City Council

November 5, 2012 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney Matthew Veitch, Supervisor Joanne Yepsen, Supervisor EXCUSED: John Franck, Commissioner of Accounts Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Johnson called the meeting to order at 9:34 a.m. PUBLIC HEARINGS 1. Amend Chapter 136 of the City Code Commissioner Mathiesen stated this has to do with changes and clarification for establishments that serve alcohol in the City. 2. 2013 Comprehensive Budget Commissioner Madigan stated this is the 2nd public hearing for the 2013 comprehensive budget. Materials have been made available on the City website, the City Clerk’s Office, and at the library. 3. Amend 2012 Capital Budget for Parking Garage Change Orders No comment. PRESENTATION Mayor Johnson advised a presentation will be added to the agenda for tonight. Supervisor Yepsen advised Skidmore students have volunteered for years to put together data on inventory of the City owned buildings. They are going to present their data tonight. City Council Pre-Agenda Meeting November 5, 2012 CONSENT AGENDA 1. Approval of 10/1/12 City Council Pre-Agenda Minutes 2. Approval of 10/11/12 – 2013 Comprehensive Budget Workshop Minutes 3. Approval of 10/15/12 City Council Pre-Agenda Meeting Minutes 4. Approval of 10/16/12 City Council Minutes 5. Approval of 10/2/12 City Council Minutes 6. Approve budget Amendments (Increases) 7. Approve Budget Transfers – Regular 8. Approve Payroll 11/02/12 $399,038.88 9. Approve Payroll 10/19/12 $405,119.19 10. Approve Payroll 10/26/12 $395,572.65 11. Approve Warrant 2012 Mid – 12MWOCT3 $15,211.65 12. Approve Warrant 2012 Mid – 12MWOCT4 $1,258,453.34 13. Approve Warrant 2012 Reg – 12NOV1 $491,949.25 No comments on the above. MAYOR’S DEPARTMENT 1. Discussion and Vote: Amend the 2012 Capital Budget Mayor Johnson advised this is for the change orders on the Woodlawn Parking Garage. 2. Discussion and Vote: Authorization for Mayor to Sign Change Order wit BCI Construction, Inc. for 6 Woodlawn Avenue Parking Garage Mayor Johnson advised there is currently a budget amount of $3,100. The budget amendment will be for less than that. 3. Set Public Hearing: Amend the 2013 Capital Budget/Program Mayor Johnson stated he has withdrawn the Jefferson Street Parking Lot as a capital budget item. The budget and program needs to be amended. 4. Announcement: Complete Streets & Healthy Community Design Workshop Kate Maynard advised there will be a Complete Streets Workshop brought to us by Adirondack World Network on December 11th. It is open to the public and registration is available on line. 5. Announcement: Brown Bag Lunch Mayor Johnson advised this brown bag lunch will be on November 8th and is titled the Victorian Holiday Traditions. ACCOUNT’S DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with ProServe Solutions, LLC – Online Assessment Roll System No comment. 2. Award of Bid: Extension of Municipal Solid Waste Bid to County Waste and Recycling Services, Inc. No comment. Page 2 of 5 City Council Pre-Agenda Meeting November 5, 2012 Deputy Commissioner Kellner-Chille stated there will be 1 item added to the agenda – Award of Bid for Public Address System for Fire House to Audio Visual Sales & Service. FINANCE DEPARTMENT 1. Discussion and Vote: Computer Use Policy Commissioner Madigan advised this policy was distributed and to date there have been no questions or comments. 2. Discussion and Vote: Authorization for Mayor to Sign Health Care Contract Renewals and Documents Commissioner Madigan stated they have all the renewals except for Empire. These are just face pages. 3. Discussion 3rd Quarter Financial Report Commissioner Madigan stated this was sent to the commissioner and mayor on November 1st. It will be posted on the web tomorrow. 4. Discussion and Vote: Resolution – Capital Reserve Transfer Commissioner Madigan advised this is about the Weibel reserve. 5. Discussion and Vote: Resolution – National Grid Rental Revenue Commissioner Madigan this is about where the revenue from the National Grid rent should go. 6. Discussion: 2013 Budget Commissioner Madigan advised this should be discussion and vote as she will be asking for a vote on the budget tonight. 7. Discussion and Vote: Capital Budget Amendment – Woodlawn Avenue Parking Garage No comment. 8. Discussion and Vote: Budget Amendments – Benefits No comment. 9. Discussion and Vote: Budget Amendments - Interfund No comment. 10. Discussion and Vote: Budget Transfers - Payroll No comment. 11. Discussion and Vote: Budget Transfers - Benefits No comment. 12. Announcement: Project Greenlight Page 3 of 5 City Council Pre-Agenda Meeting November 5, 2012 Commissioner Madigan stated this part of CAPTAIN Youth and Family Services. November is for run-a-ways and when they try to make people aware. They would like to have people purchase green lights for their front porches. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign a Sidewalk Contract – Joseph Kelleher No comment. 2. Discussion and Vote: Authorization for the Mayor to Sign an Agreement Addendum with Barton & Loguidice – Water Treatment Plant Filter Project Tim Wales advised the original agreement didn’t include things that were found to be needed as they got into the project. These things are the filter underdrain and part of the electrical design. 3. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Alpine Environmental Services, Inc. – Water Treatment Plant Project Tim Wales stated while the contractor was working at the Water Treatment Plant they disturbed some asbestos. We have to hire someone to monitor the air while clean up occurs. This is being done at the expense of the contractor. 4. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Carpenter-Roslund, Inc. – Casino Handicap Ramp Tim Wales advised the contractor who was originally hired to work on the ramp was terminated as the City found their work to be unacceptable. This contract is for their replacement to finish the work started. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Audio Visual Sales & Service for the Public Address System at the Lake Avenue Firehouse No comment. 2. Discussion and Vote: Amend Chapter 136 of the City Code – Lodging and Eating and Drinking Establishments Commissioner Mathiesen explained this change removes the requirement that establishments selling alcohol beverages have to have liquor liability insurance. In addition, there are clarifications of other areas. 3. Discussion and Vote: Authorization for Mayor to Sign Amendment Addendum One with Ryan Biggs for Professional Services at Lake Avenue Firehouse Commissioner Mathiesen stated this will be an additional cost to the City relating to the cornice repair at the fire house. Chief Williams advised they are hiring Ryan Biggs to be the ‘Clerk of the Works’. Commissioner Mathiesen advised the additional cost is $4,000. Page 4 of 5 City Council Pre-Agenda Meeting November 5, 2012 4. Discussion: Saratogian Sound Off November 1, 2012 No comment. 5. Set Public Hearing: Amend Capital Budget for the Lake Avenue Firehouse Roof No comment. 6. Discussion and Vote: Authorization to Accept Donation from Bob Vanderminden, Race Director, Firecracker 4 Chief Williams explained in the 2011 capital budget they received money to update some of their equipment; purchase of another repeater so they would have a back-up system. The Firecracker 4 said they would buy us a new repeater and we just have to buy a few things. Commissioner Mathiesen added: Police Department Notification, Meeting with DOT Re: Speed Limits of Entryways into the City, and Authorization for Mayor to Sign Agreement with Hudson Valley for Education of Paramedics. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen added the 2013 tentative County budget to her agenda. MATTHEW VEITCH Supervisor Veitch added the following items to his agenda: Technology Committee Update, Privatization of Maplewood Manor, 2013 Budget, and the GAPS Committee Update. ADJOURN Commissioner Madigan adjourned the meeting at 9:57 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 11/20/12 Vote: 5 - 0 Page 5 of 5