City Council

December 29, 2011 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 10:00 AM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) EXECUTIVE SESSION: CONSENT AGENDA 1. Approval of 12/20/2011 City Council Minutes 2. Approval of 12/6/11 City Council Minutes 3. Approve Budget Transfers MAYOR’S DEPARTMENT 1. None ACCOUNTS DEPARTMENT 1. None FINANCE DEPARTMENT 1. Discussion and Vote: 2011 Bond Resolution 2. Discussion and Vote: Payroll Transfers DPS 3. Discussion and Vote: Payroll Transfers DPW 4. Discussion and Vote: Payroll Transfers Mayor 5. Discussion and Vote: Payroll Transfers Recreation 6. Discussion: City Finances PUBLIC WORKS DEPARTMENT 1. None PUBLIC SAFETY 1. None City Council Meeting 12/29/11 SUPERVISORS 1. None ADJOURN Page 2 of 5 City Council Meeting 12/29/11 December 29, 2011 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Ken Ivins, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Richard Wirth, Commissioner of DPS STAFF PRESENT: Gerald Lundgren, Deputy Commissioner, Finance EXCUSED: Shauna Sutton, Deputy Mayor Sharon Kellner-Chille, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Frank Dudla, Deputy Commissioner, DPS Joe Scala, City Attorney RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. CALL TO ORDER Mayor Johnson called the meeting to order at 10:01 a.m. PUBLIC COMENT Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Johnson opened the public comment period at 10:02 a.m. No one spoke. Mayor Johnson closed the public comment period at 10:02 a.m. CONSENT AGENDA Page 3 of 5 City Council Meeting 12/29/11 Mayor Johnson moved and Commissioner Ivins seconded to approve the consent agenda as follows: 1. Approval of 12/20/2011 City Council Minutes 2. Approval of 12/6/11 City Council Minutes 3. Approve Budget Transfers Ayes – All MAYOR’S DEPARTMENT Nothing at this time. ACCOUNTS DEPARTMENT Nothing at this time. FINANCE DEPARTMENT Discussion and Vote: 2011 Bond Resolution (11-371) Commissioner Ivins moved and Mayor Johnson seconded that the bond resolution for 2011 as previously distributed to the Council authorizing the issuance of serial bonds not to exceed $500,000 for the Woodlawn Avenue Parking Deck be approved. Commissioner Ivins stated there has been some question regarding the need for a public hearing. He confirmed this is new money. Mayor Johnson advised this is additional money that was previously authorized to be bonded on December 6, 2011. It is to cover any contingencies that may develop during the project. He doesn’t believe they will need to bond this amount but it was suggested to do this in case we need it. Commissioner Franck stated his main question was the need for a public hearing. He confirmed the other money was a transfer from 2012 to 2011. He asked if they are going to earmark something from 2012 to 2011. Mayor Johnson explained the prior public hearing was due to amending the capital budget, not for the bond resolution. If it does come to bonding, a public hearing will be required as we will have to amend the capital budget. Commissioner Scirocco confirmed if we did bond this money then we would have a public hearing. Mayor Johnson stated that is correct. The public hearing would happen to amend the capital budget to allow for the bonding. Commissioner Ivins stated he doesn’t recall the December 6th figure. Mayor Johnson stated there were 2 steps to the December 6th meeting; one was to amend the capital budget and then to authorize the bond resolution. Commissioner Franck confirmed we are not amending the capital budget for this $500,000. Mayor Johnson stated that is correct. Page 4 of 5 City Council Meeting 12/29/11 Roll Call: Commissioner Franck – Aye Commissioner Ivins – Aye Commissioner Scirocco – Aye Commissioner Wirth – Aye Mayor Johnson - Aye Discussion and Vote: Payroll Transfers DPS (11-372) Commissioner Ivins moved and Commissioner Wirth seconded to approve the Department of Public Safety payroll transfers as previously distributed to the Council. Ayes - All Discussion and Vote: Payroll Transfers DPW (11-373) Commissioner Ivins moved and Commissioner Scirocco seconded to approve the Department of Public Works payroll transfers as previously distributed to the Council. Ayes – All Discussion and Vote: Payroll Transfers Mayor (11-374) Commissioner Ivins moved and Mayor Johnson seconded to approve the Mayor’s payroll transfers as previously distributed to the Council. Ayes - All Discussion and Vote: Payroll Transfers Recreation (11-375) Commissioner Ivins moved and Mayor Johnson seconded to approve the Recreation Department payroll transfers as previously distributed to the Council. Ayes - All Discussion: City Finances Commissioner Ivins stated he had nothing additional to report. PUBLIC WORKS DEPARTMENT Nothing at this time. PUBLIC SAFETY DEPARTMENT Nothing at this time. SUPERVISORS Nothing at this time. ADJOURNMENT Page 5 of 5 City Council Meeting 12/29/11 Mayor Johnson wished Commissioner Ivins and Commissioner Wirth well and thanked them on behalf of the City for their service. Mayor Johnson moved and Commissioner Ivins seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 10:08 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 1/3/12 Vote: 5 - 0 Page 6 of 5