City Council

August 19, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS EXCUSED: Scott Johnson, Mayor John Franck, Commissioner of Accounts Tim Cogan, Deputy Commissioner, DPW Matt Dorsey, City Attorney CALL TO ORDER Commissioner Madigan called the meeting to order at 9:38 a.m. PUBLIC HEARINGS Amend 2013 Capital Budget – Carousel Renovation Project No comments. 2014 – 1029 Capital Program Deputy Mayor Sutton advised the back-up material for the capital program is in the library, Accounts Department, and they are working on putting it on the City’s web page. Veteran’s Memorial Park Improvements – Saratoga Brigade No comments. PRESENTATION 2014 – 2019 Proposed Capital Program No comments. City Council Preliminary Agenda Meeting August 19, 2013 CONSENT AGENDA 1. Approval of 8/5/13 Pre-Agenda Meeting Minutes 2. Approval of 8/6/13 City Council Minutes 3. Approve Budget Amendments - Increases 4. Approval Budget Transfers - Regular 5. Approve Payroll 08/09/13 $450,940.66 6. Approve Payroll 08/16/13 $451,168.98 7. Approve Warrant: 2013 Mid – 13MWAUG1 $104,486.53 8. Approve Warrant: 2013 REG – 13AUG2 $647,025.62 No comments. MAYOR’S DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Copeland Coating, Inc. No comments. Discussion and Vote: Accept Donation Saratogarec.com Deputy Mayor Sutton advised this is a donation in the amount of $45 from Amy Smith. It is a website domain name and a ‘url’ they will be able to put on their promotional literature. This website will go directly to the recreation domain. Commissioner Madigan asked if the recreation web site can still be accessed through the City’s web page. Deputy Mayor Sutton advised that access will remain. Discussion and Vote: Authorization for Mayor to Sign Agreement with Car Charging Group, Inc. for Car Charging Stations at the 6 Woodlawn Avenue Parking Garage Deputy Mayor Sutton advised the City will receive 10% of the revenue and there is no charge to the City to install. Discussion and Vote: Accept Donation of Two Prints from Chester Racecourse Deputy Mayor Sutton advised the prints will be available for viewing at the City Center. Announcement: Design Review Commission Terms of Office Brad Birge advised the terms for the Design Review Commission were moved to 5 year terms with the re- write of the Zoning Ordinance. ACCOUNT’S DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Direct Energy for Utility Rates Deputy Commissioner Byrnes advised Gene Salerni from Energy Next, the City’s consultant, will be here tomorrow night to explain the contract. The rate is not listed in the contract as it is relevant to the day it is signed. Award of Bid: Grand Avenue Pump Station Emergency Generator to Kasselman Electric Co. No comments. Page 2 of 4 City Council Preliminary Agenda Meeting August 19, 2013 Award of Bid: Carousel Windows to Allerdice Glass & Mirror No comments. FINANCE DEPARTMENT Discussion and Vote: Resolution for the Use of Reserve – Capital Reserve Fund to Finance the Construction, Reconstruction or Acquisition of Buildings Commissioner Madigan advised this item and the next are in conjunction with the capital program to replace the carousel windows. Discussion and Vote: Capital Budget Amendment - Carousel No comments. Discussion and Vote: Budget Amendment – Interfund Transfer for Retirement No comments. Discussion and Vote: Budget Transfers - Benefits No comments. Discussion and Vote: Budget Transfers - Payroll No comments. Discussion and Vote: Budget Transfers - Contingency No comments. Discussion and Vote: Budget Transfers – City Center Contingency No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Amend the 2013 Capital Budget – Carousel Windows No comments. Commissioner Scirocco added 2 items to his agenda: Discussion: Update of Emergency Remediation of the Senior Center; and Discussion: Paving Schedule. PUBLIC SAFETY DEPARTMENT Discussion: Ambulance Report Update No comments. Page 3 of 4 City Council Preliminary Agenda Meeting August 19, 2013 Commissioner Mathiesen advised he is adding 1 item to his agenda: Discussion: Noise from Entertainment Venues Downtown. SUPERVISORS JOANNE YEPSEN 1. Update from Full Board Meeting 2. Early Intervention Program 3. Status of County Finances MATTHEW VEITCH Supervisor Veitch advised he has 5 items for his agenda: Public Safety Committee Update; Public Health Committee Update; Early Intervention Program; County Audit Report; and Quarterly Budget Report. ADJOURN Commissioner Madigan adjourned the meeting at 9:50 a.m. Respectfully submitted, Lisa Ribis Secretary to City Council Approved: 9/3/13 Vote: 5 - 0 Page 4 of 4