City Council

October 1, 2012 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney Matthew Veitch, Supervisor Joanne Yepsen, Supervisor EXCUSED: Scott Johnson, Mayor John Franck, Commissioner of Accounts Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Commissioner Madigan called the meeting to order at 9:40 a.m. PUBLIC HEARINGS 1. Amend Chapter 225-72 – One-Way Street to Add Glenmore Avenue Commissioner Mathiesen advised they have had success with this and would like to make the change permanent. This will be the section of Glenmore Avenue between West Circular Street and Grand Avenue. 2. Local Law #5 of 2012 – Relative to Occupancy Tax Commissioner Madigan advised this is in regards to on line travel companies (OTCs). We are looking to pass a local law for the OTCs to remit taxes at the retail rate and not the wholesale rate for rooms. PRESENTATION 1. 2013 Comprehensive Budget No comment. EXECUTIVE SESSION 1. None City Council Pre-Agenda Meeting October 1, 2012 CONSENT AGENDA 1. Approval of 9/4/12 City Council Minutes 2. Approve Budget Amendments (Increases) 3. Approve Budget Transfers - Regular 4. Approve Payroll 9/28/12 $424,614.10 5. Approve Payroll 9/21/12 $386,160.90 6. Approve Warrant 2012 Mid – 12MWSEP2 $492,600.35 7. Approve Warrant 2012 Reg – 12OCT1 $216,774.99 No comments on the above. MAYOR’S DEPARTMENT 1. Discussion and Vote: Accept Donation from Friends of Recreation John Hirliman of the Recreation Department explained the donation is in the amount of $2,817.50 from the Friends of Rec. This will cover the AED and installation of panic buttons at the Recreation Center. 2. Announcement: Saratoga Springs Recreation Programs & Events John Hirliman announced there is basketball registration and they will announce the Columbus Day hours. 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Greenman-Pedersen for Engineering Services for Route 50/Geyser Road Intersection Brad Birge advised the funds for this project is coming from the Saratoga County IDA. It is a 3 party contract and we will be the liaison with Greenman-Pedersen. Deputy Mayor Sutton stated it is her understanding there is no liability to the City and no money being spent by the City. 4. Discussion and Vote: Authorization for Mayor to Sign Agreement with Pinnacle Human Resources, LLC Commissioner Madigan advised they were notified late Friday by the IRS that Pinnacle’s tax ID number has been called into question or is invalid. She also stated she has an issue with Schedule A #10 limiting the duties to the mayor only. She recommended that the entire Council have equal access to human resource consultant and have the contract modified to reflect this. Deputy Mayor Sutton stated the mayor stated he will take up any questions relating to this contract. She suggested everyone who has comments or questions put those into an e-mail to the mayor and cc herself and they will address those issues today. 5. Announcement: Brown Bag Lunch No comment. ACCOUNT’S DEPARTMENT 1. Discussion: Correction September 4th Accounts Agenda No comment. Page 2 of 4 City Council Pre-Agenda Meeting October 1, 2012 Deputy Commissioner Kellner-Chille added an award of bid to the agenda for Household Hazardous Waste Day for the Department of Public Works. FINANCE DEPARTMENT 1. Discussion and Vote: Enact Local Law #5 Relative to Occupancy Tax No comment. 2. Discussion and Vote: Budget Amendments - Insurance No comment. 3. Discussion and Vote: Budget Transfers - Payroll No comment. 4. Discussion and Vote: Budget Transfers – Benefits No comment. 5. Announcement: 2013 Comprehensive Budget Commissioner Madigan stated the budget workshops are scheduled as follows: October 11th at 5 p.m., October 17th at 1 p.m., October 23rd at 6 p.m., October 29th at 9:30 a.m., and November 1st at 6:30 p.m. if needed. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign an Agreement with Care Environmental Corp. – Household Hazardous Waste Day Commissioner Scirocco stated household hazardous waste day will be held on October 20th at the Weible Avenue Ice Rink. People need to sign up in advance and have a receipt. The New York State DEC will reimburse the City 50%. 2. Announcement: Public Hearing for the Ballston Avenue Transportation Improvement Project Commissioner Scirocco stated he is removing this from his agenda. 3. Discussion: Water Sale and Distribution Agreements with Wilton No comment. PUBLIC SAFETY DEPARTMENT 1. Announcement: Thank You to Saratoga Springs Fire Fighters No comment. 2. Set Public Hearing: Amend the 2012 Capital Budget Marilyn Rivers explained this is for the Lake Avenue Fire House cornice issue. There is a structural issue with the cornice that has separated from the building and is now hanging. It appears the Page 3 of 4 City Council Pre-Agenda Meeting October 1, 2012 roofing structure is holding the cornice in place. Public Safety will provide a proposal from an engineering study of how to fix this. 3. Discussion and Vote: Amend Chapter 225-72 Schedule VII One-Way Streets – Add Glenmore Avenue No comment. 4. Discussion and Vote: Authorization to Pay Vander Molen for Fire Engine Repair Work No comment. 5. Discussion: Stabbing on September 23, 2012 No comment. Commissioner Mathiesen added an item to his agenda: announcement of a meeting with the residents on 10/23 at the library to discuss public safety concerns. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen added the following items to her agenda: County Legislative and Research Committee, Re-location of County Mental Health, and Grants to You Class. MATTHEW VEITCH Supervisor Veitch added the review of the 2013 long range capital budget at the County. ADJOURN Commissioner Madigan adjourned the meeting at 9:27 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 11/5/12 Vote: 5 - 0 Page 4 of 4