City Council

June 4, 2012 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joanne Yepsen, Supervisor EXCUSED: Scott Johnson, Mayor Tim Cogan, Deputy Commissioner, DPW Matthew Veitch, Supervisor ABSENT: Joe Scala, City Attorney CALL TO ORDER Commissioner Madigan called the meeting to order at 9:37 AM PUBLIC HEARINGS None PRESENTATION 1. Proposed Revisions to Zoning Ordinance, City Code and Subdivision Regulations Brad Birge stated they will have a presentation outlining the organization and the major changes as well as identifying the next steps. EXECUTIVE SESSION: Discussion regarding proposed, pending or current litigation; personal private information of a person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a person or corporation. CONSENT AGENDA 1. Approval of City Council Minutes for 4/17/12 City Council Pre-Agenda Meeting June 4, 2012 2. Approval of City Council Minutes for 5/1/12 3. Approval of Pre-Agenda Meeting Minutes 5/14/12 4. Approve Budget Amendments (Increases) 5. Approve Budget Transfers-Regular 6. Approve Payroll 5/18/12 $386,660.88 7. Approve Payroll 52512 $391,688.66 8. Approve Payroll 6/1/12 $416,355.41 9. Approve Warrant: 2012 Mid – 12MWMAY2 $39,563.28 10. Approve Warrant: 2012 Mid – 12 MWMAY3 $481,727.78 11. Approve Warrant: 2012 Reg – 12 JUN1 $294,429.99 Commissioner Madigan asked if any Council members had changes to the consent agenda; there were none. MAYOR’S DEPARTMENT 1. Discussion and Vote: Skate Park Jam and Lessons John Hirliman of the Recreation Department stated the jams are free events. There will also be skateboard lessons held in 4 week sessions. The cost is $19 for City and/or school district residents and $24 for non-City non-school district residents. 2. Discussion and Vote: Approval to Accept Scholarship Donations John Hirliman advised the Franklin Community center donated $2,265 for camper scholarships. There was another donation of $965 for camp scholarships. John stated he would also like to add a donation from the Friends of the Recreation Center for the AED. 3. Announcement: Saratoga Springs Recreation Program & Events John Hirliman stated Camp Saradac has limited amount of space, summer clinics, and fall programs registering now. 4. Discussion and Vote: Authorization for Mayor to Sign change Orders with Bast Hatfield for Indoor Recreation Center No comment. 5. Discussion and Vote: Referral of Proposed Revisions to Zoning Ordinance, City Code and Subdivision Regulations to City’s Land Use Boards and County Planning Board for Advisory Opinions Shauna Sutton advised all of this will go to the land use boards and the County for their opinions. Commissioner Madigan advised of her concern if they will have enough time to review all the information being presented. Shauna advised this is a 6 week process that will occur before the final vote will be taken at the July 17th meeting. 6. Set Public Hearings for Proposed Revisions to Zoning Ordinance, City Code and Subdivision Regulations No comment. Page 2 of 6 City Council Pre-Agenda Meeting June 4, 2012 7. Discussion and Vote: Adoption of Historic District Residential Guidelines No comment. 8. Appointments; Shared Access Advisory Board (Complete Streets Initiative) No comment. 9. Announcement: Brown Bag Lunch No comment. 10. Announcement: Update on Status of 6 Woodlawn Avenue Parking Garage Project No comment. 11. Announcement: Groundbreaking Event for 9/11 Sculpture Placement No comment. ACCOUNT’S DEPARTMENT 1. Award of Bids: Chemicals No comment. 2. Award of Bid: Extension of Bid for Chemicals No comment. 3. Discussion: Grievance Day No comment. 4. Award of Bid: Water Treatment Plant Filter Upgrade Project No comment. Commissioner Franck advised he is adding 2 items to his agenda: Award of Bid – Spirit of Life and Award of Bid – Recreation Outdoor Signage to A.J. Sign Co. FINANCE DEPARTMENT 1. Announcement: City Website – New Section: “Transparency” No comment. 2. Announcement: Budget Presentations No comment. 3. Discussion and Vote: Standard Workday Resolution No comment. Page 3 of 6 City Council Pre-Agenda Meeting June 4, 2012 4. Discussion and Vote: Civil Service Commission Appointment Shauna Sutton stated the mayor asked for information prior to taking a vote. Who is the person she is suggesting. Commissioner Madigan advised she is recommending the re-appointment of Bob Mains to the Civil Service Commission. 5. Discussion and Vote: Budget Transfers – Payroll No comment. 6. Discussion and Vote: Budget Transfers - Benefits No comment. 7. Discussion and Vote: Budget Amendments - Benefits No comment. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to a Contract with Chazen Co. – Water System Modeling of the City’s Water Distribution System Tim Wales, city engineer advised this for Chazen to model the City’s water system. They will look at areas with residual chlorine problems. 2. Discussion and Vote: Authorization for the Mayor to Sign a contract with Stantec Consulting Services Co. – Adams Street Pump Station Tim Wales advised this is to study what is needed for the upgrade of the Adams Street upgrade. The pumps are not big enough to handle all the sewage going to it. 3. Announcement: Paving Schedule No comment. 4. Discussion and Vote: Resolution Capital Reserve Fund City Water System Commissioner Scirocco advised a capital reserve was established this year. They needed to create a place to put funds for water improvements. 5. Discussion and Vote: Saratoga County Summer Youth Employment Program Commissioner Scirocco advised the youths apply at the County for this program and are placed with various municipalities. The County pays the salaries of these people. Commissioner Scirocco added 1 item to his agenda: Approval to Sign a Lease with 7 Horse Pub for Seasonal Use. The Real Estate Committee met to discuss this lease. The City decided against the original proposal to purchase the piece of land between the 7 Horse Pub and Hattie’s. Shauna Sutton stated there were several conditions that came up at the meeting; one is a question if they were renting half and Hattie’s was renting the other half. Page 4 of 6 City Council Pre-Agenda Meeting June 4, 2012 Commissioner Franck asked Commissioner Scirocco if they worked with Public Safety. Commissioner Scirocco stated there is no issue there. Shauna stated Chief Williams and Captain Chowske both attended the Real Estate Committee meeting. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Boggan & Sons Construction Commissioner Mathiesen advised this contract is work to be done in the Police Department dispatch area and the breathalyzer area. 2. Discussion: Attempted Kidnapping on May 22, 2012 No comment. 3. Discussion and Vote: Authorization for the Mayor to Sign Change Orders 1, 2 & 3 to DeBrino Caulking for General Construction at Lake Ave Fire House No comment. 4. Discussion and Vote: Authorization for the Mayor to Sign Change Order 1 to Electric Concepts for Electrical Work at the Lake Ave Fire Station No comment. 5. Discussion and Vote: Authorization for the Mayor to Sign Change Orders 1, 2 & 3 to Collins Mechanical for Plumbing Work at Lake Ave Fire House No comment. 6. Discussion and Vote: Authorization for the Mayor to Sign Change Orders 1, 2 & 3 to Collins Mechanical for HVAC Work at Lake Ave Fire House No comment. 7. Discussion and Vote: Resolution Restricting the On-Premise Sale of Alcoholic Beverages to 3:00 a.m. No comment. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen added the following items to her agenda: Truth in Taxation Local Law; Occupancy Tax Local Law Update; and June Meetings at the County. She is also being asked for an update of the Blodgett property regarding if they are on track to complete the project within the 90 days. Commissioner Madigan advised she speak with the mayor about that. Shauna Sutton asked how many days has it been. She knows the contract is being worked on which is the first piece. Page 5 of 6 City Council Pre-Agenda Meeting June 4, 2012 MATTHEW VEITCH Nothing at this time. ADJOURN Commissioner Madigan adjourned the meeting at 9:57 am. Respectfully submitted, Lisa Ribis Clerk Approved: 7/3/12 Vote: 5 - 0 Page 6 of 6