City Council

July 15, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor John Franck, Commissioner of Accounts Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Matt Dorsey, City Attorney EXCUSED: Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Matthew Veitch, Supervisor Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Mayor Johnson called the meeting to order at 9:39 a.m. PUBLIC HEARINGS Amend Chapter 225 Subsection 225-72 Schedule 7 – One Way Streets Commissioner Mathiesen advised this is to change the traffic pattern near Lake Avenue School to increase safety where children are being dropped off and picked up. The change will be limited to the drop-off and pick-up hours. Local Law #1 of 2013 to Amend Chapter 215 of City Code - Taxicabs Commissioner Franck advised this is the second of 2 public hearings. A vote will be taken on this when they get to his agenda. PRESENTATION Veterans Memorial Park Improvements by Saratoga Brigades John Hirliman of the Recreation Department advised the presentation will include the proposed plans such as a press box and restrooms. EXECUTIVE SESSION Mayor Johnson advised there will be an executive session regarding the proposed acquisition, sale or lease of real property as requested by Public Safety. City Council Preliminary Agenda Meeting July 15, 2013 CONSENT AGENDA 1. Approval of 7/1/13 Pre-Agenda Meeting Minutes 2. Approval of 7/2/13 City Council Minutes 3. Approve Budget Transfers – Regular 4. Approval Budget Transfers - Revenue 5. Approve Payroll 07/05/13 $506,843.60 6. Approve Payroll 07/12/13 $439,084.54 7. Approve Warrant: 2013 Mid – 13MWJUL1 $69,406.20 8. Approve Warrant: 2013 Reg – 13JUL2 $397,984.96 No comments. MAYOR’S DEPARTMENT Discussion and Vote: Use of Reserve Resolution – CDTC Linkage Study Kate Maynard of the Planning Department advised the next step in this process is for a memorandum of understanding to be signed. They have an intern from Skidmore who is assisting with mapping and data collection work. The total cost of the project is $60,000 with the City’s portion being $15,000. Discussion and Vote: Authorization for Mayor to Sign Agreement with Capital District Transportation Committee for Saratoga Springs Bicycle, Pedestrian and Public Transit Plan Mayor Johnson advised this was included in agenda item above. Discussion and Vote: Authorization for Mayor to Sign Real Estate Contracts with Habitat for Humanity for 26 Cherry Street and 195 Division Street Matt Dorsey, city attorney advised the contracts for each parcel are pretty much the same. There is a clause which states the purchaser has to convey the property to someone who is with their mission and purposes within 3 years. If this isn’t completed within this timeframe, the parcel(s) will be returned to the City. The closing date is 30 days from date of contract. Discussion and Vote: Resolution Establishing Tobacco-Free Policy John Hirliman advised this policy is specific to outdoor locations for visitors and employees. Enforcement is in the form of other people using the park. The signs have been up but they didn’t have a written policy until now. Discussion and Vote: Saratoga Springs Recreation Department Programs No comment. Discussion and Vote: Donation from Hawley Foundation John Hirliman stated this is the second donation from the Hawley Foundation. Discussion and Vote: Donation from WGY Christmas Wish John Hirliman advised this donation went toward a family for Camp Saradac. Discussion and Vote: Accept Donation from the Susan and Bill Dake Fund of the Community Foundation of the Greater Capital Region John Hirliman advised this donation is in the amount of $50,000 for the ice rink capital improvements. Page 2 of 4 City Council Preliminary Agenda Meeting July 15, 2013 Discussion and Vote: Ping Pong Table Donation John Hirliman advised a gentleman donated a ping pong table which is almost new. The value of the donation is $100. Set Public Hearing: Veterans Memorial Park Improvements Tony Izzo advised we have a business coming on City property on a renewable basis. One public hearing is fine however; it may be advisable to go along with the requirements of a franchise. This would include 1 public hearing to be advertised 3 times; once per week for 3 consecutive weeks. Set Public Hearing: Amend the 2013 Capital Budget – Recreation Court Resurfacing John Hirliman advised the bid was awarded to Copeland and now they need to amend the capital budget. Mayor Johnson confirmed that John had discussions with finance regarding bonding. His understanding is they agreed to go with bonding in the next round. Deputy Bachner stated Commissioner Madigan would like to continue the conversation. Discussion and Vote: Authorization for Mayor to Sign Agreement with Betsy and the Byegons for Summer Concert Series No comments. Announcement: Design Review Commission Appointments Mayor Johnson advised there are 3 members who are up for re-appointment. ACCOUNT’S DEPARTMENT Discussion and Vote: Local Law #1 of 2013 to Amend Chapter 215 of City Code - Taxicabs No comment. Award of Bid: Preliminary and Final Design Services – Geyser Road Trail to Greenman-Pedersen Commissioner Franck advised Greenman-Pedersen was not the lowest bidder. Mayor Johnson advised they were not required to go with the lowest bidder due to it being professional services. FINANCE DEPARTMENT Discussion and Vote: Budget Amendments – CDTC Grant Match Deputy Bachner advised this is to bring the funds into the budget. Discussion and Vote: Budget Transfers – Payroll No comments. PUBLIC WORKS DEPARTMENT Page 3 of 4 City Council Preliminary Agenda Meeting July 15, 2013 Discussion and Vote: Authorization for the Mayor to Sign a Change Order #5 for Time Extension & Prevailing Wage Increase for Stilsing Electric, Inc. Water Treatment Plant Tim Wales, city engineer advised they did a time extension for the general contractor and now they need to do one for the electrical contractor. The electrical contractor also asked for a $340 prevailing wage increase. Announcement: Paving Schedule No comments. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Amend Chapter 225, Subsection 225-72, Schedule 7 – One Way Streets No comments. Discussion and Vote: Authorization for Mayor to Sign Resolution Adopting Saratoga County Multi- Jurisdictional All Hazard Mitigation Plan Marilyn Rivers advised this resolution is to adopt the County’s hazard mitigation plan. The resolution is needed for the City to obtain FEMA money. All projects as of June 25th are in here. **Commissioner Mathiesen added 2 items to his agenda: Agreement Regarding Nelson Avenue Right- Of-Way; and Technical Support Agreement for Physio Control for Life Packs for the Fire Department. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen added the following to her agenda: County Board Update; Veteran Committee Update; CFA Funding; Skidmore Sustainability Workshop; Safe Routes to School Webinar; and Saratoga 150 Highlights. MATTHEW VEITCH 1. Public Safety Committee 2. Animal Shelter Director 3. Geyser Road Trail 4. CFA Application for Zim Smith Trail ADJOURN Mayor Scott Johnson adjourned the meeting at 10:03 a.m. Respectfully submitted, Lisa Ribis Secretary to City Council Approved: 8/6/13 Vote: 5 - 0 Page 4 of 4