City Council

September 4, 2012 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney Matthew Veitch, Supervisor Joanne Yepsen, Supervisor EXCUSED: Scott Johnson, Mayor Tim Cogan, Deputy Commissioner, DPW ABSENT: Anthony Scirocco, Commissioner of DPW CALL TO ORDER Commissioner Madigan called the meeting to order at 9:38 a.m. PUBLIC HEARINGS Commissioner Madigan announced the public hearings scheduled for the City Council meeting. Commissioner Mathiesen stated they are looking to retitle this chapter as “Cost of Summary Remediation”. The idea is to have a way for the City to retrieve funds that are owed to the City. This involved the Mayor’s Office and code enforcement. EXECUTIVE SESSION Commissioner Madigan stated she has not been made aware of what this is about. She is not even sure who requested the executive session. She hopes an e-mail will be sent to the Council to advise what the executive session is about. CONSENT AGENDA 1. Approval of 8/20/12 Pre-Agenda Minutes 2. Approve Budget Amendments (Increases) 3. Approve Budget Transfers - Regular 4. Approve Payroll 8/24/12 $484,637.45 5. Approve Payroll 8/31/12 $418,522.26 City Council Pre-Agenda Meeting September 4, 2012 6. Approve Warrant 2012 Mid – 12MWAUG3 $821,771.27 7. Approve Warrant 2012 Reg – 12SEP1 $362,871.72 No comments on the above. MAYOR’S DEPARTMENT 1. Announcement: Fall Program Registration John Hirliman of the Recreation Department stated he will be announcing the fall registration program. 2. Announcement: Winter Program Registration & Programs John Hirliman announced the winter program will include basketball, kinder skate, and a few other programs. 3. Announcement: Saratoga Springs Recreation Center John Hirliman announced the Recreation Center will be closed until September 12th so they can resurface the floors. The Community Room and kids’ room will be open. 4. Discussion and Vote: Adoption of Proposed Capital Budget/Program 2013 – 2018 No comments. 5. Discussion and Vote: SEQRA for Local Laws No. 2 & 3 of 2012 – Amendments to Zoning Ordinance, City Charter Section 3.6, City Code Sections and Subdivision Regulations No comments. 6. Discussion and Vote: Local Laws No. 2 & 3 of 2012 – Zoning Ordinance Rewrite – Amendment to Charter Section 3.6, City Code Sections and Subdivision Regulations Commissioner Madigan asked where the term length is described. Brad Birge of the Planning Department stated the terms of office are consistent with the normal 7 year terms. Commissioner Madigan stated she feels that is too long and will probably come to the table tonight asking for a friendly amendment. She feels 2 years is a better option. Commissioner Mathiesen stated he sent an e-mail and was disappointed that he didn’t receive a response. 7. Discussion and Vote: Approval for the Mayor to Sign the 2012 CDBG Entitlement Subrecipient Contracts No comment. 8. Discussion and Vote: Extension of 2011 CDBG Entitlement Subrecipient Contracts No comment. 9. Discussion and Vote: Authorization for Mayor to Sign Agreement with Tommell & Associates for Survey of 133 Kaydeross Avenue E. Page 2 of 5 City Council Pre-Agenda Meeting September 4, 2012 Commissioner Madigan stated they are still waiting for the certificate of sufficient funds for this. 10. Announcement: Brown Bag Lunch No comment. ACCOUNT’S DEPARTMENT 1. Discussion: Assessment Issues Commissioner Franck advised he will be doing a PowerPoint presentation on condos and the mis- represented information that is out there. He asked to move this up before the mayor’s agenda as a presentation. 2. Discussion: 2012 Ballot Draft – City Charter Local Law /#1 Commissioner Franck stated he met with the mayor in mid to late August. This draft is based on 2006. There will have to be some adjustments to this to make sure it is clear and we will probably have to make mention of Saratoga Citizen. This has to get to the County as soon as possible. 3. Discussion and Vote: Execute 30 Day Cancellation Clause – Pinnacle Human Resources, LLC Commissioner Franck stated this is based upon discussion in executive session last Tuesday; which he went into depth relating to the contract. This relates to sections 2, 4, 6, 7, 8, 9, and 11. He will also go over the costs to date, which is $50,000. Commissioner Franck announced he had 1 item to add to his agenda: award of bid for Department of Public Safety to Frank J. Ryan and Sons. Commissioner Mathiesen advised this is for the painting project at the Lake Avenue Fire House. FINANCE DEPARTMENT 1. Discussion and Vote: Property Bid and Sale – Doten Avenue No comment. 2. Discussion and Vote: City Housing Initiatives Commissioner Madigan stated this is not a vote to donate property. This is a vote to only explore the option. Two properties have been removed from the auction block but these properties have not had any action on these properties since. 3. Discussion: 2013 Budget No comment. 4. Discussion and Vote: Budget Transfers – Contingency No comment. 5. Discussion and Vote: Budget Transfers – Benefits No comment. Page 3 of 5 City Council Pre-Agenda Meeting September 4, 2012 Commissioner Madigan advised she will be adding an item to her agenda: signing of contract for implementation of on-line payment of taxes. Our choices are limited as to whom we can work with. PUBLIC WORKS DEPARTMENT Tim Wales represented DPW and read the following items: 1. Discussion and Vote: Authorization for Mayor to Sign a Sidewalk Contract – James Kiehl No comment. 2. Discussion and Vote: Authorization for Mayor to Sign a Sidewalk Contract – Robert Vogel No comment. 3. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with the Unified Court System Commissioner Madigan advised she is not clear which budget year this affects. 4. Discussion and Vote: Sick Bank Request No comment. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Amend Chapter 175 of the City Code Entitled “Property Maintenance” and to Retitle as “Costs of Summary Remediation” No comment. 2. Discussion and Vote: Authorization for the Mayor to Sign Contract with Frank J. Ryan & Sons for the Lake Avenue Fire Station Project No Comment. 3. Discussion and Vote: Authorization for Mayor to Sign Change Order #7 to Debrino Caulking No Comment. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised she will be discussing: NYS Association of Counties, 2012 racing season, Maplewood Manor, and the 2nd annual symposium for the coalition for women veterans. MATTHEW VEITCH Supervisor Veitch advised he will be discussing: GAPS Committee, racing season & future of NYRA, Public Health Committee, and NYSAC conference. Page 4 of 5 City Council Pre-Agenda Meeting September 4, 2012 ADJOURN Commissioner Madigan adjourned the meeting at 10:02 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 9/18/12 Vote: 5 - 0 Page 5 of 5