City Council

June 15, 2011 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 3:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) CONSENT AGENDA No items on the agenda MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Execute Agreements with SIEBA LTD re: Health Reimbursement Arrangement and Flexible Benefit Plans ACCOUNTS DEPARTMENT No items on the agenda FINANCE DEPARTMENT 1. Discussion and Vote: Approval of MVP Health Care Rates and Authorization of Mayor to Sign PUBLIC WORKS DEPARTMENT No items on the agenda PUBLIC SAFETY No items on the agenda SUPERVISORS No items on the agenda ADJOURN City Council Meeting 6/15/11 June 15, 2011 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Ken Ivins, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Richard Wirth, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Kate Jarosh, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Frank Dudla, Deputy Commissioner, DPS Joe Scala, City Attorney ABSENT: Tim Cogan, Deputy Commissioner, DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. CALL TO ORDER Mayor Johnson called the meeting to order at 3:07 p.m. PUBLIC COMENT Mayor Johnson opened the public comment period at 3:08 p.m. Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Page 2 of 4 City Council Meeting 6/15/11 No one spoke. Mayor Johnson closed the public comment period at 3:08 p.m. CONSENT AGENDA No items on the agenda MAYOR’S DEPARTMENT Discussion and Vote: Authorization for Mayor to Execute Agreements with SIEBA LTD re: Health Reimbursement Arrangement and Flexible Benefit Plans (11-177) Mayor Johnson stated the special Council meeting was called to address the conversion of the City health care plans from the multiple plans to the MVP plan; which will be effective July 1, 2011. The flexible benefit plan is being set up solely for the PBA at this time. The Health Reimbursement Arrangement (HRA) is being set up on a city-wide basis. SIEBA is the third party administrator who will deal with the work to keep our City payroll down and avoid us having to add staff to administer these plans. Mayor Johnson also explained that the HRA agreement provides service for the reimbursement of the increase in co-pays to employees and certain retirees. There is a one time set up fee of $1,000; and an annual compliance fee which is being reduced from $200 to $150. The HRA has a fee of $5.80 per employee for the flexible benefit administration which is being reduced from the original amount of $6 per employee. The contract with SIEBA for the flexible spending account (for the PBA only) has a set up fee of $500, an annual compliance fee of $150, and a monthly participation fee of $4 per employee. Mayor Johnson moved and Commissioner Wirth seconded to authorize the mayor to enter into the 2 proposed agreements with SIEBA. LTD as described. Ayes – All ACCOUNTS DEPARTMENT No items on the agenda FINANCE DEPARTMENT Discussion and Vote: Approval of MVP Health Care Rates and Authorization of Mayor to Sign (11-178) Commissioner Ivins moved and Commissioner Wirth seconded to authorize the mayor to sign the MVP rate sheet as previously distributed to the Council. Commissioner Ivins stated the first sheet is for the HMO, the second sheet is for the PPO for the out of area retirees, and the third sheet is for the MVP Gold for those who are Medicare eligible retirees. Mayor Johnson advised the rate approvals have to be done due to the change mid-year. Ayes - All PUBLIC WORKS DEPARTMENT No items on the agenda Page 3 of 4 City Council Meeting 6/15/11 PUBLIC SAFETY DEPARTMENT No items on the agenda SUPERVISORS No items on the agenda ADJOURNMENT Mayor Johnson moved and Commissioner Ivins seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 3:16 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 6/21/11 Vote: 5 - 0 Page 4 of 4