City Council

November 19, 2012 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Chille, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Joe Scala, City Attorney Matthew Veitch, Supervisor Joanne Yepsen, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Johnson called the meeting to order at 9:33 a.m. PUBLIC HEARINGS 1. Amend 2012 Capital Budget – Lake Avenue Fire House Roof 2. Amend 2013 Capital Budget to Remove 41 Jefferson Parking Lot Commissioner Madigan commented that the 41 Jefferson Street Parking Lot is not in the capital budget but is in the capital program. PRESENTATION 1. City Center Authority Parking Proposal Mayor Johnson stated that per this presentation he will be adding an item to his agenda for discussion for general consensus of the Council regard this parking proposal. EXECUTIVE SESSION: The proposed purchase or disposition of real property or securities. Collective negotiations. CONSENT AGENDA 1. Approval of 10/17/12 2013 Budget Workshop Minutes 2. Approval of 10/23/12 2013 Budget Workshop Minutes City Council Pre-Agenda Meeting November 19, 2012 3. Approval of 10/29/12 2013 Budget Workshop Minutes 4. Approval of 11/1/12 2013 Budget Workshop Minutes 5. Approval of 11/5/12 City Council Pre-Agenda Meeting Minutes 6. Approve Budget Amendments (Increases) 7. Approve Payroll 11/9/12 $412,407.20 8. Approve Payroll 11/16/12 $425,981.93 9. Approve Warrant: 2012 Mid – 12MWNOV1 $140,264.97 10. Approve Warrant: 2012 Reg – 12NOV2 $374,828.22 Commissioner Madigan advised she will be adding an item to the consent agenda – a transfer. MAYOR’S DEPARTMENT 1. Discussion and Vote: Approval of the Tiny Ballerina Program John Hirliman of the Recreation Department advised this program is for ages 3 – 6 years old. 2. Announcement: Recreation Programs and Recreation Center Holiday Hours John Hirliman advised he will be announcing the hours of operation during the holidays. 3. Discussion: Parking Regulations at the 6 Woodlawn Avenue Parking Garage No comment. 4. Discussion: Date of 1st City Council Meeting in January 2013 Mayor Johnson stated he just wanted to bring up the first meeting of the year would be New Year’s Day and would like to address moving it. 5. Discussion: Results on Housing Authority Audit No comment. Mayor Johnson added one item – discussion of results on Housing Authority audit. ACCOUNT’S DEPARTMENT 1. Discussion and Vote: Purchasing Policy Commissioner Franck stated he is changing this from discussion and vote to discussion only. 2. Discussion: GAPS Committee Update Commissioner Franck stated they are looking to do a presentation at the first meeting in December. 3. Award of Bid: AC/DC Power Inverter for High Lift Pump to Tri-State Electric Motors, Inc. No comment. 4. Award of Bid: Lake Avenue Fire Station Main Roof Replacement to Titan Roofing, Inc. No comment. 5. Award of Bid: Lake Avenue Fire Station Cornice Repair to PCC Contracting, Inc. Page 2 of 4 City Council Pre-Agenda Meeting November 19, 2012 No comment. 6. Award of Bid: Weibel Avenue Ice Rink Furnace Replacement to Jack Hall Plumbing & Heating, Inc. No comment. 7. Award of Bid: Electric Vehicle Charge Stations to Car Charging Group, Inc. No comment. FINANCE DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign Health Care Contract Rate Renewals No comment. 2. Discussion and Vote: 2011 Excess Fund Balance Recommendations No comment. 3. Discussion and Vote: Fund Balance Policy Update No comment. Commissioner Madigan added to her agenda a discussion and vote of property auction. They are preparing to auction 2 or 3 properties. 4. Discussion and Vote: 2013 Tax Rate Approvals No comment. 5. Discussion and Vote: Budget Transfers – Payroll No comment. 6. Discussion and Vote: Budget Transfers – Benefits No comment. 7. Discussion and Vote: Capital Budget Amendment – Lake Avenue Firehouse Roof Project No comment. PUBLIC WORKS DEPARTMENT Commissioner Scirocco added the following items to his agenda: 1. Discussion and vote change order #1 for Water Treatment Plant; 2. discussion and vote for sidewalk contract at 25 Pinewood Avenue. Tim Wales, city engineer stated they hoped to be able to salvage the filters but are not able. They will have to purchase and install new ones. Page 3 of 4 City Council Pre-Agenda Meeting November 19, 2012 PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Amend Capital Budget for the Lake Avenue Firehouse Roof No comment. 2. Discussion and Vote: Authorization for Mayor to Sign Contract with PCC Contracting, Inc. for the Lake Avenue Fire Station Cornice Repair No comment. 3. Discussion and Vote: Authorization to Pay Invoice to Wells Communications for Work the Police Dispatch Area Project No comment. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen stated she thought this was a good time to have the County Sewer Representative come in to talk about the rates. Mayor Johnson asked to have this presentation put on the next agenda. Commissioner Scirocco advised there is no rate increase for sewer this year. Commissioner Madigan stated she was told of an increase and it in the budget. Supervisor Yepsen added the following items to her agenda: 1. Board meeting; 2. mental health relocation; 3. peer to peer for veterans; 4. symposium; and 5. county budget. MATTHEW VEITCH Supervisor Veitch added the following to his agenda: 1. public safety committee; 2. 2013 county budget; and 3. Maplewood Manor. ADJOURN Mayor Johnson adjourned the meeting at 9:50 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 12/18/12 Vote: 5 - 0 Page 4 of 4