City Council

July 5, 2011 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:55 PM – P.H. – Alarm Systems 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) 1. VLT Aid Proposed Plan CONSENT AGENDA 1. Approval of 6/21/11 City Council Minutes 2. Approve Budget Amendments 3. Approve Budget Transfers 4. Approve Payroll 6/24/11 $414,461.95 5. Approve Payroll 7/1/11 $421,745.76 6. Approve Warrant 2011 Mid 11MWJUN3 $7,744.25 7. Approve Warrant 2011 Mid 11MWJUN4 $2,082,373.03 8. Approve Warrant 2011 Regular 11JUL1 $595,272.54 MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Agreement with Landmark Archeology, Inc. for Archaeology Review at Waterfront Park Site 2. Discussion and Vote: Easement Agreement – 232 Maple Avenue 3. Discussion: Training Sessions by Human Resource Administrator 4. Discussion: Reversal of Jury Verdict in Anderson vs. City of Saratoga Springs ACCOUNTS DEPARTMENT 1. Discussion: Revocation of Club Shadow License FINANCE DEPARTMENT 1. Discussion and Vote: VLT Aid Allocation Amendments 2. Discussion and Vote: Creation of Contingency & Tax Stabilization Reserve Fund 3. Discussion and Vote: Resolution for Non-Union Full Time Personnel – Amended 4. Discussion: City Finances PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Agreement with Saratoga County Summer Youth Program City Council Meeting 7/5/11 PUBLIC SAFETY 1. Discussion and Vote: High School Resource Officer for School Year 2011 - 2012 2. Discussion and Vote: Hold Harmless Agreement for Active Shooter 3. Discussion and Vote: Amend City Code Chapter 58 “Alarm Systems” 4. Set Public Hearing: Set Public Hearing to Amend the Capital Budget for Reflective Signs – MUTCD SUPERVISORS Joanne Yepsen 1. Return the Favor Veterans Program 2. Racing Fan Legislation and Board 3. County Budget Analysis/Law & Finance Process Matt Veitch 1. Technology Committee 2. Trails Committee 3. Special Law & Finance Committee Meeting 4. Saratoga County Fair ADJOURN Page 2 of 12 City Council Meeting 7/5/11 July 5, 2011 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Ken Ivins, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Richard Wirth, Commissioner of DPS Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Kate Jarosh, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Frank Dudla, Deputy Commissioner, DPS Joe Scala, City Attorney ABSENT: Tim Cogan, Deputy Commissioner, DPW Joanne Yepsen, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Alarm Systems Mayor Johnson opened the public hearing at 6:56 p.m. Page 3 of 12 City Council Meeting 7/5/11 Commissioner Wirth stated this is a change to the City Code where there is reference to a 12 month period will be changed to 365 days. In addition, wording will be changed regarding the code administration’s authority to commence action in small claims court to recover the additional fees listed in Section D. No one spoke. Mayor Johnson closed the public hearing at 7:00 p.m. CALL TO ORDER Mayor Johnson called the meeting to order at 7:00 p.m. PUBLIC COMENT Mayor Johnson opened the public comment period at 7:15 p.m., after the presentation. Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. John Krause of 227 Grand Avenue had some questions regarding the VLT proposal made by Commissioner Ivins. The 3 police cars that will be purchased with this money infers that those cars will be dedicated to the Racino. He also asked if this money is guaranteed every year or will we be holding our breathe every year. He asked how the VLT dollar amount is calculated by the state. He also asked if a report is required to be filed with NYS of how the money is being spent. He would like to hear quarterly reports on the spending of this money and inquired if this money has been received. Al Callucci of 9 Lexington Road stated his biggest concern was the paving. His assumption would be to get that completed in advance of our guests coming into the City. His understanding is the spending does not have to be related to the Racino. Another item he feels is confusing is the tax cap. He would like to hear more about that. Mayor Johnson closed the public comment period at 7:21 p.m. PRESENTATION VLT Aid Proposed Plan Commissioner Ivins stated a number of these items will be voted on tonight. One of the items is time sensitive. He explained what the VLT funds can be used for: defray costs associated with a video lottery gaming facility, and to minimize or reduce real property taxes. The public’s number 1 response was to reduce property taxes. The proposal is to put money towards MUTCD for $45,000, E-911 for $120,000, 3 police cars for $75,000, LPRs (license plate readers) for $20,000, 2 – 3 DPW trucks for $90,000, and paving for $146,000. Police cars and DPW trucks are not a capital item. Buying these cars and trucks now will save debt in the future as well as we will not have to increase taxes later to obtain the money needed for these purchases. The last item is a tax stabilization reserve fund – which finances unanticipated revenue losses or excess expenditures chargeable to the general fund or to lessen or prevent increase in excess of 2 ½% of the amount of real property tax levy to finance the general fund budget. The balance of this fund cannot exceed 10% of the general fund budget. They are looking to put $1 million dollars into this fund. This will stabilize our tax base. He is looking later in his agenda for the Council to approve his proposal for use of the VLT aid money. Commissioner Franck verified the number of votes required for this proposal to pass. Page 4 of 12 City Council Meeting 7/5/11 Commissioner Ivins stated only 3 votes required for this to pass. Mayor Johnson stated he worked with Commissioner Ivins and our state senators on this after we learned we would be receiving some of the VLT money. It was clear at the state level that they wanted us to treat it in this fashion to better our chances of receiving this money in the future. Commissioner Scirocco stated Jefferson Street and some of the streets in that area need paving. This money will allow him to take care of paving those streets. This will help them out; money well spent and will keep taxes under control. Commissioner Wirth stated this money will greatly help out public safety. CONSENT AGENDA Mayor Johnson moved and Commissioner Ivins seconded to approve the consent agenda as follows: 1. Approval of 6/21/11 City Council Minutes 2. Approve Budget Amendments 3. Approve Budget Transfers 4. Approve Payroll 6/24/11 $414,461.95 5. Approve Payroll 7/1/11 $421,745.76 6. Approve Warrant 2011 Mid 11MWJUN3 $7,744.25 7. Approve Warrant 2011 Mid 11MWJUN4 $2,082,373.03 8. Approve Warrant 2011 Regular 11JUL1 $595,272.54 Ayes - All MAYOR’S DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Landmark Archeology, Inc. for Archaeology Review at Waterfront Park Site (11- 187) Mayor Johnson stated this is for soil and core samples to confirm there is no archaeological issue at this site. The fee is $3,970 and is in his budget. Mayor Johnson moved and Commissioner Wirth seconded to authorize the mayor to sign the agreement with Landmark Archeology as described. Ayes – All Discussion and Vote: Easement Agreement – 232 Maple Avenue (11-188) Mayor Johnson stated this is for former Mayor Ken Klotz and his wife Karen. Tony Izzo explained this is for a small portion of their building – 2 ½ feet – that encroaches into a City right- of-way or street. This was granted to the previous property owner, however, that property owner did not finalize it. Mayor Johnson moved and Commissioner Scirocco seconded to approve the easement as described. Ayes - All Page 5 of 12 City Council Meeting 7/5/11 Discussion: Training Sessions by Human Resource Administrator Mayor Johnson advised certain supervisory and management staff will receive training regarding how to handle difficult issues, employees, etc. This will allow them to be better prepared should an employee issue arise. The course outline includes topics such as ‘why me’, defining misconduct, confronting an employee, etc. The cost of this is pursuant to the contractual arrangement we have - $50 per hour for services. This will help us deal more effectively with our employees. Discussion: Reversal of Jury Verdict in Anderson vs. City of Saratoga Springs Mayor Johnson announced in June, 2010, the United States District Court rendered a verdict in part against the City and in part against the Anderson Group. The jury verdict was in finding against the City in one of the claims that the City engaged in discrimination. We did not believe that was an appropriate verdict and filed a motion. On June 21, 2011 the judge decided the jury verdict was inconsistent, not supported by the evidence, and ordered a new trial. In addition the award of $1 million dollars was found to be excessive and vacated by the judge. The judge put a dollar of $81,000 recoverable against the City. We are pleased with this decision. We will have to wait to see if the plaintiff will appeal the decision or go forward with a new trial. Our attorneys filed a motion for further reconsideration regarding post trial motions we were not happy with. The attorneys have been hired and paid for by our insurance company. This is not coming directly out of City money. The $81,000 would also come out of the insurance money. Commissioner Franck asked if the individuals named in this case can be brought back or were they let out. Mayor Johnson stated the individuals have been let out at the conclusion of the trial. The verdict overturned by the judge is against the City alone, not any individuals. ACCOUNTS DEPARTMENT Discussion: Revocation of Club Shadow License Commissioner Franck stated under Chapter 136-5 of the City Code, he revoked Club Shadow’s eating and drinking permit. He read the letter that was sent to Mr. Luccarelli. We, the City Clerk, had 3 choices – 1. do nothing, 2. suspend the permit, or 3. revoke the permit. After talking with the police, reading the SLA report, etc, he felt he had not choice but to revoke their license. Some of the witnesses who work in other restaurants were trapped and couldn’t leave. He will be sending another letter as he believes false information was submitted on their application for the use of the second floor. If it is not safe for our police officers it sure isn’t safe for the citizens and the visitors of the City. Mayor Johnson stated he agrees, given the facts, we should not have done differently. This type of thing has no place in our City. He commended Commissioner Franck for the steps he took. Commissioner Scirocco stated he too agrees with the mayor. We need to send a message to the establishments of this City that we will not tolerate this. He too commended Commissioner Franck on his actions. Commissioner Wirth stated as soon as his department became aware of what was going on at this club; they contacted the SLA (State Liquor Authority). They acted appropriately and swiftly. He commended them too. He thanked Commissioner Franck for revoking their license as they want the City and police force to be safe. Commissioner Franck commended Captain Chowske for leading the force on this situation. Commissioner Ivins commended Commissioner Franck for his quick action. He also commended the Public Safety Department for all their work on this issue. Page 6 of 12 City Council Meeting 7/5/11 FINANCE DEPARTMENT Discussion and Vote: VLT Aid Allocation Amendments (11-189) Commissioner Ivins moved and Commissioner Scirocco seconded to approve the budget amendments for the VLT allocation as previously distributed to the Council. Ayes - All Discussion and Vote: Creation of Contingency & Tax Stabilization Reserve Fund (11-190) Commissioner Ivins moved and Commissioner Wirth seconded to approve a resolution to creating a contingency & tax stabilization reserve fund as previously distributed to the Council. RESOLUTION ESTABLISHING CONTINGENCY AND TAX STABILIZATION RESERVE FUND Commissioner Kenneth Ivins, Jr. offers the following and moves its adoption: WHEREAS, the City of Saratoga Springs has received Video Lottery Terminal Aid from the State of New York pursuant to State Finance Law Article 4-A Section 54-L; and WHEREAS, the Video Lottery Terminal Aid received from the State of New York pursuant to State Finance Law Article 4-A Section 54-L ‘shall be used by such eligible municipality to: (i) defray local costs associated with a video lottery gaming facility, or (ii) minimize or reduce real property taxes’; NOW, THEREFORE, BE IT RESOLVED, that pursuant to Article 2 § 6-e of the General Municipal Law the City Council of the City of Saratoga Springs hereby establishes a reserve fund to be known as the “Tax Stabilization Reserve Fund” (hereinafter “Reserve Fund”). The purpose of this Reserve Fund is to lessen or prevent projected increases in excess of 2 ½ percent of the amount of the real property tax levy needed to finance the general fund portion of the annual budget; and be it further RESOLVED, that the Commissioner of Finance is hereby directed to deposit the amount of $1,000,000 into the Reserve Fund hereunder established: Bank Acct. #8500238969, “Tax Stabilization Reserve Fund” (GL Acct. A-1246); and be it further RESOLVED, that the Commissioner of Finance is hereby directed to deposit and secure the moneys of this Reserve Fund in the manner provided by Article 2 § 10 of the General Municipal Law. The Commissioner of Finance may invest the moneys in the Reserve Fund in the manner provided by Article 2 § 11 of the General Municipal Law, and consistent with the investment policy of the City of Saratoga Springs. Any interest earned or capital gains realized on the moneys so deposited or invested shall accrue to and become part of the Reserve Fund pursuant to subdivision 5. The Commissioner of Finance shall account for the Reserve Fund in a manner, which maintains the separate identity of the cash and investments of the Reserve Fund pursuant to subdivision 6; and be it further RESOLVED, except as otherwise provided by Article 2 § 6-e of the General Municipal Law, expenditures from this Reserve Fund shall be made only for the purpose for which the Reserve Fund is established. No expenditure shall be made from this Reserve Fund without the approval of this governing board and without such additional actions or proceedings as may be required by Article 2 § 6-e of the General Municipal Law. Roll Call: Commissioner Franck – Aye Commissioner Ivins – Aye Commissioner Scirocco – Aye Commissioner Wirth – Aye Mayor Johnson - Aye Discussion and Vote: Resolution for Non-Union Full Time Personnel – Amended (11-191) Commissioner Ivins moved and Commissioner Wirth seconded to approve a resolution for non- union personnel as previously distributed to the Council. RESOLUTION FOR NON-UNION FULL TIME PERONNEL AMENDED JULY 5, 2011 Page 7 of 12 City Council Meeting 7/5/11 It is the intent of this resolution to establish changes in the compensation and fringe benefits for the following non-union full time employees of the City of Saratoga Springs. Employees and personnel subject to this resolution shall be the Executive Assistant to the Mayor, the Executive Assistant to the Commissioner of Public Works, The Executive Assistant to the Commissioner of Public Safety, Secretary to the Civil Service Commission, Human Resources Administrator, Director of Risk and Safety, Principal Planner, Deputy Commissioner of Public Work, Deputy Commissioner of Accounts, Deputy Commissioner of Finance, Deputy Commissioner of Public Safety, and the Deputy Mayor, each hereinafter referred to as “employee”. This resolution shall supersede all prior resolutions affecting compensation and benefits for said employees, This resolution shall only be effective for stated employees in service as of the date of the resolution adoption and those in service subsequent to the date of adoption and specifically shall not apply to employees who have retired, or left office prior to date of adoption. Nothing in this resolution shall be construed to create an employment agreement nor alter the ”at-will” status of the Executive Assistant to the Mayor, the Executive Assistant to the Commissioner of Public works, the Executive Assistant to the Commissioner of Public Safety, Secretary to the Civil Service Commission, Deputy Commissioner of Public Works, Deputy Commissioner of Accounts, Deputy Commissioner of finance, Deputy Commissioner of Public Safety, and the Deputy Mayor. NOW THEREFORE BE IT RESOLVED as follows: A.The terms of this resolution shall take place on January 1, 2007, and as amended on July 5, 2011. B. The employee shall not be entitled to overtime compensation. C. The employee’s standard workweeks hall be 40 hours per week; excluding Secretary to the Civil Service Commission, the Executive Assistant to the Mayor, the Executive Assistant to the Commissioner of Public Works, and the Executive Assistant to the Commissioner of Public Safety, which shall remain at 33 hours per week. D. The salary of the Executive Assistant to the Commissioner of Public Works, the Executive Assistant to the Commissioner of Public Safety shall be the same as the Executive Assistant to the Mayor. E. The employee shall enjoy and be entitled to the following benefits: 1. Vacation: An employee shall earn annual vacation as follows: 10 working days during their first year of service, and during each of the next four years of service; 15 working days upon completion of five (5) years of service; 20 working days upon completion of ten (10) years of service; 25 working days upon completion of fifteen (15) years of service and 30 working days upon completion of twenty (20) years of service. For each employee hired after January 1, 2006, a proration of the 10 days will be granted during the first year of service. Vacations for the employee shall be scheduled and approved b their respective Council member. Vacation must be taken by December 31st of the year vacation was earned, or else the time shall be forfeited. If the employee retires, resigns, or is not re-appointed, the employee shall be entitled to payment for only those vacation days earned and unused for the period between the employee’s last anniversary date and the date of retirement, resignation or other termination. If a recognized City Hall holiday falls within the vacation period, the vacation period shall be extended by the holiday falling within such periods. If an employee should die during his or her employment, all vacation time earned and unused for the period between the employee’s last anniversary date and the date of death, shall be paid in cash or as employee’s death benefit to his/her designated beneficiary or estate. 2. Sick Leave: The employee shall be entitled to sick leave with pay for a maximum of twelve (12) working days per year. The employee may accumulate sick leave, but may not use more than 150 days in any given 12 month period. Employee shall use sick leave in no shorter than two hour increments. Each employee hired after January 1st shall be granted a proration of the 12 days allotted during the first year of service. If an employee is absent because of illness or disability for more than three consecutive days, they may be required by their Commissioner/Mayor to provide a physician’s statement of sickness or disability. Prior to any cash payments for unused sick leave, an employee who terminates his/her service prior to December 31st shall be granted a proration of the 12 days allotted. Their Commissioner on an annual basis must maintain an employee’s record of sick time with a copy submitted to the Commissioner of Finance for each employee’s payroll folder. Cash payments will be made for accumulated unused sick leave remaining in the employee’s individual account at termination of employment or upon death of employee while in the employ of the City upon the following basis: twenty-five percent (25%) of accumulated sick leave up to a maximum of 200 days (cash payment of 50 days). Cash payments upon death of employee while in the employ of the City shall be paid to the employee’s beneficiary or estate. 3. Personal Days: The employee who works 40 hours per week shall be granted six (6) personal days per year. The employee who works 33 hours per week shall be granted five (5) personal days. Each personal day may be taken at either a full day, one half day, or at a minimum of two (2) hour increments at a time. Such leave shall be requested in writing at least 24 hours in advance of the request time. The six (6) personal days (or five (5) for employees working 33 hours per week) shall be granted for the year on January 1. Each employee hired after January 1st shall be granted a proration of the six or five days allotted, however, if the employee does not Page 8 of 12 City Council Meeting 7/5/11 complete the entire year, the pro-rated equivalent daily rate of pay shall be subtracted from any monies due to the employee. Personal days not used in any calendar year shall be credited to accumulated sick leave. 4. Holidays: The employee shall be entitled to 11 paid holidays: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, day after Thanksgiving, and Christmas Day. 5. Bereavement: The employee shall be entitled to three (3) consecutive workdays off per death in their immediate family. Immediate family shall b defined as mother, father, sister, brother, son, daughter, mother-in-law, father-in-law, sister-in-law, brother-in-law, spouse grandparent(s), or other persons living in the household of the employee. 6. Retirement: The employee shall be covered by the New York State Employee’s Retirement System known as 75i of the New York State Retirement Law. 7. Health: For employees hired prior to January 1, 2007, the employee shall be entitled to participate in the MVP25 health insurance plans offered by the City to the various bargaining units at no cost to the employee. The City shall provide the plans to the employee, their dependents, and retired employees and their dependents at the City’s own expense. For employees hired after January 1, 2007, the employee shall be entitled to participate in the MVP25 health insurance plans offered by the City to the various bargaining units, at a cost to the employee of 10% of the total cost of his or her health insurance plan not to exceed $750 per year. The City shall provide the plans to the employee, their dependents, and retired employees and their dependents. The City shall provide such medical coverage for the widow or widower of the employee or retired employee in the resolution until the widow or widower’s death or remarriage whichever occurs sooner. The minor children shall be covered until age 19 or as stipulated in the appropriate health care contract for college age dependents. “Retirees” shall be defined as full time employees who have served the City of Saratoga Springs for at least twenty consecutive years and retire from the New York Employee’s Retirement System Section 75i of the New York State Retirement Law and were serving as full time employees of the City of Saratoga Springs at the time of retirement. For the purposes of this definition, the commencement date of “full time employment” for the current Civil Service Secretary, Patsy Berrigan, shall be deemed September 4, 1995, and the number of consecutive years of full time employment required is ten, as per prior documentation. An employee may elect not to participate in a plan of medical and health insurance benefits provided under this agreement and such employee shall be eligible to receive a payment of $900 for single coverage, $1300 for two-person coverage or $1730 for family coverage per calendar year. No employee shall be eligible to receive such payment unless the employee shall have provided proof to the Finance Office that such employee and such employee’s eligible dependents are covered by a comparable plan of medical and health insurance benefits for the entire year that such employee elected not to be covered by a plan provided by the employer. Payments shall be made on December 15 of each year. The parties understand that participation in a plan of medical and health insurance benefits is mandatory. An election not to be covered shall be made on or about December 15th of each year to the Principal Account Clerk in the finance Office in charge of City provided benefits pursuant to the regulations of the plan in effect together with evidence of coverage of such employee and such employee’s eligible dependents under a comparable plan of medical and health insurance benefits. Such employee must promptly notify the employer of termination of alternative medical and health insurance benefit coverage. In the event that an employee re-enrolls in a health insurance program, the employee shall be permitted to a prorated portion of the $900.00 (for single coverage), $1300.00 (for two-person coverage), or $1730.00 (for family coverage), payment but shall not be permitted to again opt-out of the insurance program during the calendar year. Employees hired before July 1, 2011 shall be entitled to participate in the Health Reimbursement Arrangement as contracted by the City Council and will receive the full benefits o such as are being enjoyed by members of the collective bargaining units under the HRA Plan. The City shall provide this plan to the employee, their dependents, and retired employees and their dependents. 8. Vision: The City agrees to pay 100% of the cost of the Employee Benefit fund Vision Plan Platinum 12 for all employees and their dependents. 9. Disability: New York State Disability Insurance shall be offered to the Executive Assistant to the Mayor, the Executive Assistant to the Commissioner of Public Works, the Executive Assistant to the Commissioner of Public Safety, Secretary to the Civil Service Commission, Human Resource Administrator, Director of Risk and Safety, Principal Planner, Deputy Commissioner of Public Works, Deputy Commissioner of Accounts, Deputy Commissioner of Finance, Deputy Commissioner of Public Safety, and the Deputy Mayor. 10. Life: The City shall provide group term life insurance for the Executive Assistant to the Mayor, the Executive Assistant to the Commissioner of Public Works, the Executive Assistant to the Commissioner of Public Safety, Secretary to the Civil Service Commission, Human Resource Administrator, Director of Risk and Safety, Principal Planner, Deputy Commissioner of Public Works, Deputy Commissioner of Accounts, Deputy Commissioner of Finance, Deputy Commissioner of Public Safety, and the Deputy Mayor in the amount of $5000.000 while they are employed by the City of Saratoga Springs. 11. All increases in compensation and benefits paid to employees under this resolution shall be drawn from the budget of the employee’s department, except that if said departmental budget does not contain funds sufficient to pay the employee, the head of that department may draw any remaining compensation or payment due to the employee from the City’s contingency budget. Page 9 of 12 City Council Meeting 7/5/11 12. Each employee shall receive longevity payments as follows: After 10 years of service $500.00; After 15 years of service $1,550.00; After 20 years of service $1,800.00; and an additional $250.00 each five (5) years thereafter. All longevity payments shall be paid upon completion of the specified amounts of consecutive eligible service regardless of the title(s) held during that time. Ayes - All Discussion: City Finances Commissioner Ivins stated they filed the summary judgment for the in-rem proceeding. VLT funds were received on June 28, 2011. Police cars are part of next year’s budget. VLT is calculated the same it has been for years; we are receiving 45% of what we would have received. There is no report to the state. He corrected himself that he meant to say the 2012 budget not the 2000 budget. Commissioner Ivins stated in regard to the property tax cap, what was passed was some exceptions as well as mandate reliefs. One of the exemptions that was passed was pensions; if pensions come in higher than the 2 1/2% than you are allowed to exempt that from it. The City will be fine this coming year because we got the VLT funds back. Commissioner Ivins also commended the private group on their success for a great Fourth of July weekend. The fireworks were great, and we had a lot of people come into the City. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Saratoga County Summer Youth Program (11-192) Commissioner Scirocco advised we will be getting 2 people as part of this program. The purpose of the program is to provide eligible youths the experience in the workforce. The program started today and will run through August 29th. These people will be working 20 hours per week at no cost to the City. Commissioner Scirocco moved and Mayor Johnson seconded to authorize the mayor to sign the agreement with Saratoga County for the Summer Youth Program. Ayes - All PUBLIC SAFETY DEPARTMENT Discussion and Vote: High School Resource Officer for School Year 2011 – 2012 (11-193) Commissioner Wirth stated this is an annual agreement between the school district and the City. An officer is assigned to the school while it is in session. The school district pays for 65% of the officer’s salary as the officer is on the school grounds while school is in session. Commissioner Wirth moved and Commissioner Ivins seconded to authorize the mayor to sign the contract with the school district for a school resource officer for the year 2011-2012. Ayes – All Discussion and Vote: Hold Harmless Agreement for Active Shooter (11-194) Page 10 of 12 City Council Meeting 7/5/11 Commissioner Wirth stated this agreement will allow our officers to perform an active shooter drill at the school during the summer recess. Commissioner Wirth moved and Commissioner Scirocco seconded to authorize the mayor to sign a hold harmless agreement with the school district from July 5 – July 8, 2011. Ayes – All Discussion and Vote: Amend City Code Chapter 58 “Alarm Systems” (11-195) Commissioner Wirth stated this request is to clear up language in the original code. Any reference to a 12 month period will be changed to 365 days. Also, additional language will be added regarding payment of fees. Commissioner Wirth moved and Commissioner Scirocco seconded to make the requested changes to Chapter 58-8 of the City Code. Ayes - All Set Public Hearing: Set Public Hearing to Amend the Capital Budget for Reflective Signs – MUTCD Commissioner Wirth set a public hearing for July 19, 2011 at 6:55 p.m. SUPERVISORS Joanne Yepsen (Supervisor Veitch reported on her behalf) Return the Favor Veterans Program Supervisor Veitch reported this program started today and over 115 area businesses have signed up to participate in this program. These businesses will provide discounts to our veterans. Racing Fan Legislation and Board Supervisor Veitch reported the Racing Advisory Council was created by John Sabini. This Council recognizes the racing fan as a stake holder in the sport and racing industry. County Budget Analysis/Law & Finance Process Supervisor Veitch reported this will be covered under his agenda. Matt Veitch Technology Committee Supervisor Veitch reported they will be going to an online agenda system. They are also moving to e-mail paystubs to employees who are receiving direct deposit. Trails Committee Supervisor Veitch reported they met last week. They discussed connecting the Zim Smith Trail to Mechanicville from Halfmoon. They also discussed how they can connect the trail from Ballston Spa to Saratoga. Special Law & Finance Committee Meeting Page 11 of 12 City Council Meeting 7/5/11 Supervisor Veitch reported a special meeting was held today to discuss the County budget. This year the County is going to have to spend a good portion of their fund balance to meet their budget obligations for the 2011 budget year. Saratoga County Fair Supervisor Veitch reported the Saratoga County Fair will be held July 19 -24, 2011. ADJOURNMENT Mayor Johnson moved and Commissioner Wirth seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 8:10 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 7/19/11 Vote: 5 - 0 Page 12 of 12