirement. Mayor stated corrected, he is not entitled as part time. He does believe we need to fill this position when they find the appropriate applicant. Page 10 of 19 City Council Meeting 4/20/10 Ayes - All Discussion and Vote: Authorization to Hire Administrative Aide (10-102) Mayor Johnson stated they presently have 2 vacancies; one due to the termination of an employee which was not filled on a permanent basis. That position was filled on a temporary basis. They are looking to fill that position as well as the legal aid position which will be due to a retirement. They proposed to share this position between the Legal Department and the Building Department and avoid filling 2 full time positions. The proposal involves a 40 hour week schedule. They will be maximizing the efficiencies and expand the hours required for the job. The starting salary is $30,433 – grade 5 step 1. It will be on the Civil Service agenda for their approval at their April 22, 2010 meeting. This is a trial to see if it will work. This is a good compromise to keep both departments operating smoothing without compromising either department. Commissioner Ivins asked what the start date will be. Mayor Johnson stated they need to wait for Civil Service approval; but the start date is scheduled for May 5th. Commissioner Ivins confirmed this position would require benefits and questioned if the salary of the other full time and part time positions would offset the cost. Mayor Johnson stated this is budget neutral. They took the savings from the remaining balance for each of those positions and combined the balance and shaved some off to fund this position. Commissioner Ivins asked what they are looking at for 2011. Mayor Johnson stated the proposal is to have salary and benefits for 1 person versus right now which is 2 full time salaries and benefits. Commissioner Ivins stated he is not sure in the long run this is going to work out for us. Mayor Johnson stated the building department needs this type of clerical support. The city attorney needs a clerical person; he could be arguing for a legal assistant there. There are things that need to be undertaken there by someone which previously was done by a full time person. Commissioner Ivins stated that every department could argue they have personnel that is as important if not more important than this. He hates to fill something like this and cut it again in the fall and leaving the person in limbo and looking at other costs that go along with it. His concern is long range and balance 2011. Mayor Johnson stated he is concerned with cutting positions that generate revenue for the City and the Building Department does generate revenue for the City. Commissioner Franck stated he is going to support this. This type of discussion to find out what these positions do should be mandatory. Next year is going to be a rocky road so we need to tighten the belt as much as possible. Mayor Johnson state we all know what is going to happen in the fall for next year’s budget. In the mean time we have an obligation to have the City operate the best it can. Commissioner Wirth stated he is going to support it and understands it is necessary for his department. Mayor Johnson moved and Commissioner Wirth seconded to approve the authorization for an administrative aide as described. Ayes – All Page 11 of 19 City Council Meeting 4/20/10 ACCOUNTS DEPARTMENT Set Public Hearing: Revised Hours of Operation for Drinking Establishments Commissioner Franck set a public hearing for 6:45 on May 4th. Award of Bid: Printed Shirts to Multi-Image Corp. Commissioner Franck moved and Commissioner Wirth seconded to award the bid for Printed Shirts to Multi-Image Corp. for various items and prices. Commissioner Franck stated they were the overall lowest bidder. Ayes – All Announcement: Grievance Class Commissioner Franck stated this will be our 5th annual grievance class. The class will be held on May 20th from 6 – 8 pm in the Council Room. The tentative assessment role comes out in the next week or so. Tony will be sitting with the tentative assessment role on Saturday, May 2nd from 12 p.m. – 4 p.m. and Monday, May 24th from 5 p.m. – 9 p.m. Announcement: Thank You Commissioner Franck acknowledged Sonny Bonacio and his construction team as well as Derrick Legall – Recreation Commissioner Chairperson for coming to the aid of the National and American Little Leagues this past week on behalf of the Saratoga Springs’ community. They were asked at the eleventh hour to assist Risk and Safety and the City Safety Committee in bringing the concession stands at the West Side and East Side Recreation Complexes into compliance with the State Education Codes. Not only did Sonny do all the work, but he did it for free. He wanted to publicly thank him for helping out the kids and the City. Mayor Johnson publicly thanked Mr. Bonacio and Mr. Legall for their efforts. FINANCE DEPARTMENT Discussion and Vote: Revenue Budget Transfer Commissioner Ivins pulled this item from his agenda. It will be placed on the next meeting agenda. Discussion and Vote: Decrease Budget Amendment Commissioner Ivins pulled this item from his agenda. It will be placed on the next meeting agenda. Discussion and Vote: Department of Public Works Payroll Transfers (10-103) Commissioner Ivins moved and Commissioner Scirocco seconded to approve DPW payroll transfers as previously distributed. Commissioner Ivins stated the transfers are from stormwater carriers laborer to OT line; from DPW director (water fund) to water admin OT line; from capital outlay lines in water infrastructure, casino rehabilitation and CORE area mobility projects to the laborer and social security lines in each project. Ayes - All Page 12 of 19 City Council Meeting 4/20/10 Discussion and Vote: Authorization for Mayor to Sign contract with Fyfes & Drums of Olde Saratoga (10-104) Commissioner Ivins moved and Mayor Johnson seconded approve the mayor to sign a contract with Fyfes and Drumms of Olde Saratoga as previous distributed to the Council. Commissioner Ivins stated this is for the All American Celebration parade and the contract is in the amount of $650. Ayes – All Discussion and Vote: Accept Donations – Saratoga’s All-American Celebration 2010 (10-105) Commissioner Ivins moved and Commissioner Wirth seconded to accept the donations for the Saratoga All American Celebration; $100 from Gaffney’s and $55 for car show registrations. Ayes – All Discussion: Saratoga’s All-American Celebration 2010 Deputy Jarosh stated this is the 3rd annual celebration. This year’s logo is Patriots, Pride and Preservation. She ran through the agenda; it has been cut to an evening and a day. The annual parade is 4:00 pm on Saturday. Supervisor Veitch is the honorary chair person. Supervisor Veitch explained how everyone can get involved. The program has been cut back this year as we do not have the grant as we did last year. They also have to fund the public safety coverage. They are looking for sponsorships from businesses or private citizens. Web site is www.saratogajuly4th.com. Discussion: City Finances Commissioner Ivins stated the first installment of occupancy tax was received – over 21% over where we were in 2009 at this time. February sales tax is in and we are 4.8% above where we were last year at this time. Discussion: 1st Quarter 2010 Financial Report Commissioner Ivins stated per the City Charter he is submitting the 1st quarter 2010 Financial Report. A public copy will be in the City Clerk’s office later this week as well as being on the website. Most of the largest revenue streams have not been recognized as of the end of March. The building permit revenue has increased 20% over 2009; parking ticket revenue is up 35% over the first quarter 2009; and 44% of the property tax revenue has been collected - $6,846,822.00. On the expense side most departments are at 25%; which is consistent with previous years and liability insurance has been paid for the full year. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with DeBrino Caulking (10-106) Commissioner Scirocco stated the Council awarded the bid for the Casino West Wall Drainage at the April 6th meeting to DeBrino Caulking. The budget line item for this project is under the Canfield Casino Rehab. Commissioner Scirocco moved and Commissioner Wirth seconded to authorize the mayor to sign a contract with DeBrino Caulking Associates, Inc. in the amount of $75,067. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Iota Construction Change Order #5 (10-107) Page 13 of 19 City Council Meeting 4/20/10 Commissioner Scirocco stated this change order is for replacement of existing wiring for pressure transmitters for well #’s 1, 2, 3, 4, 5, 6, and 7and also replacement of unshielded wiring to well pumps 5, 6, and 7. Commissioner Scirocco moved and Commissioner Wirth seconded to authorize the mayor to sign change order #5 in the amount of $1,650.00. Ayes – All Discussion and Vote: Authorization for Mayor to Sign NYSDEC Hazardous Waste Reimbursement Contract (10- 108) Commissioner Scirocco stated on May 30, 2009 DPW sponsored a household hazardous waste day. The total cost for program was $21,710.81. The NYS DEC has completed review of their application for funding reimbursement at 50% of their request. Commissioner Scirocco moved and Commissioner Ivins seconded to authorize the mayor to sign the NYS DEC contract for 50% of the reimbursement of eligible expenses in the amount of $10,855. Commissioner Ivins stated would have been nice to book the money in the year it occurred. Is there a reason whyit took so long? Commissioner Scirocco stated they just received the application from the state. Ayes - All Discussion and Vote: Church Street Reconstruction DelSignore – Change Order #1 & #2 (10-109) Commissioner Scirocco stated they have 2 change orders for DelSignore. Change order #1 is for temporary and permanent water services to 4 properties and change order #2 is to decrease the quantity of pipe culvert and storm drain due to the actual field conditions. There is a net decrease of $.67 for both change orders. Commissioner Scirocco moved and Mayor Johnson seconded to authorize the mayor to sign the change order #1 and change order #2 for DelSignore Construction for the Church Street Reconstruction Project for a net decrease of $.67. Ayes - All Discussion and Vote: Greenridge Cemetery Contract (10-110) Commissioner Scirocco stated this is an annual contract. Commissioner Scirocco moved and Commissioner Ivins seconded to authorize the mayor to sign the contract with Greenridge Cemetery Association in the amount of $20,000 for the calendar year 2010. Mayor Johnson stated as matter of disclosure, Deputy Mayor Sutton is the secretary and treasure at the cemetery. He and the deputy mayor never discuss cemetery business. Ayes - All Discussion and Vote: Permission to Hire Part Time Employees for Casino (10-111) Commissioner Scirocco stated on December 31, 2009 he was forced to lay off more than 25 employees both full and part time. Since January 1st he has had to staff special events at the Casino with full time personnel at a higher rate of pay than what a part time employee would receive. He has spent nearly 70% of their overtime line to staff special events; weddings, etc. Page 14 of 19 City Council Meeting 4/20/10 Commissioner Scirocco moved and Commissioner Franck seconded to hire 2 full time individuals to staff special events at the Casino for $10.50 per hour. Commissioner Franck confirmed Commissioner Scirocco meant 2 full time people as he stated in the motion. Commissioner Scirocco stated he is looking to hire part time. Mayor Johnson requested the motion be re-read to make sure it reads properly. Commissioner Scirocco moved and Commissioner Franck seconded to hire 2 part time individuals to staff special events at the Casino for $10.50 per hour. Commissioner Ivins stated we will be saving money in overtime. Ayes - All PUBLIC SAFETY DEPARTMENT Commissioner Wirth moved and Commissioner Ivins seconded to add item to his agenda regarding revenue generated through the license plate readers. Ayes - All Discussion and Vote: Accept $750 Donation from Price Chopper for Traffic Equipment (10-112) Commissioner Wirth advised this is a donation from Golub Corporation for traffic equipment in the amount of $750. This equipment is for accident reconstruction. Commissioner Wirth moved and Commissioner Scirocco seconded to accept the donation as described. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract with NYRA for Fire Protection During 2010 Racing Season (10-113) Commissioner Wirth advised that each year the Fire Department provides a fire truck and crew every day there is racing at the flat track. NYRA agrees to compensate the City for the engine and the crew in the amount of $73,440. Commissioner Wirth moved and Commissioner Ivins seconded to accept the contract as described. Commissioner Ivins inquired if the increase is for the extra days. Commissioner Wirth stated the extra amount is due to 4 days extra. Commissioner Ivins asked what the amount was last year. Commissioner Wirth advised the amount was $68,000 last year. Mayor Johnson confirmed the amount is intended to reimburse for the use of equipment and labor at the track. Commissioner Wirth advised that was correct. Ayes - All Page 15 of 19 City Council Meeting 4/20/10 Discussion and Vote: Permission for Council to Approve Filling Vacant Position of Captain in the Fire Department (10-114) Commissioner Wirth stated the filling of the vacant captain position is caused by the retirement. This retirement will leave group 4 without a captain. Civil Service doesn’t allow for out of title work; only in an emergency situation and not for a prolonged period of time. Without filling this position, the department would require overtime on a 24 hour basis every time group 4 is scheduled to work. By promoting a lieutenant to position of captain there will be a savings of $6,206 in the budget line of fire captain for remainder of 2010. Commissioner Wirth moved and Commissioner Scirocco seconded to approve this proposal. Commissioner Ivins asked to discuss all three vacant positions here. It looks like there will be a savings of $32,000 this year with retirements and people starting at the low end of grades. His concern is 2011 because it looks like he will also be bringing back firemen. He has no problem with lieutenant and captain because it’s required. His other concern is the lieutenants that will be doing inspections will be taking the fire truck versus a car; there has to be another way to get to an inspection in a vehicle that costs less to operate than a full rig. He is ok with voting for items 3 and 4 but is hesitant to vote in a positive way for item 5. Ayes - All Discussion and Vote: Permission for Council to Approve Filling Vacant Position of Lieutenant in the Fire Department (10-115) Commissioner Wirth stated there is a vacant lieutenant position due to the retirement of a captain and the promotion of a lieutenant to captain. Without filling the position, overtime will be necessary. There will be a savings of $6,944 in the lieutenant budget line. Commissioner Wirth moved and Commissioner Scirocco seconded to accept the proposal. Ayes - All Discussion and Vote: Permission for Council to Approve Filling Vacant Position of Firefighter in the Fire Department (10-116) Commissioner Wirth stated there is a vacant firefighter position caused by the promotion of a fireman to the vacant lieutenant position. Without filling the position, overtime will be necessary. There will be a savings of $14,631 in the fireman budget line for the remainder of 2010. The total savings of filling the position, including hospitalization and unemployment is $12,373. This will allow the Fire Department to maintain the same number of firefighters prior to the retirement of the captain. Commissioner Wirth moved and Commissioner Scirocco seconded to accept the proposal. Commissioner Ivins stated the savings is for this year but won’t be in the future. He is very concerned about this. Mayor Johnson confirmed the savings by filling position is due to bringing back someone who is now collecting unemployment. Commissioner Wirth advised that is correct. Mayor Johnson inquired if this person understands there is no guarantee for next year due to the fiscal state of the City. Ayes – 4 Nays – 1 (Commissioner Ivins) Discussion and Vote: Authorization for Mayor to Sign Contract with Zangrilli for Floor Work at the Lake Avenue Firehouse (10-117) Page 16 of 19 City Council Meeting 4/20/10 Commissioner Wirth asked Assistant Chief Betor to explain this contract. Assistant Chief Betor stated the Lake Avenue Fire House was started in 1929 and occupied in 1930. At that time the load of vehicles and increase use of salt on highways was not anticipated. This has taken a toll on the floors. This contract is to have the floors looked at and to determine what needs to be done from there. Commissioner Wirth moved and Commissioner Ivins seconded to authorize the mayor to sign a contract with Zangrilli for the floor work at the Lake Avenue Fire House. Commissioner Ivins asked to note the cost. Commissioner Wirth stated the quote is $6,000. Commissioner Ivins stated they are certified for $6,000. They can come back for change order if need be. This is coming out of a capital line item. Ayes - All Discussion and Vote: Permission to Establish Salary for the ID Clerk Position in the Police Department (10-118) Commissioner Wirth stated he is looking to fix the salary at a step 10 of the established grade 9. This is an increase of $200 per year over the current salary of the person selected for this position. Public Safety agrees not to ask for a grade 10 no to be filled until sometime in June 2010 which will result in a savings of $4,195 in that payroll line. Commissioner Wirth moved and Commissioner Ivins seconded to accept the proposal. Commissioner Ivins asked how much of a change that is from the person who just retired. Deputy Commissioner Dudla advised the individual who retired was at the highest level of their grade. Commissioner Ivins confirmed they are going in at the same salary because of their years of service. Deputy Dudla stated it is because of years of service and it is a decrease from the job they are leaving. Ayes - All Announcement: Commissioner Wirth stated the revenue generated from license plate readers as of April 19th is now $53,105. SUPERVISORS Joanne Yepsen Resolutions: April 20th Board of Supervisors Meeting Supervisor Yepsen reported the board met this afternoon and passed several resolutions. One was to urge NYS Legislation to support the Cornell Cooperative’s Dairy Program. They also passed resolution to urge NYS Legislation to support the following: NYS Farmland Protection Program, resolve VLT issues, etc. They also authorized an agreement with SEDC for Empire Zone administrative services. Gratitude to Italian American War Veterans Page 17 of 19 City Council Meeting 4/20/10 Supervisor Yepsen reported thousands of dollars were raised for the Guardian House. She thanked Jim Coyne, Judy Boyce as well as the Wilton Elks as all the proceeds from their Sunday breakfast went towards the Guardian House. Public Health Update Supervisor Yepsen reported 3 issues were all passed unanimously today. They all had to do with funding for Public Health Department. They authorized the chair to accept additional state aid from the NYS DOH for an immunization program; established private pay rates for Maplewood Manor. They are watching the budget and programs closely. Status of NY Racing Supervisor Yepsen reported this has not been resolved nor is it going away. We need to make this industry the forefront of people’s minds and budget issues in Albany. Another rally is scheduled for Sunday at the racetrack at 11:30 a.m. Sustainable Saratoga April Meeting: Tuesday, April 27, 7-9 pm Supervisor Yepsen reported meeting they will be meeting on April 27th to celebrate the 40th anniversary of this country’s Earth Day. Joe Miranda is the guest speaker. Matt Veitch Racing Committee Supervisor Veitch reported he had Concerned Citizens for Saratoga present to the committee. They passed a resolution today to urge the governor and the state leaders to get the whole deal done and stop playing games with Saratoga. Social Programs Committee Supervisor Veitch reported passing a resolution to accept stated monies for 2010 which was a decrease from 2009 which was a decrease from 2008. The Social Services Department is working on an initiative to scan documents into an electronic format. This will help them to make the system more reliable. Public Works Committee Supervisor Veitch reported they had a presentation from Robert Hansen of NYS DOT. He didn’t paint pretty picture for state projects going forward. They also approved a resolution for the engineering services for the Geyser Road Bridge sidewalk. The City share will be $550. The one way alternating traffic on the bridge is scheduled to start June 17th. Saratoga Gaming and Raceway Foundation 2010 Program Supervisor Veitch reported their program will be from September to November. Saratoga County Purchase of Hybrid Vehicle Supervisor Veitch reported approved accepting of a grant for $10,000 from Senator McDonald’s office for the purchase of a hybrid vehicle. The vehicle will be used as the mail vehicle. July 4th All-American Celebration Supervisor Veitch reported they already covered this. Page 18 of 19 City Council Meeting 4/20/10 Summer Jobs for Disadvantaged Youth Supervisor Veitch reported Saratoga County residents from the age of 14 – 24 can apply for summer jobs. These jobs are available from June to September. Residents must qualify. Application date is May 7, 2010. Tick Advisory Supervisor Veitch reported there are ticks on the trails. The ticks are out earlier than normal this year. ADJOURNMENT Mayor Johnson moved and Commissioner Ivins seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 9:41 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: Vote: Page 19 of 19