City Council

August 7, 2012 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:55 PM – PH – Amend Capital Budget for Police Department Infrastructure 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S): 1. Presentation followed by Public Comment Opportunity – Safe Routes to Schools Proposal for Geyser Road Elementary 2. 2011 Audited Financial Statements EXECUTIVE SESSION: Discussion regarding the proposed purchase or disposition of real property or securities; personal private information of a person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a person or corporation. CONSENT AGENDA 1. Approval of 7/13/12 City Council Meeting Minutes 2. Approval of 7/16/12 Pre-Agenda Meeting Minutes 3. Approval of 7/17/12 City Council Minutes 4. Approve Budget Amendments (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 7/20/12 $402,674.94 7. Approve Payroll 7/27/12 $420,725.97 8. Approve Payroll 8/3/12 $426,897.86 9. Approve Warrant 2012 Mid – 12MWAUG1 $32,871.08 10. Approve Warrant 2012 Mid – 12 MWJUL2 $516,225.64 11. Approve Warrant 2012 Reg – 12AUG1 $1,285,838.24 MAYOR’S DEPARTMENT 1. Discussion and Vote: Resolution for Safe Routes to Schools Grant Application 2. Discussion and Workshop: Proposed Revisions to Zoning Ordinance, City Code, and Subdivision Regulations 3. Appointments: Community Development Citizen Advisory Committee 4. Discussion and Vote: Authorization for Mayor to Sign Change Order with Landmark Archaeology, Inc. for Archaeology Review Phase III at Waterfront Park Site 5. Discussion and Vote: Accept Donations for Solomon Northup Day Celebration City Council Meeting 8/7/12 6. Discussion and Vote: Authorization for Mayor to Sign Agreement with Gary Ferris for Summer Concert Series 7. Discussion and Vote: Authorization for Mayor to Sign Agreement with Eclectic Songs for Summer Concert Series 8. Set Public Hearing: Capital Program 2013 – 2018 ACCOUNTS DEPARTMENT 1. Announcement: Assessment Roll on City Web Page 2. Award of Bid: Rescind Bid to Martha Lyon Landscape Architecture, LLC for the Spirit of Life FINANCE DEPARTMENT 1. Discussion: Property Auction 2. Discussion: 2nd Quarter Financial Report 3. Discussion and Vote: 2012 Finance Policies and Procedures Update 4. Discussion and Vote: Capital Budget Amendment – Police Department Infrastructure 5. Discussion and Vote: Budget Transfers – Payroll 6. Discussion and Vote: Budget Transfers – Benefits 7. Discussion and Vote: Budget Amendments - Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Agreement with Jack Hall Plumbing and Heating for Ice Rink Dehumidifier 2. Discussion and Vote: Authorization for the Mayor to Sign a Pre-Cast Curbing Contract 3. Discussion and Vote: Authorization to Pay Voucher – CT Male 4. Discussion and Vote: Approval – Resolution to File Application for State Assistance – Household Hazardous Waste PUBLIC SAFETY 1. Discussion and Vote: Amend Capital Budget for the Police Department Infrastructure 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Butler Rowland Mays for Architectural Conceptual Design Services for Interior Renovations to the Police Department 3. Discussion and Vote: Authorization for Mayor to Sign Change Orders #3 – 6 for Electric Concepts for Electrical Work at Lake Avenue Firehouse 4. Discussion and Vote: Authorization for Mayor to Sign Change Order #4 for Collins Mechanical for HVAC Work at Lake Avenue Firehouse 5. Discussion and Vote: Authorization for Mayor to Sign change Order #5 for Debrino Caulking – General Contractor for Lake Avenue Firehouse 6. Set Public Hearing: Amend Chapter 225-81 Schedule XVI – Parking Prohibited at All Times on Woodlawn Avenue Between Division Street and Church Street on West Side of Street 7. Set Public Hearing: Amend Capital Budget for the Lake Avenue Fire Station Project 8. Set Public Hearing: Amend Capital Budget for the Police Department Project 9. Discussion and Vote: Authorization for Mayor to Sign Extension of Contracts with Debrino, Collins Mechanical and Electric Concepts at No Cost SUPERVISORS Joanne Yepsen 1. County Veterans Committee Report 2. Veteran’s Day at the Track: August 29th 3. Proposed Local Development Corporation 4. Occupancy Tax Local Law Page 2 of 14 City Council Meeting 8/7/12 Matt Veitch 1. August Meetings ADJOURN Page 3 of 14 City Council Meeting 8/7/12 August 7, 2012 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney (arrived at 7:08 p.m.) ABSENT: Tim Cogan, Deputy Commissioner, DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Capital Budget for Police Department Infrastructure Mayor Johnson opened the public hearing at 7:03 p.m. Commissioner Mathiesen advised this is for the Police Department infrastructure for up to an additional $10,000 for architectural services. No one spoke. Mayor Johnson closed the public hearing at 7:04 p.m. Page 4 of 14 City Council Meeting 8/7/12 CALL TO ORDER Mayor Johnson called the meeting to order at 7:04 p.m. Mayor Johnson advised the order of the agenda will be changed and they will go directly to the presentations. PUBLIC COMENT Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Johnson opened the public comment period at 7:50 p.m. Rose Orapalo of 4 Joshua Road stated she came to the Council 3 weeks ago regarding her backyard property being in the City’s possession. She hasn’t heard back from anyone. She wanted to ask why this is so complicated and why the City is making her suffer. Patty Clark of Jefferson Street stated she is here to support Rose. She doesn’t understand why the City is dragging their feet. Why isn’t the City here to help her? Cheryl Smith of the Greenbelt Trails Committee stated she is here to support the application for the Safe Routes to School. Lisa Meagan, a City Resident stated she is here to talk about the resolution passed in July for the ballet. Nothing has been done to raise money. Why not advertise SPAC as an arts destination as well as a race destination. Why haven’t these actions been taken in the past 8 years? She provided a hand-out on how to sign a petition on line to persuade SPAC to institute measures from the New York State audit eight years ago. Wally Elton of Curt Blvd stated the Safe Routes project is a great project. He has been involved in helping various communities with grant proposals for trails, etc.; they work. There are long term impacts on the health of our children. It is time to get the Geyser Road Trail moving forward. Molly Gagne of 22 Vichy Drive and member of the Southwest Neighborhood Association stated the Geyser Trial and Safe Routes to School are all intertwined. It appears from the drawings shown tonight that at least 2 CDTA bus stops will be in the path. CDTA should be contacted to work to put in pads at those locations. John Tighe of Rowland Street, Milton, stated the auditor’s report is a great reason to keep this form of government. He thanked the Council for getting the new parking garage open. It has really helped the parking situation downtown. Palma Burke of 8 Coesa Drive stated she is also here regarding the Geyser Trail. She would like to request the Council to transfer the funds from the Spring Run Trail account to the Geyser Trail Account. The trail will help to promote a healthy lifestyle. Devon Delpas of 20 Karner Drive stated he is the past president of the Southwest Neighborhood Association and current member of the Saratoga County Trails Committee. He wants to urge the City Council to support the application for the Safe Routes to School. Their neighborhood includes the industrial park. Completing the Geyser Road Trail will also enable those employees to get to work safely. Mayor Johnson closed the public comment period at 8:13 p.m. He advised that the City is already working with CDTA to incorporate bus stops on Geyser Road. Page 5 of 14 City Council Meeting 8/7/12 PRESENTATIONS Safe Routes to School Proposal for Geyser Road Elementary Kate Maynard of the Planning Department provided an overview of the Safe Routes to School Grant opportunity. It is a walking and biking opportunity for grades K - 8. Geyser Road was the top choice of meeting the grant criteria. This is the last chance for an application potential as the Safe Routes to School Grant will be going away. This is a 100% reimbursement program including engineering, education, encouragement, enforcement, and evaluation. The Saratoga Springs School District is a co-applicant. Mike Piccirillo, Superintendent of the Saratoga Springs School District stated Geyser Road is one of their elementary schools where they do not allow the children to access the campus. This is a safe way to connect the children to their campus. They hope this will be a model as to how best to develop a safe routes type of project for their other locations. Kristy Moore, Principal of Geyser Road Elementary, stated their first hurdle will be to educate the community members that there will be students on that road. The next step will be to educate the students. They have been using surveys along the way to determine the impacts of this. They are looking to create a community elementary school feel. Mayor Johnson stated this is a great partnership that has been formed with the school district. Commissioner Mathiesen inquired if there are thoughts to make it easier for the people on the north side of Geyser Road get to the school. A crosswalk by Tommy Luther Drive would give them access. Kate advised they can take a look at that. Commissioner Scirocco asked if there is a dollar figure associated with this program. Kate advised the amount for the region is $1.2 million. The minimum amount for a project is $50,000 up to a maximum of $500,000. The amount they are looking at $300,000. 2011 Audited Financial Statements Will Reynolds of Bollam, Sheedy, and Torani is here to present the 2011 audited financial statement. The finalized audit was given to each Council member. The City received a clean, unqualified opinion. They started later than usual on the audit and finished earlier than usual. This shows the quality of the records and cooperation of the City. They are now required to break out the fund balance categories that were not there before. The unassigned is available for purposes that the Council sees fit. The City is slightly over the stated limit; therefore a decision needs to be made on how to handle that. He suggested the City do a review of the reserves. The net change in fund balance is $3.5 million, a positive number. Post employment benefits starts on page 41 and shows the liability has grown from $20 million to $28 million; this is a real liability. A single audit was done because of all the federal funds the City had. They did not find any issues. Commissioner Franck stated they have been working on a Purchasing Policy update in July but there was a comptroller report that they would like to add to the policy. The way we book the pensions is more of the way the state does it. He asked if there are any municipalities that are fully funded. Mr. Reynolds advised you are not allowed to fund it. Commissioner Mathiesen confirmed the tax stabilization reserve is not what it should be. He asked what Mr. Reynolds would suggest the reserve to be. Page 6 of 14 City Council Meeting 8/7/12 Mayor Johnson asked how many municipalities have a policy in place for the amount of fund balance allowed and what to do with the ‘excess’. Mr. Reynolds stated this is the only municipality he knows of. CONSENT AGENDA Mayor Johnson moved and Commissioner Madigan seconded to approve the consent agenda as follows: 1. Approval of 7/13/12 City Council Meeting Minutes 2. Approval of 7/16/12 Pre-Agenda Meeting Minutes 3. Approval of 7/17/12 City Council Minutes 4. Approve Budget Amendments (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 7/20/12 $402,674.94 7. Approve Payroll 7/27/12 $420,725.97 8. Approve Payroll 8/3/12 $426,897.86 9. Approve Warrant 2012 Mid – 12MWAUG1 $32,871.08 10. Approve Warrant 2012 Mid – 12 MWJUL2 $516,225.64 11. Approve Warrant 2012 Reg – 12AUG1 $1,285,838.24 Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Resolution for Safe Routes to Schools Grant Application (12-251) Mayor Johnson moved and Commissioner Scirocco seconded to authorize to apply for grants through New York State for the Safe Routes to School Program for 2012 and the mayor be authorized to file an application for funding through New York State Safe Routes to School Program for a project cost not to exceed $300,000 of which 100% is reimbursable to the City for the development of pedestrian and bicycle improvements along and across Geyser Road for better and safe access to the Geyser Elementary School and the Veterans’ Memorial Park. The City Council waived the reading of the following resolution: A RESOUTION AUTHORIZING THE CITY OF SARATOGA SPRINGS TO SEEK FUNDING THROUGH THE NEW YORK STATE SAFE ROUTES TO SCHOOL PROGRAM FOR GEYSER ROAD PEDESTRIAN AND BICYCLIST CONNECTIONS Mayor Scott T. Johnson Commissioner Michele Madigan Commissioner Anthony Scirocco Commissioner Christian Mathiesen Commissioner John Franck WHEREAS, the development of safe, comfortable, convenient access for users of all abilities of the City of Saratoga Springs Residents is deemed to be essential to the community’s well being, health and welfare; and WHEREAS, the City’s commitment to safe, comfortable, convenient access for all users is manifest in its adopted policies such as the Comprehensive Plan and Complete Streets Policy; and WHEREAS, an estimated twenty percent of the City’s population could benefit from the provision of safe connections along Geyser Road connecting existing neighborhoods to the Geyser Elementary School and Veteran’s Memorial Park; and WHEREAS, the Saratoga Springs School District is actively partnering with the City of Saratoga Springs in the provision of safe pedestrian and bicyclist connections along Geyser Road; and WHEREAS, the Southwest Neighborhood Association has promoted and advanced opportunities for safe pedestrian and bicyclist connections within this southwest section of the City; and Page 7 of 14 City Council Meeting 8/7/12 WHEREAS, the City Council desires to use all available aid and assistance to make appropriate improvements to Geyser Road for better and safe access to its school and park; and WHEREAS, New York State Department of Transportation through the Safe Routes to School Program has invited funding proposals in 2012; and WHEREAS, this City Council desires to seek such available funding assistance; NOW, THEREFORE BE IT RESOLVED, that the Mayor, as the Chief Executive Officer of the City of Saratoga Springs, is hereby authorized to file an application for funding through the New York State Safe Routes to School Program for a project cost not to exceed $300,000 of which 100 percent is reimbursable to the City for development of pedestrian and bicyclist improvements along and across Geyser Road, for better and safer access to Geyser Elementary School and Veteran’s Memorial Park. Ayes - All Discussion and Workshop: Proposed Revisions to Zoning Ordinance, City Code, and Subdivision Regulations Mayor Johnson opened it up the discussion to the Council for comments and suggestions. Suggestions and recommendations were requested to be made in writing so they can be addressed. Brad Birge stated he received 4 suggestions/comments in addition to the advisory opinions from the land use boards. He reviewed the comments/suggestions received for the public’s benefit. The Saratoga County Planning Board provided an opinion to approve; the City Planning Board identified 9 items they wish to have further revised; the Design Review Commissioner provided a favorable opinion; the Zoning Board of Appeals provided a favorable opinion; and Commissioner Madigan submitted a memo which includes the recommendations from the Urban Forestry Group portion of Sustainable Saratoga. He also reviewed they would like to incorporate language regarding alternates for the Zoning Board and the Planning Board. Commissioner Mathiesen asked if they are looking at terms of office. Brad stated the preference is former members but the language provides for flexibility. Mayor Johnson stated there is also a training aspect. Commissioner Madigan asked if there will be a draft of the revisions which will be provided to the Council prior to the vote. Mayor Johnson stated that the plan and the vote are not scheduled to be taken until September. Brad advised there was a suggestion regarding the requirements of notification. Currently there are legal notices and neighbor notifications based upon distance. Architectural review and historic review has no specific public hearing requirements. They want to look at what would be the greatest visibility. Commissioner Mathiesen stated there have been instances in the past where people who do not live adjacent to the property but could be affected by the change were not informed of the hearings. Mark Schactner stated he doesn’t believe there is a liability issue for the City either way. Commissioner Madigan mentioned an e-mail from Rick Fenton on August 5th regarding the removal of Canada Red Choke Cherry from the list of small trees and added the Sugar Maple to the list of medium/large trees. Brad stated that version will be suggested for the final version. Mayor Johnson stated they will bring to the next meeting the changes discussed tonight. Appointments: Community Development Citizen Advisory Committee Page 8 of 14 City Council Meeting 8/7/12 Mayor Johnson re-appointed the following people to the Community Development Citizen Advisory Committee: Brian Straughter, Jenny Mirling, Andrew Jarosh, and Remijia Foy for a 3 year term which will expire on 6/30/15. Discussion and Vote: Authorization for Mayor to Sign Change Order with Landmark Archaeology, Inc. for Archaeology Review Phase II at Waterfront Park Site (12-252) Mayor Johnson stated this reflects additional work as required by the New York State Office Historic Preservation to complete the archaeology investigation at the site. The total change amount is not to exceed $21,244.91. This will come from budget line H3517022 / 52000 / 1075. Mayor Johnson thanked DPW for the site work they did at the site. Mayor Johnson moved and Commissioner Franck seconded to authorize the mayor to sign the change order as described. Ayes – All Discussion and Vote: Accept Donations for Solomon Northup Day Celebration (12-253) Mayor Johnson announced the donations are as follows: Happy Software for $100, Robert and Eleanor Coughlin for $50, Kenneth and Karen Klotz for $50, Joanne Yepsen for $100, and David Northrup for $500. Mayor Johnson moved and Commissioner Madigan seconded to accept the donations. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement with Gary Ferris for Summer Concert Series (12-254) Mayor Johnson advised this is for the date of August 14th in the amount of $150 and coming from budget line A3517524 / 54172. Mayor Johnson moved and Commissioner Scirocco seconded to authorize the mayor to sign the agreement. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement with Eclectic Songs for Summer Concert Series (12-255) Mayor Johnson advised this is for the date of August 21st in the amount of $300 and coming from budget line A3517524 / 54172. Mayor Johnson moved and Commissioner Madigan seconded to authorize the mayor to sign the agreement. Ayes - All Set Public Hearing: Capital Program 2013 – 2018 Mayor Johnson set a public hearing for the 2013 – 2018 Capital Budget for August 21st at 6:50 p.m., August 28th at 1:00 p.m. and September 4th at 6:50 p.m. Page 9 of 14 City Council Meeting 8/7/12 ACCOUNTS DEPARTMENT Announcement: Assessment Roll on City Web Page Commissioner Franck announced the State law requires the Assessment Department to place the City’s Assessment Roll on the front page of the City’s web site. The change was made to accommodate the law however; in doing so, the Online Assessment Database moved the Accounts section and people weren’t finding it. We have changed the web page back to the way it was originally and moved the Assessment Roll to the bottom of the list of Online Services. Award of Bid: Rescind Bid to Martha Lyon Landscape Architecture, LLC for the Spirit of Life (12-256) Commissioner Franck moved and Commissioner Scirocco seconded to rescind the bid to Martha Lyon Landscape Architecture, LLC and withdraw the RFP for the Spirit of Life. Ayes - All FINANCE DEPARTMENT Discussion: Property Auction Commissioner Madigan announced there will not be a vote as they continue to review documents on hand. Discussion: 2nd Quarter Financial Report Commissioner Madigan stated the 2nd quarter financial report will be available on the web site by the end of this week and forwarded to the City Clerk’s Office. She pointed out the figures are posted as of June 30, 2012. We are on target for the second quarter 2012 with 47.3% of general fund revenues collected and general fund expenditures are at 45%. This is a similar pattern to the 2nd quarter report of 2011. The VLT aid was received June 20th; the ambulance transport fees were $84,565 and represents approximately 3 months of activity. She went on to explain expenditures by department and capital expenses. Discussion and Vote: 2012 Finance Policies and Procedures Update (12-257) Commissioner Madigan stated most changes were formatting and there is a new section called “Security Breach”. Internal controls were reviewed and revised with the department it affects. Mayor Johnson inquired if the change in the Debt Policy regarding proceeds was driven by New York State or something that came from within the Finance Department. Deputy Commissioner Bachner stated this came as a recommendation from the Director of Finance in conjunction with our auditors. Mayor Johnson suggested deferring the vote on this policy to the next meeting and vote on the rest. Commissioner Madigan moved and Commissioner Mathiesen seconded to adopt the 2012 Finance Policies and Procedures as distributed with the exception of the Debt Policy. Ayes - All Discussion and Vote: Capital Budget Amendment – Police Department Infrastructure (12-258) Commissioner Madigan moved and Commissioner Franck seconded to approve the capital budget amendment for $10,000 for the Police Department infrastructure. Page 10 of 14 City Council Meeting 8/7/12 Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Johnson - Aye Discussion and Vote: Budget Transfers – Payroll (12-259) Commissioner Madigan moved and Commissioner Franck seconded to approve the 2012 budget transfers – payroll as distributed with the agenda. Ayes - All Discussion and Vote: Budget Transfers – Benefits (12-260) Commissioner Madigan moved and Commissioner Franck seconded to approve the 2012 budget transfers – benefits as distributed with the agenda. Ayes - All Discussion and Vote: Budget Amendments – Benefits (12-261) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2012 budget amendments – benefits as distributed with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Jack Hall Plumbing and Heating for Ice Rink Dehumidifier (12-262) Commissioner Scirocco stated the original dehumidifier is 20 years old and is now leaking. The amount of the contract is $18,888 and funding is in line H3567182 / 52000 / 1193. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign an agreement with Jack Hall Plumbing and Heating in the amount of $18,888. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign a Pre-Cast Curbing Contract (12-263) Commissioner Scirocco advised this contract is for the installation of pre-cast curbing at $20 per linear foot at 12 Richie Place. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign a pre-cast curb contract with Ellen DeLalla in the amount of $760. Ayes – All Discussion and Vote: Authorization to Pay Voucher – CT Male (12-264) Page 11 of 14 City Council Meeting 8/7/12 Commissioner Scirocco moved and Commissioner Franck seconded to pay the voucher to CT Male in the amount of $4,758 for services rendered during asbestos abatement in the basement of the Canfield Casino. Commissioner Scirocco advised that funding is in line H35371125 / 52000 / 1165. Ayes - All Discussion and Vote: Approval – Resolution to File Application for State Assistance – Household Hazardous Waste (12-265) Commissioner Scirocco stated a household hazardous waste day will be held in October. The adoption of the resolution will allow them to apply for the state assistance at 50% reimbursement. Commissioner Scirocco moved and Commissioner Franck seconded to adopt the resolution authorizing the filing of an application for state assistance from the Household Hazardous Waste Day to be held this fall 2012. Commissioner Scirocco stated they budgeted $20,000 for it this year. Ayes – All PUBLIC SAFETY DEPARTMENT Discussion and Vote: Amend Capital Budget for the Police Department Infrastructure (12-266) Commissioner Mathiesen moved and Commissioner Madigan seconded to amend the capital budget for up to $10,000 for architectural design services to review infrastructure, supply solutions for functionality and safety, and provide cost analysis for reconstruction of the police facility in City Hall. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Johnson – Aye Discussion and Vote: Authorization for Mayor to Sign Contract with Butler Rowland Mays for Architectural Conceptual Design Services for Interior Renovations to the Police Department (12-267) Commissioner Franck recused himself as Butler Rowland Mays is a client. Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign a contract with Butler Rowland Mays for architectural design in the amount of $7,500 plus reimbursables and not to exceed $10,000. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Orders #3 – 6 for Electric Concepts for Electrical Work at Lake Avenue Firehouse (12-268) Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign change orders #3 – 6 for Electric Concepts for electrical work as the Lake Avenue Firehouse Page 12 of 14 City Council Meeting 8/7/12 Project. The change orders are to supply additional wiring, conduits, circuits, receptacles, and control panels in the amount of $11,574. Commissioner Mathiesen advised the funding is in line H3146952 / 52000 / 1133. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Change Order #4 for Collins Mechanical for HVAC Work at Lake Avenue Firehouse (12-269) Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign change order #4 for Collins Mechanical to provide and install an additional trap station directly above the folding doors at the font of the apparatus bay area. This change order is in the amount of $1,210. Commissioner Mathiesen advised the funding is in line H3146952 / 52000 / 1133. Ayes - All Discussion and Vote: Authorization for Mayor to Sign change Order #5 for Debrino Caulking – General Contractor for Lake Avenue Firehouse (12-270) Commissioner Mathiesen stated there was a typo on the change order. The number of the change order is 5-A. Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign change order #5 – A for Debrino Caulking. This change order is to remove base of apparatus bay door trim and extend concrete molding to edge of door opening; the existing door trim is rotted and decayed. The change order is in the amount of $2,400. Commissioner Mathiesen stated the funding is in line H3146952 / 52000 / 1133. Ayes - All Set Public Hearing: Amend Chapter 225-81 Schedule XVI – Parking Prohibited at All Times on Woodlawn Avenue Between Division Street and Church Street on West Side of Street Commissioner Mathiesen set a public hearing for Tuesday, August 21, 2012 at 6:45 p.m. Set Public Hearing: Amend Capital Budget for the Lake Avenue Fire Station Project Commissioner Mathiesen set a public hearing for Tuesday, August 21, 2012 at 6:40 p.m. Set Public Hearing: Amend Capital Budget for the Police Department Project Commissioner Mathiesen set a public hearing for Tuesday, August 21, 2012 at 6:35 p.m. Discussion and Vote: Authorization for Mayor to Sign Extension of Contracts with Debrino, Collins Mechanical, and Electric Concepts at No Cost (12-271) Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign extension contracts with Debrino, Collins Mechanical, and Electric Concepts for the fire station project at no cost to the City. Ayes - All Page 13 of 14 City Council Meeting 8/7/12 SUPERVISORS Joanne Yepsen Supervisor Veitch reported on behalf of Supervisor Yepsen as she left the meeting early due to illness. County Veterans Committee Report Supervisor Veitch reported they discussed the first annual 5K run for veterans. This will be held on November 9th at 9:00 am in Schuylerville. Veteran’s Day at the Track – August 29th Supervisor Veitch reported veterans day at the races is August 29th. Admission is free for all veterans with ID. Proposed Local Development Corporation Supervisor Veitch reported the Economic Development Committee will be discussing establishing a local development corporation. This will provide additional tax breaks for not-for-profit organizations. Occupancy Tax Local Law Supervisor Veitch reported the public hearing will be held in August. Matthew Veitch August Meetings Supervisor Veitch reported there will be a community forum at the County on August 15th. The Budget Committee, which was formed last year, met in July. The number of money to be spent from their fund balance to balance their budget will be less than originally expected. This Thursday is the Technology Committee meeting. They will be meeting on the time and attendance system. EXECUTIVE SESSION Mayor Johnson moved and Commissioner Franck seconded to move to executive session for discussion regarding the proposed, pending and current litigation and collective negotiations involving the PBA arbitration and the proposed purchase or disposition of real properties or securities with respect to 2 parcels located in the City at 9:28 p.m. Ayes - All The Council returned at 10:20 p.m. Mayor Johnson announced the City Council did not resolve anything in executive session therefore there is nothing to report publically at this time. ADJOURNMENT Mayor Johnson moved and Commissioner Franck seconded to adjourn the meeting. Ayes – All Page 14 of 14 City Council Meeting 8/7/12 There being no further business, Mayor Johnson adjourned the meeting at 10:21 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 8/21/12 Vote: 5 - 0 Page 15 of 14