City Council

August 21, 2012 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:35 PM – PH – Amend Capital Budget for Police Department Project 6:40 PM – PH - Amend Capital Budget for Lake Avenue Fire Station Project 6:45 PM – PH – Amend Chapter 225-81 Schedule XVI Parking Prohibited on Woodlawn Avenue 6:50 PM – PH – Capital Program 2013 - 2018 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S): 1. Proposed Capital Program 2013 - 2018 EXECUTIVE SESSION: Discussion regarding the proposed purchase or disposition of real property or securities. CONSENT AGENDA 1. Approval of City Council Meeting Minutes 8/7/12 2. Approval of City Council Pre-Agenda Minutes 8/6/12 3. Approve Budget Amendments (Decreases) 4. approve Budget Amendments (Increases) 5. Approve Budget Transfers – Regular 6. approve Budget Transfers - Revenue 7. Approve Payroll 8/10/12 $429,132.90 8. Approve Payroll 8/17/12 $430,834.80 9. Approve Warrant 2012 Mid – 12MWAUG2 $134,827.28 10. Approve Warrant 2012 Reg – 12AUG2 $664,134.22 MAYOR’S DEPARTMENT 1. Discussion: Final Changes to Zoning Ordinance, City Code and Subdivision Regulations 2. Discussion and Vote: Revised Dan Hubbs Agreement – Solomon Northup Day 3. Discussion and Vote: Acceptance of Donation of Tempered by Memory Sculpture at High Rock Park 4. Discussion and Vote: Acceptance of Donation of Plate to be Displayed at the Visitor Center 5. Discussion: Jury Verdict/Disposition in Anderson vs. City of Saratoga Springs City Council Meeting 8/21/12 ACCOUNTS DEPARTMENT 1. Nothing at this time. FINANCE DEPARTMENT 1. Discussion and Vote: Property Auction Bids 2. Discussion and Vote: In Rem Property Proceeds 3. Discussion and Vote: 2012 Finance Policies – Debt 4. Discussion and Vote: Use of Reserve Resolution – Capital Reserve Fund to Finance the Construction, Reconstruction or Acquisition of Buildings 5. Discussion and Vote: Capital Budget Amendment – Police Department Infrastructure 6. Discussion and Vote: Capital Budget Amendment – Lake Avenue Fire Department Infrastructure 7. Discussion and Vote: Budget Transfers – Payroll 8. Discussion and Vote: Budget Transfers - Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign a Change Order – La Valley Brothers DPW Garage 2. Discussion and Vote: Authorization for the Mayor to Sign a Sidewalk Contract – Robert Oswalt 3. Discussion and Vote: Authorization for the Mayor to Sign a Sidewalk Contract – Thomas Porter 4. Discussion and Vote: Authorization for the Mayor to Sign a Sidewalk Contract – Michael Catalfimo PUBLIC SAFETY 1. Set Public Hearing: Amend Chapter 175 Entitled “Property Maintenance” and Retitle Chapter 175 as “Costs of Summary Remediation” 2. Discussion and Vote: Amend Capital Budget for the Police Department Project 3. Discussion and Vote: Amend Capital Budget for Lake Avenue Fire Station Project 4. Discussion and Vote: Amend Chapter 225-81 Schedule XVI – Parking Prohibited at all Times on Woodlawn Avenue Between Division Street and Church Street on the West Side of the Street 5. Discussion and Vote: Authorization to Pay B&B Plumbing for Air Conditioner Repair in the Police Department SUPERVISORS Joanne Yepsen 1. Report from 8/21 Board Meeting 2. Public Works Commissioner 3. Public Hearing to Extend the Saratoga County Sewer District 4. New Assessment by Hudson River Black River Regulating District 5. Public Health Committee: Report Presented by Harris Beach and Arthur Webb on Maplewood Manor 6. Update County Occupancy Tax Law Matt Veitch 1. Maplewood Manor Report 2. Occupancy Tax Local Law 3. New DPW Commissioner 4. Technology Committee 5. Saratoga County Sewer District 6. September Meetings ADJOURN Page 2 of 15 City Council Meeting 8/21/12 August 21, 2012 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS ABSENT: Joe Scala, City Attorney RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Capital Budget for Police Department Project Mayor Johnson opened the public hearing at 6:39 p.m. Commissioner Mathiesen stated this is for improvements in the dispatch and reception area in the amount of $17,009. The reception area needed new computers and wiring, window blinds, and flooring. No one spoke. Mayor Johnson closed the public hearing at 6:40 p.m. Page 3 of 15 City Council Meeting 8/21/12 Amend Capital Budget for Lake Avenue Fire Station Project Mayor Johnson opened the public hearing at 6:40 p.m. Commissioner Mathiesen stated this is in the amount of $68,199 for painting, a communication system, plumbing repair, and rear windows. No one spoke. Mayor Johnson closed the public hearing at 6:45 p.m. Amend Chapter 225-81 Schedule XVI Parking Prohibited on Woodlawn Avenue Mayor Johnson opened the public hearing at 6:45 p.m. Commissioner Mathiesen stated this is to prohibit parking at all times on the west side of Woodlawn Avenue between Division Street and Church Street. This will maximize parking in this area. No one spoke. Mayor Johnson closed the public hearing at 6:50 p.m. Capital Program 2013 – 2018 Mayor Johnson opened the public hearing at 6:50 p.m. Mayor Johnson stated he will provide time after the presentation on the capital program for the public to provide comment. The public is welcome to speak at either time. William McTygue of 15 York Street stated he is concerned with capital budget account balances. He suggested additional information be provided relative to current account balances, unspent balances carried over from previous years, etc. That will allow people to understand current balances versus new monies. The program worksheets indicate there is a request for $200,000 for the Waterfront Project to keep the project moving. The notation next to this says ‘design complete’; his understanding there hasn’t been a complete set of design drawings done. He suggested a complete set of detailed drawing be developed for that project. He reminded the City Council that the sale of City water outside of the City requires Council approve. He stated there are rumors that the City has some ideas to sell water outside the City line; if that is not the case that should be stated. George Shulof of 55 Regatta View stated he is here representing the East Side Safety Committee. They have requested for a long time that the City do something for the east side of the Northway. Nothing has been done and it has been removed from the 2013 budget. It is in the 2014 budget and represents less than half of 1% of the City’s budget. It shows the interest the City has of the people on the east side. Mayor Johnson ended the public hearing at 7:02 p.m. and kept it open. CALL TO ORDER Mayor Johnson called the meeting to order at 7:02 p.m. PUBLIC COMMENT Page 4 of 15 City Council Meeting 8/21/12 Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Johnson opened the public comment period at 7:03 p.m. No one spoke. Mayor Johnson closed the public comment period at 7:04 p.m. PRESENTATIONS Proposed Capital Program 2013 – 2018 Mayor Johnson stated the proposed capital program contains a message from the mayor as the chair of the Capital Program Committee, describes what the capital program is, describes how the capital program was developed, explains the current bonding capacity, and the actual 2013 – 2018 proposed program. Three public hearings have been scheduled including tonight’s hearing. The other public hearings are Tuesday, August 28, 2012 at 1:00 p.m. and Tuesday, September 4, 2012 at 6:50 p.m. For the year 2013, the recommended projects are ranked by priority and confirmed sources of funding. Neither the City Council nor the public should misconstrue any projects listed beyond the year 2013 as either approved or recommended as actual projects to be undertaken. The continuing economic downturn and pre-existing debt and obligations of the City were significant factors of this Committee choosing to be fiscally conservative. He thanked the Capital Program Committee for their dedication and hard work. The Capital Program identifies projects and means of financing those projects over a 6 year period. The committee is made up of one representative from each of the following areas: Finance Department, Department of Public Safety, Department of Public Works, Accounts Department, Recreation Commission, City Planner, City Engineer, Chair of the Planning Board, and the Administrator of Parks, Open Lands, and Historic Preservation (if any). The bonding capacity of the City is set by the terms of the City Charter. The City’s current long-term debt bonding capacity is $75,451,189. Of that amount there is potential to bond $35,800,000. The committee’s recommendation is to bond $3,661,164 for 2013 of which $300,000 is for water and sewer bonds; which are excluded from the overall debt limit. The anticipated debt retirement for 2013 is approximately $1,840,000. Dept. Note Description Rank Amount DPS SC1 Police Department Infrastructure Renovation Project 1 $414,000 DPW SC3 Wedgewood Avenue Storm Sewer 2 $100,000 DPS SC2 Lake Avenue Fire Station Infrastructure Renovation Project 3 $63,250 DPW # Infrastructure Improvement and Replacement Project 4 $200,000 Self Contained Breathing Apparatus Replacement and 5 DPS Upgrade $97,146 REC Vernon Ice Rink - Water Heaters 6 $36,960 DPS Fire Station 2 Roof 7 $77,585 DPW # Waste Water Pump Stations Annual Upgrades 8 $100,000 DPW Dump Truck with Plow Equipment and Spreader #99 9 $174,000 DPS Hydraulic Tools 10 $52,169 DPW City Buildings and Facilities Repairs and Upgrades 11 $200,000 DPS Traffic Light - Lake Avenue Fire House 12 $150,000 REC Northside Park - Playground Replacement 13 $24,000 DPW Loader #51 14 $140,000 Court Resurfacing, East, Veterans, Hathorn Tennis & 15 REC Basketball Courts $95,880 Page 5 of 15 City Council Meeting 8/21/12 MAYOR Geyser Road Trail 16 $200,000 DPW Canfield Casino Rehabilitation Program 17 $300,000 DPS Fire Station 1 Audio PA Replacement 18 $18,370 DPS Variable Message and Traffic Signs 19 $27,028 DPS Brush Truck Replacement F553 20 $60,000 DPS Lake Avenue Fire Station Window Replacement Project 21 $21,120 REC Weibel Ice Rink - Rink Arena and Lobby Flooring 22 $38,400 DPW ## The Spirit of Life Restoration Project 23 $50,000 Dept. Note Description Rank Amount DPW Music Hall Air Conditioning 24 $129,000 DPW Material Trommel Screen 25 $180,000 REC West and East Side Playground Rehabilitation 26 $12,000 DPW Street Sweeper #85 27 $180,000 MAYOR Waterfront Property Redevelopment Phase II 28 $200,000 DPW Dump Truck with Plow Equipment and Spreader #97 29 $174,000 DPW Loader - Tool Carrier Machine #6 30 $140,000 DPW Skid Steer Loader #123 31 $31,256 MAYOR ## 41 Jefferson Street parcel / Parking Lot 32 $600,000 TOTAL BONDED PROJECTS $4,286,164 Less projects funded by Water and Sewer Funds $300,000 Less projects funded by Other Funds $625,000 NET AMOUNT - TOTAL INCREASE IN DEBT LIMIT $3,361,164 Anticipated Debt Retirement in 2013 $1,840,000 REQUESTS CONTINGENT ONLY UPON RECEIPT OF GRANT FUNDS MAYOR * Waterfront Property Redevelopment - Phase II 28 $600,000 TOTAL CONTINGENT ONLY UPON GRANT FUNDING $600,000 SC - Safety Committee Ranking # Indicates Water and Sewer Funds ## Indicates other funding source * Contingent on Grant Funding Mayor Johnson announced some money has been received from New York State as a grant for the Waterfront Park Project. It is being used to get the park usable by the public. Item #28 above is a place holder for $200,000 to advance to the next stage and keep the project moving. The park will be opening tomorrow morning. The bottom section is now safe enough to be usable; limited use. Hours of use will be from dawn to dusk every day. We are also applying for a grant for $400,000; that is what is noted at the bottom of the listing above. Mayor Johnson stated they are looking at acquiring additional land next to the Recreation Center for parking. It is on the market and we are in negotiations. Commissioner Franck asked for clarification of the Waterfront monies again. Page 6 of 15 City Council Meeting 8/21/12 Mayor Johnson advised the $200,000 is the amount the view as the minimum they will need to advance the project. Certain things need to be done. The $600,000 is only in the event we get grant money from New York State. If the grant money comes in we must match it; probably $400,000. That would make the total project $800,000 including the $200,000 already discussed. Commissioner Franck stated if the money comes through for the grant, the $3.3 million debt limit figure would increase to $3.9 million. Mayor Johnson explained we would back out the state’s $400,000 from the $3.9 million making it $3.5 million. Commissioner Madigan advised she is not sure we have that much debt for retirement in subsequent years. There may be a few years where we don’t have a lot of debt retirement at all and then it will pick up again in 2015/2016. She commended the Committee on their hard work and stated she likes the list. Public Comment on Proposed Capital Program Nancy Goldberg of 66 Sarazen Street stated they need public safety coverage and asked what they need to do to get the help. She asked why it was taken out from the 2014 budget. Mayor Johnson stated he proposed $200,000 last year for inclusion in the current year capital program for the current year to provide a satellite EMS. His understanding is the homeowner association groups were not interested in that proposal of a satellite. Nancy Goldberg stated that was for land. Mayor Johnson stated it was for the construction of the facility at the Waterfront Park. Mayor Johnson concluded the public comment for the proposed capital program and is left it open for the next public hearing on Tuesday, August 28, 2012. EXECUTIVE SESSION Mayor Johnson moved and Commissioner Scirocco seconded to move to executive session for discussion regarding the proposed purchase or disposition of real property or securities, more specifically the recent in-rem proceeding at 7:50 p.m. Ayes - All The Council returned at 8:08 p.m. Mayor Johnson stated there nothing resolved during executive session; therefore, there is nothing to report. CONSENT AGENDA Mayor Johnson moved and Commissioner Mathiesen seconded to approve the consent agenda as follows: 1. Approval of City Council Meeting Minutes 8/7/12 2. Approval of City Council Pre-Agenda Minutes 8/6/12 3. Approve Budget Amendments (Decreases) 4. approve Budget Amendments (Increases) 5. Approve Budget Transfers – Regular 6. approve Budget Transfers - Revenue Page 7 of 15 City Council Meeting 8/21/12 7. Approve Payroll 8/10/12 $429,132.90 8. Approve Payroll 8/17/12 $430,834.80 9. Approve Warrant 2012 Mid – 12MWAUG2 $134,827.28 10. Approve Warrant 2012 Reg – 12AUG2 $664,134.22 Commissioner Madigan advised there is a typo in the transfer listed in item #5. The transfer is for repairs of tools and not for port-a-johns at the Waterfront. Ayes – All MAYOR’S DEPARTMENT Discussion: Final Changes to Zoning Ordinance, City Code and Subdivision Regulations Mayor Johnson stated the Council should have received the proposed revisions from the last City Council meeting. Commissioner Madigan asked if they will be seeing something relating to the alternates. Bradley Birge stated that was circulated. They will be the same terms as the current members. Commissioner Madigan asked if they will vote on this section by section so that if someone has a problem with a section it doesn’t hold up the whole thing. Mayor Johnson stated he proposes to vote on the whole document. If anyone has any further changes they should post them to be discussed. Discussion and Vote: Revised Dan Hubbs Agreement – Solomon Northup Day (12-272) Mayor Johnson stated the original agreement that was approved on July 17, 2012 had a clerical error. It should have been $200 and only $100 was approved. Mayor Johnson moved and Commissioner Scirocco seconded to approve the revised agreement at a fee of $200. The funding is in line A3517544 / 54716. Ayes – All Discussion and Vote: Acceptance of Donation of Tempered by Memory Sculpture at High Rock Park (12- 273) Mayor Johnson stated the former administration approved the donation of the sculpture from the Arts Council at the corner of Ellsworth Jones Place and Broadway. Mayor Johnson moved and Commissioner Franck seconded to accept the sculpture at the High Rock Park location. Commissioner Mathiesen stated he likes this location; it is a better location. Ayes - All Discussion and Vote: Acceptance of Donation of Plate to be Displayed at the Visitor Center (12-274) Mayor Johnson this plate commemorates the retirement of former Mayor Mallory. Mayor Mallory’s term ran from January 1, 1936 through December 31, 1958. The plate will be displayed in the Visitor Center. Page 8 of 15 City Council Meeting 8/21/12 Mayor Johnson moved and Commissioner Franck seconded to accept the donation. Ayes - All Discussion: Jury Verdict/Disposition in Anderson vs. City of Saratoga Springs Mayor Johnson stated there has been a final disposition in the legal matter brought by the Anderson Group against the City of Saratoga Springs. It went through a variety of litigation. The jury trial held for the U.S. District Court in Albany found that the Anderson Group failed to prove their case regarding anything having been done illegally or wrong in the re-zoning of their property. There is always potential for appeal. ACCOUNTS DEPARTMENT Nothing at this time. FINANCE DEPARTMENT Discussion and Vote: Property Auction Bids (12-275) Commissioner Madigan advised the City received bids on 14 of the 16 properties subject to the auction. The City Council reserves the right to reject any and all bids. She will ask the Council to accept bids for all properties under the first section titled ‘Properties Auctioned 7/14/12’ except for 382 Lake Avenue (tax map # 166.-3-4). The Department of Public Safety would like to explore this parcel for possible public service. Commissioner Madigan moved and Commissioner Franck seconded to reject the bid on the following property 166.-3-4 (382 Lake Avenue). Commissioner Madigan stated this bid fell well below the minimum at $56,000. Ayes – All Commissioner Madigan moved and Commissioner Mathiesen seconded for the City Council to accept the bids on the following properties of which all are within the City of Saratoga Springs: 166.14-5-12 (386 Caroline Street) with a bid amount of $230,000; 166.15-2-18 (4 Bemis Heights Road) with a bid amount of $230,000; 166.20-1-12 (Conver Drive) with the bid amount of $65,000; 166.46-3- 17 (146 Middle Avenue) with a bid amount of $130,000; 179.4-2-46.1 (Crescent Avenue) for $100; 190.16-1-77 (12 Lamplighter) was for $115,000; 191.-2-3 (Jones Avenue) for $600; 191.-2-4 (King Spring Avenue) for $3,000; 191.-2-5 (Hay Spring Avenue) for $10,000; 191.8-1-22 (Pratt Drive) for $800; 191.8-1-24 (Merril Avenue) $17,500; 192.5-1-5 (Nelson Avenue) for $125. Ayes - All Discussion and Vote: In Rem Property Proceeds Commissioner Madigan stated the amount available after the City is made whole for all amounts owed on all properties totals about $300,000. The amount the City needs to be reimbursed is $495,037.73. She recommended the Council consider options 2 & 3 of the proposed options outlined by the City Planning Board. These options will return 2 parcels to the tax roll. The remainder of funds will be left for future budget years. These are bids and not proceeds; we do not actually have these funds. Her second recommendation is to not spend any remaining part of proceeds for any expenditure for the 2012 or 2013 budget year unless there is an emergency. Commissioner Madigan read the following resolution into the record: Page 9 of 15 City Council Meeting 8/21/12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NY WHEREAS, the City of Saratoga Springs concluded in rem court proceedings on thirty- one City parcels in September 2011, and the City was vested with title to those parcels as a result of those proceedings, and, WHEREAS, on July 14, 2012 the City conducted an auction oat which bids were received on a number of those parcels; others were offered for sale to private parties pursuant to the City’s authority under section 366 of the Real Property Tax Law; the City anticipates a second auction to complete the disposal of remaining properties; and WHEREAS, the Council desires to take additional steps to plan for the control of property tax in subsequent years, NOW, THEREFORE, BE IT RESOLVED, that upon the receipt of proceeds from the sale of the aforementioned parcels: 1. The City shall first apply those proceeds to satisfy any unpaid taxes, fees, penalties, insurance, and any other ancillary costs on the aforementioned properties, and to replenish City funds spent on the in rem proceeding 2. The City of Saratoga Springs shall not spend any remaining part of said proceeds for any expenditure during the 2012 and 2013 budget year; A. Except for such amounts as the City Council may approve for City housing objectives, and B. Except in case of an emergency. BE IT FURTHER RESOLVED, that said remaining proceeds shall, to the extent permitted by law, be used for property tax relief for the citizens of Saratoga Springs for the 2014 budget year, and thereafter. Mayor Johnson stated he received the proposed resolution but didn’t receive until 4:09 p.m. yesterday afternoon. His concern is it does not conform with the policy of posting the information for public viewing. He also has concern that it is being proposed for housing needs or cases of emergencies only. His recommendation is to take part of the proceeds that came from land to buy land. This is also premature as we don’t have these proceeds in hand. These are the things making him uncomfortable with supporting this tonight. Commissioner Madigan explained that section A is there to allocate the 2 parcels for affordable housing separate and aside from in rem. She does not mean proceeds will be used for affordable housing. Commissioner Franck stated he doesn’t have any problem with putting the cash in the bank. His problem is with not selling these 2 properties. While these property owners didn’t pay their taxes, the taxpayers have to subsidize this. Now the tax payers will be subsiding affordable housing. He doesn’t feel the money should be used for other land acquisitions. Commissioner Madigan stated the matter now is does the Council feel comfortable with voting on this. Commissioner Mathiesen asked if it is possible to consider this at the August 28th meeting. Mayor Johnson stated it is possible to do that however it a special scheduled meeting. Commissioner Scirocco asked if this a time sensitive issue. Commissioner Madigan stated to her a resolution is no different than a motion. Do we have that much issue with the resolution not being uploaded. Commissioner Mathiesen stated he supports this but doesn’t see any problem with putting it off until the next Council meeting if the mayor is uncomfortable with this. Commissioner Scirocco stated he doesn’t have any problem with putting this off. Commissioner Madigan stated there are going to be 2 votes; one on options 2 and 3 and one on how to use in rem proceeds. Commissioner Scirocco asked if this would require a public hearing. Tony Izzo stated he would have to research if this requires a public hearing. Commissioner Madigan stated she will bring this back at the first meeting in September. Page 10 of 15 City Council Meeting 8/21/12 Discussion and Vote: 2012 Finance Policies – Debt (12-276) Commissioner Madigan explained this is the policy brought forward at the last City Council meeting and questions were asked. All answers were e-mail to the Council. Commissioner Madigan moved and Commissioner Franck seconded to approve the 2012 finance policy – debt – as presented. Ayes - All Discussion and Vote: Use of Reserve Resolution – Capital Reserve Fund to Finance the Construction, Reconstruction or Acquisition of Buildings (12-277) Commissioner Madigan stated this is for renovations in the Police Department and the estimated total cost is $17,009. She recommended using the capital reserve fund which has $148,000 remaining at this time. Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the use of the reserve resolution – capital reserve fund to finance the construction, reconstruction, or acquisition of buildings that was distributed with the agenda. Ayes - All Discussion and Vote: Capital Budget Amendment – Police Department Infrastructure (12-278) Commissioner Madigan explained this is for the reception area, dispatch flooring, wall replacement and re- wiring in the amount of $17,009. Commissioner Madigan moved and Commissioner Franck seconded to approve the 2012 capital budget amendment for the Police infrastructure project which was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Johnson - Aye Discussion and Vote: Capital Budget Amendment – Lake Avenue Fire Department Infrastructure (12-279) Commissioner Madigan advised the amendment is in the amount of $68,199 for painting, window, communication system, flooring, etc. Commissioner Madigan moved and Commissioner Franck seconded to approve the 2012 capital budget amendment for the Lake Avenue Fire Station infrastructure project which was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Johnson – Aye Discussion and Vote: Budget Transfers – Payroll (12-280) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2012 budget transfers – payroll as distributed with the agenda with revisions to lines 11 & 12. Page 11 of 15 City Council Meeting 8/21/12 Ayes - All Discussion and Vote: Budget Transfers – Benefits (12-281) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2012 budget transfers – benefits as distributed with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign a Change Order – La Valley Brothers DPW Garage (12-282) Commissioner Scirocco advised the change order is to replace the existing credit card system with a key system. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign the change order with La Valley Brothers in the amount of $2,385 for a key system for fueling and piping at the DPW garage. Commissioner Scirocco stated the funding is in line H3031652 / 52000 / 1180. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign a Sidewalk Contract – Robert Oswalt (12-283) Commissioner Scirocco advised this contract is for the installation of 75 square feet of sidewalk at $7 per square foot at the corner of Bryan Street and Second Street. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign the sidewalk contract with Robert Oswalt in the amount of $525. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign a Sidewalk Contract – Thomas Porter (12-284) Commissioner Scirocco advised this contract is for the installation of 431 square feet of sidewalk at $7 per square foot at 236 Caroline Street. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign the sidewalk contract with Thomas Porter in the amount of $3,017. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign a Sidewalk Contract – Michael Catalfimo (12- 285) Commissioner Scirocco advised this contract is for the installation of 414 square feet of sidewalk at $7 per square foot at 230 Caroline Street and a small strip of curbing. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign the sidewalk contract with Michael Catalfimo in the amount of $3,048. Ayes - All Page 12 of 15 City Council Meeting 8/21/12 PUBLIC SAFETY DEPARTMENT Set Public Hearing: Amend Chapter 175 Entitled “Property Maintenance” and Retitle Chapter 175 as “Costs of Summary Remediation” Commissioner Mathiesen set a public hearing for Tuesday, September 4, 2012 at 6:45 p.m. Discussion and Vote: Amend Capital Budget for the Police Department Project (12-286) Commissioner Mathiesen moved and Commissioner Madigan seconded to amend the capital budget for the Police Department project in the amount of $17,009. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Johnson – Aye Discussion and Vote: Amend Capital Budget for Lake Avenue Fire Station Project (12-287) Commissioner Mathisen moved and Commissioner Madigan seconded to amend the capital budget in the amount of $68,199 to allow for the completion of painting, plumbing, widows, and wiring in the Lake Avenue Fire Station project. Commissioner Mathiesen stated this money will be bonded. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Johnson – Aye Discussion and Vote: Amend Chapter 225-81 Schedule XVI – Parking Prohibited at all Times on Woodlawn Avenue Between Division Street and Church Street on the West Side of the Street (12-288) Commissioner Mathiesen moved and Commissioner Scirocco seconded to amend Chapter 225-81 Schedule XVI – Parking Prohibited at all times on Woodlawn Avenue between Division Street and Church Street on the west side of the street. Ayes - All Discussion and Vote: Authorization to Pay B&B Plumbing for Air Conditioner Repair in the Police Department (12-289) Commissioner Mathisen explained that when the repair of the air conditioner was needed, the people who normally do purchase requisitions were on vacation. The people filling in did not know the procedure and failed to obtain a purchase order prior to the work being done. Commissioner Mathiesen moved and Commissioner Franck seconded to pay the B & B Plumbing invoice for the repair of the air conditioner in the Police Department in the amount of $2,700. Ayes – All Page 13 of 15 City Council Meeting 8/21/12 SUPERVISORS Joanne Yepsen Report from 8/21 Board Meeting Supervisor Yepsen reported they had 2 presentations and proclamations. Public Works Commissioner Supervisor Yepsen reported they approved the hiring of Keith Manns of Wilton to be the new Commissioner of Public Works. Public Hearing to Extend the Saratoga County Sewer District Supervisor Yepsen reported they approved to expand the Saratoga County Sewer District and to upgrade the system around Saratoga Lake. New Assessment by Hudson River Black River Regulating District Supervisor Yepsen reported another assessment was done for the Hudson River Black River District. Public Health Committee: Report Presented by Harris Beach and Arthur Webb on Maplewood Manor Supervisor Yepsen reported this committee was provided the report by Harris Beach on Maplewood Manor. The report is on line at the County website. It opened up good discussion; the need for Maplewood Manor is being shown as high. Update County Occupancy Tax Law Supervisor Yepsen stated this law was passed unanimously today. Matthew Veitch Maplewood Manor Report Supervisor Veitch reported they received the report with a potential solution going forward. They did not suggest closing the facility. There are not enough beds for the people now; we do need to change the way we do business there. Occupancy Tax Local Law Supervisor Veitch reported this law unanimously passed today. New DPW Commissioner Supervisor Veitch reported the new commissioner will start August 31st. Technology Committee Supervisor Veitch reported they got a contract for their e-mail system. Saratoga County Sewer District Supervisor Veitch reported the district has been talking about expanding for a couple of years. They are going to include the Clifton Park, Charlton, Corinth, Day, Edinburgh, Galway, Greenfield, Moreau, Page 14 of 15 City Council Meeting 8/21/12 Northumberland, Saratoga, and Stillwater. There will be a public hearing at the County on September 11th at 4:55 pm. September Meetings Supervisor Veitch reported the September meetings will be moved to September 11th. ADJOURNMENT Mayor Johnson moved and Commissioner Scirocco seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 9:16 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 10/16/12 Vote: 5 - 0 Page 15 of 15